12-07-2010 - Regular Meeting - MinutesMINUTES
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL AND
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
December 07, 2010
Mayor/Chairman Sanderson called to order the regular joint meeting of the West Covina City Council
and Community Development Commission at 7:03 p.m. in the City Hall Council Chambers, 1444 W.
Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant
City Manager
PLEDGE OF ALLEGIANCE Mayor Pro Tem/Vice Chairman Herfert
ROLL CALL Mayor/Chairman Sanderson
Mayor Pro Tem/Vice Chairman Herfert
Councilmembers/Commissioners Lane, Touhey
REPORTING OUT FROM CLOSED SESSION
None
CHANGES TO THE AGENDA City Manager Pasmant announced a change regarding Item # 14,
Appeal Hearing, Conditional Use Permit No. 10-10,
Applicant%Appellant: Josh Davidson for Clearwire, Wireless
Communications Facility, Location: 1030 East Merced Avenue
(Bethel Christian Fellowship Church), stating that Clearwire
submitted a letter withdrawing the appeal to approve Conditional
Use Permit No. 10-10.
City Attorney Alvarez-Glasman stated that the letter
withdrawing the Appeal will become part of the record which
states that; having recognized the concerns of the community
Clearwire withdraws its appeal to construct a wireless facility at
the site indicated, and they look forward to partnering with the City
in the future.
For those speakers who wished to speak at this hearing, Mayor
Sanderson stated that the hearing would not be taking place.
PRESENTATIONS Mayor Sanderson called forward Frank Wills, Police Chief who
introduced members of the West Covina Police Explorers that
competed in the 2010 Police Explorers X-Games. Exploreres were
presented with certificates of recognition.
Mayor Sanderson introduced Mayor Donald Voss from the City of
La Canada Flintridge, a member of the California Contract Cities
Board of Directors, who shared information on programs and
projects that Contract Cities are working on.
Mayor Sanderson introduced Shane Chapman, Generai Manager of
the Upper San Gabriel Valley Municipal Water District who
presented a brief Powerpoint presentation highlighting some of the
programs and projects that*Upper SGVMWD is working on.
Mayor Sanderson introduced Zareh Shahbazian, Caltrans Senior
Transportation Engineer who -provided the City Council with an
update on the design and timeline for the construction of the carpool
lanes along Interstate 10 through West Covina.
City Council/CDC Minutes of December 07, 2010 .
Mayor Pro Tern Herfert requested a study session with CalTrans to
discuss their plans for West Covina.
ORAL COMMUNICATIONS
Piero Nakasato Piero Nakasato, West Covina resident, spoke on behalf of his family
to support Fredrick Sykes whom he feels represents his own values.
Femande Flores Fernando Flores, West Covina resident, endorsed Fred Sykes to
represent the citizens on the City Council.
Raul Lopez Raul Lopez, West Covina resident, endorsed Fred Sykes to represent
the citizens on the City Council.
Dana Sykes Dana Sykes, West Covina resident, stated she was pleased that the
cell tower will not be constructed in a residential neighborhood and
thanked the Fire Department for their quick response to a neighbor's
incident.
Jeffrey Howell Jeffrey Howell, West ' Covina resident, spoke in support of Fred
Sykes and endorsed him to replace Roger Hernandez on the City
Council.
Anthony Duarte Anthony Duarte, West Covina resident and new District Director for
Assemblyman Roger Hernandez, stated he is looking forward to
working with Assemblyman Hernandez and the City.
Jess Ramirez Jess Ramirez, West Covina resident, Coach for West Covina Youth
Soccer, announced a new program the City is promoting for autistic
children; shared concerns of traffic surrounding Edgewood School;
spoke in support of Mr. Sykes.
John Solis John Solis, West Covina resident, addressed the City Council
vacancy and expressed his support of Fred Sykes filling the vacancy;
thanked Councilmembers Herfert and Touhey for addressing trash
issues with CalTrans.
Armando Sanchez Armando Sanchez, West .Covina resident, endorsed "Fred Sykes for
appointment to the City Council.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed the City Council
vacancy and hoped Council would accept applications and consider a
candidate who would want what's best for the City.
CONSENT CALENDAR
1) Approval of Meeting Minutes (receive & file)
Minutes Regular Joint City Council/CDC Minutes of November 16, 2010
2) Commission Summary of Actions (receive & file)
Community Services Community Services Commission 09/14/1'0
3) Commission Summary of Actions (receive & file)
Senior Citizens Senior Citizens Commission 08/26/10
4) Award of Bid
Mariposa Landscape Contract Award of Bid for Citywide Landscape Maintenance of Medians,
Right of Ways, Commercial Zones, Sidewalks, Tree Wells, and
Other Areas
It is recommended that the City Council accept Option 1 proposal
of Mariposa Landscape in'the amount of $906,520.00 for a 5-year
contract, as submitted at the bid opening on October 19, 2010, and
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City Council/CDC Minutes of December 07, 2010
5)
City Report of September 2010
6)
City Report of October 2010
7)
CDC Report of September 2010
8)
CDC Report of October 2010
authorize the Public Works Director/City Engineer to execute such
contract with Mariposa Landscape of Irwindale, California for
Landscape Maintenance of Citywide medians, right-of-ways,
commercial zones, sidewalks, tree wells, and other areas.
Treasurer's Reports (receive and file)
City Treasurer's Report for the Month of September 2010
City Treasurer's Report for the Month of October 2010
CDC Treasurer's Report for the Month of September 2010
CDC Treasurer's Report for the Month of October 2010
9) Human Resources — Miscellaneous
Retirement Benefits 2% @ 60 Ordinance — Retirement Benefit — Miscellaneous Employees
In order to implement the change in retirement benefit from 2.5%
@ 55 to 2% @ 60 for miscellaneous employees entering
membership for the first time in the miscellaneous classification, as
previously approved in the . Memorandums of Understanding and
the City's Last Best and Final Offer with five miscellaneous
bargaining units, it is recommended that the City Council adopt the
following Ordinance:
Ordinance 2211 ORDINANCE NO. 2211 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY COUNCIL OF THE CITY OF WEST
COVINA AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM
Approval of Revised Class Specification for Public Works Project
10) Supervisor
Project Supervisor It is recommended that the Ctiy Council approve the revised class
specification for Public Works Project Supervisor, by adopting the
following Resolution
Resolution No. 2010-55 RESOLUTION NO. 2010-55 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REVISING THE CLASS. SPECIFICATION FOR PUBLIC
WORKS PROJECT SUPERVISOR
Police Department — Miscellaneous
11) West Covina Service Group Virtualization Project Purchases from
WSGV Virtualization Project Asset Forfeiture Funds
It is recommended that the City Council authorize the purchase of
computer virtualization equipment (including a server assembly,
storage array, software, support and licensing) directly from Dell
Computers Inc, under Western States Contract Alliance contract
pricing agreement #WN99ABZ, totaling $75,803.07 including tax,
using already appropriated federal asset forfeiture funds in account
117.31.3119.7160.
12) Public Works Department - Miscellaneous
RMA Group, Inc. Change Order Change Order to the RMA Group, Inc. Consultant Services for
Materials Testing and Asphalt Plant Inspection
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City Council/CDC Minutes of December 07, 2010
(Project No. SP-09111)
It is recommended that the City Council take the following actions:
1. Approve and ratify the extra work done by RMA Group, Inc. in
the amount of $27,656.25 and authorize the Public Works
Director/City Engineer to execute a change order with RMA
Group, Inc.
2. Authorize a change order to Purchase Order No. 10-00470 in
the amount of $27,656.25 from Account No. 229.81.8040.7200
(Rubberized Asphalt Concrete Grant).
CONSENT CALENDAR ACTION Motion by Lane and seconded by Herfert to approve all items
listed on the Consent Calendar as presented.
Motion carried by 4 0.
PUBLIC HEARING
13) Public Hearing
CA Building and Fire Codes Adoption of the California Building and California Fire Code
Ordinance
Mayor Sanderson announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Sanderson then proceeded to open the hearing and Public
Works Director Shannon Yauchzee gave a brief report explaining
that the State of California adopts upgraded and revised building
codes and fire standards every 3 years, which are published.
Cities then have six months in which to adopt and enforce
the new codes. If cities wish to revise these, they must do it within
that time period at a public hearing. The two major changes this
year are the residential building codes which require that all
residential buildings install fire sprinklers and for stricter energy
efficiency requirements under the green building code.
Yauchzee explained that if the City does not adopt the State
codes by January 1, 2011, the State codes become effective
without any local amendments and the text of the State codes will
govern in the event of any differences between State codes and
other referenced documents.
Assistant City Clerk Rush confirmed that no written comments or
objections had been received.
Public testimony Mayor Sanderson opened the public testimony portion of the
hearing and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor
Sanderson closed the public testimony portion of the hearing:
Councilmember Touhey requested changes to Section 901.2.1
regarding automatic fire sprinklers — that they be required on
remodel in buildings exceeding 12,000 rather than 5,000 square
feet; and Section 7-18.8 regarding the Board of Appeals — that the
Board of Appeals be appointed by the City Council rather than the
City Manager.
City Attorney Alvarez-Glasman stated that Councilmember
Touhey's requested changes may be incorporated during tonight's
meeting with the amended ordinance placed on first reading
tonight; the public hearing can be closed tonight on this matter in
order to bring back the amended ordinance for adoption at the next
meeting on Consent Calendar.
Motion Motion by Touhey and seconded by Lane to make the changes as
stated by Councilmember Touhey; reintroduce the amended
0
City Council/CDC Minutes of December 07, 2010
ordinance and close tonight's public hearing in order to bring it
back for adoption at the next meeting with those changes.
Motion carried 4 — 0.
14)
Appeal Hearing
Appeal CUP No. 10-10
Appeal of Conditional Use Permit No. 10-10
Wireless Facility
1030 East Merced Avenue (Bethel Christian. Fellowship Church)
Wireless Communication Facility
This public hearing was removed at the beginning of the meeting
due to the Applicant's request to withdraw the appeal.
DEPARTMENTAL MATTERS
15)
City Attorney's Office
Council Vacancy
Presentation of Options for Filling Vacancy of City Council Seat
and Either Fill the Vacancy by Appointment or by Calling for a
Special Election
City Attorney Alvarez-Glasman gave a brief summary of the two
options available to the City Council in regards to filling the
council seat vacated by Councilmember Hernandez.
Councilmember Touhey asked whether the Council has the
option to leave the seat vacant until our next general municipal
election.
City Attorney Alvarez-Glasman replied that if the Council
did not make an appointment within the 30 day period, the City
Clerk would then be obligated to call a special election to fill the
vacancy at the next regularly established election date no sooner
than 114 days out, which would be June 7, 2011.
Motion Motion by Herfert and seconded by Sanderson to open an
application process, accepting applications for seven days, and
bring back at the next meeting.
Motion carried by 4 - 0.
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION REQUESTS. FOR
REPORTS, STUDIES OR INVESTIGATION .
16) Councilmember Michael Touhey
Financial Audit Contract Request from Councilmember Michael Touhey Requesting the
City Council's Consensus to .Instruct City Staff to Go Out to Bid
for the City's Financial Audit Contract
Councilmember Touhey requested this item be held over to the
next meeting.
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Council Reorganization
Mayor Sanderson expressed her appreciation for the opportunity to
serve as Mayor and felt it an honor to represent the citizens.
Mayor Sanderson called for a motion to uphold the Mayoral
succession order.
Motion Motion by Sanderson and seconded by ,Touhey to uphold the
Mayoral succession and install Mayor Pro Tem. Steve Herfert as
Mayor.
Motion carried by 4- 0.
Motion Motion by Sanderson and seconded by Herfert to uphold the
succession and install Councilmember Michael Touhey as Mayor
Pro Tem.
Motion carried by 4 = 0.
Presentation of Mayoral Plaque to Outgoing Mayor Sanderson
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City Council/CDC Minutes of December 07, 2010
Mayoral Plaque Mayor Herfert thanked outgoing Mayor Shelley Sanderson for her
service as Mayor during a difficult year and presented her with an
outgoing Mayoral plaque.
Sherri Lane Councilmember Sherri_ Lane thanked outgoing Mayor Sanderson
for her service representing the City and the Council.
Michael Touhey Councilmember Michael. Touhey also thanked outgoing Mayor
Sanderson for her service to the community and fellow
councilmembers.
Mayor's Comments Brief Comments by New Mayor
Mayor Herfert acknowledged the challenges facing the City in the
next year and said his goal is to protect the City and is looking
forward to working with councilmembers, city staff, and
employees.
Sherri Lane Councilmember Lane congratulated Mayor Herfert on his
becoming the new mayor and said she is looking forward to
working with him.
Michael Touhey Mayor Pro Tern Touhey congratulated Mayor Herfert and thanked
him for his help during their years of service.
Designation of Alternate to Los Angeles County Sanitation
Sanitation District Representative District
Mayor Herfert announced that as Mayor he will serve as the
representative to the Los Angeles County Sanitation District but an
alternate is required and called for nominations.
Motion
ADJOURNMENT
ted by:
Assistant,1,24.-Clerk Susan Rush
Councilmember Sanderson nominated and made a motion to
appoint Mayor Pro Tern Touhey to serve as the alternate to the Los
Angeles County Sanitation Distrct. Seconded by Lane.
Motion carried by 4 -- 0.
Motion by Herfert to adiourn the meeting at 8:38 p.m. in memory
of . Madeline Marie Antonovich, sister of Supervisor Michael
Antonovich and Maybelle Audra Greene, mother of Vickie
Scheliga, West Covina resident and supporter of National Night
Out and other events.
Motion carried by A — 0.
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