06-15-2010 - Regular Meeting - MinutesMIN TES
REGULAR ME TING OF THE
WEST COVINA ITY COUNCIL
June 1, 2010
Mayor Pro Tem Herfert called to order the regular nleeting of the West Covina City Council at 7:05 p.m.
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Absent:
Pastor Brady lice
m Faith Comu itv
Mayor Pro T
Mayor
REPORTING OUT FROM CLOSED SESSION
Deputy City A
Prior t,
Council agenc
discussion.
Church
Lane
Herfert
s Lane, Touhey
n, Councilmember Hernandez
orney Matt Gorman reported the following:
convening into closed session all items on the City
were announced for inclusion in the closed session
Items
n the City Council agenda:
Confe
ence with Labor Negotiators — Employee
Organizations:
W.C. Police Officers' Association, W.C. Police
Management
ssociation, W.C. Firefighters Association, I.A.F.F.,
Local 3226,
W. C. Firefighters Management Association,
Confidential
mployees, Maintenance & Craft Employees, Non-
Sworn Safetj
Support Employees, General Employees, Mid -
Management
Employees; Miscellaneous Unrepresented
Management
Employees: Assistant City Clerk, Assistant City
Manager, C
mmunity Development Dir., Community Services
Dir., Deputy
City Manager, Finance Director, Fire Chief, Dir.
Human Reso
rces, Planning Director, Police Chief, Public Works
Dir/City Engi
eer, Dir. Risk Management — All Councilmembers
were presen
except Councilmember Hernandez and Mayor
Sanderson.
ouncil received a briefing and direction was given
with no final
ction and nothing further to report.
CHANGES TO THE AGENDA City Manage Pasmant reported the following changes to the
Agenda:
- Item D-4 - Award of Bid for 0110 A -Radio and Electronic
Equipme t Maintenance Agreement —recommendation has
been revi ed to recommend that all bids be rejected; and direct
staff to re rite specifications and readvertise.
Item D- a - Code Amendment No. 10-01 Churches and
Religious Facilities Conditionally Permitted in
Manufac uring Zone - be carried over to the next Council
meeting.
PRESENTATIONS Mayor Pro T in Herfert called forward John Hughes, Chairman of
the Muscula Dystrophy Association Volunteer Committee who,
along with odd Palmquist, presented the West Covina Fire
Department ith a certificate for their continued support of the
"Fill the Boo " campaign and presented a certificate to the City for
supporting M DA for the past 20 years.
City Council Minutes of June 15, 2010
ORAL COMMUNICATIONS
CONSENT CALENDAR
D-1
Minutes
D-2
Summary of Actions
Mayor Pro 'I
Director Mich
have donated
Covina Fire A
for $8,000 to s
Mayor Pro T
McNeill wit]
Recreation M
Mayor Pro
Director of 1
provided the
a Homeless (
None.
i Herfert called forward Community Services
Mc Neill who recognized various sponsors who
the Community Services Foundation. The West
)ciation presented Director McNeill with a check
Dort Movies in the Park.
i Herfert presented Community Services Director
a Proclamation designating July as Park and
m Herfert introduced Nick Conway, Executive
San Gabriel Valley Council of Governments who
y Council with an update on the efforts to establish
rdinating Council for the San Gabriel Valley.
City Council Meeting Minutes (receive & file)
Regular Meeti g of May 18, 2010
Commission ummary of Actions (receive & file)
Planning Co ission 06/08/10
D-3a
Churches in Mfg Zones
This item was
Ordinance fo
Code Amend
Churches an
Manufacturin
Recommenda
carried over to the next meeting.
Adoption
ent No. 10-01
Religious Facilities Conditionally Permitted in
Zone
ion is that the City Council adopt the following
ordinance:
ORDINANC
NO. - AN ORDINANCE OF THE
CITY CO
CIL OF THE CITY OF WEST COVINA,
CALIFORNI
,AMENDING CHAPTER 26 (ZONING) OF THE
WEST COV
A MUNICIPAL CODE TO ALLOW CHURCHES
AND RELIG
OUS FACILITIES IN THE MANUFACTURING
(M-1) ZON
BY . CONDITIONAL USE PERMIT (CODE
AMENDMEP
IT NO. 10-01)
D-3b
Construction
and Demolition (C & D) Debris Management
Construction & Demolition Debris
Ordinance
ion is that the City Council introduce the following
Recommenda
ordinance:
Ordinance No. 2209
ORDINANC
NO. 2209 - 'AN ORDINANCE OF THE CITY
COUNCIL
THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING
CHAPTER 26 (ZONING) OF THE WEST COVINA
MUNICIPA
CODE TO ALLOW CHURCHES AND
RELIGIOUS
FACILITIES IN THE MANUFACTURING (M-,1)
ZONE B
CONDITIONAL USE PERMIT (CODE
AMENDME
T NO. 10-01)
Award of Bi
D-4a Award of Bi for Cortez Park Walkway Extension
Cortez Park Walkway Project No. P-10212
Recommenda ion is that the City Council accept the bid of Green
Giant Landsc tpe, Inc. in the amount of $92,000, as submitted on
April 29, 2010, and authorize the Public Works Director/City
2
City Council Minutes of June 15, 20
D-4b
0110-A-Radio Mtc Agreement
D-5a
Conflict of Interest Code Review
D-5b
County Energy Program
Resolution No. 2010-32
D-5c
Auto Plaza BID
Resolution No. 2010-33
D-5d
Temporary Changes to Park Master
Plans
i
10
Engineer and
ity Clerk to execute the contract to build new
pedestrian walk
ay extensions at Cortez Park.
This item remo
ed and moved to future meeting.
Award of Bi�
for 0110-A-Radio and Electronic Equipment
Maintenance A�reement
Recommendati
n is that the City Council:
1. Award the
ontract to Day Wireless Systems in the amount of
$87,076.37
and authorize the Public Works Director/City
Engineer a
d City Clerk to execute the contract.
2. Approve at
additional appropriation of $49,000.00 from 110 to
Account N
. 110.41.4146.6139 in the Fiscal Year 2010-2011
General Fu
id budget.
Miscellaneous
— City Clerk's Office
2010 Biennial
Review of Conflict of Interest Code
Recommendat'on
is that the City Council, the code reviewing body
for the City,
oinmunity Development Commission and Public
Financing Au
hority Conflict of Interest Codes, direct staff to
review the CO
es, and prepare any amendments for Council
consideration
or submit a report stating that no change is
recommended
rior to October 1, 2010 as required by the Political
Reforin Act.
Miscellaneou
— City Manager's Office
Resolution A
thorizing Participation in Los Angeles County
Energy Prograin
Recommendat
on is that the City Council adopt the following
resolution aut
orizing participation in the Los Angeles County
Energy Progra
(LACEP):
RESOLUTIO
NO. 2010-32 - A RESOLUTION OF THE CITY
COUNCIL F
THE CITY OF WEST COVINA, CALIFORNIA,
CONSENTIN
TO INCLUSION OF PROPERTIES WITHIN
THE INCO
ORATED AREA OF THE CITY IN THE LOS
ANGELES
OUNTY ENERGY PROGRAM TO FINANCE
DISTRIBUT
D GENERATION RENEWABLE ENERGY
SOURCES
ND ENERGY AND WATER EFFICIENCY
IMPROVEM
NTS, APPROVING THE REPORT SETTING
FORTH T E
PARAMETERS OF THE REFERENCED
PROGRAM
ND CERTAIN MATTERS IN CONNECTION
THEREWIT
Miscellaneo s
— Community Development Department
Auto Plaza B siness
Improvement District
Recommenda ion
is that the City Council adopt the following
Resolution:
RESOLUTIO
NO. 2010-33 - A RESOLUTION OF
INTENTION
OF THE CITY COUNCIL OF THE CITY OF
WEST CO INA
TO LEVY ASSESSMENTS WITHIN THE
WEST COV
A AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT
REA FOR FISCAL YEAR 2010-2011, AND
PROVIDIN
NOTICE OF PUBLIC HEARING THEREON TO
BE CON. U TED
JULY 20, 2010
Miscellaneo s
— Community Services Department
Authorizatio
for City Manager to Execute Temporary Changes to
Park Master lans
Recommend tion
is that the City Council:
3
City Council Minutes of June 15, 20
Resolution No. 2010-34
D-5e
City Loan — Merged Area
Resolution No. 2010-35
D-5f
City Loan — Citywide Area
Resolution No. 2010-36
D-5g
2010-2011 Appropriations Limits
Resolution No.2010-37
D-5h
Telephone System Maintenance
D-5i
Used Oil Program
I
0
1. Authorize
he City Manager or designee to execute minor
temporary
hanges to lighting, parking, and public address
systems as
utlined in Park Master Plans..
2. Approve a
adopt the following Resolution:
RESOLUTIO
NO. 2010-34 - A RESOLUTION OF THE CITY
COUNCIL OF
THE CITY OF WEST COVINA AUTHORIZING
THE CITY M
NAGER OR DESIGNEE TO EXECUTE MINOR
TEMPORAR
CHANGES TO LIGHTING,. PARKING, AND
PUBLIC AD
RESS SYSTEMS AS OUTLINED IN PARK
MASTER PL
NS
Miscellaneous
— Finance Department
Annual City
I oan for the West Covina Merged Redevelopment
Project Area
Recommendation
is that the City Council adopt the following
resolution:
RESOLUTIO
NO. 2010-35 - A RESOLUTION OF THE CITY
COUNCIL O
THE CITY OF WEST COVINA, CALIFONRIA,
APPROVING
A LOAN TO THE WEST COVINA
COMMUNIT
DEVELOPMENT COMMISSION FOR THE
PAYMENT
OF PROJECT AND ADMINISTRATIVE
EXPENSES
FOR THE WEST COVINA MERGED
REDEVELOP
ENT PROJECT AREA
Annual City L
an for the City -Wide Project Area
Recommendation
is that the City Council adopt the following
resolution:
RESOLUTIO
NO. 2010-36 - A RESOLUTION OF THE CITY
COUNCIL O
THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING
A LOAN TO THE WEST COVINA
COMMUNIT
DEVELOPMENT COMMISSION FOR THE
PAYMENT
OF PROJECT AND ADMINISTRATIVE
EXPENSES
OR THE "CITY-WIDE" PROJECT AREA
Appropriatio
s Limit for Fiscal Year 2010-2011
Recommenda
ion is that the City Council adopt the following
resolution:
RESOLUTIO
NO. 2010-37 -A RESOLUTION OF THE CITY
COUNCIL O
THE CITY OF WEST COVINA, CALIFORNIA,
SETTING T
E ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YE
ENDING JUNE 30, 2011
Award of Bid
for Telephone System Maintenance
Recommend
ion is that the City Council award a 5-year contract
to Standard
el Networks to provide maintenance of the City
telephone sy
tem in the amount of $15,941.20 per year, and
authorize the
ity Staff to execute the contract.
Miscellaneo s
- Public Works Department
Authorizatio
to .Submit Applications to the Department of
Resources R cycling
and Recovery (CalRecycle) for the Used Oil
Pa ent Pro
am
Recommend tion
is that the City Council:
1. Authoriz
the submittal of the CalRecycle Used Oil Payment
Program
pplication for Fiscal Years 2010-2011 through 2015-
2016, an
2. Adopt th
following resolution:
4
City Council Minutes of June 15, 2010
Resolution No. 2010-38
D-5j
Tree Partnership Grant
D-5k
Property Insurance
CONSENT CALENDAR ACTION
Item D-5c
RESOLUTIO NO. 2010-38 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING SUBMITTAL OF APPLICATIONS TO THE
DEPARTMEN OF RESOURCES RECYCLING AND
RECOVERY (CALRECYCLE), FORMERLY KNOWN AS
CALIFORNIA INTEGRATED WASTE MANAGEMENT
BOARD, FOR THE USED OIL PAYMENT PROGRAM (OPP)
UNDER THE CALIFORNIA -PUBLIC RESOURCES CODE
SECTIONS 48690 ET SEQ. COMMENCING WITH THE
FISCAL YEA 2010-2011 TO AND INCLUDING THE FISCAL
YEAR 2015-2 16
Recommendation is that the City Council approve the Tree
Partnership Gr nt award from the Air Quality Management District
(AQMD) in the amount of $26,438 and establish Capital
Improvement roject PP-10214 for the purpose of planting trees on
City -owned pr perty.
Miscellaneou - Risk Management
Placement of roDertv Insurance for FY 2010/11
Recommendat' n is that the City Council approve renewing the
City's prope insurance coverage for FY 2010/11 with the
Hartford, at a st of $40,320.
Motion by L e and seconded by Touhey to approve all items as
recommended except Item D-3a —Ordinance for Adoption -Code
Amendment o. 10-01 Churches and Religious Facilities
Conditionally Permitted in Manufacturing Zone (carried over to
the next meeti g)- and,
Item -4b Award of Bid for 0110 A Radio and Electronic
Equipment M intenance Agreement — (direction given to re -bid the
project and br ng back to a subsequent meeting.)
In addition, Councilmember Touhey requested that Item D-
5c — Auto PI za Business Improvement District — be pulled for a
question.
Motio carried by 3 — 0 with the exception of Item D-5c.
Auto Plaza B siness Improvement District
Councilmemb r Touhey inquired whether an Auto Plaza Business
Improvement District board member who has not participated in
financially su porting the district may vote on expenditures.
Deput City Attorney Gorman replied that resolving that
question was of necessary to approve tonight's item which calls for
setting a publi hearing and that he would provide an answer prior to
the hearing.
Motion Motion by T uhey and seconded by Lane to approve Item D-5c
[adopt resolut on setting public hearing] as presented.
Motion carried by 3 — 0.
PUBLIC HEARINGS
E-1 Public Heari g
Citywide Lighting District West Covina itvwide Lighting and Maintenance District
Mayor Pro em Herfert announced the hearing matter and
Assistant Cit Clerk Rush. verified that proper legal notice had
been given. ayor Pro Tern Herfert proceeded to open the hearing
and Public Works Director Yauchzee reported that the
Maintenance District funds the operation and maintenance of street
trees and stre t lighting. The District was approved in 1997 by the
voters and i cludes a CPI increase not to exceed 2%. This year,
E
City Council Minutes of June 15, 2010
i
staff isjrecoi
per month i
increase, the
g a 1.9% increase; which represents a 7-cent
for the typical family home. Without this
will be depleted by the end of the year.
Assistant City lerk Rush stated that no comments were received.
Public Testimony Mayor Pro Te Herfert proceeded to open the public testimony
portion of the Baring and asked -for public comment.
Close Testimony There being n one wishing to address Council, Mayor Pro Tern
Herfert proce ed to close the public testimony portion of the
hearing.
Motion Motion by L ne and seconded by Touhey to approve staff s
recommendati n and adopt the following resolution:
Resolution No. 2010-39 RESOLUTIO NO. 2010-39 — A RESOLUTION OF THE CITY
COUNCIL O THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMIN THE ENGINEERS' REPORT AND THE
PLANS, SPE IFICATIONS, ESTIMATES, DIAGRAM AND
ASSESSMEN S CONTAINED THEREIN; ORDERING
LIGHTING F XTURES AND ELECTRICAL CURRENT TO BE
FURNISHED FOR LIGHTING FIXTURES AND TO ORDER
STREET TR ES TO BE INSTALLED AND MAINTAINED IN
THE WES COVINA CITYWIDE LIGHTING AND
MAINTENA CE DISTRICT FOR FISCAL YEARS
BEGINNING ULY 1, 2010
Motio carried by 3 — 0.
E-2
EMS Assessment Fee
Public Hearn
Establishment
Assessment F
Mayor Pro Te
made a moti
Second by To
COMMUNITY DEVELOPMENT COMMISS
Mayor Pro
P.M. to cc
meeting.
members pi
Sanderson.
ADJOURNMENT Motion by
at 7:43 p.m
Submitted by:
Assistant.CitClerk Susan Rush
of the Emergency Medical Services (EMS)
Herfert proceeded to open the hearing matter and
to continue to the meeting of July 20, 2010.
carried by 3 — 0.
Herfert recessed the City Council meeting at 7:41
ae ' the Community Development Commission
City Council reconvened at 7:42 p.m. with all
it except Councilmember Hernandez and Mayor
and seconded by Herfert to adjourn the meeting
n carried by 3 0.
Mayor Shelley Sanderson
Im