06-02-2009 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
June 2, 2009
Mayor Pro Tem Sanderson called to order the regular meeting of the West Covina City Council at 7:15
p.m in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant
City Manager
PLEDGE OF ALLEGIANCE Councilmember Touhey
ROLL CALL Mayor Hernandez (arrived 7:50 p.m.), Mayor Pro Tern Sanderson
Councilmembers Herfert, Lane, Touhey
REPORTING OUT FROM CLOSED SESSION
City Attorney Arnold Alvarez-Glasman reported the following:
All members were present except Mayor Hernandez and
Councilmember Touhey and prior to convening into closed
session, all items on the City Council agenda were announced for
inclusion in the closed session discussion. Items on the City
Agenda:
Conference with Legal Counsel — Anticipated Litigation —
one case — Sue Williams — Council received briefing with no
further action and nothing further to report.
Conference with Legal Counsel — Existing Litigation —
Chung vs. City of West Covina — Council received briefing with no
further action and nothing further to report.
Conference with Labor Negotiators — Employee
Organizations: W.C. Police Officers' Association, W.C. Police
Management Association, W.C. Firefighters Association, LA.FF,
Local 3226, W.C. Firefighters Management Association,
Confidential Employees, Maintenance & Craft Employees,
General Employees; Mid -Management Employees; Non -Sworn
Safety Support Employees — Council discussion ensued with no
further action and nothing further to report.
CHANGES TO THE AGENDA City Manager Pasinant announced that a supplement report had
been submitted to the Council for item D-8h, "Extension of the
California Street Hockey Association Contract through 2024".
PRESENTATIONS Mayor Pro Tern Sanderson presented John Hughes with a
certificate of recognition for being honored by the L.A. County
Commission on Aging at the 44"' Annual Older Americans
Recognition Day Awards.
Mayor Pro Tern Sanderson, assisted by Community Services
Director Michele McNeill, recognized members of the West
Covina Youth Council for their service to the community.
Mayor Pro Tern Sanderson presented Johnny Chua, President of
the San Gabriel Valley Filipino -American Chamber of Commerce,
a proclamation designating June 8 — 14, 2009 as Filipino Heritage
Week.
City Council Minutes of June 2, 2009
ORAL COMMUNICATIONS
Dina Zaklama Dina Zaklama, West Covina Heights Wells Fargo Branch
Manager, announced the new branch located at West Covina
Heights.
Herb Redholtz Herb Redholtz, West Covina resident, complimented Royal
Coaches on their outstanding work; voiced support of the proposed
Commission Rules of Decorum however, requested clarification on
some'of the language and terms of the rules.
Alfred Williams Alfred Williams, West Covina resident, addressed the cost of the
proposal by an independent agency to review and validate the
impacts of the proposed council district initiative; commented on
the development of the senior housing project on Workman; and
lack of cable TV access.
Steve Bennett Steve Bennett, West Covina resident, representing Pacific Coast
Little League, opposed the $10 per player fee being proposed in
the fee & charge schedule, citing reduced registration in the
leagues due to the economy and this fee would also impact future
league registration.
Thomas O'Donnell Thomas O'Donnell, West Covina resident, addressed council
districts expressing his opposition and urging professional
governance.
Fred Sykes Fred Sykes, West Covina resident, addressed report on the effects
of the proposed council districts and and supported Royal Coaches
for tow service provider.
Charlie Al-Badawi Charlie Al-Badawi, owner of Bob's Towing, spoke of the benefits
of his company and desire to serve West Covina and requested
Council consideration for award of tow contract.
Taz AI-Badawi Taz Al-Badawi, Bob's Towing, addressed benefits of Bob's
Towing verses other contract bidder.
Mayor Hernandez arrived at 7:50 p.m.
Moe Al-Badawi Moe Al-Badawi, Bob's Towing, requested council's consideration
of Bob's Towing.
Mark Pemberton Mark Pemberton, Account Manager for Bob's Towing, presented a
map showing the benefits of the company's location to provide
service.
Wayne Blake Wayne Blake, Manager of Bob's Towing, stated his support for the
City's decision to have two companies serve West Covina and
encouraged Council to select Bob's Towing as one of the two.
Eddie Navarro Eddie Navarro, Navarro's Towing, provided a background of
Navarro's Towing, and requested an opportunity to serve West
Covina.
Miguel Navarro Miguel Navarro's Towing, spoke on behalf of Navarro's Towing
and requested Council's support.
Norma Alejo Norma Alejo, Navarro's Towing, spoke on the company's growth
and involvement in the community and their desire for an
opportunity to. serve West Covina.
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City Council Minutes of June 2, 2009
John Shewmaker John Shewmaker, West Covina resident, commented on the
proposed district measure stating that it was not practical.
Gary Lawson Gary Lawson, Greater West Covina Business Association,
expressed his support for Royal Coaches.
Shirley Buchanan Shirley Buchanan, West Covina resident, addressed staff reports
that are posted on the web and requested that all attachments be
available.
Art Ballin Art Ballin, West Covina resident and West Covina Youth Soccer,
spoke on the proposed increase of fees on the leagues and the
difficulty this will create.
CONSENT CALENDAR Mayor Pro Tern Sanderson requested that Item D-8e, City
Commissioner Rules of Conduct and Decorum be pulled from the
Consent Calendar for separate consideration.
D-1 City Council Meeting Minutes (receive & tile)
• Regular Meeting of January 20, 2009
• Special Meeting of February 3, 2009
• Regular Meeting of February 3, 2009
• Special Meeting of February 10, 2009
• Regular Meeting of February 17, 2009
D-2 Commission Summary of Actions (receive & file)
No reports for this meeting.
D-3 Claims Against the City of West Covina
Claims Against the City Government Tort Claim Denials (deny & notify claimant)
Recommendation is that the following Government Tort Claims be
denied and the claimants and/or respective attorneys be so notified.
• 21" Century/Tavarez vs. City of West Covina
• Arthur Ramirez vs. City of West Covina
• Marilyn Kaye McClinton vs. City of West Covina
D-4 Ordinance for Adoption
Ordinance Amending Procedures for the Setting of Sewer Fees by
Resolution
Ordinance No. 2192 ORDINANCE NO. 2192 — AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING THE PROCEDURES FOR THE SETTING OF
SEWER FEES BY RESOLUTION
D-5 Award of Purchase
Sewer Crawler Camera Purchase of Crawler Camera for Sewer Inspection
Recommendation is that the City Council take the following
actions:
1. Establish Capital Improvement Program Project No. SP-091 l2
(189.81.8949.7160) for the purchase of a sewer inspection
crawler camera.
2. Transfer $30,000 from 189.81.8846.7200 (Sewer Fund) and
$27,430.82 from 189.81.8929.7200 (Sewer Fund) to
189.81.8949.7160.
3. Waive the formal contract procedures and "piggyback" on the
fonnal bid of the City of Bullhead City's bid 1FB-08-001 to
purchase a sewer inspection crawler camera from Advanced
Infrastructure of Gardena, CA, for a total cost of $57,430.82.
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City Council Minutes of June 2, 2009
D-6 Traffic Committee Minutes of May 19, 2009 (accept & file)
Traffic Committee Minutes L Enrique Gonzales, West Covina resident
That traffic conditions be reviewed at the intersection of South
Hills Drive and Cameo Vista Drive.
D-7
Treasurer's Report
Traffic Committee Recommendations
That Stop signs and appropriate pavement markings be placed
on the north and southbound approaches of South Hills Drive at
Cameo Vista Drive and the eastbound approach of Cameo Vista
Drive at South Hills Drive.
That Stop signs be installed on northbound South Hills Drive at
Casa Grande Drive, eastbound Casa Linda Drive at South Hills
Drive, and eastbound Queen Summit Drive at South Hills Drive.
City Treasurer's Report (receive & file)
Report for the Month of April 2009
D Miscellaneous — City Attorney's Office
D-8a City Ticket Distribution Policy for City Officials
Ticket Distribution Policy Recommendation is that the City Council adopt the following
resolution:
Reso No. 2009-24 RESOLUTION NO. 2009-24 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A TICKET DISTRIBUTION POLICY
Miscellaneous — City Clerk's Office
Procedure Resolution Regarding Reading Titles and Waiving the
D-8b Further Reading of Ordinance and Resolutions on the Agenda
Resolution/Ordinance Titles Recommendation is that the City Council adopt the following
resolution:
Reso No. 2009-25 RESOLUTION NO. 2009-25 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA,
ESTABLISHING PROCEDURES REGARDING READING
TITLES AND WAIVING FURTHER READING OF
ORDINANCES AND RESOLUTIONS ON THE AGENDA
D-8c Destruction of Documents as Prescribed by Law
Document Destruction Recommendation is that the City Council adopt the following
resolution authorizing the destruction of specific records:
Reso No. 2009-26 RESOLUTION NO. 2009-26 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF CERTAIN
DOCUMENTS AS PRESCRIBED BY LAW
Miscellaneous — City Manager's Office
Resolution Supporting the City of Diamond Bar and City of
industry's Efforts to Seek Funding to Improve the 57/60
D-8d Interchange
57/60 Interchange Improvements Recommended that the City Council adopt the following
resolution:
Reso No. 2009-27 RESOLUTION NO. 2009-27 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUPPORTING THE STATE ROUTE 57/STATE ROUTE 60
MIXED FLOW INTERCHANGE IMPROVEMENTS AS
IDENTIFIED IN THE LOS ANGELES COUNTY METRO 2008
LONG RANGE TRANSPORTATION PLAN AND IN THE
SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMENTS 2008 REGIONAL TRANSPORTATION
PLAN
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City Council Minutes of June 2, 2009
This item removed for separate consideration
D-8e City Commissioner Rules of Conduct and Decorum
Commissioners Rules of Conduct Recommendation is that the City Council instruct City Staff to:
1. Adopt the City of West Covina Commissioner Rules of
Conduct & Decorum; and
2. Introduce the following Ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTION
2-67(g) OF THE WEST COVINA MUNICIPAL CODE
CLARIFYING THE PROCEDURES TO REMOVE A CITY
COMMISSIONER
D-8f Letter in Opposition to AB 155 — Municipal Bankruptcy
Opposition to AB 155 Recommendation is that the City Council instruct City staff to
forward a letter in opposition to AB 155 — Municipal Bankruptcy
to the State elected officials representing West Covina, League of
California Cities, and Contract Cities.
Resolution Finding a Severe Financial Hardship if the State of
California Takes Additional Property Tax Funds from the City of
D-8g West Covina
State Takes Property Tax Funds Recommendation that the City Council adopt the following
resolution:
Reso No. 2009-28 RESOLUTION NO. 2009-289 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
FINDING A SEVERE FISCAL HARDSHIP WILL EXIST IF
ADDITIONAL CITY PROPERTY TAX FUNDS ARE SEIZED
AND ADDITIONAL UNFUNDED MANDATES ARE
ADOPTED BY THE STATE OF CALIFORNIA
Miscellaneous — Community Services Department
Extension of the California Street Hockey Association Contract
D-h8 through 2024
California Street Hockey Contract It is recommended that the City Council approve an eight -year
extension of the California Street Hockey Association contract
from June 30, 2016 through June 30, 2024.
Miscellaneous — Fire Department
D-8i Authorization for Fireworks Display
Fireworks Display Recommendation is that the City Council authorize the following
fireworks displays:
1. Fireworks display at the West Covina High School graduation
ceremony to be held on June 11, 2009.
2. Fireworks display for the City of West Covina Independence
Day Celebration to be held on July 4, 2009, at Edgewood
Middle School.
Miscellaneous — Public Works Department
Request for Reallocation of Property Taxes
Los Angeles County Sanitation District No. 22 (Annexation No. 383)
Location: Holt Avenue between Grand Avenue and South
D-8j t Garvey Avenue (10 Single -Family Residences)
Sanitation District No. 22 Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2009-29 RESOLUTION NO. 2009-29 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE JOINT RESOLUTION OF THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE
BOARD OF DIRECTORS OF COUNTY SANITATION
DISTRICT NO. 22 OF THE COUNTY OF LOS ANGELES, AND
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING AND ACCEPTING
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City Council Minutes of June 2, 2009
NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES
RESULTING FROM AN ANNEXATION TO COUNTY
SANITATION DISTRICT NO. 22, BEING ANNEXATION NO.
383
Coastal Sage and Scrub (CSS) Community Facilities District
D-8k Special Tax Rate Adjustment
CSS Tax Rate Adjustment Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2009-30 RESOLUTION NO. 2009-30 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
TO ADJUST THE COASTAL SAGE AND SCRUB
COMMUNITY FACILITIES DISTRICT SPECIAL TAX RATE
Miscellaneous — Risk Management
D-81 Worker's Compensation Medicare Set Aside Services
Workers' Comp Medicare It is recommended that the City Council approve the proposal of
CorVel Enterprise Comp, Inc., to provide Medicare Agent Services
related to the City of West Covina's self -insured workers'
compensation program.
AB1234 Conference and Meeting Report (receive & file)
AB-1234 International Council of Shopping Centers (ICSC)
D-9 Meeting and Conference Report
AB 1234 Report Recommendation is that the City Council receive and file the
report.
CONSENT CALENDAR ACTION Motion by Sanderson and second by Lane to introduce/adopt
ordinances/resolutions as recommended and approve all items
except Item D-8e City Commissioner Rules of Conduct and
Decorum.
Motion carried 5-0.
Item D-8e City Commissioner Rules of Conduct and Decorum —
Deputy City Manager Freeland gave a brief summary of the
report and addressed the concerns of the speakers request for
clarity to specific language.
Following discussion, amended verbiage to the Rules of Conduct
& Decorum were proposed as follows:
Rule 2-d — Directing City Staff changed to other than within the
context of a commission meeting, subject to the consensus of the
members of the Commission and subject to the review and
approval of the Department Head and City Manager, and
consistent with the Municipal Code.
Rule 6 — Remove "to influence an election" and change to other
than permitted by law.
Municipal Code Section 2-67(g) — Remove the word another in the
sentence ".may not be appointed to another City Commission..."
and replace with the word any.
Motion Motion by Sanderson and seconded by Herfert to introduce the
ordinance with the proposed amendments.
Substitute Motion Substitute motion by Mayor Hernandez to bring back the changes
to allow for review of the amendments before approving them.
City Attorney Alvarez-Glasman explained that there will be
opportunity at the next meeting to address any changes as the
y policy cannot go into effect until the ordinance is adopted.
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City Council Minutes of June 2, 2009
Action on original Motion Motion carried by 4 — 1 (Hernandez - abstained).
PUBLIC HEARINGS Public Hearing
Amendments to the FY 2008-2009 Community Development
E-I Block Grant (CDBG) Action Plan
CDBG 2008-2009 Action Plan Mayor Hernandez announced the public hearing matter and
Assistant City Clerk Rush verified that proper legal notice had
been given. Mayor Hernandez opened the hearing and
Management Analyst McDonald presented a brief report.
Councilmember Herfert inquired about the type of equipment to be
installed at Palm View Park. Analyst McDonald responded that it
is yet to be determined.
Councilmember Touhey inquired into current youth assistance
funding and requested staff work with Federal representatives for
special allocations for youth programming.
Public testimony Mayor Hernandez opened the public testimony portion of the
hearing and asked for public comments.
Closed testimony With no one wishing to address Council, Mayor Hernandez closed
the public testimony portion of the hearing.
Motion Motion by Touhey and seconded by Herfert to approve the
proposed amendments, which incorporate CDBG-R Funds into the
FY 2008-2009 CDBG Action Plan. Motion carried by 5 — 0.
Public Hearing
E-2 West Covina Auto Plaza Business Improvement District 2009-
Auto Plaza BID 2010 Annual Report and Assessment
Mayor Hemandez announced the public hearing matter and
Assistant City Clerk Rush verified that proper legal notice had
been given. Mayor Hernandez opened the hearing and
Management Analyst Curtin provided a brief summary of the
report. Mr. Curtin stated that Bill McGraff, president of the Auto
Plaza Business Improvement District Board was available to
answer any questions.
In response to Mayor Hernandez's request as to current reader
board technology, Mr. McGraff stated that due to the current
economic environment, the Board is proposing to maintain the
current reader.
Assistant City Clerk stated that no written comments had been
received regarding the Annual Report and Assessment.
Public testimony Mayor Hernandez opened the public testimony portion of the
hearing and asked for public comments.
Closed testimony With no speakers wishing to address Council, Mayor Hemandez
closed the public testimony portion of the hearing.
Assistant City Clerk Rush presented:
Reso No. 2009-31 RESOLUTION NO. 2009-31 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ANNUAL REPORT FOR THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT AREA FOR FISCAL YEAR 2009-2010
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Motion Motion by Touhey and seconded by Herfert to waive further
reading of the resolution and adopt the resolution. Motion carried
by5-0.
Public Hearing
E-3 West Covina Landscape Maintenance District No. 6
E-4 West Covina Landscape Maintenance District No. 7
Landscape MD No. 6 & 7 Mayor Hernandez announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Hernandez proceeded to open the hearing for both
Landscape Maintenance Districts Nos. 6 & 7. Public Works
Director Yauchzee gave the report explaining that an increase of
5% in MD 6 is being recommended to cover ongoing costs of
maintenance. With no increase reserves would be depleted in
approx. 2013 In MD 7, staff recommends a 10% increase to cover
ongoing costs of maintenance improvements. With no increase,
the reserves will be depleted by approx. 2012. Reserves are
necessary for cash, future capital improvements and emergency
repairs.
Assistant City Clerk Rush confirmed that no written comments or
objections had been received.
Public testimony Mayor Hernandez opened the public testimony portion of the
hearing and asked for public comments.
Closed testimony With no speakers wishing to address Council, Mayor Hernandez
closed the public testimony portion of the hearing.
Reso No. 2009-32 RESOLUTION NO.2009-32 — A RESOLUTION OF THE CITY
MD No. 6 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT; AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,
2009
Reso No. 2009-33 RESOLUTION NO. 2009-33 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT; AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,
2009
Motion Motion by Sanderson and seconded by Lane to approve
Alternative #I, staff recommend, for Landscape MD No. 6 and 7,
and adopt each resolution.
Motion carried 4 — 1 (Touhey — No).
Public Hearing
E-5 Fees and Charges
Fees and Charges Mayor Hernandez announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Hernandez then opened the hearing and City Controller
Swink presented the staff report regarding proposed fee and
charges, citing that it is estimated to generate $307,766. The report
outlined proposed changes in the current fees and new fees.
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City Council Minutes of June 2, 2009
Proposed new fees for paid parking at the Civic Center,
transportation fare increases and fees for impounding of waste
containers will require further action prior to implementation.
Staff responded to questions from council.
Councilmember Touhey inquired about police multiple response
fees and why they have not increased. City Manager Pasmant said
staff would look into the matter and report back to Council.
Public testimony Mayor Hernandez opened the public testimony portion of the
hearing and asked for public comments.
In Favor Lloyd Johnson, West Covina West Covina resident, stated his
support for an increase in parking fees and fines
In Opposition Steve Bennett, West Covina resident, spoke in opposition to the
increased sports fee citing the added burden on families with youth
and submitted a signed petition by parents.
Community Services Director McNeill explained the proposed
sports league fees.
Art Ballin, West Covina resident, suggested transferring some of
the tasks/burdens by the sports leagues to the City that would
offset the $10 fee.
Nancy Martinez, West Covina resident, did not speak but indicated
her opposition, for the record.
Colette Lewis, West Covina resident and representing Galaxy
Little League, spoke on the financial hardships to the families with
the additional $10 sports fee and the league's numerous expenses
including those paid to Williamsport, PA for the field.
Manuel Martinez, West Covina resident, did not speak but
indicated his opposition, for the record.
Royall Brown, West Covina resident, addressed the terminology in
the report relative to whether the Library property should be
included with the Civic Center paid parking revenue and requested
clarification.
Closed testimony t Mayor Hernandez closed the public testimony portion of the
hearing.
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Council discussion Councilmember Touhey stated he had concerns regarding the fees
for the use of the fields by sports leagues and is opposed and
requested that fees for the Police Department jail, bookings and
DUI's be reviewed to see when they were last increased.
Councilmember Herfert asked for clarification on the new fee for
Public Horseback Riding instruction permit fees.
Community Services Director McNeill stated that the
permit fee is for instruction and that public use is still free of
charge.
Councilmember Lane stated her opposition to increased fees for
youth sports and requested that fees that have not been increased
be reviewed.
Mayor Hernandez stated his support for Civic Center parking fees
and increased law enforcement fees for disturbance calls and false
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City Council Minutes of June 2, 2009
alarms but opposed fees on youth sports, and suggested the
annexation of certain areas surrounding the city.
Mayor Pro Tem Sanderson stated she would not support the fee
and charge schedule as presented.
City Manager Pasmant stated he would bring back a
revised report which will address several of the council concerns.
Motion Motion by Sanderson and seconded by Lane to send back to staff
for further review and to incorporate council's requests on law
enforcement/traffic violation increases. Motion carried 5 — 0.
Mayor Hernandez commented that the City should also make
reductions within as well as the reductions to public services and
programs
Public Hearing
Federal Transit Administration Section 5310 (Elderly & Disabled
E-6 Specialized Transit) Grant Program
Transit Grant Mayor Hernandez announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Hernandez opened the hearing and Community Services
Director McNeill presented a brief summary of the report.
Public testimonv Mayor Hernandez opened the public testimony portion of the
hearing and asked for public comments.
Closed testimonv With no speakers wishing to address Council, Mayor Hernandez
closed the public testimony portion of the hearing.
Resolution No. 2009-34 RESOLUTION NO. 2009-34 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING TO THE GOVERNOR THAT NO NON-PROFIT
CORPORATIONS OR ASSOCIATIONS ARE READILY
AVAILABLE IN THE SERVICE AREA TO PROVIDE THE
PROPOSED DIAL -A -RIDE SERVICE TO ELIGIBLE WEST
COVINA RESIDENTS
Motion Motion by Touhey and seconded by Lane to adopt the resolution.
Motion carried 5 — 0.
COMMUNITY DEVELOPMENT COMMISSION
Mayor Hernandez recessed the City Council meeting to convene
the Community Development Commission meeting at 9:35 p.m.
The City Council reconvened at 9:36 p.m. with all members
present.
DEPARTMENTAL MATTERS
City Manager's Office
Report on Initiative Measure to Change the Method by Which City
Voters Elect Members to the City Council from an "At -Large"
G-1 Process to a `By -District" System
Initiative Measure Mayor Hernandez announced the item and asked if council had any
questions. Councilmember Herfert stated he would not support a
study by an independent company at this time and requested a staff
report be presented.
Deputy City Manager Chris Freeland gave a brief report covering
those items specifically requested by Council on May 5, 2009
regarding the effects and impacts of the initiative measure. The
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City Council Minutes of June 2, 2009
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report also covered areas of impact that were incomplete when the
report was presented to the council on May 5, 2009.
Council engaged in discussion regarding the proposed ordinance to
establish council district and staff answered questions.
Motion Motion by Sanderson and seconded by Lane to receive and file this
report. Motion carried 5 — 0.
Police Department
C-2 Tow Contract
Tow Contract Mayor Hernandez announced the subject matter. Commander
Mark Dettor provided a brief report. The current tow contract for
the two tow areas will expire in June 2009 and a Request for
Proposals was released in April with the stipulation of 30% of
gross revenues as the minimum bid. Commander Dettor responded
to questions and also explained the variation of fees associated
with towed vehicles.
Council discussion followed regarding revenues from
impounding vehicles, lien fees, and what percentages are going to
the City.
Bill Salazar of Royal Coaches explained lien fees and fees
collected through lien sales.
Councilmember Herfert expressed his support for awarding Area 1
to Royal Coaches due to their annual guarantee of $100,000 and
percentage of lien sales, and awarding Area 2 to Bob's Towing due
to their high gross revenue minimum and location proximity to the
area.
At the request of the Mayor, Chief Wills spoke of the service
received by Royal Coaches during the past contract period.
Mayor Hernandez stated that Royal Coaches participates in
community programs and provides exceptional service and
partnership with the city.
Motion Motion by Hernandez to retain Royal Coaches to service both Area
1 and Area 2.
Councilmember Lane expressed her opinion to retain two contracts
due to the city's size and to protect the city in the event of a
defaulting contractor and supported Royal Coaches for Area 1 and
Bob's Towing for Area 2.
Following further discussion regarding the two companies, Mayor
Hernandez reiterated his motion to retain Royal Coaches for both
service Area 1 and service Area 2.
Motion dies due to lack of second.
Motion Motion by Herfert and second by Sanderson to award Area 1 to
Royal Coaches and Area 2 to Bob's Towing.
Mayor Hernandez inquired about the RFP process. Finance
Director Bachman responded that the original RFP was canceled
and a second RFP was released. City Manager Pasmant stated that
council direction was not included in the original RFP and council
was notified. Police Chief Wills and Purchasing Supervisor Sue
Sindelar responded to questions regarding the RFP process to
confirm that the process was appropriately conducted.
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City Council Minutes of June 2, 2009
Action on Motion Motion to award towing contracts to Royal Coaches for Area I and
to Bob's Towing for Area carried 4 — 1 (Hernandez — No).
Mayor Hernandez recommended that all remaining items be held
over to the next meeting due to the late hour. The consensus of the
council was to continue with the few remaining items.
Mayor Hemandez excused himself from the remainder of the meeting at 10:45 p.m. for the reason of not
feeling well.
Finance Department
G-3 2009-10 Fiscal Year Preliminary Budget Preview
Budget Preview City Manager Pasmant made introductory comments regarding the
current state of the budget and Finance Director Bachman gave a
detailed report on the effects of the decline in the economy on the
City's revenues and included a PowerPoint presentation outlining
the projections to reduce the deficit.
Current recommendations to reduce the deficit include
selling of Prop A funds; transfer between funds; prepaying PERS
contributions; an additional 5% reduction in all non -safety public
employees; further cuts in the Community Services department and
employee concessions.
Motion Motion by Herfert and second by Sanderson to approve the budget
as presented and adopt the following resolution.
Resolution No. 2009-35 RESOLUTION NO. 2009-35 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE CITY OF WEST COVINA OPERATING
BUDGET, COMMUNITY DEVELOPMENT COMMISSION
BUDGET, CAPITAL IMPROVEMENT PROGRAM AND
LOCAL ENFORCEMENT AGENCY BUDGET AND
APPROVING THE APPROPRIATIONS FOR THE FISCAL
YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30,
2010.
Motion carried 4-0.
COUNCILMEMBERS' REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Mayor Roger Hernandez
Request from Mayor Roger Hernindez Requesting the City
Council Instruct City Staff to Prepare a Report for the City
Council to Consider a Mandatory Spay and Neuter Program
I-1 for Doas
Spay/Neuter Program Councilmember Touhey asked for and received Council consensus
to hold this item over to the next meeting.
ADJOURNMENT Motion by Touhey and seconded by Herfert, to adjourn the
meeting at 11:23 p.m. in memory of Patricia Allen, wife of City of
Covina Mayor Walt Allen.
Motion carried by 4 — 0.
MaycrRoge Hemandez
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