06-03-2008 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
.Tune 3, 2008
Mayor Lane called to order the regular meeting of the West Covina City Council at 7:08 p.m in the City
Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Reverend Alexandra Conrads
St. Martha's Episcopal Church
PLEDGE OF ALLEGIANCE Mayor Lane
ROLL CALL Mayor Lane
Councilmembers Herfert, Sanderson (arrived at 7:30 p.m.), Touhey
Absent: Mayor Pro Tern Hernandez
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
All members were present except Councilmembers
Hernandez and Sanderson and prior to convening into closed
session, all items on the City Council agenda were announced for
inclusion in the closed session discussion.
Items on the City Agenda:
Public Employee Release - — The City Council received a
briefing and provided direction, no final action was taken and there
is noting further to report.
CHANGES TO THE AGENDA None.
PRESENTATIONS: Blue Star Video was aired.
Mayor Lane called forward Fire Chief Paul Segalla who
introduced West Covina's newest firefighters and Assistant City
Clerk Rush administered the Oath of Office to each.
Mayor Lane called forward Mike Mathiessen, Vice President of
the Pasadena Tournament of Roses, and Frank Scalfaro, President
of the West Covina Rose Float Foundation, who presented the City
with the Rose Float Trophy picture.
Mayor Lane called forward Jesus Alcantar from South Hills High
School, and the members of the South Hills High School
Percussion Ensemble, winners of the 2008 Winter Guard
International World Championship. They were presented with
Certificates of Recognition for their accomplishment.
Mayor Lane called forward South Hills High School Baseball
Coach Kevin Smith to present Certificates of Recognition to the
School Baseball Team for being named 2008 CIF Division III
Finalists and the San Antonio League Champs for the 6`"
consecutive time — a league record.
Mayor Lane recognized Nika Banzuela, Nogales High School
Student, with a certificate of recognition for winning
City Council Minutes of June 3, 2008
Congresswoman Hilda Solis' 71h Annual Artistic Discovery
Congressional Art Competition.
Mayor Lane called forward Hasan Ikhrata, Executive Director of
Southern California Association of Governments, who presented
the City of West Covina an award for the Sportsplex/Commercial
Development at BKK.
Mayor Lane announced that on May 20, 2008, the Big League
Dreams project received an additional award by the Los Angeles
Chapter of the national Electrical Contractors Association of
"Outdoor Lighting Project Over $5000K in Value."
Recess Mayor Lane called a recess of the Council meeting at 7:45 p.m.
The City Council reconvened at 8:04 p.m. will all members
present.
ORAL COMMUNICATIONS
John Hughes John Hughes, West Covina resident, spoke on MDA and the
upcoming 181h MDA celebration combined with the City's 41h of
July event; Big League Dreams Sportsplex; and spoke in
appreciation of Council's support of the Community.
Todd Feldman Todd Feldman, representing Alcatel -Lucent, addressed the
proposed award of bid for the microwave communications system.
Charles Margiotta Charles Margiotta, representing Day Wireless Systems, addressed
the proposed Award of Bid for the Citywide public safety radio
communication system, specifically the award to construct the
communications equipment vault.
George Ogden George Ogden, West Covina resident, provided council with
information on Chad Trimble, who was killed in Afghanistan.
Lloyd Johnson Lloyd Johnson, West Covina resident, requested support of the
agenda item to sponsor a Veterans Day memorial day event.
Sandra Baker Sandra Baker addressed the tiny -tot and Pre-K program she and
staff have taught at Shadow Oaks and hoped to continue to
improve and expand their program.
Sharon Leonard Sharon Leonard, West Covina resident, submitted a petition
requesting no overnight parking on her block.
Rona Lundie Rona Lundie, representing Jan's Towing, requested to be included
on an RFP for towing services.
Fred Sykes Fred Sykes, West Covina resident, requested city retain all full-
time and part-time staff while going through tough budget times.
Irene Fleck Irene Fleck, West Covina resident, spoke on Library events that are
going on at the West Covina library during June.
Tyra Mason Tyra Mason, West Covina resident, and Chamber member,
thanked the community for their support of the 8th Annual "Night
on the Town" and announced upcoming Chamber sponsored
events.
City Manager Pasmant and Community Services Director McNeill
addressed the concerns of the Tiny Tot program, program staff and
the transition of the program to operating under contract.
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City Council Minutes of June 3, 2008
CONSENT CALENDAR
0-1 City Council Meeting Minutes (receive & file)
Minutes • Special Meeting of January 24, 2008
• Special Meeting February 5, 2008
• Regular Meeting of February 5, 2008
• Special Meeting of February 19, 2008
• Regular Meeting of February 19, 2008
D-2 Commission Summary of Actions (receive & file)
Summary of Actions a) Community Services 03/11/08
b) Planning 05/13/08 & 05/27/08
c) Senior Citizens 03/27/08
D-3
Treasurer's Report
City Treasurer's Report (receive & file)
Report for the Month of April 2008
Award of Bid
D-4 Award of Bid for Downtown Directional Signs
Downtown Directional Signs (Project No. BP-08315
Recommendation is that the City Council take the following
actions:
1. Accept the bid of LNI, Inc. in the amount of $84,111 submitted
at the bid opening on May 14, 2008, and authorize the Public
Works Director/City Engineer and City Clerk to execute the
Contract Agreement.
2. Authorize the City Manager to enter into a twenty-year lease
agreement with the property owner for the Lakes sign location.
3. Authorize the Public Works Director/City Engineer to contract
with Southern California Edison to provide new electrical
services at the Glendora Avenue and Lakes sign locations.
4. Appropriate an amount of $14,711 from the fund balance of the
Community Development Commission Merged Project Area to
Account No. 876.22.2250.6457.
D-5a Miscellaneous — City Manager's Office
Walk of Fame Ratification of Walk of Fame Committee Appointments
Recommendation is that the City Council ratify the Mayor's
appointments to the Walk of Fame Committee as contained in the
staff report:
City Councilmembers — Sherri Lane and Steve Herfert
City Manager or Designee — Andrew Pasmant
WC Sports league Rep — Dave Bletcher
Big League Dreams Rep — Adrian Williams
At -Large Member — Greg Gano
Member of City Staff — Chris Freeland
D-5b Miscellaneous — Community Services Department
Mobile Home Ordinance Mobile Home Ordinance Amendment
Recommendation is that the City Council direct the Community
Services Department to study possible options for amending and/or
updating Ordinance No. 1648, established in 1984, regarding
Mobile Home Space Rents in the City of West Covina.
Miscellaneous — Fire Department
Appropriation of Fire Department Training Funds from Fiscal Year
2006-2007 and Increase the Limit of the Training Expenditure
D-5c Account
Appropriations Recommendation is that the City Council accept the following
actions:
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City Council Minutes of June 3, 2008
1. Appropriate the fund balance of $3,124 from expenditure
Account No. 219.32.3210.6551 (Fiscal Year 2006-2007), and
transfer the amount to Fiscal Year 2007-2008.
2. Increase the expenditure account limit for Fiscal Year 2007-
2008, of fund 219.32.3210.6551, from $15,000 to $21,019 to
accommodate the appropriated balance from Fiscal Year 2006-
2007, and additional revenues that were collected in excess of
the $15,000 estimate and limit for this fiscal year.
D-5d Authorization for Fireworks Display
Fireworks Display Recommendation is that the City Council ratify authorization for
fireworks displays.
1. Fireworks display at the West Covina High School graduation
ceremony to be held on June 18, 2008.
2. Fireworks display for the City of West Covina Independence
Day Celebration to be held on July 4, 2008, at Edgewood
Middle School.
AB1234 Conference and Meeting Report (receive & file)
D-6a Legislative Advocacy Conference and Meeting Report
Legislative Advocacy Meeting Recommendation is that the City Council receive and file this
report.
International Conference of Shopping Centers (ICSC) Conference
D-6b and Meeting Report
ICSC Meeting Report Recommendation is that the City Council receive and file this
report.
CONSENT CALENDAR ACTION Motion by Touhey and second by Sanderson to approve all items.
Motion carried 4 — 0 by the following Roll Call vote, with the
record reflecting that Touhey abstained on Item D-4:
AYES: Herfert, Sanderson, Touhey, Lane
NOES: None
ABSENT: Hernandez
ABSTAIN: Touhey on Item D-4 only
PUBLIC HEARINGS
Public Hearing
E-1 Landscape MD No. 4 West Covina Landscape Maintenance District No. 4
E-2 Landscape MD No. 6 West Covina Landscape Maintenance District No. 6
E-3 Landscape MD No. 7 West Covina Landscape Maintenance District No. 7
Mayor Lane announced the public hearing matters and Assistant
City Clerk Rush verified that proper legal notice had been given.
Mayor Lane proceeded to open the hearing. Public Works
Director Shannon Yauchzee presented the staff report. Yauchzee
report that no increase in rates is being recommended in MD 4 as it
is currently capped at Prop. 218 limits, but an increase will be
recommended next year and will required a vote of the affected
homeowners. An increase of 13% in MD 6 and an increase of 10%
in MD 7 is being recommended to cover on -going costs.
Maintaining rates at their current levels will deplete reserves in the
two maintenance districts in 2010 and 2011 respectively.
Assistant City Clerk Rush confirmed that no written comments or
objections had been received.
Public testimony Mayor Lane opened the public testimony portion of the hearing
and asked for public comments.
Testimony closed With no speakers wishing to address Council, Mayor Lane closed
the public testimony portion of the hearing.
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City Council Minutes of June 3, 2008
Assistant City Clerk Rush presented the following resolutions:
Reso No. 2008-31 RESOLUTION NO.2008-31 — A RESOLUTION OF THE CITY
MD No. 4 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEERS' REPORT AND THE
ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008
Reso No. 2008-32 RESOLUTION NO. 2008-32 — A RESOLUTION OF THE CITY
MD No. 6 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008
Reso No. 2008-33 RESOLUTION NO. 2008-33 — A RESOLUTION OF THE CITY
MD No. 7 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008
Motion Motion by Touhey and second by Herfert to waive further reading
of the resolutions and adopt. Motion carried by 4 — 0.
Protest Hearing
E-4 Weed Abatement 2008
Weed Abatement Mayor Lane announced the public hearing matter and Assistant
City Clerk Rush verified the Affidavit of Mailing and that proper
legal notice had been given.
Motion by Herfert and second by Touhey to receive and
file the Affidavit of Mailing. Motion carried 4 — 0.
Mayor Lane opened the hearing and Fire Inspector Jason Briley
presented the staff report. Assistant City Clerk Rush confirmed
that no written protests or. objections against performing the
proposed work had been received.
Public testimony Mayor Lane opened the public testimony portion of the hearing
and asked for the public's comments or objections.
Closed testimony With no one wishing to address Council, Mayor Lane closed the
public testimony portion of the hearing.
Motion Motion by Herfert and second by Sanderson to approve the order
for abatement of weeds and rubbish on those properties described
in Resolution No. 2008-28. Motion carried by 4 — 0.
Public Hearing
Consideration of Ordinance for Adoption — Ordinance to
Recover Lost Tax Increment Revenues by Extending
Redevelopment Plan Time Limits for the Central Business
District Project Areas and the Eastland Project Areas as
E-5 Authorized by SB 1096
Recovery of Lost Tax Revenues Mayor Lane announced the public hearing matter and Assistant
City Clerk Rush verified that proper legal notice had been given.
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City Council Minutes of June 3, 2008
Mayor Lane proceeded to open the hearing and Deputy City
Attorney Scott Nichols presented the staff report. Assistant City
Clerk Rush confirmed that no written communications were
received.
Public Testimonv Mayor Lane proceeded to open the public testimony portion of the
hearing and asked for public comment.
Close Testimony With no one wishing to address Council, Mayor Lane closed the
public testimony portion of the hearing.
Councilmember Touhey declared that his family owns real estate
in the project area but is allowed to participate.
Assistant City Clerk Rush presented the following:
Ordinance Introduction AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN TIME
LIMITATIONS WITH RESPECT TO THE REDEVELOPMENT
PLANS FOR THE CENTRAL BUSINESS DISTRICT PROJECT
AREA AND THE EASTLAND PROJECT AREA PURSUANT
TO THE PROVISIONS OF HEALTH AND SAFETY CODE
SECTION 33333.6(e)(2)(D)
Motion Motion by Herfert and second by Sanderson to waive further
reading of the ordinance and introduce. Motion carried by the
following roll call vote:
AYES Herfert, Sanderson, Touhey, Lane
NOES: None
ABSENT: Hernandez
Public Hearing
E-6 Fees and Charge
Fees and Charges Assistant City Clerk Rush verified that proper legal notice had
been given. Mayor Lane proceeded to open the hearing in order to
entertain a motion.
Motion Motion by Herfert and second by Touhey to continue the public
hearing to June 17, 2008. Motion carried by 4 - 0.
JOINT PUBLIC HEARING Mayor Lane called to order the Community Development
Commission at 8:57 p.m. in order to conduct the following joint
public hearing.
ROLL CALL Chairman Lane, Commissioners Herfert, Sanderson, Touhey
Vice Chairman Hernandez was absent.
Public Hearing
E-7 Authorizing an Election and CDC's and City Council's Votes
on a Special Tax Levy and Extension of the Coastal Sage and
Scrub Community Facilities District's Authorized Facilities
and Services
E-8 Election on the Extension of the Coastal Sage and Scrub
Community Facilities District's Public Facilities and Services
and the Levy of Special Taxes, and Certification of the Election
Results
Coastal Sage & Scrub Special Tax Assistant City Clerk verified that proper legal notice had been
given and the hearing was opened. City Attorney Alvarez-
Glasman stated that additional information and materials are
needed to take action on these items and requested that the City
Council/Commission carry over City Council items E-7 & E-8 and
Community Development Commission item II -A.
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City Council Minutes of June 3, 2008
Motion by Touhey and seconded by Sanderson to carry over City
Council items E-7, E-8 and CDC item II -A to June 17, 2008.
Motion carried 4-0.
COMMUNITY DEVELOPMENT COMMISSION
Mayor Lane recessed the City Council meeting at 8:57 p.m. to
continue the Community Development Commission meeting. The
City Council reconvened at 8:59 pm with all members present,
except Councilmember Hernandez.
DEPARTMENTAL MATTERS
Communications Department
Award of Bids for Citywide Public Safety Radio Communications
G-1 System
Public Safety 9-1-11 System Communications Director Durbin presented the staff report
outlining the RFP process and evaluation process of bids received
for the Public Safety Radio Communications System, Microwave
Communications System and Pre -Cast Communications Vault.
The City's Building Division determined the construction of the
vault could be managed by the city at a cost less than the proposals
received and recommended a contract for construction rather than
providing a pre -cast vault. The report also recommended approval
of a 911 fee on telephone service for implementation in the future
if the courts rule in favor of cities who have implemented such a
fee.
Councilmember Herfert inquired whether Green Giant . Inc.
(recommended contractor) submitted a bid for the construction of
the equipment vault in which Durbin confirmed bids for the project
were received.
Tim ' Peters, consulting representative from
Tech/Knowledge responded to questions about the evaluation
process and the criteria used in the process.
Councilmembers expressed their support of staff
recommendations, however Councilmember Sanderson opposed
the implementation of the 911 fee.
Motion Motion by Herfert and second by Touhey to waive further reading
of the resolution and adopt and approve recommendations as
follows:
1. Accept the proposal of Motorola Inc., in the amount of
$1,273,225 for a radio system network, and authorize the
Communications Director and City Clerk to execute the
contract.
2. Accept the proposal of Harris Stratex in the amount of
$1,795,851.00 for the microwave, point to point
communications system, authorize the Communications
Director and City Clerk to execute the contract.
3. Approve the proposal by the City's Building Division to issue
a contract to Green Giant Landscaping to construct a
communications equipment vault located at the, BKK tower
radio site in the amount of $116,000.00.
4. Approve the City's option to execute a contract in the amount
of $96,800 with Tech Knowledge, Inc. for Phase IV,
Implementation of Radio System Contracts and Management
of the overall project, as approved by Council on August 6,
2006.
5. Approve a contingency fund in the amount of $282,539.
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City Council Minutes of June 3, 2008
6. Adopt the following resolution authorizing the lease purchase
financing with Sun Trust Leasing Corporation in the amount
of $3,050,000 to fund the acquisition of the 911 emergency
radio system.
Assistant City Clerk Rush presented:
Resolution No. 2008-34 RESOLUTION NO. 2008-34 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE EXECUTION AND DELIVERY OF
EQUIPMENT SCHEDULE NO. 4, AN ESCROW AGREEMENT,
AND RELATED INSTRUMENTS, AND DETERMINING
OTHER MATTERS IN CONNECTION THEREWITH.
Motion carried by 4 — 0.
Motion Motion by Herfert to authorize Staff to develop an Ordinance for a
9-1-1 fee on telephone service for future implementation provided
courts approve this charge as a fee.
Motion died for lack of a second.
MAYOR'S/COUNCILMEMBERS REPORTS
Mayor Pro Tem
H-1 Review of Police Response to Party Disturbance Calls
PD Response to Party Disturbance Motion by Sanderson to hold over due to the absence of Mayor Pro
Tem Hernandez.. Councilmember Touhey stated Mayor Pro Tem
Hernandez communicated his approval that council take a "receive
and file" action. Motion by Touhey to receive and file.
Motion Herfert and seconded by Sanderson to review current noise
ordinance procedures and bring back more information. Council
expressed their concerns regarding loud party noise and protocol
for handling.
Police Lieutenant LaCommare provided a brief report of the
current code structure regarding the regulation and control of calls
for loud.noise and party activities. Neighboring cities have similar
policies. The City of Azusa has a policy in place in which an
administrative citation is issued for music which can be heard
within a certain range, rather than in excess of a specific decibel.
LaCommare stated the police department is currently looking into
the policy utilized by Azusa.
Councilmember Sanderson supported the administrative policy for
music disturbances utilized by Azusa.
Amendment Councilmember Herfert concurred and requested to amend his
motion to have staff focus on music disturbance portion of our
current noise ordinance and bring back further information.
Motion carried 4-0.
COUNCILMEMBERS' REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Mayor Pro Tem Roger Hernandez
Request from Mayor Pro Tem Roger Hernandez Seeking the
City Council's Consensus to Sponsor Veterans Day and
I-1 Memorial Day Community Events
Veterans/Memorial Day Events Motion by Sanderson and second by Herfert to direct staff to bring
back as action item. Councilmember Herfert requested staff
contact the veterans organizations to see if they are interested in
participating.
Motion carried 4-0.
Councilmember Herfert requested to return to item I-1.
City Council Minutes of June 3, 2008
Motion by Touhey and seconded by Herfert to reconsider
item I-1. Motion carried 4-0.
Motion by Herfert to bring back further information as an action
item and to include additional appropriations for additional street
banners [flags] on Azusa Avenue. Touhey inquired if the
appropriations would include funding for banners in memory of
the three fallen West Covina residents also. Herfert concurred and
Touhey offered to second the motion.
Motion carried 4-0.
COUNCILMEMBER COMMENTS
Councilmember Herfert requested that with summer approaching,
staff look into going black in August, specifically August 5 which
is National Night Out.
ADJOURNMENT Motion by Lane and second by Touhey to adjourn the meeting at
9:40 p.m. in memory of Delores Ryan, long time resident; Brian
Mammon, South Hills graduate and son of Judi Mammon of the
WC police department; and Private First Class Chad Trimble who
was killed in Afghanistan last week.
Motion carried by 4-0.
Submitted by:
ssistant C ty,I Erk Susan Rush
Mayor Sherri Lane
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