08-07-2007 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
August 7, 2007
Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:05 p.m in the
• City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Reverend Mary Hollifield
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Mayor Touhey, Mayor Pro Tern Lane,
Councilmembers Herfert, Hernandez, Sanderson
Others present: Fields, Alvarez-Glasman, Fields, Bachman, Chung, Durbin,
Freeland, Hoppe, McNeill, Wills, Yauchzee, Samaniego, Rush
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
All members were present with the exception of
Councilmember Hernandez and Sanderson and prior to convening
into closed session, all items on the City Council and Community
Development Commission (CDC) agendas were announced for
inclusion in the closed session discussion.
Items on the City Agenda:
Conference with Labor Negotiators — Miscellaneous
Unrepresented Management Employees including: Assistant City
Clerk, Assistant City Manager, Communications Director,
Community Development Commission Director, Community
Services Director, Environmental Management Director, Finance
Director, Fire Chief, Director of Human Resources, Planning
Director, Police Chief, Public Works Director and City Engineer,
Director of Risk Management — No action taken and nothing
further to report.
Conference with Legal Counsel — Anticipated Litigation —
One Case — McIntosh — No action taken and nothing further to
report.
Items on the CDC Agenda:
Conference with Real Property Negotiators - Property:
Vacant Property on South Willow Avenue (APN: 8467-011-023) —
Direction was provided to staff. No action taken and nothing
further to report.
CHANGES TO THE AGENDA City Manager Pasmant announced that Item D-3e Acceptance of
Proposal to Provide Temporary Building Inspection Services
would be carried over to a future meeting.
PRESENTATIONS Blue Star Video was aired.
Mayor Touhey introduced Albert Medina, Manager of the West
Covina National Little League White Sox, who introduced
members of his team who were the 2007 National Little League
City Major Division Champions. Team members were presented
with Certificates of Recognition.
City Council Minutes of August 7, 2007
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Mayor Touhey introduced Michael Quinn, Manager of the West
Covina American Little League Cardinals, who introduced the
members of his team, the 2007 American Little League City Minor
Division Champions. Team members were presented with
Certificates of Recognition.
Mayor Touhey introduced Mari Larios, Manager of the West
Covina Girls Softball 10 & under, who introduced the members of
the 10 & Under All Starts "JYNX" who won the ASA State
Tournament and the 10 & Under National Championship at the
National Tournament in New Mexico. Team members were
presented with Certificates of Recognition.
Recess Mayor Touhey called for a recess at 7:32 p.m. The City Council
reconvened at 7:46 p.m. with all members present.
ANNOUNCEMENTS Community Services Director McNeill announced the Faces in the
Crowd program and gave details on how the community may
participate.
ORAL COMMUNICATIONS
Ed Casanova Ed Casanova, West Covina resident, recognized his daughter as the
first girl to participate on the West Covina Varsity football team
and for her role in a film being submitted to the Sundance Film
Festival; he thanked the Council for the Blue Star Banner program
and recognized Lloyd Johnson for his time served in the Marines.
Ana Marie LeNoue Ana Marie LeNoue, Montebello resident and president of Avant -
Garde addressed item D-3d — Award of Contract for Transit
Marketing - and requested council to consider their bid proposal.
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Alfred Williams Alfred Williams, West Covina resident, addressed the hiring of a
management company for the transit market advertising for West
Covina Heights and Big League Dreams.
Royall Brown Royall Brown, West Covina resident, addressed a reclaimed water
project that could bring reclaimed water to West Covina and a
picture in the West Covina Discover newsletter that he feels is a
misleading representation of the current development plan at
Shadow Oak Park.
Birdie Azpeitia
Birdie Azpeitia, West Covina resident, addressed traffic committee
recommendation to install a cross walk on Badillo.
Joanne Wilner Joanne Wilner, West Covina resident, inquired as to invoking the
provisions of WCMC 2-54 (that reasons of dissent from or protest
against any action of the council be entered in the minutes). City
Attorney stated the code section refers to a Councilmember, not
the general public.
Ms. Wilner inquired as to whether a proposed bond for the
radio project would need a vote of the people; supported the City's
membership in the SGVCOG; requested Council to not sell civic
center property and not pursue development at the site; addressed
bike path connectivity in the city and requested whether Council
would reconsider naming a street at the Sportsplex after Giambi.
Bruce Leinbach Bruce Leinbach, West Covina resident, complimented retiring Fire
Chief Elliott; and commented on the investigation of
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City Council Minutes of August 7, 2007
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Councilmember Hernandez for allegedly directing staff to create a
video of council meeting excerpts.
Joel Gelfand Joel Gelfand, West Covina resident, addressed Los Angeles
County Animal Care & Control, the lack of return phone calls from
councilmembers; Lark Ellen between the freeway and Walnut
Creek; bicycle safety and lack of helmet enforcement.
Robert Larabee Robert Larabee, Ontario resident, protested and denounced Traub
& Associates, who handled Councilmember Hernandez'
harassment investigation.
Glenn Kennedy Glenn Kennedy, West Covina resident, commented on the success
of the volunteer graffiti paint program; asked Council for support
to paint the American flag on the curbs of veterans in the City.
John Schewmaker John Schewmaker, West Covina resident, commented on remarks
made between residents at a previous meeting.
Mayor Touhey announced that Oral Communications on the
remaining non -agenda items would continue at the end of the
meeting.
Councilmember Sanderson addressed issues raised by citizens and
asked the City Attorney to address a correspondence that
transpired between the City Manager's Office and District
Attorney's Office regarding Councilmember Hernandez' request of
staff members.
Councilmember Herfert requested to agendize Glenn Kennedy's
request to have the American Flag painted in curbs of resident
veterans.
CONSENT CALENDAR Councilmember Hernandez requested Item D-3b, D-6d and D-6
be removed for separate consideration.
Councilmember Sanderson requested Item D-6b be removed for
separate consideration.
D-1 City Council Meeting Minutes (receive & file)
No reports for this meeting.
D-2 Commission Summary of Actions (receive & file)
Summary of Actions a) Community Services 04/10/07, 05/08/07
b) Senior Citizen Commission 02/08/07, 04/12/07, 05/10/07
Award of Bid
D-3a Award of Contract — Major Street Rehabilitation Improvement —
Street Rehab Improvements (Project No. PP-07112)
Recommendation is that the City Council accept the bid of All
American Asphalt in the amount of $857,356.50 as submitted at
the bid opening on July 24, 2007, and authorize the Public Works
Director/City Engineer to execute an agreement with All American
Asphalt of Corona, California for the work to be done.
D-3b Award of Bid for City Parks Picnic Table and Shelter
Picnic Tables/Shelter Improvements (Project No. PP-08205)
Recommendation is that the City Council accept the bid of Green
Giant Landscape in the amount of $233,350 submitted at the bid
opening on July 17, 2007 and authorize the Public Works
Director/City Engineer and City Clerk to execute the contract.
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City Council Minutes of August 7, 2007
D-3c Award of Bid for Safety Netting at Del Norte Ball Field — (Project)
Safety Netting —Del Norte Park No. YP-08603)
Recommendation is that the City Council take the following
actions:
1. Transfer $7,000 from PP-08205 for park picnic tables and
benches (170.82.8828.7122) to YP-08603 (170.86.8872.7700).
• 2. Transfer $7,000 from PP-08204 (161.82.8827.7700) and
$5,000 from PP-07203 (163.82.8732.7700) for miscellaneous
park improvements to YP-08603 (170.86.8872.7700).
3. Accept the bid of West Coast Netting in the amount of $86,100
as submitted at the bid opening on July 3, 2007 and authorize
the Public Works Director/City Engineer and City Clerk to
execute the contract to install new safety netting at Del Norte
Park's east and west baseball fields.
This item was removed for separate consideration.
Award of Contract for Transit Marketing to Include West Covina
D-3d Heights Shopping Center and Big League Dreams as a Destination
Transit Marketing — BLD Point
Recommendation is that the City Council approve the following
recommendations:
1. Accept the proposal of Ambient Solutions of West Covina,
California, in the amount not to exceed $45,000 for the
creation, coordination, production, printing, and delivery of a
transit advertisement campaign incorporating West Covina
Heights Shopping Center and Big League Dreams as
destination points along the Green Route.
2. Authorize staff to utilize up to $45,000 from the Proposition A
Fund, account 121.51.51xx.xxxx, for transit marketing
purposes.
D-3e Acceptance of Proposal to Provide Temporary Building Inspection
Building Inspection Services Services
Recommendation is that the City Council authorize the Public
Works Director/City Engineer and City Clerk to execute an
agreement with CBI Inspectors to provide the Building Division
with the services of one full-time Building Inspector as temporary
staff to accommodate increased levels of public and private
construction projects.
D-4 Traffic Committee Minutes of July 17, 2007 (accept & file)
Traffic Committee Recommendation is that the City Council take the following action:
1. Approve the establishment of a marked crosswalk on Badillo
Street at David Court with modification to the existing raised
median islands, installation of in -roadway lights, and required
signage.
2. Appropriate $50,00 from Community Development Block
Grant fund if approved by Housing Urban Development for
immediate installation
And accept and file the following Traffic Committee
Recommendation:
Request of Roberta Azpeitia, West Covina Resident
To install a Signalized Pedestrian Crossing on Badillo Street at
David Court.
Traffic Committee Recommendation:
That pedestrian crosswalks be established on Badillo Street at
David Court with modification to the existing raised median
islands, installation of in -roadway lights, and required signage.
City Council Minutes of August 7, 2007
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Treasurer's Report
That R9-3a (No Pedestrian Crossing) and R9-3b (Use Crosswalk)
sign be installed in existing median.
City Treasurer's Report (receive and file)
Report for the Month of June 2007
D-6a Miscellaneous — Communications
Mobile Radio Design Land -Mobile Radio Project Design
Recommendation is that the City Council:
1. Approve the Land -Mobile Radio System design as outlined in
the Consultant's Report and authorize staff to proceed to bid
project equipment and supporting facilities.
2. Approve a contract in the amount of $36,000 with
Tech/Knowledge, Inc. for service related to the bidding process
for the radio system.
D-6b Miscellaneous — City Manager's Office
This item was removed for separate consideration.
COG Dues Payment of San Gabriel Valley Council of Governments 2007-
Recommendation is that the City Council authorize the payment of
dues for the San Gabriel Valley Council of Governments in the
amount of $30,000 from Transit and Transportation program fee
(Prop. A & C) of $30,000 to be paid out of account 121-51-5140-
6120.
Miscellaneous — Community Development Commission
This item was removed for separate consideration.
Third Amendment to the Exclusive Negotiating Agreement with
Dynamic Business Holdings, Inc. for the Development of a 2.6
D-6c Acre Portion of the Civic Center Property
Dynamic ENA Recommendation is that the City Council approve a Third
Amendment to the Exclusive Negotiating Agreement with
Dynamic Business Holdings, Inc., extending the tern of the
agreement for a period of one hundred eighty days to allow
Dynamic Business Holdings, Inc. time to complete the entitlement
process, comply with the California Environmental Quality Act
and finalize the terms of a Lease and Development Agreement for
City Council consideration.
First Amendment to the Exclusive Negotiating Agreement
Between the City and Main & Main, Inc. for the Purchase and
D-6d Development of the Proposed Civic Center Restaurant Pads
Civic Center Restaurant Pads Recommendation is that the City Council approve the First
Amendment to the Exclusive Negotiating Agreement with Main &
Main, Inc. extending the terms of agreement for a period of one
hundred and eighty days for the potential development of two (2)
restaurants within the Civic Center site.
Miscellaneous — Community Services
Proposition A Transportation Funding — Request for Distribution
D-6e & Service Enhancement Actions
Prop A Funding for transportation Recommendation is that the City Council:
1. Authorize staff to proceed with service enhancement plans to
fund transit law enforcement personnel, procure and install a
transit surveillance system, develop and print transit -marketing
materials, purchase transit accessories, and purchase ArcGIS
software.
2. Authorize staff to utilize up to $243,400 from Proposition A
funds, account 121.51.51xx.xxxx for transit improvement
purposes.
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City Council Minutes of August 7, 2007
Miscellaneous — Environmental Management
D-6f BKK Landfill Site Quarterly Status Report
BKK Status Recommendation is that the City Council receive and file this
report.
Miscellaneous — Fire Department
•Extension of the 48/96 Work Schedule for the West Covina
D-6g Firefighters' Association
Firefighters' 48/96 Schedule Recommendation is that the City Council authorize the extension
of the Fire Department 48/96 work schedule for a second period of
twelve (12) months as it relates to the City of West Covina and
West Covina Firefighters' Association Memorandum of
Understanding.
Miscellaneous — Human Resources
Revised Salary Range for Limited Services Assistant Cook
D-6h Classification
Cook Salary Range Recommendation is that the City Council adopt the proposed
resolution regarding the revised salary range for the limited
services Assistant Cook classification as follows:
Reso No. 2007-61 RESOLUTION NO. 2007-61 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 2001-100 AND 2007-8
RELATING TO THE COMPENSATION OF LIMITED
SERVICES POSITIONS, AS AMENDED; AND APPROVING
THE REVISED SALARY RANGE FOR THE LIMITED
SERVICES ASSISTANT COOK CLASSIFICATION
Miscellaneous — Police Department
D-6i Off -Site Police Records Storage and Retrieval
PD Offsite Records Storage Recommendation is that the City Council approve a continued
contract with Recall Total Information Management for Police
records archiving and retrieval, for an estimated $30,000 annually.
AB1234 Conference and Meeting Report
D-7a Conference and Meeting Report — Sister City Trip
Sister City Trip Recommendation is that the City Council receive and file the
report.
D-7b Conference and Meeting Report — Independent Cities Association
Independent Cities Association Recommendation is that the City Council receive and file the
report.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Sanderson to waive further
reading of the resolutions and adopt, and approve all items except
D-3d, D-6b, D-6d, and D-6e. Motion carried 5— 0 by the
following roll call vote:
AYES: Herfert, Hernandez, Lane, Sanderson, Touhey
NOES: None
D-3d Award of Contract for Transit Marketing to Include West Covina
Heights Shopping Center and Big League Dreams as a Destination
Point — Couneilmember Hernandez concerned with staff
recommendation and the lack of a competitive bid process. He
stated that Big League Dreams had agreed to bring in a
management company to market the park and asked for the source
of funding.
Community Services Director McNeill presented a brief
report and stated that staffs interest is to boost public transit with
the Sportsplex site being a destination point of the transit system.
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City Council Minutes of August 7, 2007
Councilmember Herfert stated that funding is through Proposition
A funds, which is transportation funds, and that is an appropriate
use of the funds.
Motion Motion by Herfert and seconded by Sanderson to approve
recommendation as presented by staff:
Motion carried by 4 — 1 (Hernandez No).
D-6b Payment of San Gabriel Valley Council of Governments 2007-
2008 Dues — Councilmember Sanderson requested the record
reflect her vote in opposition.
Motion Motion carried 4 — 1 by the following roll call vote:
AYES: Herfert, Hernandez, Lane, Touhey
NOES: Sanderson
D-6d First Amendment to the Exclusive Negotiating Agreement Between
the City and Main & Main, Inc. for the Purchase and Development
of the Proposed Civic Center Restaurant Pads — Councilmember
Hernandez requested an independent vote in order to record his
opposition to selling of City property and instead supported a
ground lease.
Motion Motion by Herfert and seconded by Lane to approve staff
recommendation.
Motion carried by 4 — 1 (Hernandez No).
D-6e Proposition A Transportation Funding — Request for Distribution
& Service Enhancement Actions — Community Services Director
McNeill presented a brief report as to the purpose of the proposed
transit system enhancements. Councilmember Hernandez would
like further discussion on the issue before committing to such
expenditures.
Motion Motion by Sanderson and seconded by Herfert to approve staffs
recommendation.
Motion carried 4-0-I. (Hernandez abstained).
PUBLIC HEARINGS
Public Hearing
E-1 West Covina Citywide Sewer Service Charge
Sewer Service Charge Mayor Touhey announced the public hearing matter and Assistant
City Clerk Rush verified that proper legal notice had been given.
Mayor Touhey opened the hearing and Public Works Director
Yauchzee presented the staff report.
Public Testimony Mayor Touhey opened the public testimony portion of the hearing
and asked for public comments.
Close Testimony There being no one else wishing to address the council, Mayor
Touhey closed the public testimony portion of the hearing.
Assistant City Clerk Rush presented:
• Reso No. 2007-62 RESOLUTION NO. 2007-62 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE RATE AND AUTHORIZING THE
COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE
THROUGH THE COUNTY TAX BILL
Motion Motion by Herfert and seconded by Lane to waive further reading
of the resolution and adopt. Motion carried by 5 — 0.
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COMMUNITY DEVELOPMENT COMMISSION
Mayor Touhey recessed the City Council meeting at 9:00 p.m. to
convene the Community Development Commission meeting. The
Council reconvened at 9:01 p.m. with all members present.
DEPARTMENTAL MATTERS
Designation of Voting Delegate for League of California Cities
• G-1 Annual Conference
League Voting Delegate Motion by Touhey and seconded by Sanderson to appoint
Councilmember Roger Hernandez as the voting delegate to the
League of California Cities Annual Conference.
Motion carried by 5 — 0.
MAYOR'S/COUNCILMEMBERS REPORTS
Councilmember Hernandez
H-1 Green Linkages: Bicycle Path Connectivity
Bicycle Path Connectivity Motion by Hernandez to direct staff to initiate dialogue with
Baldwin Park, local legislator's offices and work on developing a
plan for the development of Green Linkages.
Mayor Touhey seconded the motion but shared his concern
with the impact to the residents whose homes back up to the bike
path areas along Walnut Creek
Motion by Councilmember Hernandez to amend his motion
to include members of the Council, himself and another, to be a
part of the discussions. Touhey seconded the amendment with
himself being the second Councilmember.
Motion carried by 5 — 0.
H-2 Bicycle Route Safety Review and Education
Bike Route Safety Councilmember Hernandez shared his concerns of bicyclists who
share the road with vehicles and on bicycle lanes.
Motion by Hernandez and seconded by Sanderson to
receive and file this report and continue with striping and
replacement/new signage work that is currently in progress by the
maintenance department.
Motion carried 5-0.
H-3 Environmentally Preferable Purchasing Policy
Environmental Purchasing Policy Councilmember Hernandez briefly discussed his request for the
City to be a leader in making environmentally friendly purchases
where feasible.
Motion by Sanderson and seconded by Herfert to receive
and file this report. Motion carried by 5-0.
H-4 Residential Street Improvement Schedule — Informational
Street Improvement Schedule (Project No. SP-07112)
Councilmember Hernandez shared his concerns with the
conditions of the streets and the maintenance upkeep of the parks.
He further stated his request was for a report for the community on
how the City addresses maintenance and upkeep of the streets and
parks.
. Public Works Director Yauchzee presented a staff report
which provided an update of the residential street paving program
and a listing of which streets are currently scheduled for repaving.
Motion by Herfert and seconded by Sanderson to receive and file.
Motion carried 5-0.
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H-5 Landscape Maintenance Schedule Report
Landscape Maintenance Schedule Councilmember Hernandez shared his concerns with the quality of
work of the maintenance within the parks. He further stated he
wanted a report for the community of how our parks maintained
and how the maintenance schedule works in relation to what is
required of the contractor and how the City holds the contractor
accountable for the work.
Public Works Director Yauchzee presented a staff report
which addressed the maintenance of parkland, staffing and the
decreasing maintenance due to funding lost under Proposition 218
and the failure of Measure "C".
Councilmember Hernandez requested to receive copies of the
landscape maintenance contracts.
Motion by Sanderson and seconded by Herfert to receive
and file the report.
Motion carried 5-0.
COUNCILMEMBERS' REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Councilmember Hernandez
Request from Councilmember Roger Hernandez Seeking the
City Council's Consensus to Instruct City Staff to Coordinate a
I-1 Home Ownership Workshop for West Covina Residents
Home Ownership Workshop Councilmember Hernandez requested the consensus of Council to
consider the development of Home Ownership Workshops.
Councilmember Herfert felt those types of workshops
should be handled by private organizations.
Mayor Pro Tern Lane left the dais at 9:45 p.m.
Community Development Director Chung answered questions
from Council and stated that many lending institutions have ceased
holding these types of workshops due to changes in their lending
practices.
Motion Motion by Herfert and seconded by Sanderson to receive and file
this report. Motion carried by 3-1 (Hernandez -No, Lane absent).
Councilmember Steve Herfert
Request from Councilmember Steve Herfert Requesting the
I-2 City Council Consider Creatins a Public Art Commission
Public Art Commission MotionMotion by Herfert and seconded by Sanderson to hold over
to the next meeting. Motion carried by 4 — 0.
Mayor Pro Tern Lane returned to the dais at 9:54 p.m.
CONTINUED ORAL COMMUNICATIONS
Herb Redholtz Herb Redholtz, West Covina resident, commented on the
development and progress of Big League Dreams.
John Scheuplein John Scheuplein, West Covina resident, requested council
consideration for a memorial commemorative plaque for casualties
of the current Iraq War and addressed disrespectful comments
made by residents toward Marine Veteran Lloyd Johnson.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed council as a
resident and proud Vietnam Veteran and the struggles of veterans.
He read a letter addressed to residents who made disrespectful
remarks to him as a Vietnam Vet.
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City Council Minutes of August 7, 2007
COUNCILMEMBER COMMENTS
Councilmember Herfert Councilmember Herfert commented on the negative attacks that
are often brought into the Council meetings and requested staff
review the container ordinance and the container of property at the
• entrance of his street.
Councilmember Hernandez Councilmember Hernandez asked to incorporate Labor Day and
Memorial Day events into the City's event schedule.
Mayor Touhey stated these currently are events hosted
through Veterans organizations.
ADJOURNMENT
Motion by Herfert and seconded by Sanderson to adjourn the meeting in memory of Steven Remba and
Alex Dupont, West Covina residents, at 10:32 p.m. Motion carried 5-0.
Submitted by:
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