02-21-2007 - Regular Meeting - MinutesMINUTES
ADJOURNED REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
February 21, 2007
Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:07 p.m. in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Pastor Kelly Dupee
Faith Community Church
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Mayor Touhey, Mayor Pro Tern Lane,
Councilmembers Herfert, Hernandez, Sanderson
REPORTING OUT. FROM CLOSED SESSION
CHANGES TO THE AGENDA City Manager Pasmant announced that Item G-2, Litter Collection
Stewardship Program is being held over to a future meeting, Item
D-4a, Personnel Matters: Salary Adjustments, Class Specification
Revisions, New Class Specifications, and Staffing Requests, has a
change to the recommendation (addendum provided).
PRESENTATIONS Blue Star Video was aired.
Mayor Touhey,presented Christie Brown, Geneva Nixon and Irene
Fleck of West Covina Beautiful with a proclamation declaring
March 11, 2007 as Arbor Day and announced that the City and
West Covina Beautiful will be hosting an Arbor Day celebration
on March 11 at Cortez Park at 1:00 p.m.
ANNOUNCEMENTS City Manager Andrew Pasmant announced upcoming events.
ORAL COMMUNICATIONS
Fred Sykes Fred Sykes, West Covina resident, spoke on Shadow Oak Park
developments, urged the Council to approve the design contract for
the parks expansion.
Irene Fleck Irene Fleck, West Covina resident, addressed her recent attendance
at Los Angeles countywide Library meetings.
John Scheuplein John Scheuplein, West Covina resident, addressed positive
development in the City, praised City staff for their work and
various items on the agenda including Shadow Oak Park and the
proposed resolution censuring Councilmember Hernandez.
Tom Messman Tom Messman, West Covina resident, spoke on the community
group "Citizens for a Better West Covina" and their support of
Councilmember Hernandez and design plan for Shadow Oak Park.
City Council Minutes of February 21, 2007
Royall Brown Royall Brown, West Covina resident, addressed design contract for
the expansion of Shadow Oak Park and reclaimed water.
Bernie Wilner Bernie Wilner, West Covina resident, supported the recommended
signing bonus for police officers and suggested same for
Firefighters and paramedics; addressed use of housing set -aside
funds.
Joanne Wilner Joanne Wilner, West Covina resident, addressed mid -year budget
update; design contract for Shadow Oak Park; Galster Park Nature
center; Dynamic Development at the Civic Center.
Bill Cagle Bill Cagle, West Covina resident, addressed recent memorial and
freeway signage honoring police officer Kenneth S. Wrede; graffiti
and graffiti abatement.
Alfred Williams Alfred Williams, West Covina resident, supported the award of a
design contract for Shadow Oak Park and development of the Park.
Greg Buell Greg Buell, West Covina resident, representing the West Covina
American Little League, requested Council's support for
dedicating the field at Cortez Park in honor of Corey Lidle.
UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
C-1 City Manager's Office
Hernandez Censure Resolution Censuring Councilmember Roger Hernandez
Special Counsel Richard Kreisler stated the proposed resolution is
being presented to Council for their consideration and
determination.
Councilmember Herfert questioned two aspects of the proposed
resolution; 1) inquiredas to how will Councilmember Hernandez
know which employees are being referred to in Item 5 and 2)
suggested the training program referenced in Item 6 be described as
a program dealing with anger or hostility. Mayor Touhey requested
that staff provide a copy of the investigative report to all
Councilmembers in which names have not been redacted;
Councilmember Sanderson stated she did not need a copy. Kreisler
stated the current verbiage provides for flexibility in training geared
to building positive and sensitive interpersonal business
relationships.
Assistant City Clerk Rush presented:
Reso No. 2007-7 RESOLUTION NO. 2007-7 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE CENSURE OF CITY COUNCILMEMBER
ROGER HERNANDEZ FOR VIOLATING THE CITY OF WEST
COVINA ADMINISTRATIVE HARASSMENT POLICY AND
THE CITY OF WEST COVINA STANDING RULES
Motion Motion by Sanderson and seconded by Herfert to waive further
reading of the resolution, read by title only, and adopt.
Councilmembers elaborated on several issues regarding issues
surrounding the allegations and circumstances leading to the hostile
work environment and investigative report.
Action Motion carried by the following Roll Call vote:
City Council Minutes of February 21, 2007
AYES: Herfert; Lane, Sanderson, Touhey
NOES: None
ABSTAIN: Hernandez
Mayor's Report
C-2 Annual Appointment of City Council Representatives to Other
Appointment to Other Agencies Agencies
Mayor Touhey reviewed the list of suggested appointments.
Motion by Herfert and seconded by Hernandez to confirm the
Mayor's appointments to the various organizations. Motion
carried 5-0-. Final appointments as follows:
Agency/Organization
Representative
Alternate
Chamber of Commerce
Touhey
Lane
City/Schools Liaison Committee
Hernandez
Touhey
Contract Cities
Herfert
Hernandez
L.A. Works
Herfert
Sanderson
Foothill Transit Zone
Hernandez
Herfert
Independent Cities Association
Touhey
Herfert
League of California Cities
Lane
Hernandez
Rose Float Foundation
Touhey
Lane
SGV Mosquito. Abatement District (2-yr term)
Hernandez
No alternate
L.A. County City Selection Committee
Touhey
Sanderson
SGV Economic Partnership
Touhey
Hernandez
Sanitation District Board
Touhey .
Sanderson
SCAG (General Assembly)
Touhey
Hernandez
Upper San Gabriel Valley Water Association
Hernandez
Touhey
Hurst Ranch Foundation
Herfert
Touhey
SGV COG
Herfert
Lane
Baldwin park 605/10 Interchange Sub -Committee
Herfert
Touhey
Councilmember Roger Hernandez
C-3 Shadow Oak Park — Lower Plateau
D-3c Award of Design Contract for the Expansion of Shadow Oak Park
(Project No. WC-0701)
Shadow Oak Lower Plateau Councilmember Touhey requested item D-3c, Award of Design
Contract for the Expansion of Shadow Oak Park, be brought
forward to be discussed together as both items are related.
Public Works Director Yauchzee stated staff had been directed at
the January 171h meeting to send out a RFP [Request for Proposal]
process for design of the park expansion. Proposals have been
return and it is staff s recommendation to proceed with the
proposal of Richard Fisher Associates
Community Services Director McNeill stated this item was
previously before council on January 17 at which time staff
requested council provide direction of alternatives for park
expansion development. Due to only three councilmembers
present at that meeting, a.final decision on the various options was
not made.
Yauchzee continued by providing an overview of
alternatives provided to the Council at the January 17, 2007
meeting. Yauchzee responded to council's questions and council
engaged in discussion regarding amenities for the park and the
various options presented.
Motion Motion by Hernandez to direct staff to move forward with the RFP
process relative to Alternative #3 [from the January 17 staff report]
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City Council Minutes of February 21, 2007
and move forward with hiring of Richard Fisher Associates to
commence the design of the lower level plateau of Shadow Oak
Park to attain the actual costs and time frame for development.
Motion seconded by Herfert forsake of discussion.
In response to council question, Yauchzee stated that funding
above just the design firm is required to conduct soil testing,
administration, field investigation and contingencies resulting in a
total of $350,000. This would be required for either Alternate #2
[entire park per Master Plan and. construct phase one] or Alternate
#3 [design per Master Plan, complete and not in phases].
Discussion regarding the project, both past project ideas and
current project options continued. Lengthy discussion also
included costs and funding.
Call for the question by Herfert.
Hernandez clarified and restated his motion: In an effort to
move forward with Alternate #3, proceed with RFP and hire the
design firm to find out what it would cost prior to giving direction
to construct.
Councilmember withdrew his second to Hernandez's
motion. Motion dies with no other second.
Motion Motion by Touhey to appropriate $1.5 million and to proceed with
Alternative #2, a phased approach to the development.
Councilmember Sanderson stated she would not support the Master
Plan drawing of Alternative #3, or Alternative #2, but would
support improving the appearance of the land, seek grants for
funding and to add the list of improvements as requested by the
residents.
Councilmember Hernandez engaged staff in discussion regarding
parks with undeveloped areas for expansion and previous
discussion with Rowland Unified School District regarding the
land. Hernandez restated that his motion is move towards the spirit
of Alternative #3, developing the park consistent with the master
plan, but to RFP for costs prior to making a final decision.
Responding to council question, Public Works Director Yauchzee
stated that an RFP has been done and is to hire a landscape
architect to design plans and specifications in accordance with the
master plan. That plan once completed can be put out to bid and
the arc would also provide a detailed professional cost estimate
after completion of design. Next step is to bid for construction for
real costs.
Discussion continued regarding costs of options.
Motion Motion by Herfert and seconded by Sanderson to proceed with
Alternate # 1.
Motion. failed by the following roll call vote:
AYES: Herfert, Sanderson
NOES: Hernandez, Lane, Touhey
Motion Motion by Touhey and seconded by Lane to appropriate and not
exceed $1.5 million to move forward, which will include award of
design contract [as recommended by staff], no parking lot, include
community meeting priorities; and direct staff to apply for grants.
Call for the questions Following further discussion, Councilmember Herfert called for the
question.
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City Council Minutes of February 21, 2007
Roll call vote Motion on Mayor Touhey's motion carried by the following roll
call vote:
AYES: Herfert, Lane, Sanderson, Touhey
NOES: Hernandez
Councilmembers continued to discuss the project and costs.
C-4 Departmental Matters — Finance Department
Mid -Year Budget 2006-07 Fiscal Year Mid -Year Budget Update
Finance Director Bachman presented the staff report.
Councilmember Hernandez left the dais at 9:56 p.m.
Motion by Herfert and seconded by Lane to approve the following.
1. Receive and file the budget update report.
2. Approve the additional appropriations and transfer of
appropriations as listed in "Section 2. Additional
Appropriation/Transfer Requests" of the staff report.
Motion carried by 4 — 0.
Councilmember Hernandez returned to the dais at 9:58 p.m.
Council Requests for Reports, Studies or Investigations
C-5 Request from Mayor Michael Touhey Requesting the City Council
Lateral Officers Bonus Consider Providing a Signing Bonus for Lateral Police Officers
Subject matter announced by Mayor Touhey.
Motion Motion by Sanderson and seconded by Herfert to send item to
Police Chief to snake a recommendation and to bring back if Police
Chief deems appropriate.
Motion carried by 5 — 0.
Request from Mayor Michael Touhey Requesting the City Council
C-6 Consider Using City Housing Set -Aside Funds to Pay for Police
Housing Set -Aside Funds Officers
Motion Motion by Touhey and seconded by Sanderson to bring back report
to subsequent meeting to consider the use of housing set asides
funds to pay for two police officers.
Motion carried by 5 — 0.
Councilmember Hernandez
C-7 Volunteer Graffiti- Removal
Volunteer Graffiti Removal Councilmember Hernandez requested this item be pulled as he is
not ready to present an expanded form for graffiti abatement
through volunteers. Item will be brought back the second meeting
in March.
Request from Councilmember Roger Hernandez Requesting the
City Council Consider Providing Compensation for Public Safety
C-8 Personnel at the Top Quartile of the Labor Market Cities
Public Safety Compensation Councilmember Hernandez requested to ensure that Public Safety
remain at the top quartile of labor market cities. Requested staff to
return with a report which reflects public safety compensation in
the labor market. If in the top quartile, would like to implement to
ensure a policy that would require us to stay at that completive
level.
Motion Motion by Sanderson and seconded by Herfert to receive
and file.
Motion carried 4-1 (Hernandez no)
City Council Minutes of February 21, 2007
CONSENT CALENDAR
D-1 City Council Meeting Minutes (receive & file)
Minutes • Special Meeting of December 5, 2006
• Regular Meeting of December 5, 2006
Commission Summary of Actions (receive & file)
D-2 a) Planning Commission 02/13/07
Summary of Actions b) Community Services 11/14/06, 01/09/07
c) Senior Citizens 11/09/06, 12/14/06, 12/21/06, 01/18/07
Award of Bid
D-3a Award of Bid for a 3-Year Contract for the Community Recreation
Recreation Guide Printing Guide Quarterly Printing
Recommendation is that the City Council accept the bid of Grand
Printing for a 3-year contract in the amount of $43,583.04 annually,
as submitted at the bid opening on January 11, 2007, for the
quarterly printing of the Community Recreation Guide, and
authorize the Community Services Director and City Clerk to
execute the contract.
D-3b Award of Bid for Maverick Baseball Field Dugouts Construction
Maverick Field Dugouts Project No. PP-07209)
Recommendation is that the City Council accept the bid of Green
Giant Landscape in the amount of $62,000 as submitted at the bid
opening on January 16, 2007, and authorize the Public Works
Director/City Engineer and City Clerk to execute the contract to
build new replacement baseball field dugouts at Maverick Field.
This item was brought forward for discussion with item C-3. Final
recommendation was to approve as recommended by staff.
D-3c Award of Design Contract for the Expansion of Shadow Oak Park
Design of Shadow Oak Park (Project No. WC-0700
Recommendation is that the City Council:
1. Accept the proposal of Richard Fisher Associates, of Santa
Ana, California, in the amount of $249,545 as submitted at the
bid opening on February 6, 2007, for the preparation of design
plans and construction documents for an expansion that is to be
made to Shadow Oak Park, per the general outlines of the
park's existing Master Plan, and authorize the Public Works
Director/City Engineer and City Clerk to execute the contract.
2. Authorize staff to hire a third party soil engineering firm
through the Consultant to take test borings, conduct analysis,
and prepare a formal soils report of the project site.
3. Appropriate $273,00 from the General Fund Reserves (110).
4. Appropriate $47,000 from Park Dedication Fee "G.
5. Appropriate $30,000 from Park Dedication Fee "E".
Miscellaneous — Human Resources Department
D-4a Personnel Matters: Salary Adjustments, Class Specification
Salary Adjustments Revisions, New Class Specifications, and Staffing Requests
Recommendation is that the City Council:
1. Approve wage adjustments for part-time and full-time positions
as outlined in the staff report in order to maintain and attract
qualified employees by adopting the following resolution:
Reso No. 2007-8 RESOLUTION NO. 2007-8- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF, WEST COVINA, CALIFORNIA,
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City Council Minutes of February 21, 2007
FIXING THE COMPENSATION OF CLASSIFICATIONS
WITHIN THE LIMITED SERVICE CLASSIFICATIONS, FULL-
TIME CLASSIFICATIONS, AND AMENDING RESOLUTION
NUMBERS 2000-100, 2000-65, 2001-55, 2002-75, 2002-91, 2004-
19, AND 2006-99
2. Approve the revised and new class specifications for positions
as outlined in the staff report by adopting the following
resolution:
Reso No: 2007-9 RESOLUTION NO. 2007-9 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING THE CLASS SPECIFICATIONS FOR
RECREATION ASSISTANT, RECREATION LEADER,
RECREATION SITE COORDINATOR,, DAY CARE TEACHER,
DAY CARE DIRECTOR,: LIFEGUARD, LIFEGUARD
INSTRUCTOR, ASSISTANT POOL MANAGER, POOL
MANAGER, COMMUNITY SERVICES OFFICER, JAILER,
AND POLICE RECORDS CLERK 1/II; APPROVING THE NEW
CLASS SPECIFICATIONS FOR ASSISTANT COOK, FOOD
SERVICE WORKER, AND REPROGRAPHICS ASSISTANT
(FORMERLY OFFSET EQUIPMENT OPERATOR TRAINEE);
AND AMENDING RESOLUTION NUMBER 4060
3. Approve the hiring of an Engineering Technician position in the
Public Works Department and the reclassification of the
Management Analyst I to Management Analyst II in the City
Manager's Office.
4. Appropriate $16,806 to various funds as listed in the fiscal
impact section of this report necessary to fund the part-time
salary increases.
5. Appropriate $3,719 from the General Fund reserve to accounts
110.41.4120.xxxx and 110.41.4144.xxxx.
6. Appropriate $2,243 from the General Fund reserve to accounts
110.33.3320.xxxx.
7. Appropriate $2,658 from the General Fund reserve to accounts
110.33.3320.xxxx.
Miscellaneous — Community Development Commission
Second Amendment to the Exclusive Negotiating Agreement with
Dynamic Business Holdings, Inc. for the Development of a 2.6
D-4b Acre Portion of the Civic Center Property
Dynamic ENA Recommendations is that the City Council approve a Second
Amendment to the Exclusive Negotiating Agreement with Dynamic
Business Holdings, Inc., extending the term of the agreement for a
period of one hundred eighty days to allow Dynamic Business
Holdings, Inc. time to complete the entitlement process, comply with
the California Environmental Quality Act and finalize the terms of a
Lease and Development Agreement for City Council consideration.
Miscellaneous - Police Department
D-4c Equipping Police Vehicles
Equipping Police Vehicles Recommendation is that the City Council approve the purchase of
vehicle -mounted Police equipment (totaling $44,727.93 in FY
2006-07) directly from Espino's Cop Shop Inc., of Rancho
Cucamonga, the Police Department's authorized conversion
vendor, from account I i 0.31.3120.7170.
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City Council Minutes of February 21, 2007
AB1234 Conference and Meeting Reports (receive & file)
D-5a Conference and Meeting Report — School Violence in the
Conference/Meeting Report 21St Century
Recommendation is that the City Council receive and file the
report.
CONSENT CALENDAR ACTION Motion by Sanderson and second by Lane to waive further reading
of the resolutions, read by title only and adopt, and approve all
items. Councilmember Touhey requested the salary adjustment for
the Public Works Project Supervisor, Item D-4a, be retroactive to
July 1, 2002. Motion amended to include request.
Motion carried by the following roll call vote.
AYES: Herfert, Hernandez, Lane, Sanderson, Touhey
NOES: None
PUBLIC HEARINGS No hearings for this meeting.
COMMUNITY DEVELOPMENT COMMISSION
No meeting scheduled.
DEPARTMENTAL MATTERS
Community Services Department
G-1
Corey Lidle Baseball Field
Motion
Request to Name Cortez Park Baseball Fields in Honor of Corey
Motion by Herfert and seconded by Sanderson to approve the
following.
1. Approve the naming of two baseball fields at Cortez Park in
memory of Cory Lidle, New York Yankees pitcher and former
member of the West Covina American Little League, who
perished in a plane crash in 2006.
2. Authorize West Covina American Little League to purchase,
install and maintain two signs at Cortez Park, designating the
baseball fields as "Corey Lidle Field".
Motion carried 5-0.
G-2 Litter Collection Stewardship Program
Litter Collection Stewardship This item removed from the agenda and held over to a future
meeting.
MAYOR'S/COUNCILMEMBERS REPORTS
H-1
Conference/Meeting Report Conference and Meeting Report
Mayor Touhey provided an oral report of the California Transit
Commission he attended.
COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
Councilmember Hernandez
Request from Councilmember Roger Hernandez
Requesting the City Council Consider Adopting an Ordinance
I-1 Prohibiting the Sale of City Parkland
Sale of Parkland Motion by Hernandez to bring back an ordinance to prohibit the
future sale of city parkland.
Substitute motion Substitute motion by Herfert and seconded by Lane to receive and
file the report.
Motion carried 4-1 (Hernandez no)
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City Council Minutes of February 21, 2007
Mayor Pro Tern Lane left the meeting at 10:30 p.m.
Councilmember Herfert
Request from Councilmember Steve Herfert Requesting the City
Council Support a Resolution Supporting the United States .
I-2 Conference of Mayors' Climate Protection Agreement
Climate Protection Agreement This item held over to a future meeting.
COUNCILMEMBER COMMENTS
ADJOURNMENT
Submitted by:
Assistant City elerk Susan Rush
Motion by Herfert and seconded by Touhey to adjourn the meeting
at 10:40 p.m. Motion carried by 5 — 0.
Mayor Michael Touhey
w