01-16-2007 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
January 16, 2007
•Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:10 p.m. in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Andrew G. Pasmant
City Manager
PLEDGE OF ALLEGIANCE Mayor Pro Tern Lane
ROLL CALL Mayor Touhey, Mayor Pro Tern Lane,
Councilmembers Hernandez
Absent Councilmember Herfert
Others Present Pasmant, Alvarez-Glasman, Fields, McIsaac, Durbin, Bachman,
McNeill, Yauchzee, Wills, Elliott, Rush
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
The Community Development Commission convened the
special meeting at 6:35 p.m. with all members present except
Commissioner Herfert. Prior to convening into closed session, all
items on the Community Development Commission agenda were
announced for inclusion in the closed session discussion.
Conference with Real Property Negotiators — Property:
2538 E. Garvey Avenue — The CDC received testimony from one
person. There was no final action taken and there was nothing
further to report.
CHANGES TO THE AGENDA Mayor Touhey announced that Item C-1 — Investigative Report of
Alleged Hostile Work Environment — and Item H-1 — Annual
Appointment of City Council Representatives to Other Agencies —
would be continued to the following meeting.
City Manager Pasmant announced an addendum to Item G-1 —
Authorization for Staff to Proceed with the Annual Independence
Day Celebration from June 30 to July 4, 2007 — to correct errors as
outlined in the addendum.
PRESENTATIONS Blue Star Video was aired.
ANNOUNCEMENTS City Manager Pasmant announced upcoming City events.
•ORAL COMMUNICATIONS
Rob Charles Rob Charles, field representative for Assemblyman Ed Hernandez,
announced that on January 20, a local government summit will be
held at West Covina City Hall. Their new district office is located
at 1521 W. Cameron.
Tyra Mason Tyra Mason, representing the West Covina Chamber of
Commerce, promoted the West Covina Farmer's Market and West
Covina businesses.
City Council Minutes of January 16, 2007
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John Scheuplein John Scheuplein, West Covina resident, commented on the
proposed Park and Commercial Crime Team (Item C-3) stating he
felt the officers should wear the same uniforms as police officers,
and commented on the Investigative Report (Item C-1).
Fred Sykes Fred Sykes, West Covina resident, commented on the work
performance of the current graffiti removal contractor and graffiti;
the diminishing open space/parks in the community and urged the
community to attend the Special meeting on Wednesday, January
17 to discuss Shadow Oak Park.
Joanne Wilner Joanne Wilner, West Covina resident, echoed Mr. Scheuplein's
comments regarding Item C-3; and commented on conditions at
Galster Park; the Special Meeting to be held on January 17
regarding Shadow Oak Park; selection of Consultants for Public
Works projects; and Fourth of July event.
Mayor Touhey requested the following item be moved forward for
consideration — Item G-1 —Authorization for Staff to Proceed with
the Annual Independence Day Celebration from June 30 to July 4,
2007 and Item E-1 — Public Hearing regarding 2900-2944 E.
Virginia Avenue.
DEPARTMENTAL MATTERS COMMUNITY SERVICES DEPARTMENT
Authorization for Staff to Proceed with the Annual
G-1 Independence Day Celebration from June 30 to July 4, 2007
July 4 Celebration Community Services Director McNeill presented the staff report
requesting Council direction regarding the extension of the 2007
Independent Day Celebration from a three-day to a five-day event.
Director McNeill answered questions regarding the funds raised by
MDA.
Council ensued in discussion regarding the City's outlay of cost for
the event verses the revenue generated by the Muscular Dystrophy
Association (MDA). Comments included the fact that the Fourth
of July event would cost the City substantially a lot more without
the partnership with the MDA due to the donations and
contributions.
John Hughes, West Covina resident and MDA Fundraising
Coordinator, provided a brief background of the event and how it
came to the City.
Motion Motion by Hernandez and seconded by Sanderson to approve
option #1 which provides for authorization to extend the 2007
Independence Day Celebration from a three-day to a five-day event
and direct staff to include an additional appropriation of $25,470
for the 2007 41h of July Event as part of the mid-term budget
adjustments in June. Motion carried 4 — 0.
PUBLIC HEARINGS Appeal of Conditional Use Permit No. 06-01
Appeal of Precise Plan No. 06-09
Appeal of Tentative Tract Map No. 65593
Appeal of Variance No. 06-01
Categorical Exemption
Applicant/Appellant: Mark Glieberman (MG Properties)
E-1 Location: 2900-2944 E. Virginia Avenue
Appeal 2900-2944 E. Virginia Mayor Touhey announced the public hearing matter. Assistant
City Clerk Rush verified that proper legal notice had been given
and Mayor Touhey opened the hearing. Planning Director McIsaac
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City Council Minutes of January 16, 2007
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gave a brief overview of the project. The project was previously
denied by the Planning Commission due to parking deficiencies, as
condominium complexes require slightly more overall parking than
apartment complexes. Director McIsaac answered questions
regarding parking issues.
Public Testimonv Mayor Touhey opened the public testimony portion of the hearing
and asked for public comment.
In Favor Mark Gleiberman, applicant, provided a brief background of the
project, and highlighted benefits of the conversion from apartments
to condominiums including the opportunity of ownership.
Diana Kelly, West Covina resident, spoke in support of the project
as it will bring in stable residents with ownership.
Bill Altman, West Covina resident, agreed with the previous
speaker stating that ownership will be a benefit to the community.
Karin Armbrust, West Covina resident, supported the project as it
will bring in families.
Opposed Joanne Wilner, West Covina resident, opposed the project over
concerns with parking issues created by the project.
Lloyd Johnson, West Covina resident, opposed the project and
commented on the inadequacy of the parking spots.
Bruce Leinbach, opposed the project due to the issues surrounding
parking.
Rebuttal Mark Gleiberman, applicant, stated the conversion will not create a
higher demand for parking spaces as the number of units will
remain the same.
Close Testimony There being no one else desiring to address the Council, Mayor
Touhey closed the public testimony portion of the hearing.
Council discussion It was the Council's consensus to support the appeal of the
applicant as the conversion would not change the number of units
or parking spaces from its existing apartment status. The Council
did recognize that parking issues in the area also stem from the
neighboring complex in which the parking lot is not utilized and
patrons park on the street. Council also felt that ownership of the
condo complexes was a benefit to the community and the residents
in the immediate area were in support.
Mayor Touhey requests that along with approving the appeal, that
permit parking for the property on Virginia Ave. in front of the
applicants' property be allotted/restricted to the applicant's
complex.
Assistant City Clerk Rush presented:
Reso No. 2007-1 RESOLUTION NO. 2007-1 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OVERTURNING THE DECISION OF THE PLANNING
COMMISSION AND APPROVING CONDITIONAL USE
PERMIT NO. 06-01.
Reso No. 2007-2 RESOLUTION NO. 2007-2 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
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City Council Minutes of January 16, 2007
OVERTURNING THE DECISION OF THE PLANNING
COMMISSION AND APPROVING PRECISE PLAN NO. 06-09
Reso No. 2007-3 RESOLUTION NO. 2007-3 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OVERTURNING THE DECISION OF THE PLANNING
• COMMISSION AND APPROVING TENTATIVE TRACT MAP
NO. 65593
Reso No. 2007-4 RESOLUTION NO. 2007-4 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OVERTURNING THE DECISION OF THE PLANNING
COMMISSION AND APPROVING VARIANCE NO. 06-01
Motion Motion by Hernandez and seconded by Sanderson to approve the
appeal with the amendment of requiring permit parking on the
street in front of the complex. Motion carried 4 — 0.
UPDATES/REPORTS FROM CONSULTANTS
No report for this meeting.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
City Manager's Office
C-1 Investigative Report of Alleged Hostile Work Environment
Alleged Hostile Work Environment This item is being held over to a subsequent meeting.
City/School Liaison Committee — Opening Up School Tracks
C-2 and Fields to the Public
School Tracks and Fields Councilmember Hernandez presented a brief report and the
potential and opportunity to expand the partnership of the City
with other neighboring school districts for the use of the schools
tracks.
Motion Motion by Hernandez and seconded by Lane to direct staff to
expand grant search funding for rubberized track improvements
and research partnership with Covina -Valley Unified School
District, Rowland Unified School District, Baldwin Park Unified
School District in opening up school tracks and fields to the public.
Motion carried 4 — 0.
Councilmember Herfert
C-3 Park and Commercial Crime Team
Park/Commercial Crime Team Motion by Sanderson and seconded by Lane to hold this item over.
Motion carried 4-0.
CONSENT CALENDAR Councilmember Hernandez requested that Item D-3b — Award of
Bid for the Construction of Equestrian Fence (Project No. SP-
07116 and Item D-3c — Award of Bid for Fuel Island Canopy
Construction (Project No. BP-04301) be pulled for separate
discussion.
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D-1 City Council Meeting Minutes (receive & file)
• Special Meeting of October 17, 2006
• Regular Meeting of October 17, 2006
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City Council Minutes of January 16, 2007
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D-2 Commission Summary of Actions (receive & file)
Summary of Actions a) Human Resources 08/09/06 & 11 /08/06
b) Planning 01/09/07
c) Joint Planning/Community Services 01/09/07
Award of Bid
D-3a Award of Bid for North Azusa Avenue and Vincent Avenue at
Traffic Signal Modifications Rowland Avenue Traffic Signal Modifications (Project Nos. TP-
05506 & TP-06503
Recommendation is that the City Council take the following
actions:
1. Appropriate additional Proposition "C" funds in the amount of
$18,000 to Project No. TP-06503 (122.85.8635.7800)
2. Transfer $750,000 of the Azusa Avenue Relinquishment Funds
from SP-07102 (215.81.8739.7200) to TP-05506
(215.85.8547.7800)
3. Transfer $50,000 of CDBG Funds from SP-07102
(131.81.8739.7200) to TP-05506 (131.85.8547.7800)
4. Transfer $100,190 of Proposition "A" Funds from SP-07102
(121.81.8739.7200) to TP-05506 (121.85.8547.7800)
5. Accept the bid of CSI Electrical Contractor in the amount of
$852,190 as submitted at the bid opening on January 9, 2007,
and authorize the Public Works Director/City Engineer and
City Clerk to execute the contract.
D-3b Award of Bid for the Construction of Equestrian Fence
Equestrian Award of Bid (Project No. SP-07116)
Recommendation is that the City Council take the following
actions:
1. Establish Project No. SP-07116.
2. Appropriate $100,000 from Fund 125 fund balance (Prop 42)
to Project No. SP-07116 (Account No. 125.81.8779.7200)
3. Accept the bid of Green Giant Landscape, Inc. in the amount of
$79,458 as submitted at the bid opening on January 9, 2007
and authorize the Public Works Director/City Engineer and
City Clerk to execute an agreement with Green Giant
Landscape, Inc. of La Habra, California for the work to be
done.
D-3c Award of Bid for Fuel Island Canopy Construction
Fuel Island Canopy (Project No. BP-04301)
Recommendation is that the City Council take the following
actions:
1. Accept the bid of Green Giant Landscape in the amount of
$63,000 as submitted at the bid opening on December 21,
2006, and authorize the Public Works Director/City Engineer
and City Clerk to execute the contract to install a new fuel
island canopy at the City Maintenance Yard.
2. Appropriate $13,000 from Proposition A (Fund 121) to
complete all required project work.
D-4
Treasurer's Report
City Treasurer's Report (receive & file)
Report for the Month of November 2006
Miscellaneous — Communications Department
D-5a Amendment to License and Use Agreement with Global Signal
Global Signal Agreement Acquisitions
Recommendation is that the License and Use Agreement
authorizing Global Signal Acquisitions 11I, LLC to maintain and
operate a cellular PCS (Personal Communications System) site at
Shadow Oak Park be extended for five (5) years, in accordance
with terms of the agreement as amended.
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City Council Minutes of January 16, 2007
Miscellaneous — Police Department
D-5b Police Mobile and Station Computers Replacement — Year 1
Computers Replacement — P.D. Recommendation is that the City Council:
1. Approve the purchase of forty (40) Optiplex 745 desktop
computers for $68,379.90 including tax, directly from Dell, the
City's authorized computer vendor.
2. Approve the purchase of twenty (20) "Tracer" model Mobile
Digital Computers for $106,235.00 including tax, directly from
Datalux, the WCSG's established MDC vendor.
3. De -obligate the $42,000 appropriation in 116.85.8531.7800
previously budgeted for a 2005-06 CIP project (Traffic
Intervention System) lacking full funding.
4. Appropriate $58,891.29 from the balance of Fund 116 into
116.84.8727.7900, and $19,723.61 from the balance of Fund
117 into 117.84.8727.7900, to cover these purchases, along
with the $96,000 already budgeted in 153.84.8727.7900.
Miscellaneous — Public Works Department
D-5c Selection of Consultant for Amar Road and Azusa Avenue
Consultant — Azusa/Amar Inspection Improvements
(Project No. SP-07101 and Federal Project STPL-5259-014)
Recommendation is that the City Council accept the proposal of
Kimley-Hom and Associates, Inc., of Los Angeles, California in
an amount not to exceed $125,425 and authorize the Public Works
Director/City Engineer to execute an agreement with said firm for
the work to be done.
D-5d Selection of Consultant for California Avenue and Plaza Drive
Consultant — California/Plaza Widening and Traffic Signal Improvement
(Project No. SP-07114 and Federal Project STPL-5259-015
Recommendation is that the City Council accept the proposal from
Wildan of City of Industry, California, in an amount not to exceed
$40,420 and authorize the Public Works Director and City
Engineer to execute an agreement with said Wildan for the work to
be done.
Cooperative Agreement with the County of Los Angeles
Department of Public Works for Amar Road Street Improvement
D-5e and Median Landscaping
Agreement with County Recommendation is that the City Council take the following
actions:
1. E'stablish the Project No. PP-07209.
2. Authorize the Public Works Director/City Engineer to execute
a cooperative agreement with the County of Los Angeles
Department of Public Works for street and landscape
improvement.
D-5f Purchase of Three Pickup Trucks
Purchase of Pickup Trucks Recommendation is that the City Council authorize the purchase of
three pickup trucks from the lowest responsible bidder, Villa Ford,
for a total cost of $48,998.52, which also includes sales tax and
options.
Miscellaneous — Finance
D-5g Purchase of One (1) Ford Expedition for Police Department
Purchase of Ford Expedition Recommendation is that the City Council approve an award of
purchase to the lowest responsive bidder, Downtown Ford, for one
2007 Ford Expedition XLT for a total cost of $27,724 including
sales tax and standard warranty.
City Council Minutes of January 16, 2007
CONSENT CALENDAR ACTION Motion by Sanderson and seconded by Hernandez to approve all
items except Item D-3b — Award of Bid for the Construction of
Equestrian Fence (Project No. SP-07116) and Item D-3c —Award
of Bid for Fuel Island Canopy Construction (Project No. BP-
04301) with the record reflecting that Touhey abstained on Item D-
5a. Motion carried by 4 — 0.
Item D-3e Award of Bid for Fuel Island Canopy Construction — Public
Works Director Yauchzee presented a brief' staff report answering
questions from Council regarding why a canopy is needed and
requested appropriation of funding.
Motion by Sanderson and seconded by lane to approve the
staff recommendation. Motion carried 4-0.
Item D-3h Award of Bid for the Construction of Equestrian Fence —
Councilmember Hernandez inquired why this item was not
included in the budget. Public Works Director Yauchzee
responded that this project was originally included with the Holt
Avenue construction project as an alternate item. At that time, that
bid was higher than expected and direction was to remove it from
the project and re -bid.
Motion by Sanderson and seconded by Hernandez to
approve staffs recommendation. Motion carried by 4 — 0.
PUBLIC HEARINGS Appeal Hearing
Appeal of Conditional Use Permit No. 06-01
Appeal of Precise Plan No. 06-09
Appeal of Tentative Tract Map No. 65593
Appeal of Variance No. 06-01
Categorical Exemption
Applicant/Appellant: Mark Gleiberman (MG Properties)
E-1 Location: 2900-2944 E. Virginia Avenue
2900-2944 E Virginia This item was brought forward for discussion after Oral
Appeal Hearing Communications due to speakers in the audience.
COMMUNITY DEVELOPMENT COMMISSION
Mayor Touhey recessed the City Council meeting at 9:14 p. in. to
convene the Community Development Commission meeting. The
City Council reconvened at 9:15 p.m. with all members present
except Councilmember/Commissioner Herfert.
DEPARTMENTAL MATTERS
Community Services Department
Authorization for Staff to Proceed with the Annual
G-1 Independence Day Celebration from Junc 30 to Julv 4 2007
0' of July Celebration This item was brought forward for consideration after Oral
Communications.
MAYOR'S/COUNCILMEMBERS REPORTS
Annual Appointment of City Council Representatives to Other
• H-1 Agencies
This item was held over to a subsequent meeting.
AB1234 Report AB1234 Conference and Meeting Report
Mayor Touhey and Councilmember Hernandez gave a brief report
on a recent Contract Cities Conference they attended.
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City Council Minutes of January 16, 2007
COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
No reports for this meeting.
• COUNCILMEMBER COMMENTS
Mayor Touhey requested to agendize for future consideration an
option of offering signing bonuses when hiring lateral police
officers and the option of using Housing Set -Aside funds to hire
additional police officers.
Councilmember Hernandez requested to agendize a study to
provide compensation for police and fire safety personnel salaries
at the top quartile of the labor market.
Councilmember Hernandez stated he previously requested
an update on the development of two potential fire stations and
requested the item still come forward.
ADJOURNMENT Motion by Sanderson and seconded by Hernandez to adjourn the
meeting at 9:39 p.m. in memory of Mrs. Birdie Lee Gates; Father
Ray Smith; Joe Tapia, former Irwindale Councilmember; and
James Moon, longtime resident. Motion carried 4-0.
Respectfully submitted by:
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Assistant City Jerk Susan Rush
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Major Michael Touhey
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