11-07-2006 - Regular Meeting - Minutes•
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MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
November 7, 2006
Mayor Herfert called to order the regular meeting of the West Covina City Council at 7:16 p.m. in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Pastor Kelly Dupe6
Faith Community Church
PLEDGE OF ALLEGIANCE Councilmember Lane
ROLL CALL Mayor Herfert, Mayor Pro Tem Touhey, Councilmembers
Hernandez (arrived 7:20 p.m.), Lane, Sanderson
Others Present Pasmant, Alvarez-Glasman, Cresap, Elliott, Fields, Freeland,
Garcia, Hoppe, McIsaac, McNeill, Morgan, Samaniego,
Smilowitz, Yauchzee, Rush
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion. All members were present
Conference with Labor Negotiators — Employee
Organizations: Five Miscellaneous Employee Groups — No final
action taken and nothing further to report.
Conference with Legal Counsel — Anticipated Litigation —
One Case (significant exposure to litigation) — Councilmember
Hernandez did not participate, no final action taken and nothing
further to report.
Conference with Legal Counsel — Anticipated Litigation —
One Case (initiation of litigation) — This item was not discussed.
CHANGES TO THE AGENDA City Manager Pasmant announced that there was an Addendum to
Item D-9e, a resolution to be incorporated as part of the action.
PRESENTATIONS Blue Star Video was aired.
Mayor Herfert called Community Services Director Michelle
McNeill forward, who thanked staff and members of the
community for their help in putting on the recent Scary Lane and
Ridge Riders 50`h Anniversary events and presented a short video
on both.
Sue Gottschalk with Habitat for Humanity discussed the Habitat
for Humanity home that was built during the Los Angeles County
Fair this year and recognized City Manager Andrew Pasmant for
his volunteer service.
Kevin Penman, Executive Director of the San Gabriel/Pomona
Regional Center, gave a brief presentation of the services that the
Regional Center provides to its customers.
City Council Minutes of November 7, 2006
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Mayor Herfert presented Environmental Management Director
Steve Samaniego with a proclamation proclaiming November 151h
as America Recycles Day.
ANNOUNCEMENTS City Manager Pasmant announced upcoming City events.
ORAL COMMUNICATIONS
Adrianne Whitmore Adrianne Whitmore, daughter of Lillian Keil, thanked the City
Council for their support at the dedication of the Covina Post
Office after her mother.
Herb Redholtz Herb Redholtz, West Covina resident, thanked staff for the
Halloween event; thanked Public Works and the City Council for
the left turn signal at Vine and Azusa Avenues and requested an
update on the Graffiti Contract renewal.
Joanne Wilner Joanne Wilner, West Covina resident, commented on budget item
D-9e; upcoming community meeting regarding Shadow Oak Park;
maintenance issues at the Lakes and Glendora Avenue, and
expressed appreciation for the new Discover West Covina format.
City Manager Pasmant provided a brief update on the Graffiti
Contract Renewal and said the item will come before the City
Council at their next meeting.
UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
No reports for this meeting.
CONSENT CALENDAR
D-I City Council Meeting Minutes (receive & file)
No reports for this meeting.
D-2 Commission Summary of Actions (receive & file)
Summary of Actions a) Community Services 09/12/06
b) Human Resources 09/13/06
c) Planning 10/24/06
d) Senior Commission 09/14/06
D-3 Claims Against the City (deny & notify claimants)
Claims Government Tort Claim Denials
• Linda M. Chavers vs. City of West Covina
• Leanne Bonzer vs. City of West Covina
• Maria Payan vs. City of West Covina
• The Southern California Edison Co. vs. City of West Covina
D-4 Ordinance for Adoption (waive reading & adopt)
Zone Change No. 06-02
Location: 555 East Vine Avenue
Ordinance 2155 — ZC 06-02 ORDINANCE NO. 2155 — AN ORDINANCE OF THE CITY
555 E. Vine Ave. COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPROVING ZONE CHANGE NO. 06-02
Award of Bid
D-5 Purchase of New Maintenance Division Paint/Stencil Truck
Purchase of Stencil Truck Recommendation is to waive the formal contract procedures and
"piggy back" on the formal bid of the County of San Bernardino
bid F18270 for the purchase of one 2006 Ford F450 truck with
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City Council Minutes of November 7, 2006
stencil equipment for a total price of $85,589.45 from Roadline of
Downey.
D-6 Award of Bid for City Hall and Police Station HVAC System
HVAC System Upgrade Upgrade Construction Project (Project No. BP-07303)
Recommendation is to take the following actions:
1. Accept the bid of Allison Mechanical, Inc. in the amount of
• $1,116,125 submitted at the bid opening on October 24, 2006,
and authorize the Public Works Director/City Engineer and
City Clerk to execute the design/build contract.
2. Authorize the Public Works Director/City Engineer to perform
this project per the Energy Conservation Assistance Loan
Agreement provided by the California Energy Commission or
with another lending institution if a more favorable loan can be
obtained.
3. Appropriate $86,000 from the Construction Tax Fund to
perform contract administration, testing, and contingencies
work.
D-7 Traffic Committee Minutes (accept & file)
Traffic Committee Recommendation is to accept and file the Traffic Committee
minutes of the meeting of October 17, 2006.
D-8 City Treasurer's Report (receive & file)
Treasurer's Report Recommendation is that the City Council receive and file this
report.
Miscellaneous — City Clerk's Office
D-9a Conflict of Interest Code Update
Recommendation is that the City Council adopt the following
resolutions amending the Conflict of Interest Codes for the City,
Community Development Commission and Public Financing
Authority in compliance with Government Code requirements:
Reso 2006-86 RESOLUTION NO. 2006-86 - A RESOLUTION OF THE CITY
City Conflict of Interest COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING THE CONFLICT OF INTEREST CODE FOR THE
CITY OF WEST COVINA
Reso 2006-87 RESOLUTION NO.2006-87 - A RESOLUTION OF THE CITY
CDC Conflict of Interest COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A CONFLICT OF INTEREST CODE FOR THE
WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION
Reso 2006-88 RESOLUTION NO. 2006-88 - A RESOLUTION OF THE CITY
Public Financing Authority COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A CONFLICT OF INTEREST CODE FOR THE
WEST COVINA PUBLIC FINANCING AUTHORITY
Miscellaneous — City Manager's Office
D-9b Election of San Gabriel Basin Water Quality Authority Board
SB Water Quality Board Member and Alternate Member Representing Cities without Water
• Pumping Rights
Recommendation is that the City Council adopt the following
resolution to cast the City of West Covina's eleven (11) votes for
Councilmember Michael Touhey of West Covina to serve on the
San Gabriel Basin Water Quality Authority Board:
Resolution 2006-89 RESOLUTION NO. 2006-89 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CASTING ALL 11 VOTES FOR COUNCILMEMBER
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City Council Minutes of November 7, 2006
MICHAEL TOUHEY OF WEST COVINA TO REPRESENT
CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON
THE BOARD OF THE SAN GABRIEL BASIN WATER
QUALITY AUTHORITY
Miscellaneous — Community Services Department
Resolution Establishing Change in Time for the Community
• D-9c Services Commission Meetings to 6:30 P.M.
Comm. Service Commission Recommendation is that the City Council adopt the following
resolution:
Reso 2006-90 RESOLUTION NO. 2006-90 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 5682 RELATING TO
MEETING TIMES AND PLACES OF CITY BOARDS AND
COMMISSIONS, TO CHANGE THE MEETING TIME OF THE
COMMUNITY SERVICES COMMISSION TO 6:30 P.M.
Miscellaneous — Environmental Management Department
D-9d BKK Landfill Site Quarterly Status Report
BKK Status Report Recommendation is that the City Council receive and file this
report.
Miscellaneous - Finance Department
D-9e 2005-06 and 2006-07 Fiscal Years Budget Update
Budget Update Recommendation is that the City Council:
1. Receive and file the budget update;
2. Appropriate $20,000 from the General Fund Reserve to
account 110.11.1130.5112 to fund part-time cable television
production assistants;
3. Appropriate $7,000 from the Charter Settlement Fund to
account 203.51.5150.xxxx to fund the Halloween program at
Westfield Mall;
4. Appropriate $17,022 of additional one-time Area Agency on
Aging grant funds to account 146.51.5146.6999 for the
purchase of table and chairs for the senior center; and
5. Change the salary schedule for the Cook position at the Senior
Center from the current range of $2,407 - $2,926 to a new
range of $3,026 - $3,678 and adopt the following resolution:
Reso 2006-91 RESOLUTION NO. 2006-91 - A RESOLUTION OF THE CITY
Cook Salary COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 2003-99, RELATING TO
COMPENSATION AND BENEFITS FOR THE SAN
BERNARDINO PUBLIC EMPLOYEES ASSOCIATION
(SBPEA) — GENERAL EMPLOYEES; APPROVING THE
REVISED SALARY RANGE FOR THE COOK POSITION
Miscellaneous — Planning Department
D-9f Part -Time Lease of City Hall Parking Spaces to Crazyhorse
Crazyhorse Parking Spaces Steakhouse
Recommendation is that the City Council authorize the execution
of a lease with Crazyhorse restaurant for part-time use of up to 100
. parking spaces on the top level of the City Hall parking structure
during evening and weekend hours.
Miscellaneous — Police Department
D-9g 2006 G.R.E.A.T. Grant
2006 G.R.E.A.T. Grant Recommendation is that the City Council:
1. Accept the 2006 G.R.E.A.T anti -gang education grant, and
authorize the addition of one full-time sworn position to the
Police Department to exclusively implement the G.R.E.A.T.
1,
City Council Minutes of November 7, 2006
program for the duration of the grant. This additional position
will automatically be eliminated from the Department's
authorized staffing level (unless otherwise directed by the City
Council) should grant funding be terminated.
2. Appropriate the $140,697 reimbursable grant as follows:
• $65,000 in 141.31.3111.5110 (GREAT instructor salary)
• $5,250 in 141.31.3111.5113 (instructor overtime)
• $800 in 141.31.3111.5132 (uniform)
• $26,145 in 141.31.3111.515X (fringe benefits)
• $1,730 in 141.31.3111.6050 (training)
• $6,235 in 141.31.3111.6120 (contractual services)
• $21,412 in 141.31.3111.6220 (curriculum supplies)
• $6,400 in 141.31.3111.6140 (CEC facility costs)
• $7,725 in 141.31.3111.6270 (special supplies)
D-9h 2006 Homeland Security Grant
Homeland Security Grant Recommendation is that the City Council:
1. Accept and appropriate the 2006 Homeland Security grant,
totaling $703,854, as follows:
• $517,500 into 218.31.3110.6999 (portable Police radios)
• $146,354 into 218.32.3210.7160 (Fire CBRNE/SCUBA
rescue equipment)
• $40,000 into 218.32.3210.5113 (Fire security planning
activities)
2. Approve the purchase of one -hundred and ten (110) XTS-5000
portable radios (with accessories) for $517,500 including tax,
from 218.31.3110.6999, and twenty-eight (28) XTL-5000
vehicle -mounted radios (with accessories and
installation/programming) for $143,932 including tax, from
204.33.3313.7160, directly from Motorola Inc. (using
Advanced Electronics, the sole distributor authorized by the
manufacturer to offer LA County and grant contract pricing).
CONSENT CALENDAR MOTION Motion by Sanderson and seconded by Lane to waive further
reading of the resolutions and ordinance, read by title only and
adopt and approve all items on the consent calendar with the
record reflecting Touhey abstaining on Item D-4 only. Motion
carried 5 — 0 by Roll Call vote as follows:
AYES: Hernandez, Lane, Sanderson, Touhey, Herfert
NOES: None
ABSTAIN: Touhey on D-4 only
PUBLIC HEARINGS Public Hearing
Amendments to the FY 2006-2007 Community Development
E-1 Block Grant (CDBG) Action Plan
CDBG Amendments Mayor Herfert announced the hearing matter. Assistant City Clerk
Rush verified that proper legal notice had been given and Mayor
Herfert opened the hearing. Community Services Management
Analyst McDonald gave the staff report.
Public Testimony Mayor Herfert opened the public testimony portion of the hearing
• and asked for public comments.
Testimony Closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Motion Motion by Touhey and seconded by Lane to approve the following
proposed amendments with funding as follows:
1. Domestic Violence Crime Victim Advocate $ 28,091
2. ADA Park Barrier Removals 25,000
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City Council Minutes of November 7, 2006
3. Senior Center Renovation
75,000
4. Sidewalks/Stamped Concrete
30,000
5. Street Rehabilitation — CDBG Streets
100,000
6. Orangewood Roller Hockey Ramps
18,000
7. ADA Street Barrier Removals/Upgrades
80,000
8. Azusa Ave. north — Street Improvements
50,000
9. Fire Station #3 Renovation
200,000
Motion carried 5-0.
Public Hearing Public Hearing
Code Amendment No. 06-02
E-2 Roominghouses in Residential Zones
Roominghouses Mayor Herfert announced the hearing matter. Assistant City Clerk
Rush verified that proper legal notice had been given and Mayor
Herfert opened the hearing. Planning Director McIsaac presented
a brief report and answered questions.
Public Testimony Mayor Herfert opened the public testimony portion of the hearing
and asked for public comments.
Shirley Buchanan, West Covina resident, voiced her support of the
proposed amendment.
Testimony Closed There being no one else wishing to address Council, Mayor Herfert
closed the public testimony portion of the hearing and commenced
Council discussion.
Assistant City Clerk Rush presented:
Ordinance introduction AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO THE REGULATION OF ROOMINGHOUSES
(CODE AMENDMENT NO. 06-02)
Motion Motion by Touhey and seconded by Hernandez to waive further
reading of the ordinance, read by title only and introduce. Motion
carried 5-0 by the following roll call vote:
AYES: Hernandez, Lane, Sanderson, Touhey, Herfert
NOES: None
Public Hearing Appeal Hearing
Appeal of Administrative Use Permit No. 06-43
(Maximum Unit Size Exception and Large Expansion)
Appellant: Steven and Maria Sernek
E-3 Applicant: Jose Rafael Salas
AUP No. 06-43 Location: 319 N. Leland Avenue
Mayor Herfert announced the hearing matter. Assistant City Clerk
Rush verified that proper legal notice had been given and Mayor
Herfert opened the hearing. Principal Planner Anderson presented
a brief report and answered questions.
Public Testimony Mayor Herfert opened the public testimony portion of the hearing
and asked for public comments.
Neutral Herb Redholtz, West Covina resident and Planning Commissioner,
stated his reason for voting for the project as a Planning
Commissioner. Mr. Redholtz stated his vote at the Planning level
was due to conditions that the applicant would remove two
proposed detached bathrooms. The applicant has changed those
conditions since the filing of the appeal and Mr. Redholtz felt the
project should, therefore, return to the Planning Commission
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City Council Minutes of November 7, 2006
•
•
Planning Director McIsaac explained that since the project has
been appealed, the applicant would, therefore, like the City
Council's consideration to one of the detached bathrooms.
In favor of Appeal Joanne Wilner, West Covina resident, stated that the expansion is
too large for the existing neighborhood and favors the appeal.
Steven Semek, West Covina resident, addressed his opposition
stating the addition will create privacy issues with his neighboring
home; the addition is not conducive to the neighborhood.
In Opposition to Appeal Jose Rafael Salas, West Covina resident and applicant of the
proposed addition stated they want to expand their home for the
convenience of their family. Mr. Salas' wife, Ana Salas, and
children, also addressed Council as to why they would like Council
to oppose the appeal.
Close Testimony
Darius Foster, West Covina resident, supported the applicant and
stated the applicant had complied with the recommendations of the
Planning Commission and should be able to move forward.
Mayor Herfert closed the public testimony portion of the agenda
and commenced Council discussion.
Council discussion Councilmember Hernandez stated his support of the expansion as
long as the applicant meets the conditions recommended by the
Planning Commission and work with the appellant to mitigate
privacy issues.
Councilmember Sanderson supported the applicant's desire to
expand their home.
Mayor Pro Tern Touhey stated he would support the appeal,
having a concern with overall size of the project, the number of
proposed bathrooms and the prospect of the garage being
converted into residential use with a bathroom proposed for the
garage.
Councilmember Lane stated she would not support the expansion
and second story in a single story neighborhood, unless all
neighbors are supportive.
Mayor Herfert stated he would support the appellant voicing his
concern with the size of the project and number of bathrooms.
Assistant City Clerk Rush presented:
Resolution No. 2006-92 RESOLUTION NO. 2006-92 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OVERTURNING THE DECISION OF THE PLANNING
COMMISSION AND DENYING ADMINISTRATIVE USE
PERMIT NO. 06-43
Motion Motion by Touhey and seconded by Herfert to waive further
reading of the resolution, read by title only and adopt overturning
the decision of the Planning Commission, denying Administrative
Use Permit No. 06-43.
COMMUNITY DEVELOPMENT COMMISSION
Mayor Herfert recessed the City Council meeting to convene the
Community Development Commission at 9:04 p.m. The City
Council reconvened at 9:05 p.m. with all members present.
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City Council Minutes of November 7, 2006
DEPARTMENTAL MATTERS
No reports for this meeting.
MAYOR'S/COUNCILMEMBERS' REPORTS
Mayor Pro Tem Touhey
• H-1 Maverick Field Dugouts Replacement
Maverick Field Dugouts Motion by Touhey and seconded by Herfert to consider replacing
existing dugouts with new dugouts at Maverick Field. Motion
carried 5 — 0.
COUNCILMEMBER COMMENTS
Councilmember Sanderson stated she was pleased to see the many
upcoming City events taking place at City facilities.
Councilmember Lane thanked staff for their participation and
efforts for the recent Halloween event, "Scary Lane", and Ridge
Riders 501h celebration.
Mayor Pro Tern Touhey also thanked the staff for their
contributions to community events.
Councilmember Hernandez requested that options be included in
the staff report that is brought before Council regarding the award
of the graffiti removal contract and discussed moving forward with
the Downtown revitalization.
Mayor Herfert requested a proposal for a program that would
incorporate the police department graffiti task force efforts, graffiti
clean-up, and park security.
ADJOURNMENT Motion by Touhey and seconded by Herfert to adjourn the meeting
at 9:25 p.m. Motion carried 5-0.
submitted by:
Susan Rush
•
Mayor St e I rfert