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09-19-2006 - Regular Meeting - Minutes• 40 MINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL September 19, 2006 Mayor Herfert called to order the regular meeting of the West Covina City Council at 7:07 p.m. in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. INVOCATION Reverend Amy Arnold Citrus Valley Hospice PLEDGE OF ALLEGIANCE Mayor Herfert ROLL CALL Mayor Herfert, Councilmembers Hernandez, Lane, Sanderson Absent Mayor Pro Tern Touhey Others Present Pasmant, Alvarez-Glasman, Fields, Freeland, Holtz, Dominguez, Dettor, Isman, McNeill, Morgan, Paul, Lee, Elliot, Samaniego, Bachman, Yauchzee, Rush, REPORTING OUT FROM CLOSED SESSION City Attorney Alvarez-Glasman reported the following: Prior to convening into closed session, all items on the City Council and Community Development agendas were announced for inclusion in the closed session discussion. All members were present with the exception of Mayor Pro Tem/Vice Chairman Touhey and Councilmember/Commissioner Sanderson. CDC Item — Conference with Real Property Negotiators, Parcels, 1, 2, 3, 4, 5 6, 7 and 8 of Parcel Map 60193 — Commission received a briefing, no final action taken and nothing further to report. City Items — Conference with Labor Negotiators — Council received a briefing and provided direction to negotiators, no final action taken and nothing further to report. Conference with Real Property Negotiators, 2121 East Shadow Oak Drive — The City Council unanimously approved the termination of negotiations with Rowland Unified School District and negotiations for the sale of property and future development of the property. The proposed project by any potential developer has been terminated. CHANGES TO THE AGENDA None. PRESENTATIONS Blue Star Video was aired. Rick Pesante, Site Coordinator with the Community Services Department and advisor to the West Covina Youth Council introduced members of the Youth Council who presented a PowerPoint presentation highlighting the Youth Council activities from the past year. Mayor Herfert presented Miriam Kim, Principal of Hollingworth Elementary School with a Certificate of Recognition recognizing Hollingworth as an outstanding and award winning school. City Council Minutes of September 19, 2006 Mayor Herfert, assisted by Community Services Director Michele McNeill, presented Erin Mayor of Starbucks with a Certificate of Recognition for Starbuck's generous donation to the West Covina Senior Citizens Center. Mayor Herfert, assisted by Rudy Moreno, manager of the West Covina National Little League 9-10 All Star Team and District 19 Champions, presented certificates to the player. Mayor Herfert, assisted by Rudy Moreno, manager of the West Covina National Little League Minor Champions, presented certificates to the players. Recess Mayor Herfert called a recess at 7:50 p.m. The City Council reconvened at 8:00 p.m. with all members present except Mayor Pro Tem Touhey who was absent. ANNOUNCEMENTS City Manager Andrew Pasmant announced upcoming City - sponsored events. ORAL COMMUNICATIONS John Hughes John Hughes, West Covina resident, thanked Starbucks for their support at the 41h of July event and announced the upcoming MDA fundraising event that will be held at Margarita Jones on September 21. Gary Lawson Gary Lawson, representing the West Covina Chamber, invited the City Council, staff and the community to the Chamber sponsored `Taste of West Covina' event at Westfield Shoppingtown on October 6, 7, and 8. Tyra Mason Tyra Mason, representing the West Covina Chamber, promoted several upcoming Chamber sponsored events including the Farmer's Market. John Scheuplein John Scheuplein, West Covina resident, commented on recent letters printed in the local newspaper, and several items on the agenda including Mayor Pro Tern Touhey's conference and meeting report and the budget follow-up. Royall Brown Royall Brown, West Covina resident, also addressed concerns regarding Mayor Pro Tern Touhey's conference and meeting report. Alfred Williams Alfred Williams, West Covina resident, commented on the Council's decision to not sell a portion of Shadow Oak Park and requested that Council agendize what they do plan on doing with the undeveloped portion. Fredrick Sykes Fredrick Sykes, Wet Covina resident, thanked the Council for their decision to not proceed with selling a portion of Shadow Oak Park, addressed concerns with police response times and service to the is area, specifically within the paseos and greenbelts. Dana Sykes Dana Sykes, West Covina resident, requested Council consider additional amenities at Shadow Oak Park such as shade trees and play equipment not made with metal. 2 City Council Minutes of September 19, 2006 0 Natalie Mendoza Natalie Mendoza, West Covina resident, commented on the recent newspaper article regarding Councilmember Hernandez and allegations of harassment. Rudy Almeida Rudy Almeida, Hacienda Heights resident, spoke on protection for school children [Jessica's Law, Prop 83]. Katherine Castucci Katherine Castucci, West Covina resident, commented on recent negative communication towards the Council, thanked the Council for serving the City, a job the residents elected them to do and requested that the negative comments come to a halt. Glen Kennedy Glen Kennedy, West Covina resident, reiterated the preceding speakers comments and thanked the Council for serving the community. John Shewmaker John Shewmaker, West Covina resident, commented on recent accusations towards Councilmembers. Lloyd Johnson Lloyd Johnson, West Covina resident, also commented on recent negative comments made toward the Council. Herb Redholtz Herb Redholtz, West Covina resident, commented on the status of the Council, as elected by the people, and complimented them on doing their jobs. Councilmember Sanderson requested staff to address the concerns brought forward regarding Shadow Oak Park and concerns of "unwanted activity" in the paseos. Councilmember Hernandez requested to agendize the development of the lower undeveloped portion of Shadow Oak Park. Mayor Herfert addressed regarding their positions community. UPDATES/REPORTS FROM CONSULTANTS No reports for this meeting. several of the comments by speakers as elected officials and serving the ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS No reports for this meeting. CONSENT CALENDAR D-1 City Council Meeting Minutes (receive & file) Special Meeting of June 29, 2006 Special Joint Meeting with CDC and PFA of June 29, 2006 Special Meeting of July 13, 2006 Special Joint Meeting with CDC of July 13, 2006 Special Meeting of August 1, 2006 Regular Meeting of August 1, 2006 D-2 Commission Summary of Actions (receive & file) Summary of Actions a) Planning Commission 09/12/06 b) Senior Citizens 08/10/06 c) Community Services 08/08/06 3 City Council Minutes of September 19, 2006 Ordinances for Adoption (waive reading & adopt) Code Amendment No. 06-03 Separation of Barns/Corrals and Swimming Pools in Single -Family D-3a Residential Zones Ordinance No. 2153 ORDINANCE NO. 2153 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO SEPARATION OF BARNS/CORRALS AND SWIMMING POOLS IN SINGLE- FAMILY RESIDENTIAL ZONES (CODE AMENDMENT NO. 06-03) Code Amendment No. 06-01 D-3b Second Driveways Ordinance No. 2154 ORDINANCE NO. 2154 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATING TO SECOND DRIVEWAYS IN SINGLE-FAMILY RESIDENTIAL ZONES (CODE AMENDMENT NO. 06-01) Miscellaneous — City Clerk's Office D-4a Biennial Review Biennial Review Conflict of Interest Update Recommendation to receive and file the report. Miscellaneous — Planning Waiver of Fees: Chamber of Commerce Taste of West Covina D-4b Event Waiver of Fees Recommendation to authorize the City Manager to waive City fees of $520 in conjunction with the Taste of West Covina event scheduled for October 6-8, 2006. Miscellaneous — Police Department D-4c 2006 Office of Traffic Safety (OTS) Grant OTS Grant Recommendation to accept the 2006 California Office of Traffic Safety (OTS) grant for traffic enforcement activities, and appropriate the $116,034 reimbursable grant as follows: • $85,175 in 198.31.3121.5113 (traffic enforcement overtime) • $9,859 in 198.31.3121.5XXX (overtime -derived benefits) • $2,400 in 198.31.3121.6050 (grant travel and training) • $4,000 in 198.31.3121.6270 (supplies for 'Every 15 Minutes" education program) • $14,600 in 198.31.3121.7160 (traffic control message board/trailer) D-6 Conference and Meetina Report (receive & file) Conference/Meeting Reports In accordance with AB 1234, recommendation is that the City Council receive and file this report. CONSENT CALENDAR ACTION Motion by Sanderson and seconded by Hernandez to waive further reading of the ordinances and adopt, and approve all other items on the consent calendar. Motion carried by the following roll call vote: AYES: Hernandez, Lane, Sanderson, Herfert NOES: None ABSENT: Touhey PUBLIC HEARINGS No hearing scheduled. 0 City Council Minutes of September 19, 2006 COMMUNITY DEVELOPMENT COMMISSION No meeting scheduled. DEPARTMENTAL MATTERS FINANCE DEPARTMENT 2006-2008 Budget Follow -Up Items G-1 Finance Director Bachman presented the staff report. The report Budget Follow -Up outlined staff's recommendations to the several items that the City Council requested be brought back with more information for their review and consideration from the June 13 budget meeting. Mr. Bachman stated that a few of the items will be brought at a later date for Council action including the request of additional police officers, in which a funding source must first be identified. Direction was also requested regarding the request for a Senior Center lap pool, as staff recommends consideration of a fitness center instead. The staff report also included a PowerPoint attachment of Economic Development & Housing Opportunities. Prior to review and consideration of the items, Mayor Herfert requested that Council take action on the following specific recommendations from staff. Motion by Herfert and seconded by Hernandez to approve the following items: 1. Authorize the hiring of a consultant to perform a fire station location study/facility needs assessment and appropriate $30,000 from the Construction Tax Fund (160). 2. Authorize the hiring of a consultant to perform a police facility needs assessment and appropriate $30,000 from the Construction Tax Fund (160). 3. Approve moving the police vehicle evidence enclosure capital project into the 2006-07 CIP and appropriating $35,000 from the Construction Tax Fund (160). 4. Approve publishing the Discover newsletter on a monthly basis (currently done bi-monthly) and appropriate $27,500 from the General Fund Reserve (Fund 110) and appropriate $27,500 from the CDC reserve (Funds 876, 877 and 862). Motion carried 4-0. Following a brief discussion regarding the current vacancies and recruitments within the police department, Councilmember Lane requested seeking funding sources for the additional officers be a priority. Councilmember Hernandez commented on the revenue opportunities that economic development will bring in and referred to the revenue opportunities that have been voted down. Discussion ensued regarding the senior lap pool and fitness programs for seniors. Council inquired as to grant opportunities for the project. Motion by Herfert and seconded by Sanderson to have staff look into grant opportunities for the development of a fitness concept for seniors, with possible options being a new municipal pool instead of a lap pool and implementing fitness programs for seniors. Motion carried 4-0. MAYOR'S/COUNCILMEMBERS' REPORTS No reports for this meeting. 5 City Council Minutes of September 19, 2006 COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS Request from Mayor Steve Herfert Requesting the City Council Adopt a City Policy to Regulate Door to Door I-1 Solicitations and Employees Making Service Calls to Residents Mayor Herfert presented a brief background of his request. Motion by Herfert and seconded by Sanderson to have staff bring back options regulating door to door solicitation and identification procedures for employees to identify themselves on service calls. Motion carried 4-0. COUNCILMEMBER COMMENTS Councilmember Lane complimented the new "My Town" banners that are now hanging in the City. Councilmember Sanderson announced an upcoming event that will be held celebrating the Ridge Riders anniversary. Councilmember Hernandez requested that procedures for addressing the City Council be brought back for reconsideration, reinstating the three minute time limit to address items on the agenda and continue to allow five minutes per speaker under Oral Communications for items not on the agenda. ADJOURNMENT Motion by Herfert and seconded by Hernandez to adjourn the meeting at 9:35 p.m. Motion carried 4-0. Submitted by Assistant City Clerk Susan Rush is Gi