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06-20-2006 - Regular Meeting - MinutesMINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL June 20, 2006 Mayor Herfert called to order the regular meeting of the West Covina City Council at 7:10 p.m. in the 10 City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. INVOCATION Reverend Alexandra Conrads St. Martha's Episcopal Church PLEDGE OF ALLEGIANCE Mayor Pro Tern Touhey ROLL CALL Mayor Herfert, Mayor Pro Tem Touhey Councilmembers Hernandez, Sanderson Absent: Councilmember Lane Others Present: Pasmant, Alvarez-Glasman, Bachman, Chung, Durbin, Freeland, Hoppe, Klug, Lee, Rush, Yauchzee,Villegas REPORTING OUT FROM CLOSED SESSION City Attorney Alvarez-Glasman reported the following: Prior to convening into closed session, all items on the City Council and Community Development Commission agendas were announced for inclusion in the closed session discussion. All members were present with the exception of Councilmember/Commissioner Lane. Vice Chairman Touhey recused himself from participation in discussions related to properties located at 2533 East Workman Avenue and 730 South Orange. Items on the City Council Agenda: Conference with Legal Counsel —Existing Litigation — Aaron Dunkle, a minor vs. City of West Covina, et. al.— and West Covina vs. Valencia Heights Water Company, et. al. — Briefing was provided and direction was given to the City Attorney's office - no' final action taken and nothing further to report. Davis vs. City of West Covina — Briefing was provided and the settlement proposal offered from the Davis' was rejected by a vote of 4-0, no final action taken and nothing further to report. Conference with Legal Counsel — Anticipated Litigation — One potential case. — No final action taken and nothing further to report. Conference with Real Property Negotiators —Property.• Approximately 2.6 acre area of southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property — Council received a briefing and direction was provided to Agency negotiators. This item will be brought back for consideration of an Exclusive Negotiating Agreement at the next open session meeting consistent with the terms expressed, no final • action taken and nothing further to report. Items on the CDC Agenda: Conference with Real Property Negotiators — 2533 East Workman Avenue - Trojan Tire Center, Inc./Reynold's Buick - Briefing was provided to CDC, no final action taken and nothing further to report. Property: 2533 East Workman Avenue — Super Lincoln Mercury - Briefing was provided to CDC, no final action taken and nothing further to report. Council Minutes of June 20, 2006 • CHANGES TO THE AGENDA PRESENTATIONS 2533 East Workman Avenue — Charles Company - Briefing was provided to CDC, no final action taken and nothing further to report. No changes. Blue Star Video was aired. Mayor Herfert presented Marilee Marrero, West Covina Librarian, a certificate of recognition for being named Los Angeles County Librarian of the Year. Ms. Marrero announced the upcoming summer reading program at the Library. PROCLAMATIONS Mayor Herfert presented Interim Community Services Director Steve Samaniego with a Proclamation designating July as Parks and Recreation Month. VIDEO PRESENTATION Community Development Commission Project Update was not aired due to technical difficulties. ORAL COMMUNICATIONS Tyra Mason Tyra Mason, representing the Chamber of Commerce, promoted the West Covina Farmers' Market. John Hughes John Hughes, West Covina resident, announced the upcoming 41h of July event at Cameron Park on June 30-July 2 with fireworks on Sunday, July 2. Mayor Herfert announced the city co-sponsorship with Faith Community Church for a fireworks at the church on July 4. John Scheuplein John Scheuplein, West Covina resident, addressed the Council on his commitment to the community and voiced his opinion. Lloyd Johnson Lloyd Johnson, West Covina resident, complimented the actions of Commissioners Rosatti and Thrasher and the West Covina Fire Department at a previous Planning Commission meeting. Mayor Herfert commented on the unfortunate event at the Planning Commission meeting. City Manager confirmed that a portable defibrillator will be installed in the chamber. Joanne Wilner Joanne Wilner, West Covina resident, inquired about the status of the golf course portion of the Sports Plex project. City Manager Pasmant gave a brief update of the golf course project stating the reduction of the amount of ground coverage is still being analyzed. UPDATES/REPORTS FROM CONSULTANTS No reports for this meeting. ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS No reports for this meeting. CONSENT CALENDAR Mayor Herfert requested Items D-3, D-4a and D-7a be pulled from the consent calendar for separate consideration. 2 Council Minutes of June 20, 2006 D-1 City Council Meeting Minutes (receive & file) Minutes No reports submitted. D-2 Commission Summary of Actions (receive & file) Summary of Actions a) Planning 06/13/06 b) Senior Commission 05/11/06 • Ordinance for Adoption (waive reading & adopt) Procedures for Accepting Public Testimony at City Council D-3 Meetings Recommendation is that the City Council adopt the following ordinance: Ordinance No. 2150 ORDINANCE NO. 2150- AN ORDINANCE OF THE CITY Public Testimony COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE SECTIONS 2-47 AND 2-48 PERTAINING TO PROCEDURES IN ADDRESSING THE CITY COUNCIL Award of Bid D-4a Award of Bid for the Senior Citizen Center North Senior Center Roofing Annex Roofing (Project No. BP-06306B) Recommendation is that the City Council: 1. Accept the bid of Best Roofing and Waterproofing, Inc. in the amount of $98,666 as submitted at the bid opening on June 6, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract. 2. Appropriate an additional $33,000 from Community Development Block Grant Fund to perform this. work. D-4b Award of Bid for Street Rehabilitation Work of Bus Street Rehab - Bus Routes Route at Various Locations Citywide (Proiect No. SP-06110) Recommendation is that the City Council take the following actions: 1. Accept the bid of All American Asphalt in the amount of $833,060.85 as submitted at the bid opening on June 8, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute a contract for the work to be done. 2. Transfer $300,000 from Project No. SP-04109 Proposition "C" fund (122.81.8432.7200) to Project No. SP-06110 (122.81.8631.7200). 3. Approve a Change Order in an amount of $100,000 for additional street rehabilitation work to be done on North Citrus Street from North Garvey Avenue to Workman.Avenue. 4. Adopt the following resolution: Resolution No. 2006-50 RESOLUTION NO. 2006-50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING SUBMITTAL OF APPLICATIONS FOR TARGETED RUBBERIZED ASPHALT CONCRETE INCENTIVE GRANT PROGRAMS FROM THE CALIFORNIA • INTEGRATED WASTE MANAGEMENT BOARD UNDER THE TIRE RECYCLING ACT FOR FISCAL YEARS 2006/2007 THROUGH 2O10/2011 Approval of Final Map Lot Line Adjustment No. 171 Location: 3218, 3219, and 3228 Los Alamos Drive D-5a Applicant: TNT South Hills Manors, LLC 3 Council Minutes of June 20, 2006 Recommendation is that the City Council authorize the Mayor and City Clerk to execute the lot line adjustment and adopt the following resolution: Resolution No. 2006-51 RESOLUTION NO.2006-51 - A RESOLUTION OF THE CITY Lot Line Adjustment No. 171 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 171 LOCATED • AT 3218, 3219, AND 3228 LOS ALAMOS DRIVE AND DIRECTING THE RECORDATION THEREOF D-6 City Treasurer's Report (receive & file) Treasurer's Report — April 2006 Treasurer's Report for the Month of April 2006 Miscellaneous — Communications D-7a Proposed Lease Agreement with Metro PCS Wireless Facility— Walmerado Park Recommendation is that the City Council approve the proposed Lease Agreement authorizing METRO PCS to lease space to build a wireless telecommunications facility in Walmerado Park and authorize the Mayor to execute the Lease Agreement. Miscellaneous — Finance D-7b Appropriations Limit for FY 2006-2007 Recommendation is that the City Council adopt the following resolution: Resolution No. 2006-52 RESOLUTION NO.2006-52 - A RESOLUTION OF THE CITY Appropriations Limits COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2007 D-7c A City Loan for the City -Wide Project Area Recommendation is that the City Council adopt the following resolution: Resolution No. 2006-53 RESOLUTION NO.2006-53 - A RESOLUTION OF THE CITY Citywide Project Area COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE CITY-WIDE PROJECT AREA D-7d City Loan for the West Covina Redevelopment Project Area Recommendation is that the City Council adopt the following resolution: Resolution No. 2006-54 RESOLUTION NO.2006-54 - A RESOLUTION OF THE CITY RDA Project Area COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA CONSENT CALENDAR ACTION Motion by Sanderson and seconded by Hernandez to waive further • reading of the ordinance/resolutions and introduce/adopt, and approve all items except D-3, D-4a and D-7a Motion carried 4-0. Item D-3 Ordinance for Adoption — Procedures for Accepting Public Testimony at City Council Meetings — Brief staff report was presented by Assistant City Clerk Rush. West Covina residents Joanne Wilner, Royall Brown and John Scheuplein spoke in opposition to the ordinance as written and 13 Council Minutes of June 20, 2006 requested Council to reconsider to continue allowing comments at the time the item is being considered. Council concurred that the goal of the extended time and one public comment period was to expedite and continue with an effective and efficient meeting. Except for public comments relating to a public hearing, all public comments, to all governing • boards in which the Council sits, will be heard during one Oral Communication period. Assistant City Clerk presented: Ordinance No. 2150 ORDINANCE NO. 2150 — AN ORDINANCE OF THE CITY Public Testimony COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE SECTIONS 2-47 AND 2-48 PERTAINING TO PROCEDURES IN ADDRESSING THE CITY COUNCIL Motion by Touhey and seconded by Herfert to waive further reading of the ordinance and adopt. Motion carried 4-0. Item D-4a Award of Bid for Senior Citizen Center North Annex Roofing — Brief staff report was presented by Public Works Director Yauchzee. Royall Brown, West Covina resident, commented that the south building of the Senior Center is also in need of repairs. Motion by Herfert and seconded by Lane to approve the staff recommendation regarding the Senior Center north annex roofing and to also look at the condition of the south building. Motion carried 4-0. Item D-7a Proposed Lease Agreement with Metro PCS — Mayor Pro Tem Touhey recused himself from discussion of this item due to possible conflict of interest with his family trust owning property and having lease with Spectrasite Communications. A brief staff report was presented by Communications Director Durbin. Motion by Herfert and seconded by Hernandez to approve the lease agreement as recommended by staff contingent on the Conditional Use Permit (CUP) process before the Planning commission and to return to the City Council for final approval. PUBLIC HEARINGS Public Hearing E-1 West Covina Citywide Lighting and Maintenance District Mayor Herfert announced the public hearing matter and Assistant City Clerk Rush verified that proper legal notice had been given. Mayor Herfert proceeded to open the hearing. Public Works Director Yauchzee presented the staff report detailing the proposed project and answered questions. • Public Testimony Mayor Herfert opened the public testimony portion of the hearing and asked for public comments. Closed Testimony There being no one desiring to speak before the Council, Mayor Herfert closed the public testimony portion of the hearing. Assistant City Clerk Rush presented: 5 Council Minutes of June 20, 2006 Resolution No. 2006-55 RESOLUTION NO. 2006-55 - A RESOLUTION OF THE CITY Citywide Lighting & Mtc District COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER • STREET TREES TO BE INSTALLED AND MAINTAINED IN THE WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEARS BEGINNING JULY 1, 2006 Motion by Herfert and seconded by Hernandez to waive further reading of the resolution, read by title only, and adopt. Motion carried 4-0. Public Hearing E-2 West Covina Citywide Sewer Service Charge Mayor Herfert announced the public hearing matter and Assistant City Clerk Rush verified that proper legal notice had been given. Mayor Herfert proceeded to open the hearing. Public Works Director Yauchzee presented the staff report detailing the proposed project and answered questions. Public Testimony Mayor Herfert opened the public testimony portion of the hearing and asked for public comments. Closed Testimony There being no one desiring to speak before the Council, Mayor Herfert closed the public testimony portion of the hearing. Assistant City Clerk Rush presented: Resolution No. 2006-56 RESOLUTION NO.2006-56 - A RESOLUTION OF THE CITY Citywide Sewer Service Charge COUNCIL OF THE CITY OF WEST COVINA,CALIFORNIA, SETTING THE RATE AND AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL Motion Motion by Sanderson and seconded by Hernandez to waive further reading of the resolution, read by title only, and adopt. Motion carried 4-0. Continued Public Hearing Appeal of Administrative Use Permit No. 06-02 (Maximum Unit Size Exception and Large Expansion) Applicant: Steve Eide E-3 Location: 211 South Grand Avenue Mayor Herfert announced the public hearing matter and Assistant City Clerk Rush verified that proper legal notice had been given. Mayor Herfert proceeded to open the hearing. This hearing was continued from April 4, 2006. Public Works Director Yauchzee presented the staff report detailing the proposed project and answered questions. Public Testimony Mayor Herfert opened the public testimony portion of the hearing and asked for public comments. Royall Brown, West Covina resident, questioned whether the applicant's new plan should be approved by the Planning Commission or the City Council. Kevin Wilkes, with Drafting & Design LTD., offered to answer any questions regarding the plans. 31 Council Minutes of June 20, 2006 Closed Testimony With no further comments, Mayor Herfert closed the public testimony portion of the hearing. Assistant City Clerk Rush presented: Resolution No. 2006-57 RESOLUTION NO.2006-57 - A RESOLUTION OF THE CITY Appeal of AUP — 211 S. Grand COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, • APPROVING ADMINISTRATIVE USE PERMIT NO. 06-02 ON APPEAL OF PLANNING COMMISSION ACTION Motion Motion by Sanderson and seconded by Touhey to waiver further reading of the resolution, read by title only, and adopt. Motion carried 4-0. PUBLIC HEARING JOINT PUBLIC HEARING WITH THE COMMUNITY DEVELOPMENT COMMISSION AND PUBLIC FINANCING AUTHORITY E-4 and E-5 Mayor Herfert called to order the Community Development Commission and the Public Financing Authority at 8:28 p.m. for the purpose of conducting the following joint public hearing. All members were present except Comissioner/Boardmember Lane. JOINT HEARING WITH CDC REIMBURSEMENT AGREEMENT AND REAL PROPERTY CONVEYANCE AGREEMENT BY AND BETWEEN THE CITY OF WEST COVINA AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA SPORTS PARK PROJECT JOINT HEARING WITH PFA ISSUANCE OF LEASE REVENUE BONDS, 2006 SERIES A (BIG LEAGUES DREAMS PROJECT) AND 2006 SERIES B (TAXABLE) (BIG LEAGUE DREAMS PROJECT) City Attorney Alvarez-Glasman recommended the City Council, Community Development Commission and Public Financing Authority entertain a motion to continue the hearing to June 29, 2006. Joanne Wilner, West Covina resident, addressed revenue and costs of the project. Motion by Sanderson and seconded by Touhey, representing all three boards, to hold this joint public hearing to June 29, 2006. Motion carved 4-0. PUBLIC FINANCING AUTHORITY Mayor Herfert requested a motion to adjourn the Public Financing Authority. Motion by Hernandez and seconded. by Herfert to adjourn the Public Financing Authority at 8:32 p.m. Motion carried 4-0. COMMUNITY DEVELOPMENT COMMISSION Mayor Herfert recessed the City Council meeting at 8:32 p.m. to continue the Community Development Commission. The City Council reconvened at 9:03 pm with all members present. DEPARTMENTAL MATTERS No reports for this meeting. CONTINUED ORAL COMMUNICATIONS None. 7 Council Minutes of June 20, 2006 MAYOR'S/COUNCILMEMBERS' REPORTS Mayor Pro Tern Touhey asked that the Police Officer Association vacation cap be agendized for the June 291h meeting. COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS No reports for requests. • John Scheuplein, West Covina resident, shared his opinion on the process in which Councilmembers may request a report. COUNCILMEMBER COMMENTS None. M13111ffffil I�1►f11 Respectfully submitted, Assistant City Clerq Susan Rush • Motion by Sanderson and seconded by Hernandez to adjourn the meeting in memory of Mr. Miguel Sandoval at. 9:15 p.m. Motion carried 4 — 0. 0