06-13-2006 - Special Meeting - Minutes•
•
SPECIAL JOINT MEETING
WEST COVINA CITY COUNCIL
and the
COMMUNITY DEVELOPMENT COMMISSION
June 13, 2006
Mayor Herfert called to order the special meeting of the West Covina City Council/Community
Development Commission at 7:07 p.m. in the City Manager's Conference Room at City Hall, 1444 W.
Garvey Avenue, West Covina.
PLEDGE OF ALLEGIANCE Mayor/Chairman Herfert
ROLL CALL Mayor/Chairman Herfert, Mayor Pro Tem/Vice Chairman Touhey
Councilmembers/Commissioners Hernandez (arrived at 7:14 p.m.),
Lane
Absent: Councilmember/Commissioner Sanderson
Others Present: Pasmant, Alvarez-Glasman, Bachman, Chung, Durbin, Elliot,
Fields, Freeland, Rush, Wills, Yauchzee
PUBLIC COMMENT ON ITEMS ON THE AGENDA
Frank Scalfaro Frank Scalfaro, West Covina resident, requested that the Rose
Float Foundation request be moved forward to FY 2006/2007 from
2007/2008.
Katherine Castucci Katherine Castucci, West Covina resident, encouraged the Council
to consider public safety staffing levels during the adoption of the
budget and addressed the Chamber of Commerce' request for
funding.
Royall Brown Royall Brown, West Covina resident, made suggestions for the
Chamber of Commerce becoming a regional organization.
II REJECTION OF BID FOR THE BIG LEAGUE DREAMS
(BLD) FACILITY AND SPORTSPLEX INFRASTRUCTURE
CONSTRUCTION (PROJECT NO. BP-06310)
Public Works Director Shannon Yauchzee presented the staff
report. Yauchzee stated only one bid was received on June 6, 2006
and more competitive bids could be received if the project was re-
bid.
Motion Motion by Hernandez and seconded by Lane to approve staffs
recommendation to reject the one bid and re -bid this project with a
bid opening date of June 26, 2006. Motion carried 4 - 0.
III 2006-2007 and 2007-2008 FISCAL YEAR PRELIMINARY
BUDGET PREVIEW
Finance Director Tom Bachman presented the staff report
providing a budget overview that included 2005-2006
accomplishments and goals and forecasts for the City's first two-
year proposed budget.
Public Works Director Yauchzee presented on overview of
the proposed 2006-2007 Capital Improvement Program (CIP)
budget.
Special Meeting Minutes of 06/13/06
Staff responded to questions from Council regarding intersection
improvements at Azusa/Amar and various building improvements
to fire stations.
Mayor Herfert requested that Councilmembers who want further
information or changes to proposed budget items request those
items as action items for consideration at the next budget meeting.
• The following action item requests were made:
• Mayor Herfert — requested looking at the grant funding source
for Amar Road/Azusa Avenue Improvement to possibly
include intersection at entrance of commercial development at
BKK site.
• Mayor Pro Tem Touhey — not supporting monies be spent on
Fire Station #1 in its current condition, requested options for
rebuilding Fire Station #1 and look at enclosing the first floor
of City Hall for additional space for the Police Department.
• Councilmember Hernandez — requested options for
rebuilding/renovating Fire Station #3.
Following the conclusion of the budget presentation Finance
Director Bachman responded to questions regarding projected sales
tax and overall General Fund revenue increase.
Mayor Herfert requested a business plan and history of the West
Covina Service Group (WCSG) prior to approving the request of
additional WCSG staff.
Councilmembers made the following additional requests as action
items:
• Mayor Herfert — requested all items related to providing public
information be removed from the budget (i.e., WCCT,
Discover, website, CDC/RDA project promotions) and bring
back options/proposal of providing information in-house or
through other means.
• Councilmember Hernandez — requested a presentation on
potential economic development options, which could
strengthen revenues, including potential housing developments
or opportunities.
• Councilmember Lane — requested the Heritage Park house
improvements be brought forward from FY 2007/2008 to FY
2006/2007; seek possible funding for the Senior Center lap
pool and bring forward from "future" years; and requested the
police chief bring back the number of needed officers for
consideration of hiring over the next few years.
• Mayor Pro Tern Touhey — supported Police and Fire building
improvements requesting CIP items B25 — B28, be moved
forward; suggested looking into CDBG Section 108 bonds for
eligible projects; and concurred with requests for additional
police officers and economic development.
Councilmember Hernandez requested programming for City parks
enabling residential priority use of parks.
• City Manager Pasmant announced the next budget review would be
on June 29, 2006.
PUBLIC HEARING
IV FEE AND CHARGE
Mayor Herfert introduced the public hearing matter and Assistant
K
Special Meeting Minutes of 06/13/06
Fee and Charge City Clerk Rush verified that proper legal notice had been given.
Mayor Herfert proceeded to open the hearing. Finance Controller
Dennis Swink presented the staff report and answered questions.
Public Testimony Mayor Herfert opened the public testimony portion of the hearing
and asked for public comments. With no speakers wishing to
address Council, Mayor Herfert closed the public testimony portion
• of the hearing.
Council Discussion Mayor Herfert requested the Community Services Department
return with a proposal to amend the fee schedule for adult
basketball league and adult gym drop -in to reflect a lower fee for
very early morning use and an elevated fee during peak evening
hours.
Assistant City Clerk Rush presented:
Resolution No. 2006-48 RESOLUTION NO. 2006-48 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING AND INCREASING CERTAIN FEES
Motion Motion by Lane and seconded by Hernandez to waive further
reading of the resolution, read by title only and adopt, excluding
any increase in adult basketball league or gym drop in fees pending
review. Motion carried by 4 — 0.
V WEST COVINA CHAMBER OF COMMERCE —
Chamber Funding CONTRACT FOR FISCAL YEAR 2006 — 2007 & 2007 — 2008
Staff report was presented by Community Development Director
Chung recommending a two-year funding contract of $75,000 per
fiscal year. Chung reported the Chamber is requesting funding in
the amount of $100,000 per fiscal year.
Gary Lawson, Chamber President, addressed the
Commission stating the requested increase is to maintain the
Chamber's continued success.
Motion Motion by Herfert and seconded by Hernandez to approve a two-
year funding contract in the amount of $75,000 per. fiscal year from
Account Number 876.22.2230.6431. Motion carried by 4 — 0.
VI AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT
Auto Plaza Business Imp. Dist. Staff report was presented by Community Development Director
Chung who stated adoption of the proposed resolution will set a
public hearing date, at which time the Council will consider the
proposed budget for the Business Improvement District.
Assistant City Clerk Rush presented:
Resolution No. 2006-49 RESOLUTION NO. 2006-49 — A RESOLUTION OF
INTENTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, TO LEVY ASSESSMENTS
WITHIN THE WEST COVINA AUTO PLAZA BUSINESS
IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR 2006-
2007, AND PROVIDING NOTICE OF PUBLIC HEARING
THEREON TO BE CONDUCTED JUNE 29, 2006
iMotion Motion by Herfert and seconded by Hernandez to waive further
reading of the resolution, read by title only and adopt. Motion
carried 4-0.
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Special Meeting Minutes of 06/13/06
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COUNCIL COMMENTS Mayor Pro Tem Touhey stated the San Gabriel Valley
Economic Partnership, a non-profit organization, endorsed
a candidate in the 57`h assembly district and requested a
copy of the minutes from the meeting at which the
endorsement was made.
ADJOURNMENT
Respectfully submitted,
Assistant
Rush
Mayor Pro Tern Touhey stated he sent an e-mail to his
colleagues regarding a Performing Arts Center, which will
be part of the Dynamic Investment Proposal.
Motion by Touhey and seconded by Hcrfert to adjourn the meeting
at 8:58 p.m.
Mayor St ve erfert
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