10-04-2005 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
October 4, 2005
. Mayor Sanderson called to order the regular meeting of the West Covina City Council at 7:36 p.m. in
the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION City Manager Pasmant
PLEDGE OF ALLEGIANCE Led by Mayor Sanderson
ROLL CALL Mayor Sanderson, Mayor Pro Tern Wong, Councilmember Herfert,
Councilmember Hernandez, Councilmember Miller
Others Present: Pasmant Alvarez-Glasman, Fields, Freeland, Morgan, McDonald,
Yuasa, Semblantes, Yauchzee, Wills, Elliott, Rodriguez, Taylor,
McIsaac, Samaniego, Bachman, Durbin, Rush
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
The special meeting commenced at 6:04 p.m. Prior to
recessing into closed session, all items on the City Council and
Community Development Commission agendas were announced
for inclusion in the closed session discussion.
Items on the City Council Agenda:
Conference with Labor Negotiators — West Covina
Firefighters' Association, LA.FF, Local 3226: Council received
a briefing from Labor Negotiators, no final action was taken,
nothing further to report.
Conference with Legal Counsel — Anticipated Litigation —
One potential case - Council received a briefing from legal
counsel, no final action was taken, nothing further to report.
Items on the CDC Agenda:
Conference with Property Negotiators —1000 Lakes Drive
(The Lakes Property) — Terms of Sale — Direction was provided to
the agency's negotiator's to bring back the documents necessary
for approval of sale at the next regular meeting. The terms of the
sale will be presented at the next meeting which include the
transfers of the CDC interest of $1.5 million.
Conference with Legal Counsel — Anticipated Litigation —
One potential case — The CDC Board received a briefing from
legal counsel with no final action, nothing further to report.
CHANGES TO THE AGENDA None.
APPROVAL OF MINUTES The minutes of the Regular Meeting of March 15, 2005 were
approved as presented.
• PRESENTATIONS Blue Star Video was aired.
Mayor Sanderson, assisted by Police Chief Wills, presented
Officer Cortina a plaque recognizing Police K-9 Rikki. Mayor
Sanderson also presented a perpetual plaque recognizing the
service of all K-9 officers that have served West Covina.
Council minutes of October 4, 2005
•
•
ORAL COMMUNICATIONS
Roland Albert
Mayor Sanderson presented Fire Marshall Alex Rodriguez with a
proclamation proclaiming October 9 through October 15 as Fire
Prevention Week.
Mayor Sanderson presented Amanda Turek, Community Outreach
and Development Manager for YWCA -WINGS, with a
proclamation proclaiming October as Domestic Violence
Awareness Month.
Roland Albert, West Covina resident, addressed a political flyer he
received in the mail and his many concerns with it.
Bill Roe Bill Roe, West Covina resident, raised awareness of on item before
the Planning Commission the following week, the East Valley
Health Center
Royall Brown Royall Brown, West Covina resident, addressed political flyer
received in the mail it's misleading information.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed a recent benefit
dinner held for Officer Michael Newton and commented on the
upcoming election.
John Scheuplein John Scheuplein, West Covina resident, commented on the
upcoming proposed candidates forum being held at the West
Covina Senior Center and asked council to authorize the use of the
Chamber for the forum instead.
Joanne Wilner Joanne Wilner, West Covina resident, suggested that reports that
are held over to a future meeting be recycled.
Milford C. Walker Milford C. Walker, West Covina resident, commented on the
recent political flyer that had come out and on politics in West
Covina.
Bruce Leinbach Bruce Leinbach, West Covina resident, commented on USC and
the West Covina Bulldog football team.
Councilmembers engaged in discussion regarding the information
on the political flyer. The City attorney stated that individuals
need to contact the Fair Political Practices Commission (FPPQ or
Secretary of State (SOS) with their concerns and questions
regarding political flyers.
City Manager Pasmant stated that the candidats forum is handled
by the League of Women Voters and that the Senior Center is
available for use by organizations requesting rental.
Mayor Pro Tern Wong initiated discussion on the
candidates forum and requested the City video tape the forum for
view on the public access channel.
UPDATES/REPORTS FROM CONSULTANTS None.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
CONSENT CALENDAR
None
Commission Summary of Actions (receive & file)
D-1 Planning.................................................09/27/05
01
Council minutes of October 4, 2005
Claims Against the City of West Covina (deny & notify claimant)
D-2 a) Julia Joseph vs. City of West Covina
b) Aricela Garcia vs. City of West Covina
c) Daniel Utterberg vs. City of West Covina
d) Parvez Merchant vs. City of West Covina
D-3 Traffic Committee Minutes (accept & file)
• Minutes from the Regular meeting of September 20, 2005
D-4 City Treasurer's Report (accept & file)
Report for the Month of August 2005
Miscellaneous — Fire Department
D-5a U.S. Department of Justice Community Oriented Policing Services
(COPS) Grant
Recommendation is that City Council accept the U. S. Department
of Justice Community Oriented Policing Services (COPS) Grant
and appropriate the $98,664 reimbursable award as follows:
• $10,942 to account 214.32.3210.5113 (Instructor Overtime)
• $3,405 to account 214.32.3210.6270 (C.E.R.T. Supplies)
• $84,317 to account 214.32.3210.7160 (Equipment)
Miscellaneous — Police Department
D-5b Combined 2005 State Homeland Security Grant
Recommendation is that City Council accept and appropriate the
2005 State Homeland Security grant, totaling $106,873, as follows:
• $45,871 into 213.31.3110.5113 (Police preparedness training
overtime from LETPP)
• $4,000 into 213.31.3110.7160 (Police equipment from LETPP)
• $52,502 into 213.31.3111.7160 (Police equipment from SHSP)
• $4,500 into 213.32.3210.7160 (Emergency Management
equipment)
D-5c Purchase of Computer Network Hardware for WSCG
Recommendation is that City Council approve the purchase of
computer network hardware directly from SBC DataComm for the
West Covina Service Group in the amount of $34,921.69.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Miller to approve all items on
the consent calendar except D-3 IV from the Traffic Committee
Minutes. Motion carried 5 — 0.
Traffic Committee Minutes Staff report presented by Public Works Director Yauchzee
Item D-3 W regarding the flashing beacons on Pacific Avenue. Further study
will be conducted at the location with relocation of one of the
flashing beacons.
Motion by Herfert and seconded by Hernandez to accept
the staff recommendation and bring back the new traffic study.
PUBLIC HEARINGS AMENDMENTS TO THE FY 2004-2005 CDBG ACTION
PLAN
E-1 Mayor Sanderson introduced the hearing matter. Assistant City
2004/05 CDBG Amendments Clerk Rush verified that proper legal notice had been given and
• Mayor Sanderson opened the hearing. Staff report was presented
by Kelly McDonald, Community Services Department Analyst.
Public Testimony Mayor Sanderson asked for public comments.
Joanne Wilner, West Covina resident, inquired as to what the total
CDBG funding is and why a traffic signal project was originally
included in the action plan.
Council minutes of October 4, 2005
Testimony Closed There being no others desiring to address Council, Mayor
Sanderson closed the public testimony of the hearing.
Council Discussion Mayor Pro Tern Wong asked why the traffic signal was originally
included and why the project was turned down by HUD. Analyst
McDonald responded that traffic signals are considered a public
improvement but the mentioned signals were not located in an
• eligible area, therefore ineligible for funding.
Motion by Miller and seconded by Hernandez to approve the
proposed amendments to the FY 2004-2005 CDBG Action Plan.
Motion carried 5 — 0.
AMENDMENTS TO THE FY 2005-2006 CDBG ACTION
E-2 Mayor Sanderson introduced the hearing matter. Assistant City
2005/06 CDBG Amendments Clerk Rush verified that proper legal notice had been given and
Mayor Sanderson opened the hearing. Staff report was presented
by Kelly McDonald, Community Services Department Analyst.
Councilmember Miller asked for a description of the modification
on Item 49, Traffic Signal Modifications at Vincent Ave. at
Rowland Ave., and Vincent Ave. at Badillo St. Community
Services Analyst McDonald responded that the signals in this
action plan are located in a qualifying CDBG area.
Mayor Pro Tern Wong stated he would not support the
traffic _ signal modifications and asked what other public
improvement projects could be funded by CDBG funds. Analyst
McDonald provided a brief overview of possible projects.
Discussion followed regarding street improvements.
Public Testimonv Mayor Sanderson asked for public comments.
Joanne Wilner, West Covina resident, asked for a description of
the proposed amendment items.
Testimony closed There being no others desiring to address Council, Mayor
Sanderson closed the public testimony of the hearing.
Motion Motion by Wong and seconded by Miller to approve all proposed
amendment items to the FY 2005-2006 CDBG Action Plan except
Item #9 (traffic signal modifications) and to bring back other
options to utilize the $160,000 for consideration. Motion carried
3-2. (Sanderson and Herfert voting no).
Councilmember Herfert asked for a letter from the Public Works
Director stating the item was removed from funding.
Mayor Pro Tern Wong asked for the other options to utilize the
funding to be agendized.
DEPARTMENTAL MATTERS
Approval of Legal Documents Related to the Refinancing of
• the Lakes Project by West Covina Lakes Associates, LLC
F-1 Finance Director Bachman presented the staff report and
Lakes Project responded to comments and questions.
Motion by Hernandez and seconded by Miller to approve the
request of West Covina Lakes Associates to execute the
Subordination Agreement and Lessor Estoppel Certificate in
conjunction with their refinance of the Lakes Project.
Motion carried 5-0.
17
Council minutes of October 4, 2005
COMMUNITY DEVELOPMENT COMMISSION
Mayor Sanderson recessed the Council meeting at 9:10 p.m. to
convene the Community Development Commission meeting. The
City Council reconvened at 9:19 p.m. with all members present.
• CONTINUED ORAL COMMUNICATIONS None
MAYOR'S REPORTS Status of Clippinger Development
I-1 Finance Director Bachman presented the staff report providing an
Clippinger Update update on the status of the Clippinger dealership. Finance Director
Bachman responded to questions regarding the extensions granted
to the developer.
Councilmember Herfert requested a report be brought back which
would outline at what point is construction considered completed
and whether it is legal to sell cars off the parking lot of an
uncompleted dealership.
John Scheuplein, West Covina resident, commented on the
excessive questions on the subject and the continued agendizing of
the matter.
Herb Redholtz, West Covina resident, made several comments on
the unfinished construction of the Clippinger dealership.
Motion by Hernandez and seconded by Miller to receive and file
the report. Motion carried 5-0.
COUNCILMEMBERS' REPORTS
Councilmember Miller
J-1 Report on the Citv's Radio Network
Radio Network Councilmember Miller briefly reviewed the report and
Communications Director Durbin presented a brief overview of the
staff report.
Councilmember Hernandez inquired as to the time frame for
integration of the new system once bid. Mr. Durbin stated the
integration would take approximately 6-12 months with a brief
period of overlap between both the old and new systems.
John Scheuplein, West Covina resident, offered support in moving
forward with the project.
Motion by Hernandez and seconded by Miller to receive and file
the report. Motion carried 5-0.
Councilmember Herfert
Payment of Prevailing Wage on Clippinger Chevrolet Project
and Other Dealership Developments
• J-2 Staff report presentation was given by City Attorney Alvarez -
Prevailing Wages Glasman regarding the issue of Prevailing Wages. Mr. Alvarez-
Glasman answered questions from Council.
John Scheuplein, West Covina resident, suggested letting the
contract with Mr. Alhassen proceed and to address issues after the
expiration of the agreement.
5
Council minutes of October 4, 2005
Motion by Hernandez and seconded by Miller to receive and file
the report. Motion carried 5-0.
Councilmember Herfert
Letter Supporting Renaming the Covina Post Office on
Rimsdale in Memory of Captain Lillian Kiel
J-3 Councilmember Herfert gave a brief overview of the subject and
• requested the Council's support.
George Ogden, West Covina resident, voiced his support of the
letter and requested the City council to put up a memorial plaque in
her honor.
Motion by Wong and seconded by Herfert to approve a letter of
support to all federal elected officials representing the City of West
Covina requesting that the Covina Post Office on Rimsdale
Avenue be renamed in memory of Captain Lillian Keil.
Councilmember Comments Councilmember Hernandez requested to agendize 1) alternate
funding for the traffic signal modifications at Vincent
Avenue/Rowland Ave. and Vincent Ave. Badillo St., and 2) a
report directing staff to fund the senior park walkways out of the
General Fund.
ADJOURNMENT Motion by Hernandez and seconded by Miller to adjourn the
meeting at 10:07 p.m. in memory of Pat Miranda, former Mayor
and Councilmember of Irwindale, and George Rule, a longtime
resident of West Covina. Motion carried 5-0.
ayor elley Sanderson
ATTES
Assistant City lerk Susan Rush
ri