02-01-2005 - Regular Meeting - MinutesC,
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MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
February 1,2005
Mayor Miller called to order the regular meeting of the West Covina City Council at 7:14 pm in the City
Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION City Manager Andrew Pasmant
PLEDGE OF ALLEGIANCE Led by Councilmember Wong
ROLL CALL Mayor Miller, Mayor Pro Tern Sanderson,
Councilmembers: Herfert, Hernandez, Wong
Others Present: City Manager Pasmant, City Attorney Alvarez-Glasman, Fields,
McIsaac, Yauchzee, Hoppe, Elliott, Bachman, Durbin, Samaniego,
Chung, Anderson, Freeland, Johnson, Dettor, Morgan Randazzo,
Reynosa, Rush
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
The City Council commenced the special meeting at 6:05.
Prior to recessing into closed session the three items posted on the
agenda were announced for inclusion in the closed session
discussion.
Conference with Real Property Negotiators, 2121 E. Shadow Oak,
- Council unanimously approved the terms of lease with Cingular
Wireless and directed staff to present documents for final approval.
Motion carried 3-0 with Herfert and Hernandez absent.
Conference with Labor Negotiators — direction was provided to the
City's negotiator, no final action taken, nothing further to report.
Conference with legal counsel — Anticipated Litigation — Special
counsel provided briefing, no final action taken, nothing further to
report.
CHANGES TO THE AGENDA No changes.
APPROVAL OF MINUTES The following minutes were approved as presented:
Special meeting of November 23, 2004
Special meeting of December 13, 2004
Councilmember Herfert requested clarification on an item under
reporting out from closed session on the regular meeting minutes
of October 5, 2004. October 5, 2004 not approved.
Due to technical difficulties airing the Blue Star Video, Mayor
Miller, with the consensus of Council, moved forward item B-1,
Update/Reports from Consultants.
UPDATES/REPORTS FROM CONSULTANTS
B-1 BKK Update
Special Counsel Colin Lennard presented update of BKK issues
focusing on two areas, 1) compliance with the DTSC order and 2)
status of operations at the BKK landfill.
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PRESENTATIONS
Sanderson left the dais at 7:50 p.m.
ORAL COMMUNICATIONS
John Scheuplein
Royall Brown, West Covina resident, commented on issues with
the DTSC.
Motion by Sanderson and seconded by Herfert to receive and file
the report. Motion carried 5-0.
Blue Star Video was aired.
Video tribute of fallen Police horses Jett and Harley was aired.
Mayor Miller assisted by Police Chief Wills presented certificates
of recognition to Lt. Dave Barras and Officer Mike Harden of the
West Covina Mounted Enforcement Team.
John Scheuplein, West Covina resident, addressed his recent
removal from the Senior Citizens Commission.
Councilmember Herfert stated his reasons for his making a
change on the Commission.
Councilmember Hernandez requested the Mayor to hold
Oral Communication speakers to the three -minute limit.
Ed Casanova Ed Casanova, West Covina resident urged the Council to support
recent movement generated from the White House regarding
support to military families.
Marilee Marrero Marilee Marrero, West Covina Librarian, informed the Council of
upcoming highlights at the West Covina Library.
Joanne Wilner Joanne Wilner, West Covina resident, addressed several issues
including Park Dedication Funds, the need of street repairs, and
commission appointments.
Bruce Leinbach Bruce Leinbach, West Covina resident, made comments regarding
the Council benefits, which were rescinded.
Tyra Mason Tyra Mason, West Covina Chamber of Commerce, promoted the
West Covina Certified Farmers Market.
Mayor Miller announced the City's 82"s birthday celebration
which will be held on February 17 at South Hills Country Club.
More information can be obtained from the City Manager's Office.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
Councilmember Hernandez
Engineering Consultant Services for Public Works Capital
Improvement Proeram (CIP)
C-1 Councilmember Hernandez requested a status on a RFQ (request
for qualifications) of Engineering Consultant Services that was
requested by Council at a prior meeting.. Public Works Director
responded stating that a RFP is attached to the staff report and will
go out within the next week and results will be brought back to the
Council.
Motion by Miller and seconded by Herfert to receive and
file the report. Motion carried 4-0 with Sanderson absent.
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C-2 Councilmember Hernandez
Update on Downtown Master Plan
Councilmember Wong stated he will abstain from conversation on
this item due to his family owned property in the area of the
project and stepped away from the dais.
Planning Director McIsaac presented an update on the status of the
• Downtown Master Plan project and announced a community
meeting regarding the project which will be held on March 16,
2005 at the Cameron Community Center.
Motion by Hernandez and seconded by Herfert to receive
and file the report. Motion carried 3-0 with Wong abstaining and
Sanderson absent.
C-3 Councilmember Hernandez
Update on Historic Preservation Program
Planning Director McIsaac responded to Councilmember
Hernandez's request regarding the status of the Historic
Preservation Program and the community involvement. McIsaac
stated a joint workshop meeting between the City Council and
Planning Commission has been scheduled for March 29, 2005.
Councilmember Wong requested survey results of the
amount of homes possibly encompassed by the program for the
March meeting.
Councilmember Herfert requested that interested persons
be mailed a notice regarding the joint meeting.
Motion by Hernandez and seconded by Herfert to receive and file
the report. Motion carved 4-0 with Sanderson absent.
Sanderson returned to the dais at 8:25 p.m.
C-4 Councilmember Hernandez
Update on Quail Ridge Shopping Center Renovation
Planning Director McIsaac presented an update on the proposed
renovation of the Quail Ridge Shopping Center.
Motion by Hernandez and seconded by Herfert to receive
and file the report. Motion carved 5-0.
Councilmember Hernandez requested that item J-1,
Councilmember's Reports — Country Club Center Site, be brought
forward for discussion as it was an item carried over from a
previous meeting.
Councilmember Herfert requested that G-1, Proposed
Orangewood Park Soccer Field Expansion, also be brought
forward due to the number of interested persons in the audience.
COUNCILMEMBERS' REPORTS
Councilmember Hernandez
Country Club Center Site
J-1 Abby Semblantes, on behalf of Community Development,
presented a brief report which stated that McIntyre-Reenders, LLC,
• in agreement with the CDC Board, is allowed 1-year to design a
development plan for the Country Club Center providing that that
they provide an update every 120 days.
Councilmember Herfert made comment that previous developers
had wanted to tear down the center and build something new and
the intent of the current developer is to keep the existing tenants
while improving the center.
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Motion by Hernandez and seconded by Herfert to receive and file
the report. Motion carried 5-0.
DEPARTMENTAL MATTER COMMUNITY SERVICES
G-1 Proposed Orangewood Park Soccer Fields Expansion
Community Services Director Samaniego presented the staff
report. The staff report addressed the findings of a sub -committee
created to access the demand for the need of additional soccer
fields in West Covina.
Councilmember Wong requested clarification of recommendation
#2 which recommended the construction of soccer fields.
Samaniego confirmed there currently is no funding for
construction of soccer fields and the recommendation should
reflect applying for grant funding once the project is approved.
Samaniego responded to additional comments from Council.
Richard Sifuentes, representing Orangewood Pony/Colt Baseball,
opposed to the soccer fields and displacing baseball organizations.
Joanne Wilner, West Covina resident, commented on the
relocation of baseball teams.
Art Ballin, president of West Covina Youth Soccer, spoke in
support of the expansion of soccer fields at Orangewood Park.
Chris Huskey, West Covina resident, requested Council to support
the expansion of soccer fields.
Motion by Hernandez and seconded by Wong to approve staff
recommendation to: 1) Initiate an amendment to the Orangewood
Park Master Plan for approval of soccer fields; 2) Prepare a
Request for Proposal (RFP) to include a conceptual plan,
construction design drawings and specifications for soccer fields;
and 3) Develop funding plan for construction of soccer fields and
relocate baseball teams to alternate facilities. Motion carried 5-0.
Recess Mayor Miller called for a recess at 9:05 p.m. City Council meeting
reconvened at 9:15 p.m. with all Council members present.
CONSENT CALENDAR
D-1 Commission Summary of Actions (receive & file)
Human Resources 12/08/04
Planning 01/11/05 & 01/25/05
Award of Bid
D-2 Five -Year Extension of the Median Landscape Maintenance
Contract (Project No. CWM-99-11)
Median/Landscape Maintenance Recommendation is that the City Council waive the formal bidding
CWM-99-11 process per WCMC section 2.333(i)(2) and extend the existing
contract with Mariposa Horticultural Enterprises, Inc. for an
additional five years at no increase in the contract amount and
authorize the Public Works Direct/City Engineer and city Clerk to
execute the contract.
D-3 Traffic Committee Minutes (accept & file)
Minutes from the regular meeting of January 18, 2005
D-4 City Treasurer's Report (receive & file)
Report for December 2004
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D-5a Miscellaneous — Public Works
CIP/Building Activity Capital Improvement Program and Building Activity Report for
Fourth Quarter Ending December 31, 2004 West Covina
Recommended to receive and file.
D-5b Miscellaneous — City Manager's Office
Federal Funding for Projects Solicitation of Federal Funding for City Projects
Recommendation is that staff submit the projects mentioned in the
staff report to Congresswoman Hilda Solis for possible funding
consideration.
D5c Miscellaneous — Police Department
Seat Belt Grant 2005 O.T.S. Seat Belt Grant
Recommendation is for the City Council to accept the 2005
California Seat Belt compliance Campaign (CSBCC) grant from
the State Office of Traffic Safety (OTS) and appropriate the
$22,059 into 207.31.3110.5113.
D-5d Amendment to Municipal Code Regarding Juveniles and Traffic
Ordinance introduction Recommendation is to introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 1-37.1,
CHAPTER 22-199 OF THE MUNICIPAL CODE, CLARIFYING
VERBIAGE THEREIN
D-2 Councilmember Hernandez removed D-2 for separate discussion.
Five -Year Extension of the Median Landscape Maintenance
Contract (Project No. CWM-99-11) -
Councilmember Hernandez suggested a 2-3 year extension instead
of a 5 year extension in order to maintain quality performance.
Yauchzee stated there are performance standards within the
contract and the City still has the ability to terminate within the
five years.
CONSENT CALENDAR ACTION Motion by Wong and seconded by Herfert to adopt all items listed
on the Consent Calendar except item D-2, Five-year Extension of
the Median Landscape Maintenance Contract (Project No. CWM-
99-11). Motion carried by roll call vote:
AYES: Herfert, Hernandez, Sanderson, Wong, Miller
NOES: None
ABSTAIN: None
Motion by Wong and seconded by Hernandez to approve the staff
recommendation for item D-2, Five -Year Extension of the Median
Landscape Maintenance Contract. Motion carried 4-1 with
Hernandez voting no.
COMMUNITY DEVELOPMENT COMMISSION
Mayor Miller recessed the City Council meeting at 9:24 p.m. to
convene the Community Development Commission. The City
Council reconvened at 9:35 p.m.
DEPARTMENTAL MATTERS COMMUNITY SERVICES
G-1 Proposed Orangewood park Soccer Field Expansion
This item moved forward and discussed earlier in the evening.
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G-2 Articles of Incorporation and Bylaws for the West Covina
Community Services Foundation, Incorporated, a Non -Profit
501 (c)(3) Foundation
Community Services Director Samaniego presented the staff report
outlining the Articles of Incorporation and Bylaws, which are
required in proceeding with the establishment of a non-profit
• foundation and answered questions from Council.
Joanne Wilner, West Covina resident, commented on the date of
the annual meeting as it coincides with Council reorganization and
suggested the meeting date be changed to November.
City Attomey stated that even though the City Council will
reorganize in November, the West Covina Municipal Code
currently requires the Council to also reorganize every March.
Motion by Hernandez and seconded by Wong to
1. Approve the Articles of Incorporation, West Covina
Community Services 501 (c)(3) Foundation, Incorporated,
2. Approve the Bylaws for the West Covina Community Services
501(c)(3) Foundation, Incorporated and
3. Directed staff to proceed with the tax exemption filings once
the foundation is incorporated.
Motion carried 5-0.
G-3 Introduction of an Ordinance Amending Chapter 16 of the
West Covina Municipal Code in its Entirety and Consideration
of a Resolution Establishing Hours of Operation for all City
Parks and Recreational Facilities
Olga Gonzalez from Community Services presented the staff
report, which addressed a review of the City's park system,
addressing deficiencies in park signage, specifically hours of
operation and enforcement authority.
Councilmember Wong shared his concern with the opening of the
parks at 5:00 a.m. and stated he would support a motion to change
the opening time for all parks to 6:00 a.m.
Council discussion ensued regarding the confiscation " and
impoundment of property relative to violations committed at the
parks. Police Chief Wills addressed questions regarding the
purpose of impounding items and the fees.
Joanne Wilner, West Covina resident, made several comments
regarding the provisions of the proposed ordinance.
Royall Brown, West Covina resident, suggested separate
provisions/rules for Galster Park.
Police Chief Wills responded to questions regarding the
confiscation of skateboards and other property and the authority of
the police department regarding violations in the parks.
• Motion by Herfert and seconded by Sanderson to introduce the
ordinance with the current impound fees and maintaining the
current hours of operation.
Motion by Wong and seconded by Miller to amend hours
of operation to begin at 6:00 a.m. instead of 5:00 a.m.
Motion failed 2-3 with Herfert, Hernandez and Sanderson
voting no.
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Motion by Wong and seconded by Miller to amend the ordinance
by removing the monetary amounts associated with the
impound/confiscation fee and rewards and set amounts by
resolution. Motion to amend carried 5-0.
Ordinance introduction Deputy City Clerk presented:
• Park Regulations AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA CALIFORNIA, AMENDING CHAPTER 16 OF
THE WEST COVINA MUNICIPAL CODE IN ITS ENTIRETY
PERTAINING TO PARKS, RECREATIONAL AREAS AND
PUBLIC PLACES IN THE CITY
Motion by Herfert and seconded by Sanderson to waive
further reading of the ordinance and introduce as amended.
Motion carried by the following roll call vote:
AYES: Herfert, Hernandez, Sanderson, Wong, Miller
NOES: None
Deputy City Clerk presented
Resolution 2005-4 RESOLUTION NO. 2005-4 — A RESOLUTION OF THE CITY
Park Hours COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ESTABLISHING PARK HOURS FOR CITY PARKS AND
PUBLIC PLACES
Motion by Herfert and seconded by Sanderson to waive
further reading of the resolution and adopt and appropriate $3,900
from Account No. 114.81.8321.7700 for the manufacture,
replacement and removal of outdated signage at all City parks.
Motion carried 5-0 regarding the appropriations and 4-1
regarding the resolution setting park hours with Wong voting no.
FIRE DEPARTMENT
G-4 Request for City Council to Approve Special Hiring
Considerations for Displaced Firef liter/Paramedics
Special Hiring Considerations Fire Chief Elliott presented the staff report which requests utilizing
a state-wide hiring list for the consideration of hiring displaced
Firefighter/Paramedics.
Motion by Hernandez and seconded by Herfert to approve
the request as recommended by staff. Motion carried 5-0.
FINANCE DEPARTMENT
G-5 2004-05 Fiscal Year Mid -Year Budget Update
2004/05 FY Mid -Year Update Finance Director Bachman presented staff report, which provided
an update of the 2004/05 budget. Overhead slides were provided
outlining measures taken to reduce the current year budget gap and
projections for succession years. Bachman responded to questions
from Council.
Following lengthy Council discussion, Councilmember Herfert
made a motion to hold this item over to the next meeting along
with the rest of the items on the agenda. Motion was seconded by
Wong. Councilmember Herfert requested the sale of surplus
property and repayment of line of credit advances to CDC also be
factored into the projections. Councilmember Wong requested a
history of the unfunded liability of the public safety retirement plan
• to be included.
Councilmember Herfert also requested that item C-1 be brought
back tonight in order to reconsider his vote He stated he wanted
to put the Requests for Proposals (RFP's) for the engineering
Capital Improvement Projects (CIP), the North Azusa Avenue
improvement project and Holt Avenue widening project, on hold
until after the Engineering RFQ process.
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Motion by Herfert and second by Hernandez to reconsider
item C-1.
Council engaged in discussion regarding item C-1 and
whether or not the projects in question were on the agenda for
discussion and the intent of the Request for Qualifications (RFQ)
process.
Councilmember Herfert retracted his motion and requested
the subject of holding the RFP's be agendized for the next meeting.
Councilmember Wong suggested the RFP's that are out
come back for consideration in order to expedite the projects.
At the request of Councilmember Hernandez, the City
Attorney opined that the item before Council, (C-1), is an RFQ for
Engineering Consultant Services for all Public Works CIP projects.
Even though staff has commenced the process of an RFP for the
two projects, City Council may give direction to have the RFQ
process encompass the two projects, therefore, discussion on the
projects is appropriate.
Motion by Herfert and seconded by Hernandez to:
1. Carry over the 2004/05 Mid -Year Budget Update;
2. Carry over Councilmember Report regarding Alhassen
Outstanding Obligations; and
3. Agendize for the next meeting the Engineering
Consultant Services for Public Works CIP Projects.
Motion carried 5-0.
COUNCILMEMBERS' REPORTS
J-1 Councilmember Hernandez
Country Club Center Site
This item was brought forward and discussed earlier in the evening.
J-2 Councilmember Herfert
Alhassen Outstanding Obligations
Hold Over Held over to next meeting.
ADJOURNMENT Motion by Wong and seconded by Sanderson to adjourn at 11:20 p.m. in
memory of Eugene Jacob, an 11 year veteran of S.H.O.P.
ATTEST:
Deputy City CAerk Susan Rush
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Mayor Michael L. Miller