11-02-2004 - Special 2 Meeting - Minutes•
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MINUTES
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
November 2, 2004
Mayor Pro Tem Sanderson called to order the special meeting of the West Covina City Council at 6:00
pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Reverend Vernon
Bennett of Shalom Community Church gave the invocation and Councilmember Herfert led the Pledge
of Allegiance.
ROLL CALL Mayor Pro Tem Sanderson, Councilmembers Herfert, Hernandez
Absent: Mayor Miller, Councilmember Wong
Others Present: Fields, Alvarez-Glasman, Yauchzee, Hoppe, Durbin, Elliott,
Taylor, Dewus, Samaniego, O'Keefe, McIsaac, Wills, Chung,
Berry
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported that the two scheduled
items for discussion were announced and the closed session com-
menced at 5:15 pm with Miller and Wong absent. Council was
given briefed on the two items. Regarding the Cingular Wireless
matter, staff was directed to proceed. Regarding the existing liti-
gation matter, no final action was taken and there is nothing further
to report.
CHANGES TO THE AGENDA No changes offered.
APPROVAL OF MINUTES The following sets of minutes were approved as presented:
* Special meeting of September 2,1 2004
* Special meeting of October 26, 2004
PRESENTATIONS The City's Blue Star program video was aired.
ORAL COMMUNICATIONS Herb Redholtz, a West Covina resident, stated that he had sent a
letter requested the Woodside Master Plan be revised to exclude
the component that permitted a storage facility/tenant at the Quail
Ridge neighborhood commercial center as that still hasn't come to
fruition.
Joanne Wilner, a West Covina resident, (Consent Calendar Item C-
7e re CDC Stipends) suggested that full disclosure of the Council's
current salary and benefits and any proposed increases should be
reported to accurately assess the validity of increasing the CDC
stipends.
CONSENT CALENDAR Commission Summary of Actions (receive & file)
Q p Human Resources 9/8/04
Y Planning 10/25/04
d Ordinance for Adoption (waive reading & adopt)
Ordinance 2122 - ORDINANCE NO. 2122 — AN ORDINANCE OF THE CITY
Changing Election Dates COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
MOVING THE DATE OF THE CITY'S GENERAL
MUNICIPAL ELECTION FROM THE FIRST TUESDAY
AFTER THE FIRST MONDAY IN MARCH OF THE ODD -
NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE
City Council Minutes 11/2/04
FIRST MONDAY IN NOVEMBER OF THE -NUMBERED
YEARS
Award of Bid
Purchase of Seven (7) 2005 Police Vehicles
Police Vehicles Recommendation is to authorize the purchase of seven (7) police
• West Covina Motors vehicles from West Covina Motors at a total cost of 1141111
including tax and standard warranty.
Approval of Final Map
Lot Line Adjustment No. 165
Location: 2719 and 2735 South Citrus Street
Resolution 2004-91 Recommendation is to waive reading and adopt:
Lot Line Adjustment 165 RESOLUTION NO. 2004-91 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO.
165 AT 2719 AND 2735 SOUTH CITRUS STREET AND
DIRECTING THE RECORDATION THEREOF (Robert and
Shery Franklin and Billie Jean Birkhahn)
Traffic Committee Minutes of 10/19/04
Recommendation is to accept and file.
City Treasurer's Report for the month of September 2004
Recommendation is to receive and file.
Miscellaneous — Public Works Department
CIP and Building Activity Report
Third Quarter Ending September 30, 2004
Recommendation is to receive and file.
Setting Azusa Avenue and Amar Road Speed Limits
Recommendation is to waive reading and introduce the following
ordinance:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
Speed Limit on Amar OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22
132 OF THE WEST COVINA MUNICIPAL CODE RELATING
TO DECREASES OF STATE LAW MAXIMUM SPEEDS
Miscellaneous — City Clerk's Office
Biennial Review of the Citv's Conflict of Interest Code
Recommendation is to approve the 2004 amended Conflict of
Interest Code.
Miscellaneous — Human Resources
Part -Time Salary Ranges for all Full -Time Equivalent
Classifications
Recommendation is to implement a standard for setting hourly
salary ranges for part-time (limited service) positions to match full-
time equivalent hourly rate by adopting the following resolution:
Resolution 2004-92
RESOLUTION NO. 2004-92 — A RESOLUTION OF THE
Limited Service salaries
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AMENDING RESOLUTION NO. 2002-24 RELATING
TO STIPENDS AND BENEFITS OF THE COMMUNITY DE-
VELOPMENT COMMISSION
Resolution 2004-93
RESOLUTION NO. 2004-93 — A RESOLUTION OF THE
CDC & Commissioners
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AMENDING RESOLUTION NO. 2001-14 RELATING
TO STIPENDS AND BENEFITS OF NON -ELECTED CITY
COMMISSIONERS
City Council Minutes 11/2/04
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CONSENT CALENDAR ACTION
PUBLIC HEARINGS
COMMUNITY DEVELOPMENT
Miscellaneous — City Manager's Office
Amendment to City Attorney Contract
Recommendation is to authorize the Mayor and City Clerk to
execute an amendment to the "Agreement for City Attorney
Services" between the City of West Covina/Community Develop-
ment Commission and the law firm of Alvarez-Glasman & Colvin.
Motion by Hernandez and seconded by Herfert to waive further
reading of the resolutions/ordinance and adopt/introduce; and to
approve all oe=items and in regards to revising stipends: increase
all commissioners by $50 and set the CDC stipend at the rate used
by Rosemead ($1200/month). Motion carried by roll call vote:
AYES: Herfert, Hernandez, Sanderson
NOES: None
ABSENT: Wong, Miller
None scheduled for this evening.
Mayor Pro Tem Sanderson recessed the City Council meeting at
6:16 pm to convene the CDC. The City Council reconvened at
6:21 pm with all members present except Wong and Miller.
DEPARTMENTAL MATTERS CITY ATTORNEY'S OFFICE
Options/Duties of the City Council in Light of the City Clerk's
Recent Resignation
City Attorney Alvarez-Glasman presented the staff report.
Motion by Hernandez and seconded by Herfert to direct
staff to post the upcoming vacancy for appointment. Motion
carried 3-0.
MAYOR'S REPORTS No reports scheduled.
COUNCILMEMBERS' REPORTS
Councilmember Herfert —
Analysis of Robert's Rules of Order and Corresponding
Provisions of the West Covina Municipal Code Relating to
Motions for Reconsideration
City Attorney Alvarez-Glasman presented the staff report.
Councilmember Herfert stated that this is a clean-up procedure and
by striking the one sentence from the Municipal Code section, the
meaning is much clearer.
Motion by Herfert and seconded by Hernandez to bring
back an ordinance to amend Section 2-44 of the Municipal Code.
Motion carried 3-0.
DEPARTMENTAL MATTERS PLANNING DEPARTMENT
Pre -Annexation of Nogales H.S. Pre -Annexation Agreement for Nogales High School
Planning Director McIsaac presented the staff report.
Motion Motion by Hernandez and seconded by Herfert to approve
the pre -annexation agreement with the Rowland Unified School
District elated to the annexation of the Nogales High School
campus into the City of West Covina.
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City Council Minutes 11/2/04
Joanne Wilner Joanne Wilner, West Covina resident, stated that the staff report
did not include a report from the Police Chief as to how he felt the
annexation of the high school would affect the Police
Department's calls for service, response times, and fiscal impact
on the department.
• Jenny Hirst Jenny Hirst, West Covina resident and Associate Principal of
Nogales High School, stated that the school administration's
preference is to eliminate the following phraseology from page 3:
.... "student discipline, counseling, student education programs, or
truancy abatement purposes beyond the basic services routinely
provided by the police department."
Council discussion ensued regarding the inclusion of the
phrase. Councilmember Herfert stated that since the Police Chief
wanted that included, he preferred that it stay in.
Motion was restated by Hernandez, seconded by Herfert to
approve the pre -annexation agreement with the Rowland Unified
School District related to the annexation of the Nogales High
School campus into the City of West Covina. Motion carried 3-0.
ADJOURNMENT Motion by Hernandez and seconded by Herfert to'adjourn the
meeting at 6:50 pm. Motion carried 3-0.
Attest:
41�ww �LA
City Clerk Jakei Berry
Is
Mayor Pro Tern Shelley Sanderson