11-04-2003 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
November 4, 2003
• Mayor Pro Tern Miller called to order the regular meeting of the West Covina City Council at 7:21 pm
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Pastor Alice Bell -Gaines of
Faith Community Church gave the invocation and Mayor Pro Tern Miller led the Pledge of Allegiance.
ROLL CALL Mayor Pro Tern Miller, and Councilmembers Hernandez,
Sanderson, Wong
Absent: Mayor Herfert
Others Present: Pasmant, Alvarez-Glasman, Fields, Freeland, Yauchzee,
Samaniego, Hoppe, Greene, Wills, Genovese, Durbin, McIsaac,
Lee, Chung, Bachman, Morgan, Anderson, Berry
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported that the closed session
began at 6:19 pm with Mayor Herfert and Councilmember
Sanderson absent. Regarding the two Council items: 1) labor
negotiations, no final action was taken there is nothing further to
report, 2) potential litigation concerning Charter Communications,
no final action was taken and nothing further to report. At 6:43 pm,
Councilmember Sanderson arrived and discussion commenced
regarding Athens Services. No final action was taken re: Athens
and there is nothing further to report. None of the scheduled RDA
discussions regarding property negotiations took place and have
been rescheduled for the next closed session.
CHANGES TO THE AGENDA City Manager Pasmant requested the removal of Item G-3 (Council
Retreat), B-4 (Senior Meals Program), and E-3 (Athens Multi -
Family Rate Adjustments).
APPROVAL OF MINUTES The following minutes were approved as presented:
Special meeting of October 7, 2003
Regular meeting of October 7, 2003
Special meeting of October 14, 2003
Adjourned regular meeting of October 14, 2003
PRESENTATIONS The Blue Star video was aired prior to the presentations.
Police Chief Wills assisted Mayor Pro Tem Miller with the pre-
sentation of a Certificate of Commendation to retiring Lt. Ray
Nordin, after 30 years of service with the police force.
• Police Chief Wills assisted Mayor Pro Tern Miller with the pre-
sentation of a Certificate of Recognition to Sgt. Dave Barras of the
Police Department. He just spent one year of active duty in the
United States Army and received the highest evaluation possible.
He served as Team Leader of the Counter Assault Team and
coordinated and provided Protective Services for the Secretary of
Defense.
Council Minutes of 11/4/03
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ORAL COMMUNICATIONS
Joanne Wilner
Mayor Pro Tern Miller presented a proclamation to Environmental
Management Director Samaniego for America Recycles Day,
November 15, 2003.
Fire Chief Greene introduced Fire Captain Rudroff who explained
the Community Emergency Response Team (CERT) and
introduced the members of the group. CERT has initiated a toy
drive for children affected by he recent fires in Southern California
and asked for participation from the citizens.
Joanne Wilner, 2108 Casa Linda Drive, suggested that the City
organization recycle paper trash rather than commingling it with
regular trash. In reference to property maintenance and related
ordinances and enforcement issues, she also suggested that
information distributed by the City should be correct and consistent
(she pointed out inconsistencies within the latest edition of West
Covina Discover.)
Mark Ramos Mark Ramos, Claremont, requested a Council resolution sup-
porting the grocery store workers, following the lead of the cities
of Pomona and Los Angeles.
Tony Valdez Tony Valdez, 1024 S. Craig Avenue, spoke on behalf of the West
Covina Girls Softball. The team has commenced a fundraiser to
collect toys for children and would be interested in joining the
Toys For Tots program or the program outlined earlier created by
CERT.
Victor Cuevas Victor Cuevas, Covina, addressed Item F-1 (Soccer Fields at
Orangewood Park) and spoke on behalf the baseball team utilizing
the baseball field at the park. He wondered why this item wasn't
first addressed by the Youth Sports Council. He asked Council to
please not displace the baseball players.
Emma Fischbeck Emma Fischbeck, 130 S. Barranca Street, stated her disap-
pointment with the holding over of Item E-3 (Athens Multi -Family
Rate Adjustments) until the next meeting.
On another matter, Mrs. Fischbeck stated that the residents
of her senior condominium complex have been recycling dolls to
make them new and presentable again for underprivileged
children.
CONSENT CALENDAR Ordinance for Adoption (waive reading & adopt)
ORDINANCE NO. 2105 — AN ORDINANCE OF THE CITY
Ord. 2105 — Zone Change 03-04 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO. 03-04 (Dynamic Invest-
ments)
City Treasurer's Report (receive & file)
Report for the month of September 2003.
Award of Bid
Annual Usage Agreement to Med Assets to Provide Raw Food and
Miscellaneous Supplies for the Senior Meals Program
Held Over Recommendation is to approve an award of contract to establish an
annual usage agreement with Med Assets to provide raw food and
miscellaneous supplies for the senior meals program for an annual
cost not to exceed $141,163.00 to be paid from Accounts 131-320-
2417-6116 and 146-320-2392-6158. The agreement may be
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renewed annually for a term not to exceed five (5) years per
Purchasing Specifications 0503-13.
Traffic Committee Minutes (accept & file)
Minutes of the regular meeting of October 21, 2003
Miscellaneous — Police Department
COPS Grant COPS Homeland Security Overtime Grant
Recommendation is to take the following actions:
1. Accept the Homeland Security Overtime Program (HSOP)
grant from the federal Office of Community Oriented Policing
COPS), and appropriate the grant ($99,657) as follows:
• $77,006 in 202-320-2110-5113 (homeland security
overtime)
• $11,023 in 202-320-2110-5151 (workers' compensation)
• $1,598 in 202-320-2110-5155 (Medicare)
• $110 in 202-320-2110-5156 (unemployment)
• $9,920 in 202-320-2110-5157 (PERS retirement)
2. Authorize an appropriation and transfer of $33,219 in State
Supplemental Law Enforcement Services Funds (SLESF) from
the fund balance of Fund 155 to 202-320-2110-5113 as the
mandatory non-federal cash match requirement.
CONSENT CALENDAR ACTION Motion by Wong and seconded by Sanderson to waive further
reading of the ordinance and adopt, and to approve all other items
listed under Consent Calendar, except: Item 13-4 (Senior Meals
Program, which the City Manager pulled off the Agenda at the
beginning of the meeting) and B-5 III (Traffic Committee item
concerning the parking of utility trailers on Mary Court).
Motion carried by roll call vote:
AYES: Hernandez, Sanderson, Wong, Miller
NOES: None
Item B-5 HI
Marsha Folliott Marsha Folliott, 2613 Mary Court, discussed the Traffic Commit-
tee recommendation that would result in prohibiting the parking of
her husband's trailer on Mary Court.
Ray Hernandez Ray Hernandez, 2604 Mary Court, urged the City Council to
support the Traffic Committee recommendation.
Council discussion ensured regarding the Traffic Committee
recommendation, the method used to arrive at the recom-
mendation, and related issues.
Motion by Wong and seconded by Miller to approve the
Traffic Committee recommendation. Motion carried 3-1 with
Sanderson voting no.
HEARING PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
This matter has been continued a number of times.
Motion by Wong and seconded by Hernandez to continue
this matter to the City Council meeting of December 2, 2003.
Motion carried 4-0.
HEARING GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DEC. OF ENVIRONMENTAL IMPACT
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Council Minutes of 11/4/03
Hearing - Housing Element City Clerk Berry verified the affidavit of publication and Mayor
Pro Tem Miller opened the hearing. Planning Director McIsaac
presented the staff report.
Public Testimonv Mayor Pro Tem Miller asked for comments favoring the Housing
Element and then for comments in opposition. The following
individual addressed Council:
Joanne Wilner Joanne Wilner, 2108 Casa Linda Drive, spoke in support of the •
Housing Element.
Testimony closed No one addressed Council and Mayor Pro Tem Miller closed the
public testimony portion of the hearing.
Councilmember Hernandez thanked staff for their hard work in
accommodating Council's directives with the plan.
Councilmember Sanderson stated that she would not
support the Housing Element as she philosophically opposes the
concept of increasing densities anywhere in the City. There are far
too many homes and people causing traffic problems, etc.
Action Motion by Wong and seconded by Hernandez to a) accept the
Housing Element, and b) direct staff to submit the Housing
Element to the California Department of Housing and Community
Development for review and comment. Motion carried 3-1 with
Sanderson voting no.
HEARING APPEAL OF EXTENSION OF TIME:
DEVELOPMENT PLAN NO. 01-02 AND CONDITIONAL
USE PERMIT NOS. 01-10 AND 01-12
Location: 3620 — 3670 S. Nogales Street
"Quail Ridge Shopping Center"
City Clerk Berry verified the affidavit of mailing and publication.
Mayor Pro Tem Miller opened the hearing and Planning Director
McIsaac presented the staff report.
Public Testimonv Mayor Pro Tem Miller opened the public testimony portion of the
hearing and asked for comments first from people speaking in
favor of the appeal.
In Favor:
Herb Redholtz Herb Redholtz, 2622 Altamira Drive
John Scheuplein John Scheuplein, 1800 Aroma Drive #247
Mayor Pro Tem Miller asked for comments in opposition to the
appeal and the applicant addressed Council:
In Opposition:
Douglas Jacobson Douglas Jacobson of Realty Bancorp Equities, developer,
explained the situations that have delayed the development of the
site.
In Rebuttal: Mayor Pro Tem Miller asked for rebuttal comments:
Herb Redholtz Herb Redholtz, 2622 Altamira Drive
• Testimony closed Mayor Pro Tem Miller closed the public testimony portion of the
hearing.
Council Discussion Councilmember Hernandez commenced Council discussion by
requesting Council's concurrence on a three-month extension of
time, rather than the six months granted by the Planning
Commission and explained his reasons for the reduction in time.
He also suggested that the City Council write to Stater Brothers
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Council Minutes of 11/4/03
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with a note of support in coming to the Quail Ridge Shopping
Center.
Action Motion by Wong and seconded by Sanderson to approve the
waiver of the appeal fee for Councilmember Hernandez with the
caveat that a policy change come back to Council addressing the
prerogative of Council calling up items from the Planning Com-
mission. Motion carried 4-0.
Motion by Hernandez and seconded by Sanderson to approve a
three month extension from today for the Quail Ridge Shopping
Center and to direct staff to send a support letter to Stater Brothers.
Motion carried 4-0.
REDEVELOPMENT AGENCY Mayor Pro Tern Miller recessed the City Council meeting at 9:25
pm to convene the Redevelopment Agency. The City Council
reconvened at 9:51 pm with all members present except Mayor
Herfert.
DEPARTMENTAL MATTES FINANCE DEPARTMENT:
FY 2002/03 & 2003/04 BUDGET UPDATES
Budget Updates Finance Director Bachman presented the staff report.
Mayor Pro Tern Miller suggested placing an article in the
Discover West Covina and presenting at the upcoming community
meeting an explanation in laymen's terns the status of the budget.
Councilmember Wong stated that the City needs a long-range
strategic plan, utilizing community input.
Motion by Wong and seconded by Sanderson to direct staff
to bring back community meeting dates for long-range financial
strategy planning. Motion carried 4-0.
USE OF SALES PROCEEDS FROM THE SALE OF THE
SHAKESPEARE PARK SITE
Shakespeare Park proceeds Finance Director Bachman presented the staff report. The
following individuals addressed the City Council.
Joanne Wilner Joanne Wilner, 2108 Casa Linda Drive, noted her
disagreement with the staff recommendation and stated her
position.
Royal Brown Royal Brown, 2153 Aroma Drive, liked the idea of creating
a dedicated reserve fund.
Motion by Wong and seconded by Hernandez to place the
proceeds of the sale of the 13.3 acre site into Park Dedication Fund
G. Motion carried 4-0.
Mayor Pro Tern Miller requested a report from staff as to
the placement of the proceeds from a) the sale of the water
department and b) the BKK settlement.
ENVIRONMENTAL MANAGEMENT:
WASTE COLLECTION MULTI -FAMILY PER UNIT RATE
SERVICE ADJUSTMENT AND AMENDMENT OF FRAN-
CHISE AGREEMENT TO CHANGE CONSUMER PRICE
INDEX PERIOD FROM MAY THROUGH APRIL TO APRIL
THROUGH MARCH
Held Over The City Manager recommended at the onset of the meeting that
this matter be held over until the next Council meeting; therefore, it
was not considered at this time.
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MAYOR'S REPORT Mayor Pro Tent Miller stated that both the following items would
be held over until the next meeting when Mayor Herfert would be
present to address them:
1) Development of New Soccer Fields at Orangewood Park
Joanne Wilner Joanne Wilner, 2108 Casa Linda Drive, noted that the three
maps attached to the staff report were unclear as to their
intent.
2) Policy for Naming City Facilities After Individuals
Herb Redholtz Herb Redholtz, 2611 Altamira Circle, suggested that the
process take more than a majority vote and that it be done
on a very rare basis.
COUNCILMEMBERS' REPORTS
Councilmember Sanderson —
Cortez Park Master Plan Update
Cortez Park Walking Paths Councilmember Sanderson elaborated on the staff report. The
following addressed Council:
Joanne Wilner Joanne Wilner, 2108 Casa Linda Drive, suggested an
exercise circuit be included in the plans for future implementation.
Royal Brown Royal Brown, 2153 Aroma Drive, suggested the design
include walking loops.
Motion by Sanderson and seconded by Hernandez to refer
the matter to the Senior Citizens Commission and the Community
Services Commission for discussion and recommendation, utilizing
the assistance of the designer. Motion carried 4-0.
Councilmember Wong —
Resolution Authorizing Voluntary Payroll Deduction by City
Employees for the League of California Cities Action for Better
Cities "Save Our Services" Fund
Councilmember Wong elaborated on the staff report.
City Clerk Berry presented:
Resolution 2003-103 RESOLUTION NO. 2003-103 — A RESOLUTION OF THE
"Save Our Services" CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, ESTABLISHING A VOLUNTARY PAYROLL
DEDUCTION PROGRAM FOR CITY EMPLOYEES TO
CONTRIBUTE TO THE "SAVE OUR SERVICES FUND" OF
THE ACTION FOR BETTER CITIES, ADMINISTERED BY
THE LEAGUE OF CALIFORNIA CITIES
Motion by Wong and seconded by Hernandez to waive
further reading of the resolution and to adopt. Motion carried 4-0.
Councilmember Hernandez —
Team Buildine for Council
At the onset of the Council meeting, City Manager Pasmant stated
that this idea would be handled administratively and it was
removed from the Council agenda.
On another matter, Mayor Pro Tent Miller discussed the fence
between Galster Park and the BKK landfill site and that BKK needs
to do more than "patch" it.
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Council Minutes of 11/4/03
On another matter, Mayor Pro Tern Miller requested staff to
agendize the development of an international festival, utilizing the
Community Services Commission and the Youth Council, drawing
from the service groups and churches in the area.
On another matter, Councilmember Wong requested staff to report
back with a possible resolution regarding the grocery workers'
• strike, checking with other cities for sample resolutions.
ADJOURNMENT Motion by Wong and seconded by Hernandez to adjourn the
meeting at 11:00 pm in memory of the firefighter from the City of
Navado, Northern California who passed away while fighting the
fires down here in Southern California. Motion carried 4-0.
Attest:,, '
City Clerk ,i anet Be
•
Mayor °i v Herfert
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