06-30-2003 - Special Meeting - Minutes•
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MINUTES
SPECIAL MEETING OF THE
WEST COVINA CITY COUNCIL
JUNE 30, 2003
Mayor Herfert called to order the special meeting of the West Covina City Council at 7:05 pm in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Mayor Herfert led the Pledge of
Allegiance.
ROLL CALL Mayor Herfert, Mayor Pro Tem Miller, Councilmembers:
Hernandez, Sanderson, and Wong
Others Present: Pasmant, Alvarez-Glasman, Fields, Bachman, Yauchzee, Greene,
Durbin, Dewus, Smilowitz, Paul, Briley, Yuasa-Wang, Tedesco,
Houston, King, Morgan, McDonald, Swink, Nguyen, Sindelar,
Bommarito, Samaniego, Gardner, Anderson, Berry
ORAL COMMUNICATIONS Mayor Herfert asked for comments of a general nature, not relating
to the items on the Agenda, as he would take those as the items
were discussed. The following addressed Council:
Cookie Nance Cookie Nance, 1236 W. Eckerman Avenue, hoped the City was
not going to discontinue the Fourth of July fireworks shows. She
also suggested raising parking ticket fees as a means to increase
revenues.
COMMUNITY SERVICES Management Recreation Software and Services
Interim Community Services Director Samaniego presented the
staff report with Recreation Services Manager Morgan assisting
with slides of the software program and its benefits to the depart-
ment.
John Shewmaker John Shewmaker, 1825 Borrego Drive, posed several questions
regarding: website maintenance and updating, proposed surcharge,
apparent lack of study and research for a program specifically
matching the needs of the City.
John Scheuplein John Scheuplein, 1800 Aroma Drive #247, reiterated several points
he made sometime ago against the purchase of computers — that
there were more economical systems available. In addition, his
son could design a program for Community Services for $2000.
Several staff members responded to questions posed by Council -
member Wong: Purchasing Assistant Sindelar, Computer Systems
Administrator Nguyen, and Recreation Services Manager Morgan.
Environmental Management Administrative Analyst Paul clarified
the Air Quality Management District's grant funding requirements
and confirmed that $18,000 was available to offset the cost of the
software.
Council discussed at length the financial situation of the City as a
whole and unknown future impacts coming down from the state;
the need for a recreational software program versus the desire for
one; the software's ability to reconcile funds, classes, and rosters
versus manual processing; whether or not to impose a $2 surcharge
per class to cover the software program; internet access to
Council Minutes of 6/30/03
descriptions of sports/classes and registration using the software
program and the ability to sign up at any of the recreation facilities;
and funds already allocated this fiscal year for a recreational
software program.
Action Motion by Sanderson and seconded by Herfert to approve the
following actions, except for the surcharge mentioned in
Paragraph A below, using instead AQMD grant funds of
$18,000:
A) Per the pricing awarded by the County of Santa Cruz on
their formal bid #OS2-003, award the following agreements
to Class Software Solutions for a total price of $57,625.00
conditional upon approval of a registration surcharge that
would recover the cost of the system. If surcharge is not
approved, it is not recommended, given our budget
situation, to move forward with the purchase at this time.
1. Software License Agreement (software modules) —
$28,500.00 — Account #110-320-3024-7900.
2. General Software Services Agreement (training services) -
$22,000.00 plus airfare — Account #110-320-3024-7900
and 4152-320-2024-7900.
3. Software Support and Maintenance Agreement (annual fee)
- $7,125.00 — Account #111-320-2364-6120, #111-320-
2382-6120, $111-320-2342-6120, #111-320-2390-6999,
and #111-320-2379-6120.
B) Authorize the purchase of a database server in the amount
of $5,817.00 from Dell.
C) Authorize the purchase of wireless network equipment
(gymnasium wireless network equipment to City Hall
network) in the amount of $3,500.00 from Proxim
Company.
Motion carried 3-2 with Miller and Wong voting no.
Recess Mayor Herfert called a recess at 8:25 pm. The City Council recon-
vened at 8:37 pm with all members present.
2003/2004 Budget Adoption
City Manager Pasmant presented the staff report, referring to over-
head slides throughout.
Lollie Bergman Lollie Bergman, 847 Wescove Place, discussed the benefits to the
community and specifically to the high school students of West
Covina High School with a School Resource Office on campus.
She spoke against eliminating the SRO's from the Police
Department's budget.
Joanne Wilner Joanne Wilner, 2108 Casa Linda, suggested that the City not have
bus stops with advertisements. They are not aesthetically pleasing.
• She also wondered if the generous benefit package afforded the
Police and Fire personnel weren't part of the City's budgetary
problems. The Rose Float could be eliminated, saving the City
$70,000.
Sally Murphy Sally Murphy, 2129 E. Cameron, sought City funds and support
for new playground equipment for the children at Vine Elementary
School.
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Council Minutes of 6/30/03
Mayor Herfert stated that staff could look into the
possibility of a joint grant between the city and the school district,
but that the regular course for such a request would be directed to
the School District.
Council Discussion Lengthy Council discussion ensued with questions and comments
responded to by City Manager Pasmant and Finance Director
• Bachman regarding budget gaps (last year and this year) with staff -
suggested procedures to reduce the size; General Fund five-year
projections; and what will staff do with the even bigger budget gap
anticipated for next year.
Council was generally favorable towards the proposed ambulance
service proposed by the Fire Department, although Mayor Herfert
was not supportive. Staff responded to a question of raising
parking fines — Chief Wills is gathering data on the very subject
and would be reporting on that at a later time.
Councilmember Miller suggested that the other Councilmembers
follow suit in foregoing the use of their individual $4700 expense
accounts.
Councilmember Wong emphasized the need to be making hard
decisions now, because the financial situation will be worsening in
the near future. The City cannot continue to utilize reserve to
balance the budget year after year.
Action Mayor Herfert suggested that the City Council consider the staff
recommendations individually to allow for separate voting.
No.1 Motion by Miller to approve the following recom-
mendations to further reduce the 2003-04 General Fund
budget gap:
a. Remove the police department motorcycle purchase
from the preliminary budget.
b. Freeze the DARE officer position.
C. Freeze the two (2) School Resource Officer
positions at the two high schools.
d. Eliminate the funding for the 2005 Rose Float from
the preliminary budget.
Motion failed due to lack of a second.
No. 2 Motion by Hernandez and seconded by Miller to authorize
the City Attorney to give 180-day notice to AMR and
Schaefer Ambulance of intent to terminate contract and
notify the Los Angeles County Department of Health
Service of our intent to resume transporting.
Motion carried 3-2 with Sanderson and Herfert voting no.
No. 3 Motion by Herfert and seconded by Fernandez to approve
the recommended non -general fund supplemental requests
listed on Attachment 2.
Motion carried 5-0.
No. 4 Adopt the following resolution:
Resolution 2003-70 RESOLUTION NO. 2003-70 —A RESOLUTION OF THE
Adopting FY 03/04 budgets CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, ADOPTING THE CITY OF WEST COVINA
OPERATING BUDGET, REDEVELOPMENT AGENCY BUD-
GET, CAPITAL IMPROVEMENT PROGRAM AND LOCAL
ENFORCEMENT AGENCY BUDGET AND APPROVING THE
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Council Minutes of 6/30/03
C
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APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING
JULY 1, 2003 AND ENDING JUNE 30, 2004
Motion by Sanderson and seconded by Hernandez to waive
further reading of the resolution and adopt. Motion carried 3-2
with Miller and Wong voting no.
Staff was directed to report back in September with a status report.
ADJOURNMENT Motion by Miller and seconded by Herfert to adjourn the meeting
at 10:13 pm. Motion carried 5-0.
Attest:-,` `\
City Clerk Jaiiet.Beiy
Mayor e erf
rd