01-21-2003 - Regular Meeting - MinutesI
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MINUTES
REGULAR MEETING
WEST COVINA CITY COUNCIL
JANUARY 21, 2003
Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:03 pm in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Rev. John Foye of Christ
Fellowship Church gave the invocation and Councilmember Miller led the Pledge of Allegiance.
ROLL CALL Mayor Touhey, Mayor Pro Tern Herfert, Councilmembers: Miller,
Sanderson, Wong
Others Present: Pasmant, Alvarez-Glasman, Fields, Freeland, Wills, Tompkins,
Durbin, Greene, Heaton, Genovese, O'Guinn, Hoppe, Palkhiwala,
Samaniego, Paul, McIsaac, Tedesco, Bachman, Chung, Berry
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported that the City Council and
Redevelopment Agency convened in closed session at 6:07 pm and
all were present at the time with Councilmember Sanderson
arriving at 6:23 pm. The City Council closed session item that was
scheduled for discussion was not discussed and would come back
at a later time. He reported that the Redevelopment Agency items
scheduled for discussion were discussed as follows:
a) City Attorney Alvarez-Glasman stepped out because of a
conflict of interest; however, no final action was taken and
there is nothing further to report.
b) The other two scheduled items were discussed with no final
actions taken and nothing further to report.
CHANGES TO THE AGENDA City Manager Pasmant referred to Item G-1 (Athens Services
Trash Collection Multi -Family Rate Information) would be held
over until the next Council meeting.
PRESENTATIONS With the assistance of the Football Coach of South Hills High
School, Mayor Touhey presented Certificates of Recognition to
each member of the Varsity Football Team. They won the 2002
CIF Southern Section Division VII Football Championship.
With the assistance of the Hollencrest Middle School Basketball
Head Coach, Mayor Touhey presented Certificates of Recognition
to each member of the Girls Basketball Team. They won second
place in the Inland Valley Middle School League Christmas
Tournament.
Mayor Touhey presented a Certificate of Recognition to the
principal of Hollencrest Middle School, Wally Cook, as the school
was selected as a Los Angeles County Literacy Demonstration
Site.
With the assistance of Rob Sotelo, President of the West Covina
Rose Float Foundation, Mayor Touhey presented Certificates of
Recognition to each of the volunteers and the builder of the 2003
Rose Parade Float.
City Council Minutes of 2/14/03
ORAL COMMUNICATIONS
Steve Cox Steve Cox, 1343 Hidden Valley Drive and W.C.U.S.D. Board of
Trustees President, announced the new Superintendent for the
school district, Dr. Richard Vladovic ("Dr. V."). On another topic,
Mr. Cox expressed his appreciation for the Council's interest in
education and encouraged the City Council to continue to meet
with the joint sub -committees on common issues.
Corey Warshaw Corey Warshaw, 3330 E. Holt Avenue, noted that the grant money
for the school resource officers (SRO's) is running out. If other
grants do not come through, we could lose a SRO. He encouraged
the Council to work with the school districts on a shared cost for
the SRO's because it would be a shame for the community to lose
any of them.
John Shewmaker John Shewmaker, 1825 Borrego Drive, commented on several
items, including the ownership of cable television, civility of the
City Councilmembers, and political signs.
St. James Davis St. James Davis, 616 N. Vincent Avenue, talked about various
monument signs at the entrance to several cities and that the ones
with lighting for night time recognition were very attractive.
Emma Fischbeck Emma Fischbeck, 130 S. Barranca Street, discussed the inequities
in the trash rates, particularly when it comes to multiple -family
complexes and commercial rates for exactly the same service.
CONSENT CALENDAR Commissions/ Summary of Actions (receive & file)
Personnel Commission 12/11/02
Planning Commission 11/26/02, 12/10/02, 01/14/03
Ordinance for Adoption (waive reading & adopt)
Ordinance 2094 - ORDINANCE NO. 2094 — AN ORDINANCE OF THE CITY
re: walls, fences, hedges COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE RELATED TO WALLS, FENCES
AND HEDGES IN SINGLE-FAMILY RESIDENTIAL ZONES
(Code Amendment No. 02-02)
Claims Against the City
Richard Weatherly vs. City of West Covina
It is recommended that the claim for monetary loss filed by
Richard Weatherly be denied and the claimant so notified.
Olga Zarate vs. City of West Covina
It is recommended that the personal injury claim of Olga Zarate be
denied and the claimant so notified.
Sandra Ramirez vs. City of West Covina
It is recommended that the personal injury claim of Sandra
Ramirez be denied and the claimant be no notified.
Acceptance of Improvements/Release of Bonds
Release of Performance Guarantee for Circuit City Store, Inc.
Location: 2851 Eastland Center Drive
Precise Plan No. 01-06 Recommendation is to accept all on -site and off -site improvements
for Precise Plan No. 01-06 and release Performance Bond No.
6088603 by Safeco Insurance Company of America in the amount
of $80,000.
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City Council Minutes of 2/14/03
Award of Bid
SP 03106 — Construction of Concrete Bus Pads
SP 03106 - Recommendation is to take the following actions:
Gentry Brothers 1) Authorize the transfer of $40,000 (Prop "A" funds) from
SP 03115 (Account No. 121-320-3349-7200) to SP 03106
(Account No. 121-320-3340-7200).
2) Accept the lowest responsive bid of Gentry Brothers,
Irwindale, in the amount of $122,275 as submitted at the
bid opening on December 12, 2002.
3) Authorize the Public Works Director/City Engineer and
City Clerk to execute the contract for the work to be done.
Miscellaneous — Fire Department
Fire Stations Designated as Safe Havens
Recommendation is to adopt the following resolution:
Resolution 2003-3 RESOLUTION NO. 2003-3 — A RESOLUTION OF THE
Save Havens for children CITY COUNCIL OF THE CITY OF WEST COVINA AUTHOR-
IZING THE CITY OF WEST COVINA TO PARTICIPATE IN
THE SAFE HAVEN PROGRAM FOR CHILDREN
Miscellaneous — Public Works
Capital Improvement Program and Building Activity Report
Fourth Quarter Ending December 31, 2002 (receive & file)
Standard Specifications for Public Works Construction, 2003
Edition — Ordinance Introduction and Setting Public Hearing Date
Public Hearing: 02/21/03 Recommendation is to introduce the following ordinance and set
February 21, 2003 as the hearing date for the adoption of the
Standard Specifications for Public Works Construction, 2003
Edition:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE
2003 EDITION OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTIONS BY REPEALING AND
ADOPTING SECTION 19-1 OF THE WEST COVINA MUNIC-
IPAL CODE
Delegation of Authority to the City Engineer to Accept Public and
Private Improvements and Release Securities
Recommendation is to adopt the following resolution:
Resolution 2003-4 RESOLUTION NO. 2003-4 — A RESOLUTION OF THE
City Engineer to Release Bonds CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AUTHORIZING THE CITY ENGINEER TO ACCEPT
PUBLIC WORKS OF IMPROVEMENTS AS COMPLETE AND
TO RELEASE PERFORMANCE BONDS, PAYMENT BONDS
AND WARRANTY BONDS
Miscellaneous — Police Department
Purchase of Police Vehicles
Police Vehicles Recommendation is to take the following actions:
Wondries Ford 1) Find that the Los Angeles County bid number 5-200205
satisfies the City's bid process and approve the purchase of
three (3) Ford Crown Victoria Police Interceptor vehicles
from Wondries Ford of Alhambra for $74,354.00,
including tax.
Clippinger Chevrolet 2) Find that Los Angeles County bid number 5-208824
satisfies the City's bid process and approve the purchase of
one (1) Chevrolet Impala from Clippinger Chevrolet of
West Covina for $21,149.47, including tax.
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City Council Minutes of 2/14/03
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Brown Motor Works 3) Authorize the purchase of one BMW RI150R-P from
Brown Motor Works of Pomona (the local distributor for
the sole -source police buy-back program offered by BMW)
for $19,750.21, including tax.
Authorization for Expansion of the West Covina Service Group
Recommendation is to take the following actions:
1) Additional positions 1) Authorize the creation of three new City job classifications
within the WCSG to include Software Development
Manager, Senior Software Developer, and User Support
Specialist. (See attachments C, D, and E of the WCSG
business plan for proposed job descriptions, and pay
ranges.)
2) Authorize the WCSG to hire up to five additional personnel
(1 existing vacancy, 4 new positions) in any combination of
the above job descriptions, with City Manager approval.
Provided the WCSG does not hire beyond this allocation
and no costs to the General Fund result, no further City
Council action is required.
3) Provided no General Fund burden is created, authorize the
WCSG (with City Manager approval) to reclassify the
existing WCSG sworn positions as needed due to business
necessity or reassignment.
Pass -through Charging Processing 4) Authorize the WCSG to make "pass through" purchases of
hardware and software on behalf of client agencies and
pass those costs directly back to the respective client
agency. These "pass through" purchases will be exempt
from the normal City bid process and purchasing
procedures as the WCSG serves as a sole -source provider
for its client agencies. This provision will have no impact
on the General Fund.
5) Approve the West Covina Service Group Business Plan.
Authorization for the West Covina Service Group to Contract with
PST Technologies for Services
PST Technologies Inc. Recommendation is to authorize the WCSG to enter a six-month
contract with PST Technologies Inc., not to exceed $84,000.00,
for software support services. PST Technologies will assist with
maintenance of existing software and design of new software.
Miscellaneous — Environmental Management
BKK Landfill Closure Plans — Monthly Status Report
Recommendation is to receive and file the report.
Miscellaneous — City Manager's Office
Public Hearing for Termination of Cable TV Contract
Recommendation is to set April 1, 2003 as the date for the public
hearing concerning the termination of the cable television franchise
with Charter Communications.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Miller to waive further reading
of the resolutions/ordinances and adopt/introduce; and to approve
all other items listed except Items C-617 and B-6g. Motion carried
by roll call vote:
AYES: Herfert, Miller, Sanderson, Wong, Touhey
NOES: None
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City Council Minutes of 2/14/03
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Item C-6f In relation to Item C-61' (Authorization to Expand the WCSG),
Police Chief Wills presented the staff report and responded to
Council questions and comments. In response to a comment by the
Police Chief, Councilmember Wong asked for a report as to why
the City lost employees of WCSG. He said that the risk associated
with this technological enterprise as listed in the report are too
great for him to vote in support of the recommendations.
Wayne Heieck Wayne Heieck, 1313 S. Sunkist, commented on the WCSG and
opined that the total number of police officers within the police
force who are'available for patrol should not include the number of
police
Motion by Herfert and seconded by Miller to approve the staff
recommendations regarding Item C-6f. Motion carried 4-1 with
Wong voting no.
Item C-6g In relation to Item C-6g (Authorization for the West Covina
Service Group to Contract with PST Technologies for
Services), Police Chief Wills responded to questions posed by
Councilmember Wong.
Motion by Sanderson and seconded by Herfert to approve
the staff recommendation. Motion carried 5-0.
PUBLIC HEARINGS No hearings scheduled for this meeting.
REDEVELOPMENT AGENCY Mayor Touhey recessed the City Council meeting at 9:16 pm to
convene the Redevelopment Agency. The City Council recon-
vened at 9:17 pm with all members present.
DEPARTMENTAL MATTERS FINANCE DEPARTMENT
BUSINESS LICENSE FEES FOR VIDEO ARCADES
Mayor Touhey stated that video arcades are an ancillary business
to his pizza parlor and necessarily would step away from
participating and voting on this issue, due to a conflict of interest.
Mayor Pro Tern Herfert accepted the gavel to conduct the
discussion on this item.
Finance Director Bachman presented the staff report.
Steve Burgess Steve Burgess, owner of "Nickel, Nickel' spoke to
Council. City Council discussion ensued.
Motion by Miller and seconded by Sanderson to uphold
and maintain the current business license structure for video
arcades and waive penalties related to payments of back taxes due
under the Municipal Code for business license and permit fees by
Nickel! Nickel! to be paid by February 28, 2003, and direct staff to
review and report back on an appropriate fee for this type of
business. Motion carried 3-1-1 with Herfert voting no and Touhey
abstaining.
Mayor Touhey returned to the Council table to conduct the
remainder of the meeting.
Recess Mayor Touhey recessed the City Council meeting at 10:02 pm.
The City Council reconvened at 10:16 pm with all members
present.
City Council Minutes of 2/14/03
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MAYOR'S REPORTS No reports for this meeting.
COUNCILMEMBERS' REPORTS
1) Councilmember Wong —
Athens Services Trash Collection —
Multi -family Rate Information
Athens Services Councilmember Wong commenced a discussion of the
apparent inaccuracy of the information supplied by Athens
Services and asked about staff's intended procedures for
verifying the information.
Environmental Management Director Samaniego
responded to questions regarding the time involved in the
telephone inquiries to multi -family facility managers versus
conducting a physically check by staff.
Councilmember Sanderson preferred staff take the
time to conduct a full check for accurate information.
Council discussion followed.
Motion by Sanderson and seconded by Herfert to
hold over this matter until the next meeting to allow staff
additional time to work with Athens and survey all multi-
family housing. Motion carried 5-0.
Mayor Touhey asked for more information about
compacting services utilized by Continental Apartments.
2) Councilmember Wong
Resolution Urging the California Legislature to
Reject the Governor's Proposed Shift of Local Vehicle
License Fee Revenues
Councilmember Wong elaborated on the staff report.
City Clerk presented:
Resolution 2003-5 RESOLUTION NO. 2003-5 — A RESOLUTION
Vehicle License Fees OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA URGING THE CALIFORNIA LEGISLATURE
TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF
LOCAL VEHICLE LICENSE FEE REVENUES
Motion by Herfert and seconded by Sanderson to
waive further reading of the resolution and adopt. Motion
carried 5-0.
3) Councilmember Miller —
Zoning Exemption for Signs Related to
Historical Structures
Councilmember Miller elaborated on the staff report and
suggested a clear definition is needed to provide for off -
premise signs in residential zones. This could be as an
exemption to the current sign code for signs of an historical
nature for historical sites. Short discussion followed.
Motion by Herfert and seconded by Sanderson to
refer it to the Planning Commission for review and setting
standards for future incidents, and the particular water
tower in question be handled administratively. Motion
carried 5-0.
On another matter, Mayor Touhey requested Council concurrence
on setting a special meeting Thursday evening, January 23, to
discuss the re-release of a child molester into West Covina.
Councilmember Wong stated that he would not be able to
attend, but encouraged Council to conduct the meeting.
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City Council Minutes of 2/14/03
Council concurred on a closed session at 6:30 pm Thursday
evening, January 23, and then at 7:00 pm that same evening
convene in the City Hall Council Chambers for a public meeting
on the same subject matter.
ADJOURNMENT Motion by Herfert and seconded by Wong to adjourn at 10:55 pm
to 6:30 pm on Thursday, January 23, 2003 in the City Manager's
Conference Room.
It The meeting was adjourned in memory of Thomas
Jefferson, one of the City's most popular employees. Mr.
Jefferson recently retired from City services at the age of 93 and
passed away shortly thereafter. Motion carved 5-0.
Attest: M'
V;
City Clerk jar."et BeiTy
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Ma r Michael Touhey
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