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09-03-2002 - Regular Meeting - Minutes• MINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL SEPTEMBER 3, 2002 Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:10 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Rev. John Foye of Christ Fellowship Church gave the invocation and Councilmember Miller led the Pledge of Allegiance. ROLL CALL Mayor Touhey, Mayor Pro Tern Herfert (arrived at 7:15 pm), Councilmembers Miller, Sanderson, Wong Others Present: Pasmant, Alvarez-Glasman, Chung, Fields, Wills, Tompkins, Durbin, Freeland, Greene, Hoppe, Tedesco, Schimanski, McIsaac, Barge, Barrett, Anderson, Yauchzee, Bachman, Samaniego, Berry APPROVAL OF MINUTES Councilmember Miller offered a correction to the July 15 regular meeting minutes. The following minutes were approved, as corrected: Special meeting of July 16, 2002 Regular meeting of July 16, 2002 Special meeting of August 6, 2002 Regular meeting of August 6, 2002 John Hughes, Elks Member and Chairman of MDA of West Covina, expressed his gratitude to the citizens of West Covina and the City organization for supporting the MDA fundraisers. He reported that Mayor Touhey was able to present a check over $91,000 to Jerry Lewis at the Annual Muscular Dystrophy Fund- raiser. PROCLAMATION Mayor Touhey presented a proclamation Always Remember 9-11 Day to Fire Chief Greene and Police Chief Wills. PRESENTATIONS With the assistance of Police Chief Wills, Mayor Touhey presented a City tile and a Resolution of Commendation to Sgt. Jack Vail on his retirement from the Police force. He gave over 31 years of dedicated service to the City. With the assistance of Police Chief Wills, Mayor Touhey presented several plaques and commendations to Thomas Jefferson on his retirement from the City. Mr. Jefferson began his second career with the Police force as a crossing guard several years ago, was promoted to crossing guard supervisor, and is now retiring at the age of 93. .. Mr. Jefferson holds the record for the oldest paid employee of the City and is near and dear to the hearts of his coworkers. ORAL COMMUNICATIONS John Shewmaker John Shewmaker, 1825 Borrego Street, commented that the City, not the school districts, should pay for the School Resource Officers. Council Minutes of 9/3/02 Herb Redholtz Herb Redholtz, 2622 Altamira Drive, wondered if the City's Fire Department participated in the "Safe Haven" program initiated by the Fire Department of Los Angeles. If not, he suggested that the City look into it. Emma Fischbeck Emma Fischbeck, 130 S. Barranca Street, #218, presented Council • with a petition of forty names supporting her request to have the City review the trash rates imposed on condos and apartment buildings in comparison to other businesses and make them the same. Royal Brown Royal Brown, 2153 Aroma Drive, announced an upcoming meeting to be held by the Sanitation District concerning the Puente Hills Landfill. La Donna Davis La Donna Davis, 616 Vincent Avenue, noted that it has been three years since "Moe the Chimp" was removed from her residence. She thanked the neighbors that have supported her and her husband on this issue. HEARING 2002 CONGESTION MANAGEMENT PROGRAM (CMP) CONFORMANCE SELF -CERTIFICATION AND LOCAL IMPLEMENTATION REPORT (LIR) Mayor Touhey introduced the subject matter and City Clerk Berry verified the affidavit of publication. Mayor Touhey opened the hearing and Planning Director McIsaac presented the staff report. Public Testimonv Mayor Touhey opened the public testimony portion of the hearing and asked for comments from the audience. No one addressed the none City Council and Mayor Touhey closed the public testimony por- Testimony closed tion of the hearing. City Clerk Berry presented Resolution 2002-92 RESOLUTION NO. 2002-92 — A RESOLUTION OF THE Conformance with CMP CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FINDING THE CITY TO BE IN CON- FORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 Motion by Wong and seconded by Herfert to waive further reading of the resolution and adopt. Motion carried 5-0. HEARING CONTINUED PUBLIC HEARING APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL PLANS FOR FIVE SINGLE-FAMILY HOMES 3146 E. Virginia Avenue Mayor Touhey stated that Mr. William Lee, General Partner of Great Mountain, the developer of this project, submitted a request to hold over this matter to the October 1, 2002 City Council meeting. Council concurred on hearing testimony this evening with the intent of holding the matter over, as requested. J Public Testimony Mayor Touhey asked for comments from those in favor of the appeal and the following addressed Council: Charles McCain Charles McCain, 3133 E. Virginia Avenue, reported that the residents met with Councilmember Miller and Mayor Touhey and felt the meeting was productive. He was agreeable to the post- 2 Council Minutes of 9/3/02 • • ponement, as he would like to see what the developer comes up with. Mayor Touhey asked for comments from those in opposing to the appeal and no one addressed Council. Motion by Sanderson and seconded by Herfert to continue the hearing until October 1, 2002 at 7:00 pm. The hearing was left open to take further public testimony on October 1. Motion carried 5-0. CONSENT CALENDAR Commission/Summary of Actions (receive & file) Community Services 8/13/92 Personnel 7/10/02 & 7/13/02 Planning 7/9/02 & 7/23/02 Senior Citizens 8/8/02 Waste Management/Envir. Quality 8/15/02 Ordinance for Adoption (waive reading & adopt) Ordinance 2088 ORDINANCE NO. 2088 — AN ORDINANCE OF THE CITY PERS Amendment COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA Approval of Final Map (adopt resolution) Tract No. 52956 — Approval of Final Map Subdivider: Great Mountain LP Recommendation is to adopt the following resolution: Resolution 2002-93 RESOLUTION NO. 2002-93 — A RESOLUTION OF THE Great Mountain, LP CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING FINAL MAP OF TRACT MAP NO. 52956 AND DIRECTING THE RECORDATION THEREOF (Great Mountain, LP) Acceptance of Improvements/Release of Bonds Release of Performance Bond For Precise Plan No. 875 Location: 360 South Glendora Avenue Precise Plan 875 - Recommendation is to accept all on -site and off -site improvements Sedcon Engineering Contractors for Precise Plan No. 875 and release Performance Bond No. 929146300 by National Fire Insurance Company in the amount of $45,000. Release of Performance Bond for a Single-family Residence Location: 2704 Lark Hill Drive 2704 Lark Hill Drive Recommendation is to accept all on -site and off -site improvements at 2704 Lark Hill Drive and release Performance Bond No. 929124462 by American Casualty Company in the amount of $16,000. Minutes of Traffic Committee Meeting (accept & file) Minutes of the regular meeting of August 20, 2002 Award of Bid Fourth One -Year Extension of Rodent Control Contract 3 Council Minutes of 9/3/02 C] • Gopher Patrol Recommendation is to authorize a fourth one-year extension of the rodent control contract with Gopher Patrol of Ontario, CA with an annual cost of $23,160. City Treasurer's Report (receive & file) Report for the month of July 2002 Miscellaneous — Community Services Request to Sell Alcohol at Fiesta West Covina Recommendation is to approve the request by the Rose Float Association to operate a beer, wine and margarita garden at the West Covina Fiesta on September 21, 2002. Miscellaneous — Personnel Services Approval of Revised Class Specifications — Street Maintenance Supervisor Recommendation is to adopt the following resolution: Resolution 2002-94 RESOLUTION NO. 2002-94 — A RESOLUTION OF THE Street Maint. Supervisor CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF PO- SITIONS, AS AMENDED; AND APPROVING THE REVISED CLASS SPECIFICATION FOR STREET MAINTENANCE SUPERVISOR Petition for Formal Recognition Communications Supervisors Recommendation is to approve the Petition for Recognition form the San Bernardino Public Employees Association to represent the Communications supervisors as meeting the intent of Municipal Code Sections 2-213 through 2-215. Miscellaneous — Public Works SP 02111 -Transfer of Funds For the Street Rehabilitation Work on Bus Route Streets Recommendation is to authorize the transfer of the following funds to Project SP 02111: SP-03115 152-320-3349-7200 BKK Fund $ 35,000.00 SP-03115 125-320-3349-7200 State Grant 191,000.00 SP-03115 131-320-3349-7200 (CDBG) 280,000.00 ..w=�, TotalTr.,ansfer eM$506;660.00' Miscellaneous — Risk Management FY 2002/03 Placement of Property Insurance Property Insurance - Recommendation into approve Quote No. 1, as detailed in the staff AON, the City's broker report, which offers a $10,000 deductible for losses, excluding earthquake and flood coverage, and a 15% deductible, per location, for earthquake and flood coverage. FY 2002/03 Placement of Excess Workers' Compensation and Employers' Liability Coverage CSAC Excess Ins. Authority Recommendation is to take the following actions: 1) Accept the proposal of the CSAC Excess Insurance Authority to provide the City Excess Workers' Compensation and Employer's Liability coverage, at a cost of $66,500 for 2002-2003, by joining the Authority. 2) Authorize the City Manager to execute the California Public Entity Insurance Authority Joint Powers Agreement Council Minutes of 9/3/02 • • and the California Public Entity Insurance Authority Excess Workers' Compensation Program Memorandum of Understanding. 3) Appoint Erin Patricia Hoppe, Risk Manager, to serve as liaison between the City of West Covina and the CSAC Excess Insurance Authority. Motion by Herfert and seconded by Miller to waive further reading of the resolutions/ordinance and to adopt; and to approve all other items listed on the Consent Calendar except: C-3, C-5(1), C-8a. Motion carried by roll call vote: AYES: Herfert, Miller, Sanderson, Wong, Touhey NOES: none Consent Calendar Item C-3 In relation to Item C-3 (Tract No. 52956 — Approval of Final Map), Councilmember Sanderson stated that since she was not on the City Council at the time the Tract Map was approved on 9/2/00 by the Planning Commission, she would abstain from the vote on it at this time because she wasn't sure if it was in substantial compliance with the previously approved tentative map. Paul Tombrello Paul Tombrello, 3136 E. Virginia Avenue, requested this matter be postponed because the item it relates to, the Appeal Hearing re Great Mountain, LP development, was just held over to October 1. He felt approval of this at this time would give the developer the impression that he could proceed without the changes as requested by the residents. Mayor Touhey responded that the changes that were requested are not a part of the tract map. City Engineer Yauchzee concurred, stating that those items are separate from the tract map. Mr. Yauchzee stated that the government code permits a tract map to be held over one meeting, which would be September 17. Resolution 2002-93 City Clerk presented the heading of Resolution No. 2002-93. Tract Map 52956 Motion by Miller and seconded by Wong to waive further reading of the resolution and to adopt. Motion carried 3-1-1 with Herfert voting no and Sanderson abstaining. Consent Calendar Item C-5(1) In relation to Item C-5(1) (Traffic Committee Request for restricted parking on Sharonlee Drive), the citizen who made the request addressed Council: Allen Brown Allen Brown, 928 Sharonlee Drive, spoke in support of the staff recommendation, discussing his reasons for requesting the restricted parking Due to a typographical error on the Agenda, staff was instructed to double-check the ending time of the restriction: 2:30 pm or when school lets out. Motion by Herfert and seconded by Sanderson to approve the staff recommendation and ensure the restriction reflects the closing time of school. Motion carried 5-0. Consent Calendar Item C-8a In relation to Item C-8a (Request to Sell Alcohol at Fiesta West Covina), Councilmember Miller expressed concern that approving alcohol at a family event would send the wrong message to the community and consequently would be voting no on this item. Motion by Sanderson and seconded by Herfert to approve the Rose Float Association request to operate a beer, wine and margarita garden at the West Covina Fiesta on September 21, 2002. Motion carried 3-2 with Miller and Wong voting no. 5 Council Minutes of 9/3/02 E E PUBLIC WORKS PLANNING DEPARTMENT No reports for this meeting. No reports for this meeting. ADMINISTRATIVE SERVICES No reports for this meeting. REDEVELOPMENT AGENCY Mayor Touhey recessed the City Council meeting at 8:05 pm to convene the Redevelopment Agency meeting. The City Council reconvened at 8:07 pm with all members present. COMMUNITY SERVICES CAMERON COMMUNITY/GYM PROJECT Community Services Manager Bommarito elaborated on the staff Cameron Park gym report. John Scheuplein John Scheuplein, 1800 Aroma Drive #247, explained his support for Alternative 2-A with air conditioning and the bleachers. John Shewmaker John Shewmaker, 1825 Borrego Drive, echoed the statements of the previous speaker. Royal Brown Royal Brown, 2153 Aroma Drive, also favored the original plan, Alternative 2-A. Emma Fischbeck Emma Fischbeck, 130 S. Barranca Street, suggested that if the Council is going to build Big League Dreams near the Galster area, then locate the gym over there. The residents around Cameron Park feel overwhelmed as it is. Rob Sotelo Rob Sotelo, 1426 E. Larkwood, felt the City needs a gym at that part of town and encouraged Council to move forward. Allen Brown Allen Brown, 928 Sharonlee Drive, expressed his ambivalence for a gym at Cameron Park, but was very supportive of a youth center there. Councilmember Miller agreed with Mr. Brown that a youth center belongs at Cameron Park, but the gymnasium should be located at the BLD site. Locating the gym at Cameron Park is the problem, not the concept of constructing one. Councilmember Sanderson stated that the City needs two gyms, but can only afford one at this time. The City should move forward on the original plan to build a gym at Cameron Park and in time, build a second one at the BLD site. Motion by Sanderson and seconded by Herfert to approve Alternative 2-A without deductions for $4,445,004. Councilmember Wong restated his position against the construction of a gym at Cameron Park and his reasons for favoring one at the BLD site. Motion carried 3-2 with Miller and Wong voting no. ENVIRONMENTAL MANAGEMENT No reports for this meeting. PUBLIC SAFETY No reports for this meeting. G'. Council Minutes of 9/3/02 CITY MANAGER'S OFFICE No reports for this meeting. MAYOR'S REPORTS ESTABLISHMENT OF A HOUSING AUTHORITY SPA Mayor Touhey elaborated on his idea of a Housing Authority JPA in the East San Gabriel Valley. • John Scheuplein John Scheuplein, 1800 Aroma Drive #247, noted his support for the Mayor's idea. Councilmember Miller stated his support for looking into the matter. Motion by Wong and seconded by Sanderson to refer this matter back to staff for a full report. Motion carried 5-0. ARMED FORCES BLUE STAR FLAG PROGRAM Armed Forces Blue Star Mayor Touhey elaborated on the staff report. Motion by Herfert and seconded by Sanderson to direct staff to print the Blue Star Flag signs in-house. Motion carried 5-0. REDUCTION OF FEES FOR APPLICATIONS TO MAINTAIN CANOPY STRUCTURES BASED ON MEDICAL CONDITION NEED Canopy Structure fee Mayor Touhey elaborated on the staff report. Councilmember Miller stated that he could support the staff recommendation of charging a reduced fee of $25 for those persons applying for an administrative use permit to maintain a canopy structure based on a medical condition need. John Scheuplein John Scheuplein, 1800 Aroma Drive #247, thought it might be appropriate to completely waive the fee for those with a medical condition need. Motion by Sanderson and seconded by Herfert to eliminate any administrative use permit fee for persons applying for such with a medical condition need. Motion carried 3-1-1 with Miller voting no and Wong abstaining. SISTER CITY RELATIONSHIPS Sister City program Mayor Touhey elaborated on the staff report. Councilmember Herfert requested further information and Councilmember Sanderson suggested the matter be referred to the Community Services Commission for review and recommendation. Motion by Herfert and seconded by Sanderson to refer this to the Community Services Commission. Motion carried 5-0. .RESOLUTION OPPOSING THE LOS ANGELES COUNTY L.A. County Health Care HEALTH CARE CUTBACKS Mayor Touhey elaborated on the staff report. Further comments were offered by Councilmember Miller. Keenan Sheedy Keenan Sheedy, 5870 Benner Street, Los Angeles, addressed Council as the representative of the Coalition for Healthy Communities and explained the purpose for the resolution. 7 Council Minutes of 9/3/02 City Clerk presented Resolution 2002-95 RESOLUTION NO. 2002-95 — A RESOLUTION OF THE Opposing cutbacks CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, OPPOSING THE LOS ANGELES COUNTY HEALTH CARE CUTBACKS • Motion by Wong and seconded by Herfert to waive further reading of the resolution and adopt. Motion carried 5-0. APPOINTMENT OF CITY COUNCH, REPRESENTATIVES TO CONTRACT CITIES ASSOCIATION Council reviewed the staff report. Mayor Touhey requested the Councilmembers to contact him within the next two weeks if interested in serving on this board. COUNCILMEMBERS' REPORTS Councilmember Miller — Councilmember Miller elaborated on the report, highlighting the significant points. Motion by Miller and seconded by Sanderson to receive and file. Motion carried 5-0. Councilmember Miller — Hurst Ranch Historical Foundation Board Meeting Hurst Ranch items Councilmember Miller elaborated on the staff report, and discus- sed two issues from the minutes of the Hurst Ranch Historical Foundation Board meeting. The first issue is the desire of the Foundation to erect a 25- foot water tower in front of the Hurst Ranch, which would include the Suburban Water Company's name. He believed that should go through the Planning Director's Modification process. The second issue is the Foundation's approval to rent their facility for a campaign kick-off event. He believed that could jeopardize the Foundation's non-profit public benefit corporation. Councilmember Herfert stated that the Hurst Ranch Foun- dation has been offering the facility to rent and thought he would take advantage of that. However, based on Mr. Miller's comments, he would withdraw his request to avoid getting the Foundation is trouble or to create any negativity towards the City Council. Planning Director McIsaac stated that it would be approp- riate to refer the water tower plans to him for review and approval. Motion by Miller and seconded by Wong to receive and file. Motion carried 5-0. On a previous matter, Councilmember Wong explained his absten- tion on the issue regarding canopy structures. Councilmember • Wong stated that he would have preferred to waive the fee for "limited -income" applicants, noting that he had no problem in the first place with the standard $250 fee, which simply recovered the City's processing cost of the administrative use permit. He then explained a similar program conducted by the State Board of Equalization, the agency for which he works. 9 Council Minutes of 9/3/02 AB 1866 On another matter, Councilmember Miller desired to discuss an impending legislative bill that requires immediate action. Motion by Wong and seconded by Miller to add AB 1866 to the Agenda for discussion and action, noting that the matter came up after the posting of the agenda and a need for action. Motion carried 5-0. • Councilmember Miller explained the effects of AB 1866 a piece of legislation regarding a housing density bonus plan, which in the end could undermine local control. Motion by Miller and seconded by Herfert to authorize the Mayor to send a letter to the Governor opposing AB 1866. Motion carried 5-0. On another matter, Councilmember Sanderson stated that the City is working on the trash rate issue and suggested that anyone with questions regarding it to contact the City Manager's Office. She suggested a subcommittee to work on an aquatics and gymnasium center at the Big League Dream site and volunteered to be on the committee. On another matter, Councilmember Herfert expressed concern about the park and ride area at the eastern end of the Eastland Shopping Center. It is going to greatly impact the parking there once the current projects are completed. He suggested that the subject be referred to staff for a report back to Council on the options. ADJOURNMENT Motion by Herfert and seconded by Miller to adjourn the meeting at 9:23 pm. Motion carried 5-0. \ Attest: ,CC City Clerk Janet Be • Mayo Michael Touhe Y 0