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11-06-2001 - Regular Meeting - Minutes• • MINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL November 6, 2001 Mayor Wong called to order the City Council of West Covina at 7:46 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina, CA. Pastor Lew Gray of the West Covina Hills Seventh -day Adventist Church gave the invocation and Councilmember Herfert led the Pledge of Allegiance. ROLL CALL Mayor Wong, Mayor Pro Tem Touhey, Councilmembers Herfert, Miller, Sanderson Others Present: Pasmant, Fields, Alvarez-Glasman, Mayer, Hatch, Freeland, Morgan, Hoppe, Briley, Chavarria, Keating, Greene, Paul, Chung, Anderson, Genovese, Rudrofl; Urban, Wills, Lake, Berry PROCLAMATION Mayor Wong proclaimed November 15 as America Recycles Day in West Covina and presented the proclamation to Administrative Analyst 11 Diann Paul. PRESENTATIONS Mayor Wong presented a Resolution of Commendation to retiring Tom Mayer, Public Works Director/City Engineer for over 36 years of service to the City of West Covina. Mayor Wong presented a Resolution of Commendation to Rede- velopment Agency Director Chris Chung for his tenure as Acting City Manager. Assistant City Manager Artie Fields received a Resolution of Commendation for assisting Mr. Chung during the same interim period. Mayor Wong introduced Sue Kennedy from the Los Angeles County Area Agency on Aging. Ms. Kennedy explained the Golden Cup and Silver Thermometer Awards and then presented the actual gold cup to Venessa Carter, Senior Center Supervisor, and the Silver Thermometer Certificate to Bruce Glaspy, Senior Center Cook. The Senior Citizens Commissioners and Senior Center City staff were recognized and introduced. With the assistance of Manager Manny Gallegos, Mayor Wong presented Certificates of Recognition to each of the members of the West Covina Girls Softball 10 & Under All -Star District Champions. With the assistance of Manager Rob Sotelo, Mayor Wong presented Certificates of Recognition to each of the members of the West Covina Girls Softball 14 & Under All -Star District Champions. Closed Session Report City Attorney Alvarez-Glasman reported that the City Council/Re- development Agency reached a unanimous decision during closed session to instruct staff to acquire the Edwards Theatre properties located at 1) Eastland (Citrus/Workman site) and 2) Wescove (West Covina Parkway) from Fremont Investment and Loan. Council Minutes 11/6/01 ORAL COMMUNICATIONS Royal Brown Royal Brown, 2153 Aroma Drive, announced a community meeting scheduled for Saturday at 10 am here in City Hall. Governmental agencies will be at the meeting to discuss the BKK site, problems, and related items. • Joseph Ore Joseph Ore, 1328 E. Cameron Avenue, felt the low turnout for the Cameron Park community center/gym meetings was due to lack of sufficient noticing. He felt notices should be sent to everyone within a half -mile radius of the park. Don Carmen Don Carmen, 1238 Hollencrest Drive, voiced several complaints about the cable company, one of which appeared to be false mar- keting and another to be overcharging. Mr. Carmen submitted his notes and City Attorney was directed to check into the false marketing techniques. Councilmember Miller wondered how the cities of Thousand Oaks and Oxnard had two cable companies operating in their cities, as noted by Mr. Carmen. Jefferson DeRoux Jefferson DeRoux, 803 S. Lark Ellen Avenue, asked about the paving project on Cameron Avenue that halted several months ago. He requested the City look into a crossing guard at Cameron and Lark Ellen. City Engineer Mayer responded that Southern California Edison has plans to complete their project on Cameron in the next couple of months. The Traffic Committee is currently studying the need for crossing guards at various school locations and will add Mr. DeRoux's request to the study. HEARING CODE AMENDMENT NO. 01-01 — GAME ARCADES Code Amendment 01-01 Mayor Pro Tern Touhey stated that he would abstain from the discussion and vote on this item, due to a possible conflict of interest in that his business may one day be affected by this ordinance. He left the Council table. City Clerk Berry verified the affidavit of publication and Mayor Wong opened the hearing. Acting Planning Director Anderson presented the staff report. Public Testimonv Mayor Wong opened the public testimony portion of the hearing and asked for public comments in favor of the code amendment. None No comments were received. Mayor Wong asked for comments in opposition to the Code Amendment and again no one addressed the Testimony closed City Council. Mayor Wong closed the public testimony portion. Council Discussion The City Council discussed several aspects of the proposed code amendment: * The number of video games permitted without a permit could be based on type of establishment, or square footage, or simply reduced. Council felt "up to 9" was too high. * Distance restriction to schools. * Reducing the current age limit of 21 to no one younger than 12 without a parent: aggravating a situation where super- vision will fall on the responsibility of an 18 year -old clerk. * Have the Conditional Use Permit run with the applicant, not the property. Motion by Miler and seconded by Herfert to refer the matter back to the Planning Commission to incorporate the comments made by Council for a revised ordinance. Motion carried 4-0-1 with 2 Council Minutes 11/6/01 • Touhey abstaining (conflict of interest). Mayor Pro Tern Touhey resumed his seat at the Council table. HEARING WOODSIDE VILLAGE MASTER PLAN AMENDMENT NO. 8 — GENERAL EXEMPTION Woodside Village Amend. # 8 Mayor Wong introduced the subject matter of the hearing. City Clerk Berry verified the affidavit of publication and Mayor Wong opened the hearing. Mayor Wong stated that a written request has been received from the applicant to postpone this hearing until the next Council meeting of November 20, 2001. He asked if anyone in the audience would like to address Council at this time on the chance they would not be able to attend the next meeting. The following person addressed Council: Herb Redholtz Herb Redholtz, 2622 Altamira Drive, stated his support for improvements being done to the center, however, he wasn't so sure that a mini -storage facility was the best use of the property. Motion by Herfert and seconded by Touhey to continue the hearing until November 20, 2001. Motion carried 5-0. Recess Mayor Wong called a recess at 9:12 pm. The City Council recon- vened at 9:27 pm with all members present. CONSENT CALENDAR Commissions/Summary of Actions (receive & file) Community Services 10/9/01 & 10/22/01 Planning 10/23/01 Waste Management & Environmental Quality 10/18/01 Temporary Use Permits (receive & file) TUP No. 2676-01 was issued to Reynolds Buick at 345 Citrus Avenue for a tent sale 10/12/01 to 10/26/01. TUP No. 2677-01 was issued to Norm Reeves Honda at 1840 Garvey Avenue for a pumpkin give-away on 10/12/01. TUP No. 2678-01 was issued to Mary Ramos at 905 South Glendora Avenue for a rummage sale on November 27, 2001. TUP No. 2679-01 was issued to Sandra Rodriguez at 3655 South Nogales, #100, for a grand reopening on 10/24/01. TUP No. 2681-01 was issued to Calvary Christian Fellowship for a harvest festival at 1422 South Azusa Avenue on ,10/27/01. Approval of Final Maps (adopt resolution) Lot Line Adjustment No. 150 Location: 726 and 730 Prospero Drive Resolution 2001-85 Applicants: Maryann Vale, Annie Sanchez, and Guy Kinsman Lot Line Adjustment 150 RESOLUTION NO. 2001-85 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING LOT LINE ADJUSTMENT NO. 150 AND DIRECTING THE RECORDATION THEREOF (Maryann Vale, Annie Sanchez, and Guy Kinsman) 3 Council Minutes'll/6/01 Lot Line Adjustment No. 151 Location: 201 North Grand Avenue Resolution 2001-86 Applicant: Shamsaddin Karimi Lot Line Adjustment 151 RESOLUTION NO. 2001-86 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING LOT LINE ADJUSTMENT NO. 151 AND DIRECTING THE RECORDATION THEREOF (Sham- saddin Karimi) Tract No. 52590 — Approval of Final Map Location: Northeasterly corner of Aroma Drive and Galster Way Resolution 2001-88 Subdivider: Pacific Communities Builders Tract 52590 RESOLUTION NO. 2001-88 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING FINAL MAP OF TRACT MAP NO. 52590 AND DIRECTING THE RECORDATION THEREOF (Pacific Communities Builders) Traffic Committee Minutes (accept & file) Minutes of the regular meeting of October 6, 2001. Award of Bids Workers' Compensation Third Party Claims Administration Services Contract Workers Comp. Services Recommendation is to reject all bids and re -advertise for new bids. General Liability Third Party Claims Administration Services Contract General Liability Services Recommendation is to accept the proposal ofMcLarens Toplis McLarens Toplis North America North America, as submitted at the bid opening on September 21, 2001 and authorize the Mayor and City Clerk to execute the agree- ment to provide General Liability Third Party Administration Services effective January 1, 2002. Statement of Treasurer's Accountability (receive & file) Treasurer's Report for the month of August 2001. Miscellaneous — Personnel Services Department Secretary Job Description Recommendation is to adopt the following resolution: Resolution 2001-87 RESOLUTION NO. 2001-87 — A RESOLUTION OF THE Department Secretary CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSI- TIONS, AS AMENDED, AND APPROVING THE REVISIONS TO THE DEPARTMENT SECRETARY CLASS SPECIFI- CATION Miscellaneous — Finance Department 2001/2002 First Quarter Budeet Adjustment Recommendation is to approve the revenue and expenditure adjustments discussed in the staff report. Miscellaneous — Police Department Police Department Refurbishing — Phase I Recommendation is to take the following actions: n Council Minutes 1 I/6/O1 Refurbishing PD — Phase I a) Authorize the purchase of the workstations from the manufacturer FP Office Furniture Ltd. (through the local area dealer Keystone Resource Group) under GSA Contract #GS-28F- 8050H, for a total price of $33,170.47, including tax, shipping, and installation. b) Authorize the purchase of the carpet squares from • the manufacturer Lowe's Carpet Corporation through the local area dealer keystone Resource Group) under GSA contract 4GS- 27F-2047B, for a total price of $25,556.43, including tax and shipping. c) Find that Angeles Contractor of Garden Grove is the lowest bidder for the remaining work, and authorize the Police Department to utilize them for a total cost of $65,000. Miscellaneous — Fire Department Appropriating Funds for the Domestic Preparedness Grant Domestic Preparedness Grant Recommendation is to authorize the transfer of $80,030 from the General Fund Reserve Account No. 110-300 into the newly created fund Account No. 110-320-2818-7160 for the Domestic Preparedness Equipment Grant. Upon reimbursement, funds will be returned to the General Fund Reserve account. CONSENT CALENDAR ACTION Motion by Touhey and seconded by Sanderson to waive further reading of the resolutions and adopt; and to approve all other items except: C-3c, C-5b, and C-7b. Motion carried by roll call vote: AYES: Herfert, Miller, Sanderson, Touhey, Wong NOES: None Item C-3c In relation to Item C-3c (Final Map Approval of Tract No. 52590), City Engineer Mayer presented a staff report. Royal Brown, 2153 Aroma Drive, felt there were a number of problems with this development, adjacent to his residential complex. He referred to an earlier letter of his and other additional information, both of which were requested by Council for review. Staff was directed to look into a "naming the park" process for several locations in West Covina. Motion by Miller and seconded by Herfert to waive further reading of Resolution No. 2001-88 and adopt. Motion carried 5-0. Item C-5b In relation to Item C-5b (General Liability Third party Claims Administration Services Contract), Interim Risk Manager/Director of Risk Management Hoppe presented the staff report. Ms. Hoppe responded to Council questions and comments. Mr. Bernard Colen of Colen & Lee addressed Council, referencing the fine working relationship with the City for the last fourteen years. He hoped Council would reconsider awarding the bid to another firm. Motion by Touhey and seconded by Herfert to approve the staff recommendation (as reflected above). Motion carried 5-0. Item C-7b In relation to Item C-7b (2001/2002 First Quarter Budget Adjust- ment), Mayor Wong expressed concern about the proposed budget • adjustments in light of the current economic condition and the resulting need to be conservative with the revenue projections. He requested that approval of the budget adjustments be held over to take a look at the whole revenue and expenditure picture first. Controller Swink stated that there was an item that needed approval this evening however and that was to approve reducing the balance of the RDA Debt Service Fund (850) by $200,000 for payment to the City. 5 Council Minutes 11/6/01 • • PUBLIC WORKS PLANNING DEPARTMENT Motion by Herfert and seconded by Sanderson to approve the budget adjustments which will have the following fiscal impacts: * Reduce the projected General Fund (110) balance by $299, 540.00; * Reduce the projected Proposition C (122) balance by $104; * Reduce the Worker's Compensation Fund (363) by $2,500; * Reduce the balance of the Planning Trust (550-257) account by $22,300; and * Reduce the balance of the RDA Debt Serve Fund (850) by $200,000. Motion carried 3-2 with Miller and Wong voting no. No reports for this evening. No reports for this evening. ADMINISTRATIVE SERVICES No reports for this evening. REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 9:52 pm to convene the Redevelopment Agency. The City Council reconvened at 9:53 pm and all members were present. COMMUNITY SERVICES SKATE PARK DESIGN Skate Park Design Community Services Director Hatch presented the staff report and responded to Council questions and comments. Councilmember Miller voiced his opposition to the ever-increasing project costs with this the project. Council discussion included the following aspects: a) original estimated cost and project versus the current plans and costs; b) lighting for the skate park; c) possibly include a bench and table to sit and rest; d) actual project cost won't be known until the bids come in, and e) fencing. Motion by Touhey and seconded by Herfert to approve $407,431.75 and not to exceed another $25,000 for lighting for a total allocation of approximately $433,000.00. The makers of the motion accepted an amendment offered by Mayor Wong to call out fencing as a separate item in the plans and specifications, hoping that its cost could be absorbed within the $433,000.00. Motion carried 5-0. FACILITY USE AND FUNDING PLAN FOR PROPOSED COMMUNITY CENTER/GYM PROJECT Cameron Park Gym/Center Community Services Director Hatch presented the staff report. Initial Council comments included the following aspects of the project: * Professional size basketball court is unnecessary. * Atrium size could be reduced. * Parking spots need to be reviewed for drop off and turn- around space. * Requires a full environmental review. * Relocate the kitchen for easy access for entire facility. * Scale down the storage areas. * Entire project should be scaled down. * Review & reduce duplicate classes proposed. * Keep total cost of facility within allocated amount. 6 Council Minutes 11/6/01 * Review parking availability between the center and the school area to the west. * Increase the availability and distribution of information to citizens. Joseph Ore Joseph Ore, 1328 E. Cameron Avenue, noted his general • objections to the proposed days and hours of operation, meeting notices have not been sufficient as evidenced by low turnout at meetings, and suggested a computer room. Ken Clevenger Ken Clevenger, 1232 S. Valinda Avenue, addressed Council as the president of West Covina Youth Basketball. He submitted a draft footprint of a basketball court with smaller side courts also outlined. This would give practice courts to basketball players and teams. He felt the atrium was too large. John Scheuplein John Scheuplein, 1800 Aroma Drive 4247, suggested a simple design that is multi -functional and multi -purpose. He felt the residents' comments were not being taken into consideration by staff or the architects; i.e. landscaping for buffering purposes. Royal Brown Royal Brown, 2153 Aroma Drive, offered his comments of the proposed plans and referred to the three facilities toured by staff and Council. Jefferson De Roux Jefferson De Roux, 803 S. Lark Ellen Avenue, echoed previous comments. He suggested open court time for neighborhood youth so that basketball leagues don't monopolize the facility. He wondered where all basketball players were being transferred from to this facility. Apparently there is a church that uses the current facility on Sunday and hoped they would be able to continue using the facility. Will the park be lighted? Alice De Roux Alice De Roux, 803 S. Lark Ellen Avenue, opposed two full-sized courts and suggested a roan for arts and crafts, tutoring, etc. She asked if the outdoor restrooms also going to be renovated. The traffic could flow into the parking lot from Cameron and exist through the Lark Ellen driveway. She objected to the proposed hours of operation and suggested 9 am to 9 pm. Council Comments Councilmember Sanderson supported the concept of open court time for the public, shrubbery and landscaping, and noted that parking and lighting will be addressed through a study. Mayor Pro Tem Touhey agreed with the landscaping. He didn't feel evening parking was going to be the problem envisioned by some and he cautioned staff about duplicating classes. Councilmember Herfert favored a 23,000 square -foot facility (15,000 square -foot gymnasium, 6500 square -foot community room and administration, and storage around 1500. The cost should come in less than $4 million. He felt childcare should be done at the school sites; although, Tiny Tot Classes, etc. are appropriate. • Motion by Miller and seconded by Sanderson that staff and the Community Services Commission review and refine the design based on the comments this evening. Councilmember Herfert suggested that the comments tonight be integrated into the plan by staff and the architects and return to the City Council. This would avoid the plans going back and forth between the Commission and the City Council and eliminate any further delays. 7 Council Minutes 11/6/01 • • Councilmember Herfert acknowledged how difficult a job it is for staff to incorporate all the comments made by Council and the citizens and produce a plan and facility that intended to please everyone. Mayor Wong reiterated his objection to the location site for this proposed gymnasium/community center. He favored the atrium that can be used for community events, parents waiting for children in the various classes, etc. The effort in reducing it as proposed indicates that it is too large for this park and the addition of trees will hide it. It will be downsized to just a gymnasium. Amended motion by Miller and seconded by Sanderson to have the architect and staff integrate tonight's comments, with Community Services Commission review at their November meeting, and have it return to Council on December 4`s. Motion carried 5-0. ENVIRONMENTAL MANAGEMENT No reports for this meeting. PUBLIC SAFETY No reports for this meeting. CITY MANAGER'S OFFICE CHANGE OF CITY COUNCIL MEETING DATES Council reviewed the staff report. Motion by Touhey and seconded by Sanderson to cancel the second City Council meting of December 2001 and instruct the City Clerk to reschedule the City Council meeting of January 2, 2002 to January 8, 2002 and reschedule the January 15 2002 to January 22, 2002 as special meetings. Motion carried 5-0. MAYOR'S REPORTS No reports for this meeting. COUNCILMEMBERS' REPORTS Councilmember Miller — Highlights of City Council Liaison Meetings Liasion meetings - highlights Councilmember Miller presented the report. Motion by Miller and seconded by Herfert to receive and file the report. Motion carried 4-0. On another matter, Councilmember Miller requested staff to agendize for the next Council meeting the matter of re-creating a cultural performing arts committee. Councilmember Sanderson Enhanced Landscaping at Maior Entrances to the City Landscaping at City entrances Council reviewed the staff report. Councilmember Sanderson requested that this be held over until the next Council meeting, due to the hour. Council concurred. On another matter, Mayor Pro Tent Touhey requested staff to agendize for the next Council meeting the matter of the Azusa/Amar commercial property. On another matter, Mayor Pro Tern Touhey requested staff to agendize for the next Council meeting the matter of community enhancement and holiday lighting on Amar. N Council Minutes 11/6/01 ADJOURNMENT Motion by Herfert and seconded by Miller to adjourn the meeting at 12:42 am. Motion carried 5-0. • Attest: A& City Clerk Janet Berry E