11-06-2001 - Regular Meeting - Minutes•
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MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
November 6, 2001
Mayor Wong called to order the City Council of West Covina at 7:46 pm in the City Hall Council
Chambers, 1444 W. Garvey Avenue, West Covina, CA. Pastor Lew Gray of the West Covina Hills
Seventh -day Adventist Church gave the invocation and Councilmember Herfert led the Pledge of
Allegiance.
ROLL CALL Mayor Wong, Mayor Pro Tem Touhey, Councilmembers Herfert,
Miller, Sanderson
Others Present: Pasmant, Fields, Alvarez-Glasman, Mayer, Hatch, Freeland,
Morgan, Hoppe, Briley, Chavarria, Keating, Greene, Paul, Chung,
Anderson, Genovese, Rudrofl; Urban, Wills, Lake, Berry
PROCLAMATION Mayor Wong proclaimed November 15 as America Recycles Day
in West Covina and presented the proclamation to Administrative
Analyst 11 Diann Paul.
PRESENTATIONS Mayor Wong presented a Resolution of Commendation to retiring
Tom Mayer, Public Works Director/City Engineer for over 36
years of service to the City of West Covina.
Mayor Wong presented a Resolution of Commendation to Rede-
velopment Agency Director Chris Chung for his tenure as Acting
City Manager. Assistant City Manager Artie Fields received a
Resolution of Commendation for assisting Mr. Chung during the
same interim period.
Mayor Wong introduced Sue Kennedy from the Los Angeles
County Area Agency on Aging. Ms. Kennedy explained the
Golden Cup and Silver Thermometer Awards and then presented
the actual gold cup to Venessa Carter, Senior Center Supervisor,
and the Silver Thermometer Certificate to Bruce Glaspy, Senior
Center Cook. The Senior Citizens Commissioners and Senior
Center City staff were recognized and introduced.
With the assistance of Manager Manny Gallegos, Mayor Wong
presented Certificates of Recognition to each of the members of
the West Covina Girls Softball 10 & Under All -Star District
Champions.
With the assistance of Manager Rob Sotelo, Mayor Wong
presented Certificates of Recognition to each of the members of
the West Covina Girls Softball 14 & Under All -Star District
Champions.
Closed Session Report City Attorney Alvarez-Glasman reported that the City Council/Re-
development Agency reached a unanimous decision during closed
session to instruct staff to acquire the Edwards Theatre properties
located at 1) Eastland (Citrus/Workman site) and 2) Wescove
(West Covina Parkway) from Fremont Investment and Loan.
Council Minutes 11/6/01
ORAL COMMUNICATIONS
Royal Brown Royal Brown, 2153 Aroma Drive, announced a community
meeting scheduled for Saturday at 10 am here in City Hall.
Governmental agencies will be at the meeting to discuss the BKK
site, problems, and related items.
• Joseph Ore Joseph Ore, 1328 E. Cameron Avenue, felt the low turnout for the
Cameron Park community center/gym meetings was due to lack of
sufficient noticing. He felt notices should be sent to everyone
within a half -mile radius of the park.
Don Carmen Don Carmen, 1238 Hollencrest Drive, voiced several complaints
about the cable company, one of which appeared to be false mar-
keting and another to be overcharging. Mr. Carmen submitted his
notes and City Attorney was directed to check into the false
marketing techniques. Councilmember Miller wondered how the
cities of Thousand Oaks and Oxnard had two cable companies
operating in their cities, as noted by Mr. Carmen.
Jefferson DeRoux Jefferson DeRoux, 803 S. Lark Ellen Avenue, asked about the
paving project on Cameron Avenue that halted several months ago.
He requested the City look into a crossing guard at Cameron and
Lark Ellen.
City Engineer Mayer responded that Southern California
Edison has plans to complete their project on Cameron in the next
couple of months. The Traffic Committee is currently studying the
need for crossing guards at various school locations and will add
Mr. DeRoux's request to the study.
HEARING CODE AMENDMENT NO. 01-01 — GAME ARCADES
Code Amendment 01-01 Mayor Pro Tern Touhey stated that he would abstain from the
discussion and vote on this item, due to a possible conflict of
interest in that his business may one day be affected by this
ordinance. He left the Council table.
City Clerk Berry verified the affidavit of publication and Mayor
Wong opened the hearing. Acting Planning Director Anderson
presented the staff report.
Public Testimonv Mayor Wong opened the public testimony portion of the hearing
and asked for public comments in favor of the code amendment.
None No comments were received. Mayor Wong asked for comments in
opposition to the Code Amendment and again no one addressed the
Testimony closed City Council. Mayor Wong closed the public testimony portion.
Council Discussion The City Council discussed several aspects of the proposed code
amendment:
* The number of video games permitted without a permit
could be based on type of establishment, or square footage,
or simply reduced. Council felt "up to 9" was too high.
* Distance restriction to schools.
* Reducing the current age limit of 21 to no one younger than
12 without a parent: aggravating a situation where super-
vision will fall on the responsibility of an 18 year -old clerk.
* Have the Conditional Use Permit run with the applicant,
not the property.
Motion by Miler and seconded by Herfert to refer the matter back
to the Planning Commission to incorporate the comments made by
Council for a revised ordinance. Motion carried 4-0-1 with
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Touhey abstaining (conflict of interest). Mayor Pro Tern Touhey
resumed his seat at the Council table.
HEARING WOODSIDE VILLAGE MASTER PLAN
AMENDMENT NO. 8 — GENERAL EXEMPTION
Woodside Village Amend. # 8 Mayor Wong introduced the subject matter of the hearing. City
Clerk Berry verified the affidavit of publication and Mayor Wong
opened the hearing.
Mayor Wong stated that a written request has been received from
the applicant to postpone this hearing until the next Council
meeting of November 20, 2001. He asked if anyone in the
audience would like to address Council at this time on the chance
they would not be able to attend the next meeting. The following
person addressed Council:
Herb Redholtz Herb Redholtz, 2622 Altamira Drive, stated his support for
improvements being done to the center, however, he wasn't so sure
that a mini -storage facility was the best use of the property.
Motion by Herfert and seconded by Touhey to continue the hearing
until November 20, 2001. Motion carried 5-0.
Recess Mayor Wong called a recess at 9:12 pm. The City Council recon-
vened at 9:27 pm with all members present.
CONSENT CALENDAR Commissions/Summary of Actions (receive & file)
Community Services 10/9/01 & 10/22/01
Planning 10/23/01
Waste Management & Environmental Quality 10/18/01
Temporary Use Permits (receive & file)
TUP No. 2676-01 was issued to Reynolds Buick at 345 Citrus
Avenue for a tent sale 10/12/01 to 10/26/01.
TUP No. 2677-01 was issued to Norm Reeves Honda at 1840
Garvey Avenue for a pumpkin give-away on 10/12/01.
TUP No. 2678-01 was issued to Mary Ramos at 905 South
Glendora Avenue for a rummage sale on November 27, 2001.
TUP No. 2679-01 was issued to Sandra Rodriguez at 3655 South
Nogales, #100, for a grand reopening on 10/24/01.
TUP No. 2681-01 was issued to Calvary Christian Fellowship for a
harvest festival at 1422 South Azusa Avenue on ,10/27/01.
Approval of Final Maps (adopt resolution)
Lot Line Adjustment No. 150
Location: 726 and 730 Prospero Drive
Resolution 2001-85 Applicants: Maryann Vale, Annie Sanchez, and Guy Kinsman
Lot Line Adjustment 150 RESOLUTION NO. 2001-85 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, APPROVING LOT LINE ADJUSTMENT NO. 150
AND DIRECTING THE RECORDATION THEREOF (Maryann
Vale, Annie Sanchez, and Guy Kinsman)
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Lot Line Adjustment No. 151
Location: 201 North Grand Avenue
Resolution 2001-86 Applicant: Shamsaddin Karimi
Lot Line Adjustment 151 RESOLUTION NO. 2001-86 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, APPROVING LOT LINE ADJUSTMENT NO. 151
AND DIRECTING THE RECORDATION THEREOF (Sham-
saddin Karimi)
Tract No. 52590 — Approval of Final Map
Location: Northeasterly corner of Aroma Drive and Galster Way
Resolution 2001-88 Subdivider: Pacific Communities Builders
Tract 52590 RESOLUTION NO. 2001-88 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, APPROVING FINAL MAP OF TRACT MAP NO.
52590 AND DIRECTING THE RECORDATION THEREOF
(Pacific Communities Builders)
Traffic Committee Minutes (accept & file)
Minutes of the regular meeting of October 6, 2001.
Award of Bids
Workers' Compensation Third Party Claims Administration
Services Contract
Workers Comp. Services Recommendation is to reject all bids and re -advertise for new bids.
General Liability Third Party Claims Administration
Services Contract
General Liability Services Recommendation is to accept the proposal ofMcLarens Toplis
McLarens Toplis North America North America, as submitted at the bid opening on September 21,
2001 and authorize the Mayor and City Clerk to execute the agree-
ment to provide General Liability Third Party Administration
Services effective January 1, 2002.
Statement of Treasurer's Accountability (receive & file)
Treasurer's Report for the month of August 2001.
Miscellaneous — Personnel Services
Department Secretary Job Description
Recommendation is to adopt the following resolution:
Resolution 2001-87 RESOLUTION NO. 2001-87 — A RESOLUTION OF THE
Department Secretary CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AMENDING RESOLUTION NO. 7223, RELATING
TO CLASSIFICATION AND COMPENSATION OF POSI-
TIONS, AS AMENDED, AND APPROVING THE REVISIONS
TO THE DEPARTMENT SECRETARY CLASS SPECIFI-
CATION
Miscellaneous — Finance Department
2001/2002 First Quarter Budeet Adjustment
Recommendation is to approve the revenue and expenditure
adjustments discussed in the staff report.
Miscellaneous — Police Department
Police Department Refurbishing — Phase I
Recommendation is to take the following actions:
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Refurbishing PD — Phase I a) Authorize the purchase of the workstations from the
manufacturer FP Office Furniture Ltd. (through the local area
dealer Keystone Resource Group) under GSA Contract #GS-28F-
8050H, for a total price of $33,170.47, including tax, shipping, and
installation.
b) Authorize the purchase of the carpet squares from
• the manufacturer Lowe's Carpet Corporation through the local
area dealer keystone Resource Group) under GSA contract 4GS-
27F-2047B, for a total price of $25,556.43, including tax and
shipping.
c) Find that Angeles Contractor of Garden Grove is
the lowest bidder for the remaining work, and authorize the Police
Department to utilize them for a total cost of $65,000.
Miscellaneous — Fire Department
Appropriating Funds for the Domestic Preparedness Grant
Domestic Preparedness Grant Recommendation is to authorize the transfer of $80,030 from the
General Fund Reserve Account No. 110-300 into the newly created
fund Account No. 110-320-2818-7160 for the Domestic
Preparedness Equipment Grant. Upon reimbursement, funds will
be returned to the General Fund Reserve account.
CONSENT CALENDAR ACTION Motion by Touhey and seconded by Sanderson to waive further
reading of the resolutions and adopt; and to approve all other items
except: C-3c, C-5b, and C-7b. Motion carried by roll call vote:
AYES: Herfert, Miller, Sanderson, Touhey, Wong
NOES: None
Item C-3c In relation to Item C-3c (Final Map Approval of Tract No. 52590),
City Engineer Mayer presented a staff report.
Royal Brown, 2153 Aroma Drive, felt there were a number
of problems with this development, adjacent to his residential
complex. He referred to an earlier letter of his and other additional
information, both of which were requested by Council for review.
Staff was directed to look into a "naming the park" process
for several locations in West Covina.
Motion by Miller and seconded by Herfert to waive further
reading of Resolution No. 2001-88 and adopt. Motion carried 5-0.
Item C-5b In relation to Item C-5b (General Liability Third party Claims
Administration Services Contract), Interim Risk Manager/Director
of Risk Management Hoppe presented the staff report. Ms. Hoppe
responded to Council questions and comments.
Mr. Bernard Colen of Colen & Lee addressed Council,
referencing the fine working relationship with the City for the last
fourteen years. He hoped Council would reconsider awarding the
bid to another firm.
Motion by Touhey and seconded by Herfert to approve the
staff recommendation (as reflected above). Motion carried 5-0.
Item C-7b In relation to Item C-7b (2001/2002 First Quarter Budget Adjust-
ment), Mayor Wong expressed concern about the proposed budget
• adjustments in light of the current economic condition and the
resulting need to be conservative with the revenue projections. He
requested that approval of the budget adjustments be held over to
take a look at the whole revenue and expenditure picture first.
Controller Swink stated that there was an item that needed
approval this evening however and that was to approve reducing
the balance of the RDA Debt Service Fund (850) by $200,000 for
payment to the City.
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PUBLIC WORKS
PLANNING DEPARTMENT
Motion by Herfert and seconded by Sanderson to approve
the budget adjustments which will have the following fiscal
impacts:
* Reduce the projected General Fund (110) balance by
$299, 540.00;
* Reduce the projected Proposition C (122) balance by $104;
* Reduce the Worker's Compensation Fund (363) by $2,500;
* Reduce the balance of the Planning Trust (550-257)
account by $22,300; and
* Reduce the balance of the RDA Debt Serve Fund (850) by
$200,000.
Motion carried 3-2 with Miller and Wong voting no.
No reports for this evening.
No reports for this evening.
ADMINISTRATIVE SERVICES No reports for this evening.
REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 9:52 pm to
convene the Redevelopment Agency. The City Council
reconvened at 9:53 pm and all members were present.
COMMUNITY SERVICES SKATE PARK DESIGN
Skate Park Design Community Services Director Hatch presented the staff report and
responded to Council questions and comments. Councilmember
Miller voiced his opposition to the ever-increasing project costs
with this the project. Council discussion included the following
aspects: a) original estimated cost and project versus the current
plans and costs; b) lighting for the skate park; c) possibly include a
bench and table to sit and rest; d) actual project cost won't be
known until the bids come in, and e) fencing.
Motion by Touhey and seconded by Herfert to approve
$407,431.75 and not to exceed another $25,000 for lighting for a
total allocation of approximately $433,000.00. The makers of the
motion accepted an amendment offered by Mayor Wong to call out
fencing as a separate item in the plans and specifications, hoping
that its cost could be absorbed within the $433,000.00. Motion
carried 5-0.
FACILITY USE AND FUNDING PLAN
FOR PROPOSED COMMUNITY CENTER/GYM PROJECT
Cameron Park Gym/Center Community Services Director Hatch presented the staff report.
Initial Council comments included the following aspects of
the project:
* Professional size basketball court is unnecessary.
* Atrium size could be reduced.
* Parking spots need to be reviewed for drop off and turn-
around space.
* Requires a full environmental review.
* Relocate the kitchen for easy access for entire facility.
* Scale down the storage areas.
* Entire project should be scaled down.
* Review & reduce duplicate classes proposed.
* Keep total cost of facility within allocated amount.
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* Review parking availability between the center and the
school area to the west.
* Increase the availability and distribution of information to
citizens.
Joseph Ore Joseph Ore, 1328 E. Cameron Avenue, noted his general
• objections to the proposed days and hours of operation, meeting
notices have not been sufficient as evidenced by low turnout at
meetings, and suggested a computer room.
Ken Clevenger Ken Clevenger, 1232 S. Valinda Avenue, addressed Council as the
president of West Covina Youth Basketball. He submitted a draft
footprint of a basketball court with smaller side courts also
outlined. This would give practice courts to basketball players and
teams. He felt the atrium was too large.
John Scheuplein John Scheuplein, 1800 Aroma Drive 4247, suggested a simple
design that is multi -functional and multi -purpose. He felt the
residents' comments were not being taken into consideration by
staff or the architects; i.e. landscaping for buffering purposes.
Royal Brown Royal Brown, 2153 Aroma Drive, offered his comments of the
proposed plans and referred to the three facilities toured by staff
and Council.
Jefferson De Roux Jefferson De Roux, 803 S. Lark Ellen Avenue, echoed previous
comments. He suggested open court time for neighborhood youth
so that basketball leagues don't monopolize the facility. He
wondered where all basketball players were being transferred from
to this facility. Apparently there is a church that uses the current
facility on Sunday and hoped they would be able to continue using
the facility. Will the park be lighted?
Alice De Roux Alice De Roux, 803 S. Lark Ellen Avenue, opposed two full-sized
courts and suggested a roan for arts and crafts, tutoring, etc. She
asked if the outdoor restrooms also going to be renovated. The
traffic could flow into the parking lot from Cameron and exist
through the Lark Ellen driveway. She objected to the proposed
hours of operation and suggested 9 am to 9 pm.
Council Comments Councilmember Sanderson supported the concept of open court
time for the public, shrubbery and landscaping, and noted that
parking and lighting will be addressed through a study.
Mayor Pro Tem Touhey agreed with the landscaping. He didn't
feel evening parking was going to be the problem envisioned by
some and he cautioned staff about duplicating classes.
Councilmember Herfert favored a 23,000 square -foot facility
(15,000 square -foot gymnasium, 6500 square -foot community
room and administration, and storage around 1500. The cost
should come in less than $4 million. He felt childcare should be
done at the school sites; although, Tiny Tot Classes, etc. are
appropriate.
• Motion by Miller and seconded by Sanderson that staff and the
Community Services Commission review and refine the design
based on the comments this evening. Councilmember Herfert
suggested that the comments tonight be integrated into the plan by
staff and the architects and return to the City Council. This would
avoid the plans going back and forth between the Commission and
the City Council and eliminate any further delays.
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Councilmember Herfert acknowledged how difficult a job it is for
staff to incorporate all the comments made by Council and the
citizens and produce a plan and facility that intended to please
everyone.
Mayor Wong reiterated his objection to the location site for this
proposed gymnasium/community center. He favored the atrium
that can be used for community events, parents waiting for
children in the various classes, etc. The effort in reducing it as
proposed indicates that it is too large for this park and the addition
of trees will hide it. It will be downsized to just a gymnasium.
Amended motion by Miller and seconded by Sanderson to have the
architect and staff integrate tonight's comments, with Community
Services Commission review at their November meeting, and have
it return to Council on December 4`s. Motion carried 5-0.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
PUBLIC SAFETY
No reports for this meeting.
CITY MANAGER'S OFFICE CHANGE OF CITY COUNCIL MEETING DATES
Council reviewed the staff report.
Motion by Touhey and seconded by Sanderson to cancel
the second City Council meting of December 2001 and instruct the
City Clerk to reschedule the City Council meeting of January 2,
2002 to January 8, 2002 and reschedule the January 15 2002 to
January 22, 2002 as special meetings. Motion carried 5-0.
MAYOR'S REPORTS No reports for this meeting.
COUNCILMEMBERS' REPORTS
Councilmember Miller —
Highlights of City Council Liaison Meetings
Liasion meetings - highlights Councilmember Miller presented the report.
Motion by Miller and seconded by Herfert to receive and
file the report. Motion carried 4-0.
On another matter, Councilmember Miller requested staff to
agendize for the next Council meeting the matter of re-creating a
cultural performing arts committee.
Councilmember Sanderson
Enhanced Landscaping at Maior Entrances to the City
Landscaping at City entrances Council reviewed the staff report.
Councilmember Sanderson requested that this be held over
until the next Council meeting, due to the hour. Council
concurred.
On another matter, Mayor Pro Tent Touhey requested staff to
agendize for the next Council meeting the matter of the
Azusa/Amar commercial property.
On another matter, Mayor Pro Tern Touhey requested staff to
agendize for the next Council meeting the matter of community
enhancement and holiday lighting on Amar.
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ADJOURNMENT Motion by Herfert and seconded by Miller to adjourn the meeting
at 12:42 am. Motion carried 5-0.
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Attest:
A&
City Clerk Janet Berry
E