06-19-2001 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
JUNE 19, 2001
• The regular meeting of the West Covina City Council was called to order by Mayor Wong at 7:55 p.m.
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. Acting City Manager Chris
Chung gave the invocation and the Pledge of Allegiance was led by Mayor Wong.
ROLL CALL Mayor Wong, Mayor Pro Tern Touhey, Councilmember Herfert,
Miller, Sanderson
Others Present: Chung, Fields, Alvarez-Glasman, Heaton, Batt, McNamara,
Smilowitz, Morgan, Orta, Fong, McIsaac, Fox, Samaneigo, Briley,
Bommarito, Freeland, Dominguez, Hoppe, Petty, Rodriguez,
Swink, Greene, Schimanski, Genovese, Mayer, Gardner, Hatch,
Lee, Rush
PROCLAMATION Mayor Wong introduced Mr. Frank Nakabayashi, Vice General
Director for Soka Gakki International (SGI) and presented him
with a proclamation recognizing Judy 3`d as Day of Mentor &
Disciple and SGI Youth.
PRESENTATION Mayor Wong introduced Linda Siggins, Head Librarian, and Julie
Sorensen, Children's Librarian of the West Covina Branch of the
Los Angeles County Library, Mr. Nakabayasi and SGI presented
them with a donation of books for the library. Ms. Siggins
addressed the Council with an announcement that the West Covina
Branch would be closing for refurbishing. The library will be
closed July 14d' through late October.
Mayor Wong introduced Karina Barrios, Kristina Barrios, and
Helene Maietta of SGI who gave a presentation relative to violence
on school campuses and their pledge in preventing incidents of
violence at West Covina schools.
ORAL COMMUNICATIONS
John Scheuplien 1800 Aroma Drive, #247, requested the Council to select a date in
which the Council and Commission members would be visiting
other cities to view their community centers. Mayor Wong stated
that staff has dates out to the Council and are waiting for
confirmations.
John C. Lindow 415 Lyall, expressed his appreciation to the City Council and staff
for the resurfacing of his street.
Recess At 8:25 Mayor Wong recessed the regular City Council meeting to
• reconvene the study session. At 9:50 Mayor Wong reconvened the
City Council meeting.
CONSENT CALENDAR Commission Summary of Actions (receive & file)
Personnel 05/09/01
Council Minutes of June 19, 2001
Ordinance for Adoption (waive reading & adopt)
Ordinance 2068 - ORDINANCE NO. 2068 — AN ORDINANCE OF THE CITY
Trash containers in public view COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 12 OF THE WEST COVINA
MUNICIPAL CODE RELATED TO THE KEEPING OF TRASH
CONTAINERS IN PUBLIC VIEW ADJACENT TO ALLEYS
Temporary Use Permits (receive & file)
TUP 42657-01 was issued to Lions Club of West Covina at 1200
Lakes Drive (Edwards Theatre Fountain) for a silent auction, new
vehicle display, food, and drink from May 29 through May 30,
2001.
TUP 92658-01 was issued to Circus Vargas at Sunset Square
(Sunset and Francisquito) for a circus from June 1 - June 3, 2001.
Approval of Final Maps (adopt resolution)
Resolution 2001-48 Summary Vacation of a Portion of Outlook Lane
Outlook Lane Vacation RESOLUTION NO. 2001-48 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUMMARILY VACATING A PORTION OF OUTLOOK LANE
WITHIN THE CITY OF WEST COVINA AND AS MORE
PARTICULARLY DESCRIBED IN THIS RESOLUTION
Award of Bids
Construction of Sidewalk for Project No. SP-1104
Premier Contractors Recommendation is to accept the bid of Premier Contractors in the
SP-1104 amount of $19,887.10 as submitted at the bid opening of June 5,
2001, and authorize the Mayor and City Clerk to execute an
agreement with the work to be done.
City Parks and Civic Center Landscape Maintenance Contract —
Rejection of Bids and Extension of Existing Landscape
Maintenance Contracts
Call for new bids Recommendation is to take the following action:
1. Reject all bids and authorize the Public Works Director/City
Engineer to call for new bids; and
2. Authorize extending the current contracts with Mariposa
Horticultural Enterprise until new bids are received and a
contract is awarded by the City Council.
City Treasurer's Report (receive & file)
Report for the month of April 2001.
Miscellaneous — Redevelopment Agency
Auto Plaza Business Improvement District
Resolution 2001-49 Recommendation is to adopt the following resolution:
Auto Plaza BID RESOLUTION NO. 2001-49 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
TO LEVY ASSESSMENTS WITHIN THE WEST COVINA
AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA
• FOR FISCAL YEAR 2001-02, AND PROVIDING NOTICE OF
PUBLIC HEARING THEREON TO BE CONDUCTED JULY 3,
2001
Miscellaneous — Environmental Management
BKK Landfill Closure Plans
Recommendation is to receive and file the status report.
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Council Minutes of June 19, 2001
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Miscellaneous — Finance Department,
Appropriations Limit for Fiscal Year 2001-2002
Resolution 2001-50 Recommendation is to adopt the following resolution:
RESOLUTION NO. 2001-50 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YEAR 2001-2002
2000-2001 Year End Budget Adjustments
Budget Adjustment Recommendation is to approve the schedule of budget adjustments
attached to the staff report.
Proposed Changes to the Bid Limits as Established in the City's
Purchasing Ordinance
Ordinance introduction Recommendation is to introduce the following ordinance raising
Increasing purchasing limits the purchasing dollar limits as defined in the West Covina
Municipal Code,
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA AMENDING ARTICLE VII
(PURCHASES AND SALES) BY INCREASING THE DOLLAR
LIMITS AS DEFINED IN SEC.2-330, SEC. 2-331, SEC. 2-333
AND SEC. 2-334 OF THE WEST MUNICIPAL CODE
Miscellaneous — Public Works
West Covina Landscape and Maintenance District No. I — Setting
of 2001-2002 Assessment Rate
Recommendation is to adopt the following resolution which
includes a rate increase from 7.3 cents to 8.0 cents per hundred
dollars of assess valuations:
Resolution 2001-51 RESOLUTION NO. 2001-51 — A RESOLUTION OF THE CITY
MD #1 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF MONEY NECESSARY TO BE
RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE
DISTRICT NO. 1 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2001
West Covina Landscape and Maintenance District No. 2 — Setting
of 2001-2002 Assessment Rate
Recommendation is to adopt the following resolution which
includes a rate increase from 2.8 cents to 3.7 cents per hundred
dollars of assess valuations:
Resolution 2001-52 RESOLUTION NO. 2001-52 — A RESOLUTION OF THE CITY
MD #2 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF MONEY NECESSARY TO BE
RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE
DISTRICT NO. 2 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2001
Miscellaneous — Community Services
Request to Sell Beer and Wine for Two Additional Days at the 4°i
of July Event
Approval to sell beer & wine Recommended is to approve the request from the West Covina
Elks to sell beer and wine two additional days on June 30 and July
1 from noon until 9:00 p.m. within the constraints of the eight rules
outlined in the staff report.
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Council Minutes of June 19, 2001
Los Angeles Dial -A -Ride Service Agreement for FY 2001-2002
Dial -A -Ride Recommendation is to authorize the Mayor and City Clerk to
execute an agreement with Los Angeles County for the City of
West Covina to provide Dial -A -Ride services for the County from
July 1, 2001 to June 30, 2002.
Miscellaneous — Personnel/Risk Management
Plan Check Engineer Job Description
Proposed resolution Recommendation is to adopt the following resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING RESOLUTION
NO. 7223, RELATING TO CLASSIFICATIONS AND
COMPENSATION OF POSITIONS, AS AMENDED; AND
APPROVING THE REVISIONS TO THE PLAN CHECK
ENGINEER CLASS SPECIFICATION
Appointment of Representative to Independent Cities Risk
Management Authority QCRMAI
Recommendation is to adopt the following resolution:
Resolution 2001-53 RESOLUTION NO. 2001-53 — A RESOLUTION OF THE CITY
ICRMA Appointment COUNCIL OF THE CITY OF WEST COVINA TO APPOINT
SPECIFIC REPRESENTATIVES TO THE INDEPENDENT
CITIES RISK MANAGEMENT AUTHORITY (Herfert, Hoppe,
Dominguez)
CONSENT CALENDAR ACTION Motion by Wong and seconded by Miller to waive further reading
of the resolutions/ordinance and to adopt/introduce; and to approve
all items listed except: C-7h, C-7j. Motion carried by roll call
vote:
AYES: Herfert, Miller, Touhey, Sanderson, Wong
NOES: None
ABSTAIN: Herfert regarding C-7b (BKK status report)
Item C-7h In relation to Item C-7h (Request to Sell Beer and Wine for Two
Additional Days at the 4`h of July Event), Mayor Wong asked staff
of the location and size of beer and wine garden. Mayor Wong
stated he would not support that particular activity.
Motion by Herfert and seconded by Sanderson to approve
the request of the Elks to sell beer and wine two additional days on
June 30 and July 1, 2001. Motion carried 4-1 with Wong voting
no.
Item C-7j In relation to Item C-5j (Plan Check Engineer), Councilmember
Miller expressed concern with the internal alignment of the
Principal Engineer, Public Works Project Supervisor, and Plan
Check Engineer. He requested staff to take the issue back to the
Personnel Commission to review the classification, qualifications
and salary of the three positions.
Motion by Miller and seconded by Herfert to send it back
to the Personnel Commission for review. Motion carried 5-0.
John Scheuplien 1800 Aroma Drive, voiced his concerns with Item C-7e, the
• proposed changes to increasing the bid limits in the City's
purchasing ordinance and purchasing practices. He also spoke on
the public records acts and prior request for documents.
Mayor Wong asked Council if they would like to revisit the
item. Councilmember Touhey stated he would like to see a more
defined policy in regards to purchasing locally first. Council
continued discussion of current policies of purchasing and bidding
criteria.
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Council Minutes of June 19, 2001
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PUBLIC WORKS
Motion by Herfert and seconded by Touhey to hold over the
following three Public Works items due to the lateness of the hour.
1) Code Enforcement Name Change
2) Identity of Residents Reporting Possible Violations of the West
Covina Municipal Code
3) Introduction of an Amendment to the Municipal Code
Providing for a Financial Hardship Review of Code Violations
Motion carried 5-0 to hold over.
PLANNING DEPARTMENT DIRECTIONAL SIGNS IN PUBLIC RIGHT-OF-WAYS
Planning Director Doug McIsaac presented the staff report.
McIsaac read into the record a letter received by Council from
resident JoAnn Wilner. Council discussed additional signage, the
Directional Signage addition of directional signs on existing poles, freeway offramp
congestion, city promotion and the bearing of costs for additional
signs.
Motion by Touhey and seconded by Miller to 1) approve
administratively the addition of sign panel on existing sign posts,
and 2) allow the Planning Director to approve applicants request
for new location signage. Motion carried 5-0.
ADMINISTRATIVE SERVICES No reports for this meeting.
REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 10:30 p.m. to
convene the Redevelopment Agency meeting. The City Council
reconvened at 10:32 pm with all members present.
COMMUNITY SERVICES APPROVAL OF CHANGES TO SHUTTLE ROUTES
Mayor Wong inquired into the time restraints of the Blue Line
revision. Community Services Director Tom Hatch explained the
changes and the additional wait time. Hatch agreed to review and
to bring back additional information to the Council.
City Shuttle Routes Councilmember Miller asked about marketing of the new routes on
the south end of the City. Hatch responded that staff has a variety
of marketing ideas they will be implementing.
Hatch continued to answer Council questions regarding the routes
and transfers to the metro link.
Motion by Miller and seconded by Sanderson to approve the
changes to the Green Line route beginning on July 1, 2001.
Motion carried 5-0.
Motion by Wong and seconded by Sanderson to holding over the
Blue Line changes until staff returns with further information
regarding the time issues. Motion carried 5-0.
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Council Minutes of June 19, 2001
•
ROWLAND UNIFIED SCHOOL DISTRICT CAPITAL
IMPROVEMENT PROJECTS
R.U.S.D. CIP projects Council reviewed the staff report.
Motion by Herfert and seconded by Touhey to hold over
this item until more information is received regarding the
agreement between the Rowland Unified School District and the
City. Motion carried 5-0.
ENVIRONMENTAL ATHENS SERVICES MULTI -FAMILY TRASH
MANAGEMENT COLLECTION MONTHLY SERVICE RATES
Environmental Management Director Samaniego presented the
staff report regarding changing the multi -unit rates. Council
engaged in a lengthy discussion regarding previous Council
approved rates and related actions.
Athens — trash rates Motion by Herfert and seconded by Touhey to receive and
file the report. Motion carried 3-2 with Miller and Wong voting
no.
PUBLIC WORKS
No reports for this meeting.
GENERAL ADMINISTRATION No reports for this meeting.
APPROVAL OF DEMANDS Motion by Miller and seconded by Herfert to approve Demands
AND WIRE TRANSFERS totaling $599,274.02 (wire transfers = $266,618.86) as listed on
Check Registers 3029598 through 3029793. Motion carried by roll
call vote:
AYES: Herfert, Miller, Sanderson, Touhey, Wong
NOES: None
MAYOR'S REPORTS POLICY REGARDING USE OF CITY LETTERHEAD
Mayor Wong stated he would bring this item back at a later date.
COUNCILMEMBER'S CITY OFFICES' ENERGY AND ENVIRONMENTAL
REPORTS PROPOSAL
This item was discussed earlier in the evening during the Budget
Study Session.
HURST RANCH & HERITAGE HOUSE AND GARDENS
PARK CHART
No discussion was initiated.
Herfert Councilmember Herfert requested that the City Little League be
present at the next meeting for recognition of their
accomplishments.
INDEPENDENT CITIES ASSOCIATION BOARD
REPRESENTATIVE
ICA representative -Touhey Motion by Herfert and seconded by Sanderson to appoint
Councilmember Touhey as the board representative to the
Independent Cities Association Board. Motion carried 5-0.
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Council Minutes of June 19, 2001
Miller Councilmember Miller proposed to have Mayor Wong serve as the
representative to the San Gabriel Valley Economic Partnership and
himself as the alternate. City Attorney Alvarez-Glasman stated
that in order for a non-agendized to be considered tonight the
Council would need a 4/5 affirmative vote for consideration.
• Motion by Touhey and seconded by Miller to add this item to
tonight's agenda for consideration. Motion carried 5-0.
SGV Economic Partnership Motion by Touhey and seconded by Miller to appoint Mayor Ben
Wong as the Board representative and Councilmember Mike
Miller as the alternate to the San Gabriel Valley Economic
Partnership. Motion carried 5-0.
Herfert Councilmember Herfert initiated discussion on an 11:00 p.m.
adjournment policy and requests a policy review be brought back
at the next meeting.
ADJOURNMENT Motion by Herfert and seconded by Touhey to adjourn the meeting
at 11:35 p.m. Motion carried 5-0.
Attest:
Deputy City -Clerk Sue Rush
VA