06-05-2001 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
DUNE 5, 2001
• The regular meeting of the West Covina City Council was called to order by Mayor Wong at 8:45 pm in
the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. The invocation was given by
pastor Dan Reeve of Faith Community Church and the Pledge of Allegiance was led by Councilmember
Sanderson.
ROLL CALL Mayor Wong, Mayor Pro Tem Touhey, Councilmember Herfert,
Miller, Sanderson
Others Present: Chung, Alvarez-Glasman, Fields, McNamara, Swink, Fox, Hatch,
Schimanski, Briley, Nguyen, Freeland, Fong, Greene, Martinez,
Genovese, McIsaac, Samaniego, Orta, Gardner, Yauchzee, Mayer,
Berry
APPROVAL OF MINUTES The following sets of minutes were approved as presented:
Special meeting of April 26, 2001
Special meeting of May 15, 2001
Regular meeting of May 15, 2001
PRESENTATION Mayor Wong recognized Dr. Cynthia Jackson, Executive Director
of the Center for Aging Resources (CFAR). Dr. Jackson
explained the coming expansion of their Community Assistance
Program for Seniors to include an Alzheimer's Day Service at St.
Martha's Church on Lark Ellen Avenue.
PROCLAMATION Mayor Wong proclaimed June 8 through 15, 2001 as Filipino
Heritage Week and presented the proclamation to Mary Grace
Barrios, Executive Vice President of the Filipino -American
Chamber of Commerce of the San Gabriel Valley.
ANNOUNCEMENT City Clerk Berry announced the following appointments to the
CARE Loan Review Committee:
Carlos Thrasher appointed by Councilmember Sanderson
Fred Woodford appointed by Councilmember Miller
ORAL COMMUNICATIONS
Fred Frischling Fred Frischling, 1314 Sandy Hill Drive, expressed his disappoint-
ment with the priorities of the City Council, specifically, the
amounts allotted to the various CDBG care givers versus the
amount of money allotted to the Rose Float.
Herb Redholtz Herb Redholtz, 2622 Altamira Drive, complained about several
. eyesores (signage, balloon on top of the building, large pit) at
Clippinger Chevrolet at Auto Row. He noted a few others as well.
Leo Alcantara Leo Alcantara, 1710 Kam Court, spoke as a member of the
Filipino American Service Group, Inc. (FASGI) addressed Council
regarding available social services.
Mayor Wong suggested that staff contact Mr. Alcantara to
place services on the City's Cable TV corkboard.
Council Minutes of 6/5/01
Danny Dacayanan Danny Dacayanan, president of the Sunset/Merced Tennis Club,
announced that Mayor Wong is slated to be the guest speaker at
their inter -club tennis tournament.
John Scheuplein John Scheuplein, 1800 Aroma Drive 9247, reminded the citizens
• of the City to join the Visioning Committee. He suggested the
Council look into having the City respond to Public Records Act
request via electronic formatting. He also felt Acting City
Manager Chung and Assistant City Manager Fields were doing a
fine job. He complimented Code Enforcement as well. He sug-
gested that Personnel Services could not afford to have one of their
employees placed in Risk Management.
HEARING WEST COVINA CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT
Citywide Maint. District City Clerk Berry verified the affidavit of publication. Mayor
Wong opened the hearing and City Engineer Mayer presented the
staff report. Mr. Mayer reported that the proposal is to use the
voter approved Consumer Price Index adjustment to increase the
assessment rates 2% from the current level resulting in a total
assessment amount of $1,241,600.
Public Testimonv Mayor Wong opened the public testimony portion of the hearing.
City Clerk Berry stated that no written protests or objections had
been received. Mayor Wong asked for verbal comments from the
audience and the following addressed Council:
Royal Brown Royal Brown, 2153 Aroma Drive, requested a clarification
on the amount to be used for utilities. Staff responded.
Testimony closed Mayor Wong closed the public testimony portion of the hearing.
City Clerk presented:
Resolution 2001-43 RESOLUTION NO. 2001-43 — A RESOLUTION OF THE
Citywide Maint. District CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, CONFIRMING THE ENGINEER'S REPORT AND
THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM
AND ASSESSMENTS CONTAINED THEREIN; ORDERING
CERTAIN LIGHTING FIXTURES AND ELECTRICAL
CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES
AND TO ORDER CERTAIN STREET TREES TO BE INSTAL-
LED AND MAINTAINED FOR FISCAL YEAR BEGINNING
JULY 1, 2001
Motion by Herfert and seconded by Miller to waive further
reading of the resolution and to adopt. Motion carried 5-0.
HEARING WEST COVINA CITYWIDE SEWER SERVICE CHARGES
Citywide Sewer Service City Clerk Berry verified the affidavit of publication. Mayor
Wong opened the hearing and City Engineer Mayer presented the
staff report. Mr. Mayer explained that based on the proposed
Operating Budget, the proposed sewer charge rate of $21.95 per
unit is unchanged from the current fiscal year rate.
• Public Testimonv Mayor Wong opened the public testimony portion of the hearing.
City Clerk Berry stated that no written communications had been
received. Mayor Wong asked for verbal protests or comments and
none no one addressed the City Council on this issue. Mayor Wong
then closed the public testimony portion of the hearing and asked
Testimony closed for the reading of the resolution heading.
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Council Minutes of 615101
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City Clerk presented:
Resolution 2001-45 RESOLUTION NO. 2001-45 — A RESOLUTION OF THE
Sewer Service CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AUTHORIZING THE COLLECTION OF THE
ANNUAL SEWER CHARGE THROUGH THE COUNTY TAX
BILL
Motion by Herfert and seconded by Miller to waive further
reading of the resolution and to adopt. Motion carried 5-0.
HEARING ORANGEWOOD MASTER PLAN —
AMENDMENT NO. 2
Orangewood Park Master Plan Mayor Wong explained that this was a City -initiated plan amend-
ment to allow for the construction of a skate park to the east of the
roller hockey rinks at Orangewood Park,
City Clerk Berry verified the affidavit of publishing and mailing.
Mayor Wong opened the hearing and the staff report was presented
by Planning Director McIsaac. Questioned by Councilmember
Miller, Mr. McIsaac stated that the state required notification pro-
cess had been followed. Mr. Miller wasn't sure that the 300-foot
radius required by state law was sufficient in this case, knowing
adjacent properties included business and school sites. Council -
member Sanderson disagreed, noting that the matter was also
reported in the local newspaper.
Public Testimony Mayor Wong opened the public testimony portion of the hearing
and asked for comments.
John Scheuplein John Scheuplein, 1800 Aroma Drive #247, complained that the
skateboard park design meeting was being held at the very same
time as this Council meeting, preventing people from attending
both.
Emma Fischbeck Emma Fischbeck, Barranca Street, asked about the future of the
existing park trees and the tot lot.
Melanie Michaud Melanie Michaud, Community Services Commissioner, reported
that at the commission meeting, there were between 20 and 25
parents and children supporting the proposed skate park.
Testimony losed There being no others wishing to address the Council, Mayor
Wong closed the public testimony portion of the hearing and com-
menced Council discussion.
Council Discussion Council discussed expanding the notification requirements, for
future meetings; and the need to eliminate scheduling conflicting
meetings. Council discussed whether it was appropriate to move
forward on this project with only the skate park concepts in mind.
City Clerk presented:
Resolution 2001-45 RESOLUTION NO. 2001-45 — A RESOLUTION OF THE
Certifying the Neg. Dec. CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT FOR ORANGEWOOD PARK
MASTER PLAN AMENDMENT NO, 2 TO ALLOW A SKATE
PARK, PURSUANT TO THE CALIFORNIA ENVIRON-
MENTAL QUALITY ACT OF 1970, AS AMENDED
Resolution 2001-46 RESOLUTION NO. 2001-46 — A RESOLUTION OF THE
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Council Minutes of 6/5/01
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Approving Master Plan Amend. CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, APPROVING ORANGEWOOD PARK MASTER
PLAN AMENDMENT NO. 2
Mayor Wong requested that Section 5a of the second
resolution be revised to indicate that the "Final plans for the skate
park shall be submitted for review and approval by the Planning
Commission...." rather than the Planning Department. There was
no opposition expressed by Council to the amendment.
Motion by Herfert and seconded by Touhey to waive
further reading of the resolutions and to adopt. Motion included
the amendment to Resolution No. 2001-46 offered by Wong in the
paragraph above. Motion carried 4-1 with Miller voting no.
CONSENT CALENDAR Commission Summary of Actions (receive & file)
Planning 5/22/01
Senior Citizens 5/10/01
Waste Management 5/17/01
Joint Community Services/Planning 5/10/01
Temporary Use Permits (receive & file)
#2640-01 - Centex Homes at 2941 Hillside Drive for a temporary sales trailer
from 12/00 through 4/01.
#2641-01 - Cars -Net, Inc. at 1600 W. Cameron Avenue for a Credit Union
auto sale from 2/17/01 through 2/18/01.
#2642-01 - Weatherite Corporation at 2753 Eastland Center Drive for an airlift
HVAC equipment from Mall parking lot on February 28, 2001.
#2643-01 - Parents Place at 2442 E. Cortez (Cortez Park) for a fair and festival
on April 29, 2001.
#2647-01 - West Covina Elks at 1305 E. Cameron Avenue (Cameron Park) for
a 4°i of July celebration from June 30, 2001 through July 4, 2001.
#2648-01 - Transtar Commercial Real Estate at West Covina Parkway Plaza
for an Easter Egg Hunt on April 7, 2001.
92649-01 - City of West Covina Environment Management at 730 N. Azusa
Avenue (AutoZone) for a used oil/recycling event on 4/21/01.
#2650-01 - City of West Covina Environment Management at 1540 E. Amar
Road (Pep Boys) for a used oil/recycling event on April 21, 2001.
#2651-01 - Shoe City BMX Bike Show at 301 N. Azusa Avenue for a BMX
bike stunt show on May 5, 2001.
#2652-01 - First Financial Credit Union at 730 S. Orange Ave. for a pre-
owned auto sale from 4/28/01 through 4/29/01.
#2653-01 - Pacific Coast Shows at 1200 Francisquito Avenue for a carnival
from May 10, 2001 through May 13, 2001,
#2654-01 - Norm Reeves at 1840 E. Garvey Avenue South for a "Record Run
Sale" banner from 4/25/01 through 5/31/01.
#2655-01 - West Covina Toyota at 1800 E. Garvey Avenue South for a
promotional event on April 29, 2001.
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#2656-01 - Piano City at 210 N. Sunset Avenue for a Parking Lot sale from
May 25, 2001 through May 28, 2001.
Traffic Committee Minutes (accept& file)
Minutes of the regular meeting held May 15, 2001.
Miscellaneous — Personnel Department
Approval of Job Description for Plan Check Engineer
Proposed resolution Recommendation is to adopt the following resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING RESOLUTION
NO. 7223, RELATING TO CLASSIFICATION AND COMPEN-
SATION OF POSITIONS, AS AMENDED, AND APPROVING
THE REVISIONS TO THE PLAN CHECK ENGINEER CLASS
SPECIFICATION
Public Employees' Retirement Systems (PERS)
Contract Amendment
Recommendation is to introduce the following ordinance:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PERS WEST COVINA, CALIFORNIA, AUTHORIZING AN AMEND-
MENT TO THE CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIRE-
MENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF
WEST COVINA
Miscellaneous — Police Department
Approval of a Revised Foothill Air Support Team (FAST)
Joint Powers As4reement
Helicopter JPA Revision Recommendation is to take the following actions:
* Approve Alhambra's participation in the FAST Program.
* Approve the revised JPA, authorizing the Chief of Police as
a member of the Executive Committee to approve future
admissions into the program on behalf of the City of West
Covina without re -adoptions of the JPA.
Purchase of Two Motorcycles Using State SLESF Grant Funds
Two motorcycles - Recommendation is to take the following actions:
A & S BMW * Authorize the purchase of two BMW R1100RT-P motor-
cycles from A & S BMW of Sacramento (the sole source
statewide vendor) for $39,289.74, including tax from 155-
320-2110-7160.
* Authorize the purchase of two Motorola MCS2000 Model
I motorcycle radio packages from Communications Center,
Glendora, (the lowest bidder) for $5,634.76, including tax
from 155-320-2110-7160.
Miscellaneous — City Clerk's Office
_Destruction of Documents as Prescribed b_v Law
Recommendation is to adopt the following resolution:
Resolution 2001-47 RESOLUTION NO. 2001-47 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN
DOCUMENTS AS PRESCRIBED BY LAW
Lloyd Johnson Lloyd Johnson, 1809 Adams Drive, urged Council to approve the
Traffic Committee recommendation to restrict parking on Adams
Drive between Morris and Orange Avenues. He noted that the
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Council Minutes of 6/5/01
supermarket in his area closed, and his neighbors are not interested
in having more liquor stores replacing the vacant stores.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Touhey to waive further
reading of the resolutions/ordinance and to adopt/introduce; and to
• approve all items listed except: C-la, C-5a. Motion carried by roll
call vote:
AYES: Herfert, Miller, Touhey, Sanderson, Wong
NOES: None
Item C-la In relation to Item C-la (Planning Commission Summary of
Action), Councilmember Miller questioned the scheduling for a
public hearing on June 26 h to consider an amendment to the
Cameron Park Master Plan for a community center/gym. Not
enough information is available at this point.
He also took exception to a scheduled tour for the purpose
of viewing community centers in other cities: noticing was not
thorough, could be a Brown Act violation, and he requested it be
re -scheduled so that he could attend.
Councilmember Sanderson felt it was unfortunate that he
would not be able to attend, but she couldn't attend the skateboard
design meeting happening right now.
Mayor Pro Tem Touhey stated he would drive by himself to the
other community centers to avoid anyl conflict of interest.
discussion followed.
City Attorney concluded the Council discussion stating that
the special meeting had not been called by either the Mayor or
three Councilmembers and would therefore not be an appropriate
Brown Act meeting. The meeting should be cancelled.
Motion by Herfert and seconded by Miller to receive and
file the Planning Commission Summary of Action (Item C-la).
Motion carried 5-0.
Item C-5a In relation to Item C-5a (Plan Check Engineer), Councilmember
Miller asked for more information regarding internal alignment
with the other positions in the department.
Motion by Miller and seconded by Touhey to hold over this
item until the next Council meeting. Motion carried 5-0.
Recess Mayor Wong called a recess at 10:50 pm. The City Council
reconvened at 11:05 pm with all members present.
Touhey left at 11:00 pm Councilmember Herfert stated that Mayor Pro Tern Touhey left the
meeting at 11:00 pm because he wasn't feeling well.
COMMUNITY SERVICES AWARD OF FOUR-YEAR TRANSPORTATION
• CONTRACT TO
R & D TRANSPORTATION SERVICES, LLC
Community Services Director Hatch presented the staff report.
Dave Daley Dave Daley, General Manager of R & D Transportation Services,
LLC addressed Council regarding his company and looked forward
to providing services to West Covina.
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Gill Barnet Gill Barnet, owner of Transportation and Parking Concepts,
addressed areas he felt have changed since the bid went out in
November. He has heard things about the financial stability of R
& D Transportation Services and suggested that that aspect be
looked into and offered his company's financial for review as well.
Bryant Worley Bryant Worley, Area Manager of Laidlaw Transit, stated that his
company would ensure a smooth transition period for the citizens
of West Covina between his company and R & D.
Fred Balderrama Fred Balderrama, Monterey Park Councilmember and office of
Parking Concepts, repeated the rumor stated earlier that R & D
Transportation Services is soon to be sold and spoke highly of his
company's abilities.
Dave Daley Dave Daley, R & D Transportation Services, noted that his
company has been working on divesting the school bus operation,
preferring to specialize in community transportation.
Action Motion by Herfert and seconded by Miller to take the following
actions:
* Award a four-year contract starting July 1, 2001 (with an
optional fifth year) to R & D Transportation Services, LLC,
in the amount of $1,379,627 for the first year costs
($5,681,243 for four years), including the extension to the
southern portion of the city to begin service on July 1,
2001.
* Authorize the Mayor and City Clerk to execute an
agreement for the services outlined in the Request For
Proposal.
* Authorize staff to modify the FY 2001/2002 Preliminary
Budget to include the appropriations outlined in the staff
report.
Motion included directing staff to create bringing back a report in
six months on performance criteria for evaluation of the newer
route for cost/effectiveness purposes. Motion carried 4-0.
PUBLIC WORKS
No reports for this meeting.
PLANNING TRASH CONTAINERS IN PUBLIC VIEW
Planning Director McIsaac presented the staff report.
City Clerk presented:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAP-
TER 12 OF THE WEST COVINA MUNICIPAL CODE
RELATED TO THE KEEPING OF TRASH CONTAINERS IN
PUBLIC VIEW ADJACENT TO ALLEYS
Motion by Herfert and seconded by Miller to waive further
reading of the ordinance and introduce. Motion carried 4-0.
DIRECTIONAL SIGNS IN PUBLIC RIGHTS -OF -WAY
Item Held Over Motion by Herfert and seconded by Miller to hold this matter over.
Motion carried 4-0.
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Council Minutes of 6/5/01
ADMINISTRATIVE SERVICES No reports for this meeting.
• REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 11:54 pm to
convene the Redevelopment Agency. The City Council recon-
vened at 12:03 am with all members present, except Mayor Pro
Tern Touhey.
ENVIRONMENTAL MANAGEMENT
ATHENS SERVICES WASTE COLLECTION
BILLING PROCEDURES
Athens billing process Environmental Management Director Samaniego presented
the staff report and responded to questions. Council discussion
ensued regarding the implications of using the City's Code
Enforcement processes versus suggesting to Athens that they try
the court system or a collection agency.
Royal Brown Royal Brown, 2153 Aroma Drive, suggested Council choose
Option No. I as preferred by the Waste Management/Environ-
mental Quality Commission and himself.
Motion by Herfert and seconded by Miller to select Option
No. 6: Have Code Enforcement provide Athens with a draft letter
addressing the mandatory collection requirements on City letter-
head for Athens to include with their notice for payment. By
including the City's letter, the citizen will be better informed and
aware of the consequences with the City's Code Enforcement.
Motion carried 4-0.
PUBLIC SAFETY No reports for this meeting.
GENERAL ADMINISTRATION No reports for this meeting.
APPROVAL OF DEMANDS AND WERE TRANSFERS
Motion by Miller and seconded by Herfert to approve Demands
totaling $3,940,241.83 (wire transfers: $2,243,131.30) as listed on
check registers No. 3029177 through 3029497. Motion carried by
roll call vote:
AYES: Herfert, Miller, Sanderson, Wong
NOES: None
ABSENT: Touhey
MAYOR'S REPORTS Mayor Wong stated that earlier in the evening the City Council
held over the matter of Directional Signs. In relation to that topic,
a letter received from Joanne Wilner, dated June 5, 2001, will be
held over as well.
Council Minutes of 6/5/01
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COUNCILMEMBERS' REPORTS
COUNCILMEMBER MILLER — HIGHLIGHTS FROM
CONFERENCES & CITY COUNCIL LIAISON MEETINGS
Council reviewed the report, prepared by Councilmember Miller.
The recommended action was to receive and file: no action taken.
On another matter, Councilmember Miller distributed a clarifying
comparison between the Heritage House and Hurst Ranch as the
subject had come up at an earlier CIP session.
Councilmember Sanderson requested staff to look into the
OrangeBadillo Center.
Councilmember Herfert thanked staff for doing a great job during
the interim period.
CITY MANAGER'S REPORT No reports for this meeting.
ADJOURNMENT Motion by Herfert and seconded by Miller to adjourn the meeting
at 12:54 am. Motion carried 4-0.
Attest: -
Chy'Clerk Janet Berry
1\4-a—yor'h7en�J.um Wong
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