05-16-2001 - Special Meeting - Minutes•
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MINUTES
SPECIAL MEETING
AND
ADJOURNED REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
MAY 16, 2001
The special meeting (study session) and the adjourned regular meeting of the West Covina City Council
was called to order at 6:10 pm by Mayor Wong in the Management Resource Center on the third floor at
City Hall, 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor Wong, Mayor Pro Tem Touhey, Councilmember Herfert,
Miller, Sanderson
Others Present: Chung, Fields, Esquivel, Swink, Samaniego, Greene, Freeland,
Fox, Hatch, Fong, McIsaac, Keating, Hoppe, Morgan, Schimanski,
Urban, Genovese, Batt, Nguyen, Houston, Smilowitz, Mayer,
Wills, Dominguez, Bommarito, Berry
Recess the adjourned regular meeting Mayor Wong explained that the adjourned regular meeting,
adjourned from last night's regular meeting to this evening to
consider a couple of held over items, would be held once the
special meeting (budget study session) has been concluded.
PUBLIC COMMENT ON ITEMS ON THE AGENDA
Cookie Nance Cookie Nance, 1236 W. Eckerman Avenue, suggested that the
$55,000 of CDBG funds earmarked for code enforcement be used
for the barrier removal recommendations of the ADA committee.
Royal Brown Royal Brown, 2153 Aroma Drive, suggested the City purchase the
property behind the Azusa/Amar Jack -in -the -Box for recreational
and community use.
STUDY SESSION — 2001/2002 BUDGET & CAPITAL IMPROVEMENT PROGRAM BUDGET
Interim Finance Director Esquivel discussed the information
provided in the Handout booklet prepared especially for this
evening's budget session, including Budget Balancing Scenario
No. 1 and Budget Balancing Scenario No. 2 (page 6 and 7 of the
booklet). Council addressed various items throughout the pre-
sentation, several of which are discussed below.
Risk Management Department Motion by Miller and seconded by Herfert to accept the written
proposal prepared and distributed by Councilmember Miller
regarding risk management. Motion carried 4-1 with Wong voting
no.
Limited Service Salaries Councilmember Herfert requested a breakdown of the $171,000
quoted in Budget Balancing Scenario No. 2 earmarked for limited
services salaries. Staff to provide the information in the near
future with the Personnel Director's limited service policy in June.
In relation to the listing of Prior Years' Capital Improvement
Programs (page 17 through 21), Mayor Pro Tern Touhey asked that
specific dates be included with the status. Also, he noted that there
Council Minutes 5/16/01
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are City Hall projects that have not been started yet were approved
several years ago, and the question now is how valid were the
projects in the first place if they are still outstanding.
Slurry Sealing Councilmember Sanderson noted that the middle striping on
Cortez Street was not finished as nicely as the other streets that had
been slurry sealed and striped. City Engineer Mayer responded.
Butler property acquisition In response to a Council question, City Engineer Mayer stated that
he would review the possibility of a double entry in the budget
relating to the Butler property acquisition.
Community Center/Gym Councilmember Sanderson requested that previously allocated
funds for various park projects be used for those purposes, if still
available. If those projects were not going forward, then those
funds should be transferred to the proposed community center/gym
at Cameron Park.
In relation to constructing a community center/gym at
Cameron Park, Councilmember Miller felt the residents
surrounding the park have not been notified and requested that
staff do just that before any other steps are taken.
Mayor Wong wasn't so sure that a previous motion to
move forward with the community center/gym included that the
Council selected Cameron Park as the site. Discussion ensued
regarding minute actions and recommendations of the Community
Services Commission. Community Services Director Hatch
responded.
Recess Mayor Wong called a recess at 8:00 pm to change the videotape.
Council reconvened at 8:12 pm with all members present.
CIP Assistant City Manager Fields commenced the discussion on the
proposed FY 2001/2002 Capital Improvement Program, referring
to the proposed FY 2001/1006 CIP handout booklet. Actions
taken by Council:
General Items
G02-17 Holiday Decorations
Motion by Touhey and seconded by Herfert to
approve the use of BIT for holiday decorations.
Motion carried 3-2 with Miller and Wong voting
no.
Parks
P02-6 Computerized Irrigation System
Motion by Herfert and seconded by Touhey to push
back one year the $950,000 computerized irrigation
system. Motion carried 5-0.
P03-5 Shadow Oak Park Picnic Benches/Shelters/
Tables/Standardized Signs/Bathroom/Lights
Motion by Miller and seconded by Wong to spend
$25,000 to upgrade and revise the existing plans for
the lower areas of Shadow Oak Park with a direc-
tive to staff to set up a community meeting before
the Community Services Commission and provide
ample noticing. Motion carried 5-0.
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P02-8 Orangewood Park Community Skateboard Park
General direction was given to staff to proceed with
including a skateboard park at Orangewood Park
utilizing the existing light pole fixtures.
P02-6 Maverick Field/Ridge Rider Improvements
• Motion by Herfert, seconded by Miller to allocate
$5000 for a specific plan at this site for improve-
ments. Motion carried 3-0-2 with Sanderson and
Wong abstaining (conflicts of interest).
W.C. Youth Pony League Council discussed a letter recently received from the West Covina
Youth Pony League outlining their list of needs. The letter was
outside the deadline for project submittals. It refers to Shetland
Field, a ball field located on school property.
Youth Sports
Y04-1 and Y04-2 Mustang Field Fencing, Backstop Repairs
Resod, Sprinklers
Motion by Herfert and seconded by Sanderson to
move these items forward into FY 2001/2002 and
look for park bond monies for financing. Motion
carried 3-2 with Miller and Wong voting no.
YF-6 Palm View Park Improvements
Motion by Touhey and seconded by Herfert to
allocate $8,000 from park development fees to
resod the outfield and fill the potholes in FY
2001/2002. Commissioner Rod Sotelo explained
the "F" rating given to this project by the
Commission — they did not want to start a precedent
in providing outfields for all the ball fields in the
City. Motion carried 4-1 with Wong voting no.
Traffic
T02-3 Uninterruptible Power Supply - Traffic Signals
In an effort to bring this project forward to FY
2001/2002, direction was given to staff to report
back to Council on priority intersections and which
funds to use.
T03-16 Nogales Street and Francesca Drive —
Traffic Signal Installation
This item removed due to a joint project with the
City of Walnut.
Next Budget Session: June 5"' Acting City Manager Chung confirmed Council's preference in
utilizing Scenario No. 2 in balancing the upcoming fiscal year
budget. Council discussed scheduling a study session to finalize
the budget on June 5, 2001 at 5:30 pm in the Management
Resource Center, prior to the regular City Council meeting.
CONSIDERATION OF A RESOLUTION IN SUPPORT OF THE EXPANSION OF THE
• IRWINDALE SPEEDWAY TO INCLUDE A "STREET LEGAL" DRAG STRIP
Mayor Pro Tem Touhey presented this report. Discussion ensued.
City Clerk presented:
Resolution 2001-41 RESOLUTION NO. 2001-41 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, IN SUPPORT OF THE EXPANSION OF THE
IRWINDALE SPEEDWAY IN IRWINDALE, CALIFORNIA, TO
INCLUDE A DRAG STRIP FOR STREET LEGAL VEHICLES
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Motion by Herfert and seconded by Touhey to waive
further reading of the resolution and adopt. Motion carried
3-2 with Miller and Wong voting no.
At the conclusion of the above item, at 10:03 pm, Mayor Wong
stated that the scheduled special meeting was over and that the
City Council would now hold the adjourned regular meeting to
consider the items held over from the previous night's Council
meeting.
FY 2001/2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Mayor Wong stated that the public hearing for this item was con-
ducted the night before, except for the final discussion on
remaining CDBG Action Plan items, including $55,000 earmarked
for code enforcement.
Recess Mayor Wong called a brief recess at 10:05 pm to allow time for
changing the videotape. The City Council meeting reconvened at
10:15 pm with all members present.
City Clerk presented:
Resolution 2001-42 RESOLUTION NO. 2001-42 — A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, DECLARING ITS INTENTION TO APPLY FOR
GRANT FUNDS PURSUANT TO THE FEDERAL HOUSING
AND COMMUNITY DEVELOPMENT ACT OF 1974 AS
AMENDED AND CERTIFYING THE ENVIRONMENTAL
REVIEW RECORD THEREOF
Motion by Touhey and seconded by Herfert to waive
further reading of the resolution and adopt, and to approve the
2001/2002 Action Plan. Motion includes eliminating the $55,000
(earmarked for code enforcement) from the CDBG Action Plan
and using it for street maintenance. Motion carried 5-0.
AGREEMENT WITH ROWLAND UNIFIED SCHOOL DISTRICT TO GRANT FUNDS FOR
APPROVED PROJECTS Community Services Director Hatch presented the staff report.
Motion by Herfert and seconded by Miller to review this
matter to the Youth Sport Council for review. Motion carried 5-0.
ADJOURNMENT
Attest:
City Clerk Janet Berry
Motion by Touhey and seconded by Miller to adjourn the meeting
at 10:24 pm. Motion carried 5-0.
Mayor ►. amin Wong
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