06-20-2000 - Regular Meeting - Minutes•
•
MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
NNE 20, 2000
The regular meeting of the West Covina City Council was called to order by Mayor Herfert at 7:47 pm
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. City Manager Hobbs gave
the invocation and Mayor Herfert led the Pledge of Allegiance.
ROLL CALL Mayor Herfert, Mayor Pro Tern Wong, Councilmembers Howard,
Melendez, Touhey
Others Present: Hobbs, Fields, Lennard, Chung, Fong, Pidgeon, Hatch, Samaniego,
Paul, Smilowitz, Schimanski, Garcia, Greene, King, Mayer, Wills,
Berry
APPROVAL OF MINUTES The following minutes were approved as presented:
Special meeting of June 6, 2000
Regular meeting of June 6, 2000
PRESENTATIONS Joanne Chiles, wife of recently deceased Police Officer Gary
Chiles, thanked the City Council for honoring her husband by
naming a street in West Covina in his memory.
Environmental Management Director Samaniego narrated a five-
minute video on the recent successful Clean -Up Saturdays
Program and the Household Hazardous Waste Roundup held at the
Maintenance Department yard.
Mayor Herfert proclaimed June 2000 as Prostate Cancer
Awareness Month and presented the proclamation to Hector
Martel, volunteer, and Gloria Jetter, Manager of the East San
Gabriel Unit of the American Cancer Society.
ORAL COMMUNICATIONS
Royal Brown Royal Brown, 2153 Aroma Drive, urged Council to authorize more
trash cans and dumpsters at the parks.
William McKenna William McKenna, 910 S. Indian Summer Avenue, submitted a
letter to the City Council objecting to the proposed increase to the
summer camp and after -school program.
Frances Nelson Frances Nelson, 1049 E. Casad, invited the City Council to the
Covina United Methodist Church's annual concert and social.
Since she read in the Tribune West Covina and Covina Councils
were going to be on friendly terms, an invitation was being
extended to the Covina City Council as well.
Cookie Nance Cookie Nance, 1236 W. Eckerman Avenue, complained about the
programs aired on Channel 56 and restated her position in favor of
bringing Moe the Chimp back to his owners in West Covina.
Jennifer Rhyne Jennifer Rhyne, 1335 Evanwood Avenue, read a letter from Moe
the Chimp to his "dad," St. James Davis, noting that he wanted to
come home.
Council Minutes of 6/20/2000
John Scheuplein John Scheuplein, 1520 E. Newcrest Drive, addressed several
issues:
* Clarification from the Mayor regarding his position on the
fingerprint equipment discussed at the last meeting.
* Statements made by the City Manager and Councilmember
Wong at the last meeting.
• * Newspaper articles relative to the interim Public Services
Director.
* Memorial Walkway of Flags.
Bruce Leinbach Bruce Leinbach, 1308 Sandy Hill Drive, suggested the three
entities of the City of West Covina, City of Walnut, and the
County of Los Angeles get together to place flashing yellow lights
on northbound Grand from the top of the hill. The lights would
help to remind motorists of their downhill speed.
AI Garzon Al Garzon, Azusa, discussed saving "Moe" and returning him back
to West Covina.
Mayor Herfert stated that the City Council is sympathetic
to both sides of the "Moe" situation; however, the City is currently
in the middle of a court ordered mediation process and could not
engage in conversation about Moe the Chimp.
END OF ORAL COMMUNICATIONS
HEARING JOINT PUBLIC HEARING —
City Clerk Berry verified the affidavit of publication and Mayor
Herfert opened the joint public hearing with the Redevelopment
Agency.
Recess Hearing no objections to the idea of recessing the public hearing to
consider another item (Item G-1: Review of Bid for Senior Meals
Program), Mayor Herfert recessed the hearing at this point in the
meeting.
COMMUNITY SERVICES REVIEW OF BUD FOR SENIOR MEALS PROGRAM
Community Services Director Hatch presented the staff report and
responded to Council questions and comments.
In response to a question posed by Councilmember Wong,
Mr. Hatch noted that he would find the bid amount submitted by
Huntington Culinary the first time around with this bidding
process.
Mike Miller Mike Miller, 735 E. Herring, referred to the history of senior meals
at the center and stated that in his opinion daily consistency of the
meals is a very important aspect of the meals program. He agreed
with the staff recommendation.
• Don Pascoe Don Pascoe, 560 S. Azusa Avenue, a member of the ad hoc com-
mittee regarding the senior meals program, discussed the work
conducted by the committee.
Thelma Schaefer Thelma (Penny) Schaefer, 904 E. Alwood Street, addressed
Council as a member of the ad hoc committee and a member of the
Senior Citizens Association. She noted that the figures provided to
the committee are not equivalent to the figures presented to the
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Council Minutes of 6/20/2000
City Council this evening. She urged Council to vote for the meals
to be provided by Huntington Culinary, Inc., the unanimous
recommendation of the ad hoc committee.
Community Services Director Hatch stated that Huntington
Culinary had submitted a bid of $4.98, in response to Mr. Wong's
question. The current bid is $5.31. The bid was increased to cover
• an additional part-time staff in the kitchen.
Council Discussion Councilmember Touhey stated that he supported Huntington
Culinary the first time around and has heard nothing to change his
mind. He would again support awarding the bid to Huntington.
Councilmember Howard noted her reluctance in increasing the
rates to the seniors. She suggested raising the rates for the non -
seniors to $4.00 or $4.25.
Mayor Herfert noted that he and Councilmember Wong were apart
of the ad hoc committee and the unanimous vote of 5-0 for
Huntington Culinary did not include either Councilmember. Both
purposely decided not to vote.
Mayor Herfert supported the ad hoc committee and the
vendor would sustain the desired level and quality consistency in
the meals prepared and served.
Councilmember Wong related the bidding procedures utilized last
time and the same company bidding a higher per meal cost. He
also reminded the Council of the fact that Huntington Culinary
charged the City $770 per week prior to the need for the City to
contract weekly with Huntington, at which time they charged the
City $1170 per week.
Council Actions Motion by Herfert and seconded by Touhey to accept the bid of
Huntington Culinary to provide meals through the Senior Meals
Program. Motion failed 2-3 with Howard, Melendez, and Wong
voting no.
Motion by Wong and seconded by Howard to take the following
actions, amending the recommended luncheon fees to reflect the
following (paragraph (c)):
a) Decline the bid received from Huntington Culinary, Inc.,
based specifically on the higher costs.
b) Direct staff to maintain the program in-house, with
enhancements to the Cook position for salary (top step from
$10.72 to $15.00) and benefits (Cook to be full-time with full
benefits.).
c) Direct staff to maintain the rate of $1.75 for seniors (age 60
and over), maintain the current disabled rate of $3.00; and increase
the rate for other non -seniors from $3.00 to $4.00 and make the
donation a fee for non -seniors.
d) Review the program in one-year. The remaining staff
recommendations would be addressed in the CDBG hearing.
Motion carried 3-2 with Herfert and Touhey voting no.
• Recess Mayor Herfert called a recess at 9:26 pm. The City reconvened at
9:36 pm with all members present.
To conduct the following joint public hearing, Mayor Herfert
called to order the Redevelopment Agency. All members were
present.
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Council Minutes of 6/20/2000
is
Councilmember Howard requested that her following statement
appear in the minutes:
"I am now, and have been for eight years, an elected
member of the 60'h Assembly District Central Committee, a
political not -for -profit organization, which has leased office space
for a period of 4'/2 years within the Citrus/Workman project area.
This Committee is not a source of income to me, or any
member of my family. I receive no gifts or expense reimburse-
ment from my involvement with this organization.
In November of 1997 I contacted the West Covina City
Attorney and sought an opinion relative to a potential conflict of
interest that may arise as a result of my status with this Committee.
The previous statement of disclosure is required under the various
laws related to conflict of interest and I request that it be entered
verbatim into the minutes of this meeting." Signed: Kathy Howard
HEARING JOINT PUBLIC HEARING —
(opened earlier in the meeting) CITRUS/WORKMAN PROJECT (CITRUS GROVE PLAZA)
Redevelopment Agency Director Chung presented the staff report.
He introduced Steven Skolnik, Interim Agency Counsel. Mr.
Chung responded to questions and comments.
Public Testimonv Mayor Herfert opened the public testimony portion of the hearing.
City Clerk Berry stated that one written communication had been
received: a letter dated June 14, 2000, from Jonathan Crane,
attorney for the Shins dba: Fashion Time. The letter spoke in
opposition to the proposed DDA and stated that Mr. Crane would
be in the audience to address the Agency/Council.
Andy Natker Andy Natker, Haagen Company, introduced representatives for the
various tenants lined up so far for the Citrus Grove Plaza, except
Macaroni Grill. That particular representative could not attend this
meeting. Mr. Natker presented a status of the project. He
expressed his company's willingness to confer with Agency staff
to work on the financials as he believed the estimated shortfall is
high. He concluded by expressing full support and enthusiasm for
the project and urged Council to approve Option No. 2, the DDA.
Bruce Sanborn Bruce Sanborn of Sanborn Theatres (Eastland Theatre) noted his
support for the project and urged Council to take an affirmative
vote. The project cannot take any more delay in the process.
On another matter, he wondered what the status was of a
commemoration in recognition of his father, something initiated by
the Planning Commission.
Mr. Sanborn asked Council to consider granting permission
to Calvary Chapel to remain in the Eastland Theater until con-
struction of the project commences.
Mike Miller Mike Miller, 735 E. Herring, stated that the project site land has
been underutilized for a long time. He urged Council to move for-
ward with analyzing the financials with Haagen Company.
Lin Elkins Lin Elkins, owner of Bartons Fine Gifts at 219 N. Citrus Avenue,
• referred to the lease for her business, located within the project site
boundaries. She preferred that her business be allowed to remain.
She suggested that RDA provide a new fagade on the building to
bring it into consistency with the rest of the project, or offer her
office space in the new center at a comparable rent to her current
rate.
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Council Minutes of 6/20/2000
•
Fred Burkhardt Fred Burkhardt, Executive Director of the Chamber of Commerce,
noted full support from the Chamber for this project. He said the
project makes economic sense and the Chamber favored Option
No. 2.
Jonathan Crane Jonathan Crane, legal counsel for the Shins, owners of Fashion
Time, referred to his written communication dated June 14, 2000.
He noted that their lease runs until 2006. They are not opposed to
the project; however, they are disturbed by the manner in which
they have not been included in the process.
Linda Kugler Linda Kugler, owner of Burger King, asked for a clarification that
the driveway relocation and parking slots involving the Burger
King would be paid for by the developer, Haagen Company.
City Planner McIsaac responded in the affirmative.
Pat Barber Pat Barber, Ralph's Grocery, noted the company's pleasure in this
particular project and urged Council to move forward this evening,
as further delays would have a detrimental effect.
Roger Glickman Roger Glickman, president of Great Circle Family Foods of Los
Angeles, the area developer and exclusive franchisee of Krispy
Kreme Donuts in California. He urged Council to approve Option
No. 2.
Testimony closed Mayor Herfert closed the public testimony portion of the hearing.
City Planner McIsaac explained the Planning Commission's desire
to see a plaque included in the project, if the project proceeds
forward. In relation to the use of Eastland Theater by Calvary
Chapel, staff has been working with them to relocate, as currently
they are in violation of the Municipal Code.
Councilmember Touhey believed this is an interim use and
the City should be lenient in this situation.
Mayor Herfert directed staff to contact Lin Elkins in relation to her
situation involving Bartons Fine Gifts.
Councilmember Touhey asked about the $1.9 million shortfall, as
to what did staff have in mind to meet it. He also asked if interest
was calculated in the figures.
Redevelopment Agency Director Chung responded that the
recommendation included staff meeting with Haagen Company to
analyze the financial situation and interest was not included.
Council Comments Councilmember Melendez favored Option No. 2 and the formation
of a subcommittee. Comments by Councilmembers Howard and
Wong indicated a concurrence with this direction.
Councilmember Touhey expressed his reluctance in approving a
project with such a financial shortfall. Mayor Herfert agreed,
noting a twenty-five year payback period is too long.
Action by City Council
City Clerk Berry presented
Resolution No. 2000-45 - RESOLUTION NO. 2000-45 — A RESOLUTION OF THE
DDA approval CITY COUNCIL OF THE CITY OF WEST COVINA CON-
SENTING TO THE APPROVAL BY THE REDEVELOPMENT
AGENCY OF THE CITY OF WEST COVINA OF THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE REDEVELOPMENT AGENCY AND HCL
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Council Minutes of 6/20/2000
WEST COVINA, LLC., AND MAKING CERTAIN FINDINGS
IN CONNECTION THEREWITH
Motion by Wong and seconded by Melendez to waive
further reading of the resolution and adopt. Motion carried 3-2
with Herfert and Touhey voting no.
Redevelopment Agency Action
• RDA Secretary Berry presented:
Resolution No. 552 RESOLUTION NO.552 — A RESOLUTION OF THE RE-
DDA approved DEVELOPMENT AGENCY OF THE CITY OF WEST COVINA
APPROVING AND AUTHORIZING THE EXECUTION OF
THE DISPOSITION AND DEVELOPMENT AGREEMENT BY
AND BETWEEN THE REDEVELOPMENT AGENCY AND
HCL WEST COVINA, LLC., AND MAKING CERTAIN
FINDINGS THEREWITH
Motion by Wong and seconded by Melendez to waive
further reading of the resolution and adopt. Motion carried 3-2
with Herfert and Touhey voting no.
Recess Mayor Herfert called a recess at 11:07 pm. The City Council
reconvened at 11:16 pm with all members present and the Rede-
velopment Agency remained at recess.
HEARING REVISION TO DEVELOPMENT AGREEMENT FOR
PRECISE PLAN NO. 874 AND CONDITIONAL USE
PERMIT NO. 545 —
ADDENDUM TO ENVIRONMENTAL IMPACT REPORT
Applicant: Haagen Company, LLC
Location: Citrus/Workman project site
City Clerk Berry verified the affidavit of mailing and publication.
Mayor Herfert opened the hearing and City Planner McIsaac pre-
sented the staff report. Interim City Attorney responded to Mayor
Herfert's question about eminent domain — this project does not
include any plans for utilizing that procedure.
Public Testimonv Mayor Herfert opened the public testimony portion of the hearing
and asked for comments from the audience. The following person
addressed Council:
Chris Fahey Chris Fahey, Haagen Company, urged support.
There being no others desiring to speak to Council, Mayor Herfert
Testimony closed closed the public testimony portion of the hearing.
City Clerk Berry presented:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE
DEVELOPMENT AGREEMENT FOR PRECISE PLAN NO. 874
AND CONDITIONAL USE PERMIT NO. 545
Motion by Wong and seconded by Howard to waive further
reading of the ordinance and to introduce. Motion carried by roll
• call vote:
AYES: Howard, Melendez, Wong
NOES: Herfert, Touhey
Recess Mayor Herfert recessed the City Council meeting at 11:25 pm to
reconvene and complete the Redevelopment Agency agenda. The
City Council reconvened at 11:33 pm with all members present.
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Council Minutes of 6/20/2000
HEARING 2000/2004 CONSOLIDATED PLAN FOR HOUSING AND
COMMUNITY DEVELOPMENT — AND 2000/2001 ACTION
PLAN AND CITIZENS PARTICH'ATION PLAN
Housing & Action Plan City Clerk Berry verified the affidavit of publication. Mayor
Herfert opened the hearing and Community Services Director
• Hatch presented the staff report.
Public Testimonv Mayor Herfert opened the public testimony portion of the hearing
and asked for comments from the audience. The following
individuals addressed the City Council.
Yolanda Davis-Quarrie Yolanda Davis-Quarrie, Project Sister, requested Council to
reverse the Community Services Commission's recommendation
and grant $2,000 to Project Sister, as requested.
Priya Mohan Priya Mohan, Service Center for Independent Living, thanked the
Council for providing funds in the past and for considering the
$7500 being recommended by the Community Services Commis-
sion.
Ron Sachs Ron Sachs, ESGV Coalition for the Homeless, distributed infor-
mation regarding his agency. He requested additional funds to the
recommended $2500 from the Community Services Commission.
Gary Lawson Gary Lawson, Future America, requested funding although the
Community Services Commission recommended none.
Testimony closed Mayor Herfert closed the public testimony portion of the hearing.
Council Comments Councilmember Touhey stated that he would not participate in the
discussion and vote regarding the Community Food Bank because
he sits on the Board of Directors. Conflict of Interest laws pro-,
hibits it.
On the same note, Councilmember Howard stated that she
would not be able to participate in the discussion and vote
regarding Future America, because she sits on that Board of
Directors.
Councilmember Wong asked staff if there was any left over funds
this year that could be rolled over into next year. Mr. Hatch noted
that $6,000 is available.
Council discussed preferences for the distribution of the
extra available $6,000 and another $3,000 by dropping the
Commission's recommendation of $6,000 to the Youth Assistance
Program by half.
Council Action Motion by Wong and seconded by Melendez to make the
following changes to the recommendations provided by the
Community Services Commission:
+ $1500 more to the ESGV Coalition for the Homeless
$3000 from the Youth Assistance Program
• + $3000 to Future America
+ $2000 to Project Sister
+ $2500 to the United Community Food Pantry
Motion carried 5-0 with Touhey abstaining regarding Community
Food Bank and Howard abstaining regarding Future America
(conflicts of interest).
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Council Minutes of 6/20/2000
Motion by Wong and seconded by Howard to approve the
remaining staff recommendations:
a) Direct staff to coordinate a 30-day posting and review
period for public comment; and
b) After a 30-day public comment period concludes, direct
staff to bring the Consolidated Plan, Action Plan, and
• Citizens' Participation Plan back to City Council for
approval and authorization to submit the Plans to HUD for
funding.
Motion carried 5-0.
CONSENT CALENDAR Commission Summary of Actions No summaries this meeting.
Claims Against the City (deny & notify claimant)
On March 2, 2000 the City Clerk's Office received a claim from
Betty M. Dunham for property damage in the amount of $3,230.
On May 15, 2000 the City Clerk's office received a claim from
Derwin N. Villarin for indemnification.
On April 18, 2000 the City Clerk's Office received a claim from
Esaw Brown for property damage in the amount of $60.
On January 18, 2000 the City Clerk's office received a claim from
Charles R. King for monetary loss in the amount of $438.25.
On February 1, 2000 the City Clerk's Office received a
subrogation claim from Allstate Insurance Company (King) for
property damage. The amount of claim had not been determined at
time of presentation.
On April 4, 2000 the City Clerk's office received a claim from
Giovannie Macias for property damage in the amount of $200.
Temporary Use Permits (receive & file)
TUP #2594-00 was issued to Christ Community Church, 1432 W.
Puente Avenue, for a church mission conference from 6/6 through
6/11.
TUP #2596-00 was issued to First Financial Credit Union, 1616
W. Cameron Avenue, for a portable storage container from 5/19
through 8/19.
TUP #2601-00 was issued to Piano City, 210 N. Sunset Avenue,
for a parking lot sale and roof top balloon from 6/9 through 6/11.
Approval of Final Map (adopt resolution)
Tract No. 52842
Location: easterly ends of Los Cerillos and Los Alamos
Resolution 2000-46 - RESOLUTION NO. 2000-46 — A RESOLUTION OF THE CITY
• Approving Tract Map 52842 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
(Charles and Judith Nichols) APPROVING FINAL MAP OF TRACT NO. 52842 AND
DIRECTING THE RECORDATION THEREOF (Charles and
Judith Nichols)
Award of Bids
Landscape Maintenance District Nos. 6 & 7 —
Reauest to Solicit New Bids
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Council Minutes of 6/20/2000
Recommendation is to reject all bids and authorize the
Superintendent of Maintenance Operations to call for new bids.
Street Rehabilitation Work on Segments of Various Bus Route
Streets — Project No. SP 00108
SP 00108 - Recommendation is to take the following actions:
• All American Asphalt * Determine that it is not cost effective to move forward with
installing sign bridges (SP 90010) and transfer $132,000 (122-320-
3836-7200) and $88,900 (126-320-3836-7200)from SP 98106 to
SP 00108 (122-320-3039-7200) and (126-320-3039-7200), res-
pectively.
* Accept the bid of the lowest responsive bidder, All
American Asphalt in the amount of $915,989.94 and authorize the
Mayor and City Clerk to execute the agreement.
Shopping Cart Retrieval Contract Renewal
Shopping Cart Contract renewal Recommendation is to authorize the Mayor and City Manager to
enter into a contract with California Shopping Cart Retrieval
Corporation (CSCRC) to retrieve abandoned shopping carts within
the City of West Covina.
Miscellaneous — Public Services
Agreement with Alameda Corridor -East Construction Authority
Alameda Corridor -East project Recommendation is to authorize the Mayor and City Clerk to
execute an agreement with the Alameda Corridor -East
Construction Authority for a grade separation at Valley Boulevard
and Nogales Street.
Miscellaneous — City Manager's Office
Discover West Covina Month to Month Extension of Contract
Discover West Covina Recommendation is to take the following actions:
* Approve the month to month extension of the publishing
agreement between the Chamber of Commerce, the City of
West Covina, the West Covina Redevelopment Agency,
and the Independent Voice. The extension will take effect
July 1, 2000.
* Approve the re -bidding of the Discover West Covina
contract. The re -bidding to be undertaken by the West
Covina Chamber of Commerce.
Miscellaneous — Fire Department
First Supplemental Weed & Rubbish Abatement List
Resolution 2000-47 - RESOLUTION NO. 2000-47 — A RESOLUTION OF THE CITY
Weed Abatement List COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION OF INTENTION NO. 9665 BY
APPROVING THE FIRST SUPPLEMENTAL WEED AND
RUBBISH ABATEMENT LIST (Protest Hearing set for July 18,
2000)
• Miscellaneous — Environmental Management
Graffiti Removal Agreement Renewal
Graffiti Removal contract - Recommendation is to authorize the Mayor and City Clerk to
Boys & Girls Club of S.G.V. execute Amendment No. 6 to the Graffiti Agreement, extending
the contract to August 31, 2001.
BKK Landfill Closure Plans — Status Report
Recommendation is to receive and file the report.
Council Minutcs of 6/20/2000
2000 Clean -Up Saturdays —
Household Hazardous Waste Roundup Summary
Recommendation is to receive and file the report.
Miscellaneous — Personnel Department
Approval of Revised Class and Job Description for
• Community Television Producer (adopt resolution)
Resolution 2000-48 - RESOLUTION NO. 2000-48 — A RESOLUTION OF THE CITY
Community Television Producer COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS,
AS AMENDED; AND APPROVING THE REVISIONS TO THE
COMMUNITY TELEVISION CLASS SPECIFICATION
Miscellaneous — Finance Department
Hurst Ranch CfP Project Interest Earnings
Hurst Ranch Recommendation is to take the following actions:
* Establish a new trust type account that earns investment
income on unexpended balances;
* Direct staff to retroactively (to July 1, 197) deposit the
$188,000 from the Capital Project Fund, $446,550 from the
Community Enhancement Fund, $60,450 from the
Construction Tax Fund and $55,000 from the Park
Development Fees "C" Fund into the newly created fund;
* Direct staff to retroactively transfer all project expenditures
of $84,917 from the Capital Projects Fund and $432,573.96
from the Community Enhancement Fund to the newly
created fund;
* Appropriate additional funds for the consultant salary in the
newly created fund. This appropriation will need to be
retroactive and ongoing, including additional amounts in
the 2000-2001 budget; and
* Direct staff to transfer expenditures of $29,268.13 for the
Administrative Analyst I salary into the new fund.
Surplus Property (adopt resolution)
Resolution 2000-49 - RESOLUTION NO. 2000-49 — A RESOLUTION OF THE CITY
Surplus property COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS
End of Year Budget Adiustments
End of Year Budget Adjustments Recommendation is to authorize the City Manager to use fund
balance money in the various line items within the specific funds
to balance the budget line items projected to be overspent in FY
1999/2000.
Miscellaneous — Police Department
Service Contract for Police Commander Ron Gannon
Contract — Ron Gannon Recommendation is to authorize the City Manager to execute the
Agreement for Services of Interim Police Commander between the
• City of West Covina and Police Commander Ron Gannon.
Firearms Judgment Simulator Purchase
Firearms Simulator - Recommendation is to receive and file this report. The Police De -
FATS, Inc. partment will be requesting a purchase order to move forward with
the purchase of a new Firearms Judgment Simulator from FATS,
Inc.
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Council Minutes of 6/20/2000
Miscellaneous — Community Services
Locker Room and Restroom Upgrades at Municipal Pool
Municipal Pool repairs Recommendation is to authorize the expenditure of $18,000 from
172-3320-7700 for the improvements outlined in the staff report.
Contract with West Covina Rose Float Foundation
• Recommendation is to take the following actions:
WC Float Foundation * Authorize the City Manager to enter into a contract with the
West Covina Tournament of Roses Foundation when the
Foundation is officially formed;
* Authorize the City Manager to sign the letter advancing the
West Covina Chamber of Commerce $45,000. The
Chamber will then proceed with the construction of the
float pending the formal incorporation of the Foundation;
and
* Appropriate $45,000 from the fund balance of the Business
Improvement Tax fund to account 1180320-2431 for FY
99/00. The balance of the authorized $120,000 ($75,000) is
already included in the proposed FY 2000/2001 budget.
Award of "One Time Only" Funds from Los Angeles County,
Area Agency on Aging, for the Senior Meals Program
Senior Meals — Recommendation is to take the following actions:
One Time Only Funds * Accept "One Time Only" funds in the amount of $14,915
for equipment and meal production.
* Authorize the Finance Director to transfer available
appropriations from 146-304-2392-6158 (Raw Food -
Catering) to 146-304-2392-7160 (Capital Equipment) in the
amount of $10,771 for equipment purchases.
* Authorize the Finance Director to transfer available
appropriations from 146-304-2302-6158 (Raw Food -
Catering) to 146-304-2392-5112 (Part Time Salaries) in the
amount of $39,173.
CONSENT CALENDAR ACTION Motion by Howard and seconded by Herfert to waive further
reading of the resolutions and adopt, and to approve all other items
listed on the Consent Calendar, except: Items C-4, C-5a, C-6b,
and C-6m. Motion carried by roll call vote:
AYES: Howard, Melendez, Touhey, Wong, Herfert
NOES: None
Item C-4 In relation to Item C-4 (Approval of Final Map for Tract No.
52842), Councilmember Touhey stated that due to conflict of
interest laws, he would abstain from the discussion and vote on this
item. He is currently negotiating to acquire the eleven lots in
question.
City Clerk Berry read the title of Resolution No. 2000-46.
Motion by Howard and seconded by Melendez to waive further
reading of the resolution and to adopt. Motion carried 4-0-1 with
Touhey abstaining.
Item C-5a In relation to Item C-5a (Landscape MD Nos. 6 & 7), Council -
member Wong stated that due to conflict of interest laws, he would
• abstain from the discussion and vote on this item. He currently
resides within Maintenance District No. 7.
Motion by Herfert and seconded by Howard to approve the
recommendation. Motion carried 4-0-1 with Wong abstaining.
Item C-6b In relation to Item C-6b (Discover West Covina Month to Month
Extension of Contract), Councilmember Touhey requested clarifi-
cation from Assistant City Manager Fields regarding staff s recom-
mendation. Mr. Fields requested Roger McPherson, Independent
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Council Minutes of 6/20/2000
•
Voice, and Fred Burkhardt, Chamber of Commerce, to discuss the
matter.
Upon conclusion of Council questions and comments,
motion by Herfert and seconded by Touhey to approve a one-year
contract. Motion failed 2-3 with Howard, Melendez and Wong
voting no.
Motion by Melendez and seconded by Wong to approve a
month to month extension of the publishing agreement between the
Chamber, the City and RDA. Motion failed 2-2 with Howard
abstaining.
Motion by Howard and seconded by Herfert to hold this
over for sixty days for a final report, with a month to month
extension to the publishing contract. Motion carried 5-0.
Item C-6m In relation to Item C-6m (Contract with West Covina Rose Float
Foundation), Councilmember Wong stated that he would not
support the motion as he opposes the use of the BIT for the Rose
Float.
Motion by Howard and seconded by Touhey to approve the
staff recommendation. Motion carried 4-1 with Wong voting no.
Recess Mayor Herfert recessed the City Council meeting at 12:23 am to
reconvene the RDA to reconsider the RDA motion concerning the
Discover West Covina publishing contract. At 12:25 am, the City
Council reconvened with all members present.
END OF CONSENT CALENDAR
PUBLIC SERVICES City Manger Hobbs suggested that the two following items be
considered at the next regular City Council meeting (July 5, 2000),
due to the lateness of the meeting. Council concurred regarding:
a) WC MD No. 1 — Setting of 2000/2001 Assessment Rate
b) WC MD No. 2 — Setting of 2000/2001 Assessment Rate
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
REDEVELOPMENT AGENCY The RDA was handled earlier in the evening.
COMMUNITY SERVICES 1) REVIEW OF BID FOR SENIOR MEALS PROGRAM
This item was considered at the beginning of the meeting.
2) REQUEST TO SELL ALCOHOL AT THE
FOURTH OF DULY EVENT
Community Services Director Hatch presented the staff
report. Council discussed the request.
July 4'h Alcohol Request Motion by Touhey and seconded by Melendez to
approve the request from the West Covina Elks to operate a
wine and beer garden on July 4, within the walled area of
the Cameron Park Youth Center patio/grass area. Motion
carried 3-2 with Wong and Howard voting no.
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Council Minutes of 6/20/2000
POLICE DEPARTMENT PARTICIPATION IN THE FOOTHILL AIR SUPPORT
TEAM (FAST) REGIONAL HELICOPTER PROGRAM
Police Chief Wills presented the staff report.
FAST Council discussed language contained in the joint powers
agreement, particularly those portions on page 6 and 7 that grant
authority to the JPA representatives in matters relating to eminent
• domain, bond issues, and incurring debt.
Interim City Attorney Lennard stated that the City Council
could adopt a resolution, or by way of minute action, prohibit the
City's representatives (City Manager and Police Chief) from
entering into such a situation without gaining specific City Council
approval first.
Further Council discussion ensued.
Motion by Touhey and seconded by Melendez to approve
the staff recommendation with a resolution prohibiting certain
authority being granted to the City's representatives. Motion
carried 5-0.
Mr. Lennard clarified that he would either provide an
amendment to the JPA, which would require approval of the other
JPA member cities, or he would provide a resolution to the City
Council that would prohibit the delegation of authority to the West
Covina's representatives relative to certain types of actions.
FINANCE DEPARTMENT APPROPRIATIONS LIMIT FOR FY 2000/2001
Council reviewed the staff report.
City Clerk presented:
Resolution 2000-50 - RESOLUTION NO. 2000-50 — A RESOLUTION OF THE
Annual appropriation CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT
FOR THE FISCAL YEAR 2000/2001
Motion by Howard and seconded by Wong to waive further
reading of the resolution and approve. Motion carried 5-0.
CONTINUING APPROPRIATIONS FOR FY 2000/2001
Council reviewed the staff report.
City Clerk presented:
Resolution 2000-51 - RESOLUTION NO. 2000-51 — A RESOLUTION OF THE
Continuing appropriations CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, TO CONTINUE APPROPRIATIONS CONSISTENT
WITH THE FISCAL YEAR 1999/2000 CITY OPERATING
BUDGET UNTIL THE ADOPTION OF THE FISCAL YEAR
2000/2001 ANNUAL BUDGET
Motion by Howard and seconded by Touhey to waive
further reading of the resolution and adopt. Motion carried 5-0.
GENERAL ADMINISTRATION No reports for this meeting.
Is APPROVAL OF DEMANDS Motion by Howard and seconded by Herfert to approve demands
totaling $2,114,701.86 as listed on check registers 3022077
through 3022335 (wire transfers equaled $1,507,234.15). Motion
carried by roll call vote:
AYES: Howard, Melendez, Touhey, Wong, Herfert
NOES: None
ABSENT: Touhey re Community Food Bank
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Council Minutes of 6/20/2000
MAYOR'S REPORT CITY ATTORNEY HIRING PROCESS
Council reviewed the staff report and concurred on setting July 11
at 6:00 pm for the City Council to interview candidates.
• COUNCILMEMBERS' REPORTS
Mayor Herfert stated that the following three reports would be held
over, due to the lateness of the meeting:
1) Skateboard Park Project
2) Community Center Project
3) Potential West Covina Aquatic Center at Shadow Oak Park
CITY MANAGER'S REPORT No reports for this meeting.
CLOSED SESSION Interim City Attorney Lennard stated that there was no need for a
closed session.
ADJOURNMENT Motion by Herfert and seconded by Melendez to adjourn the
meeting at 1:05 am in memory of Patricia Finley, Esther Swift, and
Sue Stanley. Motion carried 5-0.
Attest:
City Clerk Janet Berry
•
Nlrylor Herfert
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