06-06-2000 - Regular Meeting - MinutesI -I
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MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
NNE 6, 2000
The regular meeting of the West Covina City Council was called to order by Mayor Herfert at 7:40 pm
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. The Pledge of Allegiance
was led by Explorers from the West Covina Fire Department, Post 465, and the invocation was given by
City Manager Hobbs.
ROLL CALL Mayor Herfert, Mayor Pro Tem Wong, Councilmembers Howard,
Melendez
Absent: Councilmember Touhey
Others Present: Hobbs, Fields, Pidgeon, Samaniego, Hatch, Green, McIsaac,
Lennard, Mayer, Keating, Bommarito, Schimanski, Morgan, Fox,
Chung, Berry "
APPROVAL OF MINUTES The minutes of the special meeting of May 16, 2000 and the
regular meeting of May 16, 2000 were approved as presented.
PRESENTATIONS Rick Richmond of the Alameda Corridor — East construction
project, presented an update of the project the Council.
Mayor Herfert presented a Certificate of Commendation to out-
going Community Services Commissioner Tom Puchalski.
Mayor Herfert proclaimed June 11, 2000 as Filipino -American
Heritage Day in West Covina and presented the proclamation to
Linda Santos, president of the Filipino -American Chamber of
Commerce.
Mayor Herfert introduced two West Covina members of the
National Junior Basketball "North Stars" team, Shiondre Austin
and Vanessa Valdez. The two addressed an upcoming event for
which they sought sponsorships and donations.
John Hughes announced the five-day Fourth of July celebrations
planned for Cameron Park and West Covina High School,
proceeds to be raised for the MDA.
ORAL COMMUNICATIONS
Mike Miller Mike Miller, 735 E. Herring, referred to an action taken at the last
Council meeting (May 16, 2000), and the minutes thereof, granting
an extension to the Athens Disposal Company franchise to a
twelve-year term. He asked if the intent of the action included
prohibiting Athens from imposing the CPI retroactively for the
next two years when they come in at the third year for a rate
increase.
Mayor Herfert agreed that there would be a "no catch-up"
clause that would be included in the final agreement indicating a
rate freeze for two years and that the minutes for this meeting shall
so reflect that understanding.
Council Minutes 6/6/00
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Herb Redholtz Herb Redholtz, 2622 Altamira Drive, requested Council to urge
Norm Reeves Honda to remove the plastic banner and install a
permanent sign.
On an matter, he noted that Edwards Theatre repre-
sentatives have in the past stated that their water fountain would be
operational. It remains today as a trash heap.
Royal Brown Royal Brown, 2153 Aroma Drive, encouraged all interested
persons to attend the next Planning Commission at which meeting
the BKK development plan will be discussed.
Cookie Nance Cookie Nance, 1236 W. Eckerman, said she submitted a request
for information to the Assistant City Manager and related that he
stated that it would be forthcoming.
Mary Smith Mary Smith, 16207 Bamboo, La Puente, spoke in support of
returning Moe the Chimp to the City of West Covina.
John Scheuplein John Scheuplein, 1520 E. Newcrest Drive, addressed several
issues: a) fingerprinting little league volunteers, b) sending job
flyers to a former employee, c) the recent hiring of an interim
public services director and the ICRMA, and d) a RACCOON
notice regarding the development plans of BKK to use Aroma
Drive as the main thoroughfare to their proposed golf course.
Jennifer Rhyne Jennifer Rhyne, 1335 Evanwood Avenue, asked Mayor Herfert if
he had received a letter from Dorothy Moore several weeks earlier
as she was still awaiting a response. Ms. Rhyne then spoke in
favor of a) returning Moe the Chimp to West Covina and b) the
fingerprinting proposal.
Melissa Ramirez Melissa Ramirez, 1227 Grovecenter, also urged the return of Moe
to West Covina.
Mayor Herfert stated that the City is currently in court -mandated
mediation with the Davis' and the Council cannot comment on the
Moe the Chimp situation.
HEARING WEST COVINA CITYWIDE SEWER SERVICE CHARGE
Citywide Sewer Service City Clerk Berry verified the affidavit of publication. Mayor
Herfert opened the hearing and City Engineer Mayer presented the
staff report. Mr. Mayer stated that the proposed sewer charge rate
of $21.95 per unit is the same as last year's rate.
Public Testimonv City Clerk Berry stated that no written communications have been
received regarding this matter. Mayor Herfert asked for verbal
comments or protests.
None No one addressed the City Council.
As there was no one interested in Addressing the City Council,
Testimony closed Mayor Herfert closed the public testimony portion of the hearing.
City Clerk presented:
Resolution 2000-43 - RESOLUTION NO. 2000-43 — A RESOLUTION OF THE
Sewer Service Charge CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AUTHORIZING THE COLLECTION OF THE
ANNUAL SEWER SERVICE CHARGE THROUGH THE
COUNTY TAX BILL
Motion by Wong and seconded by Howard to waive further
reading of the resolution and to adopt. Motion carried 4-0.
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HEARING WEST COVINA CITYWIDE
LIGHTING AND MAINTENANCE
Citywide Lighting & Maint. City Clerk Berry verified the affidavit of publication. Mayor
Herfert opened the hearing and City Engineer Mayer presented the
staff report. Mr. Mayer stated that staff proposes to use the voter -
approved CPI adjustment to increase the assessment rates 2% from
the current level.
Public Testimonv City Clerk Berry stated that no written communications have been
received regarding the assessment district. Mayor Herfert asked
for verbal comments regarding the maintenance district and the 2%
rate increase.
None No one addressed the City Council.
As there was no one interested in addressing the City Council,
Testimony closed Mayor Herfert closed the public testimony portion of the hearing.
City Clerk presented:
Resolution 2000-44 - RESOLUTION NO. 2000-44 — A RESOLUTION OF THE
Citywide Lighting & Maint. CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, CONFIRMING THE ENGINEER'S REPORT AND
THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM
AND ASSESSMENTS CONTAINED THEREIN; ORDERING
CERTAIN LIGHTING FIXTURES AND ELECTRICAL CUR-
RENT TO BE FURNISHED FOR LIGHTING FIXTURES AND
TO ORDER CERTAIN STREET TREES TO BE INSTALLED
AND MAINTAINED FOR FISCAL YEAR BEGINNING JULY
1, 2000
Motion by Howard and seconded by Melendez to waive
further reading of the resolution and adopt. Motion carried 4-0,
Mayor Herfert moved forward the fingerprinting issue for con-
sideration by the City Council at this time.
COMMUNITY SERVICES FINGERPRINTING POLICY FOR YOUTH SPORT
VOLUNTEERS
Fingerprinting Policy Community Services Director Hatch presented the staff report with
an overview of the history and steps taken to date on the issue. He
responded to Council questions and comments.
Frank Michaud Frank Michaud, Community Services Commissioner, discussed the
commission's point of view that fingerprinting should be man-
datory to protect the youth.
In response to Council questions regarding liability, Interim
City Attorney Lennard responded that the City would incur
liability regardless of the option chosen, however it can be
mitigated somewhat depending on how the regulation or ordinance
is structured.
Rob Sotelo Rob Sotelo, president of West Covina Girls Softball and
representing the Youth Council, stated that he would like to see the
City contract with U.S. Fingerprinting, Inc., to protect the youth.
Recess Mayor Herfert called a recess at 9:25 pm. The City Council
reconvened at 9:40 pm with all members present, except Touhey.
Greg Spiker Greg Spiker, ICRMA representative, stated that Independent Cities
Risk Management Authority is fully supportive of fingerprinting
adult volunteers for the leagues, particularly Option No. 1 (leagues
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Council Minutes 616100
taking full responsibility). He felt the exposure to the City would
be where the City interprets the results of the fingerprinting results.
On behalf of the ICRMA, he commended the City of West Covina
for being the first to address this issue.
Frank Wills Frank Wills, Chief of Police, noted the Police Department is cer-
tainly supportive of the welfare of its citizens. He noted the high
islevel of restrictions placed on law enforcement officers and not on
the general public in relation to the dissemination of the finger-
printing results from the Department of Justice.
Annette Johnson Annette Johnson, Personnel Assistant of the East San Gabriel
Valley ROP, noted that her agency managers and operates the Live
Scan fingerprinting machine currently used at the West Covina
Police Station. The machine would be available in the evenings
and on weekends to fingerprint the adult volunteers.
Mark Englander Mark Englander and Harry Scalinos, U.S. Fingerprinting,
described their company, their services, and primarily information
regarding the fingerprinting process and regulations. The
responded to Council questions about the procedures, obtaining
and interpreting the results obtained from the Department of
Justice.
Leslie Nichols Leslie Nichols, president of American Little League, spoke in full
support of background checks and fingerprinting of the coaches,
assistant coaches, managers and any other volunteers having inter-
face with the children. In fact, the American Little League has
thought of purchasing a machine to handle it within the league as
they believe the City should have minimal involvement.
Ken Clevenger Ken Clevenger, president of West Covina Youth Basketball, noted
that their league feels that they need to take responsibility for the
fingerprinting. He noted that if the City took over the process, the
City would not be able to obtain FBI checks. The leagues can.
Royal Brown Royal Brown, 2153 Aroma Drive, felt the City should finance the
purchase of a Live Scan and the process. It should not fall on the
shoulders of the volunteers or the leagues.
John Scheuplein John Scheuplein, 1520 E, Newcrest Drive, discussed an "open
book" background check, which would only be available if the
City handles the fingerprinting process.
Mary Chaba Mary Chaba, president of West Covina Youth Soccer, noted that
her organization already has fingerprinting processes in place on
their adult volunteers. She felt the City.should mandate finger-
printing for the safety of the children.
Anthony Garcia Anthony Garcia, In Vice President of the West Covina Bruins, felt
the responsibility for fingerprinting should be placed with the City
because of the costs involved per each individual and each league.
The City should purchase the machine.
• Council Comments
Councilmember Melendez spoke in favor of Option No. 1, the
responsibility of the fingerprinting process with the leagues taking
full responsibility, with some assistance by the City.
Councilmember Howard stated her preference would be implement
a trial program for one year, using the current Live Scan and
leaving the City and Police Department out of the process. The
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Council Minutes 616100
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leagues would have a choice whether to use the current Live Scan
program or go to an outside agency, such as U. S. Fingerprinting.
The City is not able to obtain FBI checks, but the leagues can.
Motion Motion by Melendez and seconded by Wong to approve Option
No. 1 with the leagues being responsible. The City also purchases
the necessary equipment to enhance the consortium machine to
process volunteers faster. This would still allow groups to decide
how to fingerprint or if they want to fingerprint volunteers. City
Police would provide support to the extent it's wanted or needed to
league officials and they would remain available as they do now if
they are notified by the Justice Department about a volunteer.
Mayor Herfert would have preferred that the fingerprinting
be mandatory, not voluntary. He was pleased that the West Covina
Police would be involved and available to the leagues.
Motion carried 4-0.
Recess Mayor Herfert called a recess at 10:57 pm. The City Council
reconvened at 11:18 pm with all members present, except Touhey.
CONSENT CALENDAR Commission Summary of Actions (receive & file)
Community Services 4/25/00
Planning 5/23/00
Senior Citizens 4/13/00, 5/11/00
Waste Mngt/Environmental Services 5/18/00
Ordinance for Adoption (waive reading & adopt)
Ordinance 2057 - ORDINANCE NO. 2057 — AN ORDINANCE OF THE CITY
PERS Amendment COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE BOARD OF ADMINISTRATION OF THE
PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE
CITY COUNCIL OF THE CITY OF WEST COVINA
Claims Against the City (deny & notify claimant)
On March 6, 2000 the City Clerk's Office received a claim from
Marta Cordon for personal injuries. The amount of claim had not
been determined at time of presentation.
On March 6, 2000 the City Clerk's Office received a claim from
Claudia Ruiz for personal injuries. The amount of claim had not
been determined at time of presentation. <
On March 31, 2000 the City Clerk's Office received an amended
claim from Blanche N. Pepito for personal injuries in the amount
of $59,978.
On March 22, 2000 the City Clerk's Office received a claim from
Mary M. Tabizon for property damage in the amount of $5,092.21.
On March 15, 2000 the City Clerk's Office received a claim from
Patricia Cunningham for property damage in the amount of
$2,676.31.
On March 30, 2000 the City Clerk's Office received a claim from
Doris Moore for monetary loss in the amount of $333.
On March 20, 2000 the City Clerk's Office received a subrogation
claim from 21' Century Insurance for property damage in the
amount of $2,121.07.
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SP 00105 -
Ranco Corporation
Purchase of radios:
SIM Industrial Radio
Removal & Installation:
Public Safety Technologies
Summer Lunch Program
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Temporary Use Permits (receive & file)
TUP # 2592-00 was issued to the Historical Society of West
Covina for a special barbecue social at Heritage Park on 4/29/00.
TUP #2598-00 was issued to Shoe City, 301 North Azusa Avenue,
for a BMX bike/skate show on 5/27/00.
TUP #2599-00 was issued to the Lions Club for a fundraiser at
Edwards Theatre from 5/30 through 5/31/00.
TUP #2600-00 was issued to Goodfellas Pawn Shop at 1203 S.
Glendora Avenue for a rooftop balloon from 5/25 through 6/15/00.
Traffic Committee Minutes (accept & file)
Minutes of the regular meeting held May 16, 2000.
Award of Bids
SP 00105 — Construction of Sidewalk/Wheelchair Ramps
Recommendation is to accept the bid of Ranco Corporation, Brea,
in the amount of $22,800 as presented at the bid opening on May
25, 2000, and authorize the Mayor and City Clerk to execute a
contract for the work to be done.
Bid No. 2000-04 —
Purchase & Installation of Motorola Radium Radios
Recommendation is to take the following actions:
* Authorize the award of bid for the purchase of 52 Motorola
Radium Model CDM 750 mobile radios from SIM
Industrial Radio, El Segundo, CA, from CIP Account 110-
320-3020-7900 at a cost not to exceed $27,178.32; and
* Authorize the award of bid, Option #2, for the removal and
installation of 62 mobile radios to Puhlic Safety
Technologies, Glendora, CA, from CIP Account 110-320-
3020-7900 at a cost not to exceed $6,820.00.
Treasurer's Report (receive & file)
Report for the month of April, 2000.
Miscellaneous — Community Services
Summer Lunch Program
Recommendation is to take the following actions:
* Authorize the Community Services Director to receive
State fund for a West Covina Summer Lunch Program at
Orangewood Park and Cameron Park:
* Authorize the Community Service Director to enter into a
contract with the W.C.U.S.D. for the preparation of SFSP
meals;
* Direct the Finance Director to appropriate revenues and
expenditures as follows:
Revenues
FY 99-00
FY 00-01 Total
Federal Grant
I10-310-0000-4550
$ 2,955
$ 25,484 $28,439
Expenditures
FY 99-00
FY 00-01 Total
Meals
159-304-2343-6158
$ 2,725
$ 23,435
Part Time
159-304-2343-5112
220
1,960
Workers Comp
159-304-2343-5151
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Medicare 159-304-2343-5155 3 28
Unemployment 159-304-2343-5156 0 2
TOTAL $ 2,955 $ 25,484 $28,439
Co -Sponsorship of Filipino Heritage Day
Recommendation is to approve the co-sponsorship of the event on
• June 11, 2000 and waive the fees for the use of the showmobile.
Approval of Request to Serve Alcohol at an Anniversary
Celebration at the Senior Center
Recommendation is to authorize the Turner family of West Covina
to serve champagne, beer and wine at their parents' 50's wedding
anniversary on June 18, 2000 at the West Covina Senior Center.
Interim Staff Services for Community Services Department
Interim Staff Services Recommendation is to take the following actions:
* Authorize the City Manager to contract for interim staffing
services with a qualified individual(s) or firm(s) as needed
to keep up with the Community Services Department's
capital project workload until a vacant position can be
filled or salary savings is depleted; and
* Authorize the transfer of $26,700 in salary savings from
110-320-2350-5111 to 110-320-2350-6120.
Miscellaneous — City Manager's Office
Amendment to Foothill Transit Joint Exercise of Power Agreement
Foothill Transit JPA Recommendation is to approve Amendment Number 6 to the Joint
Exercise of Powers Agreement between JPA member agencies
which will change the name of the governing agency from
"Foothill Transit Zone" to "Foothill Transit."
Miscellaneous — Police Department
Appropriating Donated Funds for the "Every Fifteen Minutes"
"Every Fifteen Minutes" Recommendation is to take the following actions:
* Approve the Police Department's continuing participating
in the "Every 15 Minutes" program.
* Authorize the Police Department to expend up to $4,556.34
in accumulated donated funds collected for this program,
from account 110-320-2110-6468 in the current fiscal year.
* Establish Fund 127 to account for Police donations, and
authorize the transfer of remaining donation balance after
the program is carried out (an estimated $1,147) from the
110-320-2110-6468 into Fund 127.
* Direct the Finance Department to include $3,000 in
estimated revenues (donations from the community) and
$3,000 in appropriations for this program in the FY 2000-
2001 budget.
In relation to Item B-8f (Every 15 Minutes), Mayor Pro Tem Wong
• commended the Police Chief and Officer Cirrito for coordinating
the program at South Hills High School for this very effective
program depicting the relationship between drinking and driving.
He suggested that the ten-minute video be shown at the beginning
of a future Council meeting. Councilmember Howard concurred.
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Council Minutes 6/6/00
CONSENT CALENDAR MOTION Motion by Wong and seconded by Howard to waive further
reading of the ordinance and adopt, and approve all other items
listed on the Consent Calendar. Motion carried by roll call vote:
AYES: Howard, Melendez, Wong, Herfert
NOES: None
ABSENT: Touhey
• PUBLIC SAFETY No reports for this meeting.
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ENVIRONMENTAL MANAGEMENT No reports for this meeting.
REDEVELOPMENT AGENCY Mayor Herfert recessed the City Council meeting at 11:20 pm to
convene the Redevelopment Agency. The City Council
reconvened at 11:34 pm.
PUBLIC SAFETY PARTICIPATION IN THE FOOTHELL AIR SUPPORT
TEAM (FAST) REGIONAL HELICOPTER PROGRAM
Mayor Herfert stated that this item would be held over until the
next Council meeting, due the lateness of the hour.
ADMINISTRATIVE SERVICES No reports for this meeting.
GENERAL ADMINISTRATION No reports for this meeting.
APPROVAL OF DEMANDS Motion by Howard and seconded by Herfert to approve demands
totaling $1,842,112.70 as listed on check registers #3021718
through #3022076 (wire transfers equaled: $1,200,705.33).
Motion carried by roll call vote:
AYES: Howard, Melendez, Wong, Herfert
NOES: None
ABSENT: Touhey
MAYOR'S REPORT Discussion of Joint Meeting with City of Covina
Council briefly discussed having a meeting with the Covina
City Council on items of mutual concern and directed staff to
respond that Council is receptive.
COUNCILMEMBERS REPORTS
Meeting of Schools Subcommittee — Edgewood Soccer Fields
Staff was directed to arrange a meeting of the
subcommittee of Howard and Herfert shall meet with the school
district.
"North Stars" Girls All -Star Basketball Team
Council suggested the City can help by permitting their
request for donations on the cable television corkboard, but the
Council policy of not donating to one group or another should
remain unchanged.
Councilmember Howard stated that West Covina resident Mary
Erickson has been recognized and awarded by statewide and
nationwide organizations for her outstanding work.
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CTI'Y MANAGER'S REPORT
No reports for this meeting.
ADJOURNMENT Motion by Howard and seconded by Melendez to adjourn the
• meeting at 11:40 pm. Motion carried 4-0.
Attest:
City Clerk'Janet Berry
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Mayor St e Herfert
M