04-27-2000 - Special Meeting - Minutes•
•
MINUTES
SPECIAL MEETING OF THE
WEST COVINA CITY COUNCIL
APRIL 27, 2000
The special meeting of the West Covina City Council was called to order by Mayor Herfert at 6:10 pm
in the Management Resource Center at City Hall (Room 314), 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor Herfert, Mayor Pro Tem Wong (arrived 6:15 pm), Council -
members Howard, Melendez, Touhey
Others Present: Hobbs, Fields, Tucker, Chung, Collier, Mayer, Hernandez,
Keating, Hatch, Greene, Wills, Schimanski, King, Morgan,
Houston, Yauchzee, Short, Gracia, Bommarito, Berry
PUBLIC COMMENT ON ITEMS ON THE AGENDA and CIP STUDY SESSION
Nancy Manners Nancy Manners, former Mayor of West Covina and current presi-
dent of the West Covina Historical Society, discussed the accom-
plishments so far on the house at Heritage Gardens. She requested
Council's support for the items listed in the CIP that have been
earmarked for furthering the completion of the park, specifically
CIP Item No. B01-9 (Heritage House/Heritage Gardens Park
Restoration and Development recommended for FY 2000/2001).
1101-9 approved Motion by Touhey and seconded by Howard to approve the
recommended $64,000 for Item 1301-9. Motion carried 5-0.
Calvin Caldwell Calvin Caldwell, discussed computer needs of the Senior Citizens
Center: not for the employees, but for classes and available use for
the clientele of the center. He urged Council's support for the
$58,000 recommended for the Senior Center Computer Lab (CIP
Item No. G01-7 (earmarked for FY 2000/2001). Mr. Caldwell dis-
tributed handouts.
G01-7 approved Motion by Touhey and seconded by Melendez to approve the
recommended $58,000 for Item No. G01-7. Motion carried 5-0.
Ronald Leon Ronald Leon, Superintendent of Rowland Unified School District,
introduced the Principals of the four schools in his district serving
West Covina residents and students. He discussed the positive
.outcome from a partnership between the Rowland U.S.D. and the
City of West Covina, urging Council to support the items listed in
the CIP regarding his school district, specifically:
Item No. YF-14 (Recreation'/4 mile track — Hollingworth School)
'Item No. YF-15 (Gym Divider Curtains/Gym Floor Re -Surfacing
—Nogales High School)
Item No. YF-16 (Backstop/Sprinklers/Sod/Brick Dust — Giano
Intermediate School)
Item No. YF-17 (Basketball Court Lighting, Painting, Re-sur-
facing/Backboards with rims/Elec. Meter — Rincon School)
Roger Hernandez Roger Hernandez, Rowland U.S.D. Board Member, echoed Mr.
,Leon's dedication to and proposal for a partnership with the City.
CIP Study Session 4-27-00
Bill Roe Bill Roe, Community Services Commissioner, stated that the Com-
mission did give ratings to the projects listed under Rowland
Unified School District.
Community Services Director Hatch stated that the
Commission met in a special meeting, specifically to handle the
ratings. He distributed a revised listing of the Community Services
Commission's ratings of the various CIP projects within their
• jurisdiction. The items relating to the Rowland Unified School
District were detailed as follows:
Item Cost Rating
Hollingworth Track $75,000 A
Giano Baseball Diamond Backstop/Sprinklers/Sod/Brick Dust 11,800 A
Giano Baseball Lighting/Electrical 9,500 C
Nogales Gym Divider 11,000 C
Nogales Gym Surfacing 2,300 C
Rincon Basketball Lighting/Electrical Meter 60,500 C
Rincon Basketball ResurfacingBackboards and Rims 22,500 A
As there were no more speakers, Mayor Herfert closed the public
comment portion of the agenda. Council began discussing various
funding sources in relation to the Rowland U.S.D. projects.
Motion by Melendez and seconded by Howard to approve all the
Rowland Unified School District projects and utilize Park Dedi-
cation Fees to fund them.
Councilmember Wong stated that he supported approving
the "A" rated projects, but preferred to wait on the approval of the
"C" rated projects until Council has had an opportunity to review
all the "C" projects. The outcome may be the same, but all the
projects should go through the review process.
Mayor Herfert stated that all the projects must come back
to the Council sometime in the future for individual approval
anyway and Councilmember Melendez argued that the southern
portion of West Covina has been neglected far too long.
Rowland U.S.D. items approved Mayor Herfert asked for the vote on the motion to approve the
seven projects detailed above. Motion carried 4-1 with Wong
voting no.
City Manager Hobbs City Manager Hobbs discussed the CIP Document, commencing
with Possible CIP Strategy Alternatives (for One-time Capital
Expenditures), revised, and he responded to Council questions.
Councilmember Howard stated that she was very uncomfortable
with reducing reserves to 25% from the current 50%.
Staff responded to questions regarding some of the building
projects.
Mayor Herfert requested that the Council sheets of five top
projects be submitted to the City Manager for cost breakdowns,
etc. Beginning with Page 7 of the CIP Document, he asked
Council for items and comments regarding those of particular
interest. These items will be brought back by staff at a later date
• with more details.
PAGE
1) Item BO1-9 (Heritage House and Garden) — Approved
earlier in the meeting.
2) Item BF-2 (Aquatic center) — Melendez suggested the
rating should be upgraded to an "A" as funding was not an
issue. Perhaps the aquatic center could be located at the
lower portion of Shadow Oak Park.
2
CIP Study Session 4-27-00
3) Item B02-10 (Energy System) — Howard requested that
staff determine what the needs are and the costs.
4) Item B03-1 (Community Center/Gym) and Item BF-3 (City
Cultural Center) — Wong suggested they be combined into
one project.
PAGE 8
5)
•
Item GOl-7 (Senior Center Computer Lab) —approved
earlier in the meeting.
6) ,
Item GO1-1 (City Hall Phone System, Voice Mail and Call
Accounting Replacement) — City Manager Hobbs stated
that staff has revised this project to reflect a $20,000 to
$25,000 requested expenditure to hire a consultant. There-
for, the indicated $550,000 in no longer accurate.
7)
Item GO 1-3 (Fire Department — New Body Armor Vests) —
Touhey asked if a,grant were available to cover this. Fire
Chief Greene responded in the negative, as staff has already
looked into that possibility.
8)
Item G02-12 (Showmobile Generator) — Howard suggested
a generator for about $30,000 instead of $60,000.
9)
Item GO1-8 (City Hall Holiday Lighting and Electrical
Upgrades) — Touhey mentioned a microwave system.
10)
Item G04-3 (Fire Department - Replace 2 '/2" Hose in all
Engines) — Howard expressed concern about extending the
life of the hoses after the recommended replacement time.
PAGE 9
11) Item P02-1 (Community Skateboard Parks —2) — Touhey
suggested moving this project into FY 2000/2001,
Councilmember Touhey noted that funds have been earmarked in
the past for this type of project. Where are those funds shown?
City Manager Hobbs noted that the quarterly report submitted to
Council contains that information. Finance Director Tucker also
noted that Councilmember Touhey was referring to a listing of
projects that have been funded but not yet started that has been
included in the past, but was not this year.
Councilmember Melendez noted that on his list of five project, he
placed Item P02-1 (Skateboard Parks) as the second important item
with PO4-2 (Aquatic Center) as the first.
12) Item P01-3 (Parks — Replacement of 400 trash cans) —
Wong wondered about $200 trash cans and Touhey suggested
investigating beverage companies purchasing them for exclusive
advertisements on the cans.
PAGE 10
Because the City is selling Shakespeare Park, the project listed as
Item PF-I 1 was eliminated (Park Development).
PAGE 11
13) Item SO1-7 (Street Rehabilitation — Community Reinvest-
ment Program) — Touhey requested more information on this
project.
PAGE 12
No items pulled off for additional information.
PAGE 13
No items pulled off for additional information.
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CIP Study Session 4-27-00
•
ADJOURNMENT
Attest:
AyCkerkanet Berry
PAGE 14
14) Item Y02-1 (Lights for Main Soccer Field at Willowood
School) — Herfert requested information about lighting a
sports complex at Edgewood.
PAGE 15
15) Item VO1-1 (Fire Engine F-26 Replacement) and Item VO1-
3 (Fire Engine F-27 Replacement) — Touhey requested staff
look into leasing options as well as purchasing options.
Councilmember Requested Projects
Mayor Herfert referred to Page 65, entitled CITY COUNCIL
REQUESTED PROJECTS and asked for comments.
a) Community Gymnasium/Multipurpose/Cultural Center.
Council: Already discussed.
b) North Azusa Avenue Median Landscaping.
Touhey; Bring back after all the other projects.
c) Galster Park — Upgrade Boys and Girls Camp Area.
Melendez: Couldn't get a response from either group.
Remove from the list for now.
d) Gingrich Park — Upgrade Park Amenities.
Howard: Bring back ideas after all the other projects.
e) City Hall Ceiling Tiles — Replacement.
Howard: Bring back with report as to the specific
locations in City Hall and costs.
f) Woodgrove Park — Additional Benches and Tables -
Upgrade Tot Lot.
Howard: Addressed elsewhere, remove from list.
g) Traffic Signal and Light Poles — Paint lower 1/3.
Howard: This item has been completed.
h) War Memorial (expansion).
Melendez: Bring back report regarding cost and process
to add West Covina military names.
i) Del Norte Park Patio Improvements.
Howard: Remove from list.
j) Band Shell (at Edwards Theater).
Council: Bring back report regarding portable band,
restrooms, etc.
Mayor Herfert asked staff to include Skate Junction and the Ridge
Riders area on the report.
Motion by Howard and seconded by Melendez to adjourn the
meeting at 8:25 pm. Motion carried 5-0.
Mayor ev i rt
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