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03-07-2000 - Regular Meeting - MinutesMINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL MARCH 7, 2000 • The regular meeting of the West Covina City Council was called to order by Mayor Howard at 7:38 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. City Manager Hobbs gave the invocation and Girl Scout Brownie Troop #472 and Girl Scout Jr. Troop #465 presented the colors and led the flag salute. ROLL CALL Mayor Howard, Mayor Pro Tern Melendez, Councilmember Herfert (arrived at 7:43 pm and left at 9:15 pm), Touhey, Wong Others Present: Hobbs, Fields, Leonard, Fox, Pidgeon, Mayer, Collier, Samaniego, Tucker, Wills, Schimanski, Berry APPROVAL OF MINUTES The following minutes were approved as presented: Special meeting of February 15, 2000 Regular meeting of February 15, 2000 PRESENTATIONS Mayor Howard and Fire Chief Greene presented retiring Fire Captain Ron Argo with a certificate of commendation and a coveted City tile for his thirty-two years of service with the West Covina Fire Department. Councilmember Herfert arrived at 7:43 pm. Mayor Howard proclaimed the month of March as Girl Scout Month and presented the proclamation to Carol Cunningham, Girl Scout Troop Leader. Girl Scout Cookies were distributed to the members of the City Council by the girl scouts of Brownie Troop #472 and Jr. Troop #465. HEARING WEED ABATEMENT 2000 — PROTEST HEARING City Clerk Berry verified the affidavit of mailing. Motion by Herfert and seconded by Melendez to receive and file the affidavit. Motion carried 5-0. Mayor Howard opened the hearing and Fire Chief Green presented the staff report. Public Testimonv City Clerk Berry stated that no written communications had been received regarding the weed abatement program. Mayor Howard none opened the public testimony portion of the hearing and asked for verbal protests or objections. No one addressed the City Council Testimony closed and Mayor Howard closed the public testimony portion of the hearing. • Motion by Herfert and seconded by Wong to order the abatement of weeds and rubbish on those properties described in.Resolution of Intention No. 2000-13. Motion carried 5-0. CONSENT CALENDAR Commissions' Summary of Actions (receive & file) Planning 2/23/00 Senior Citizens' 2/10/00 Waste Mgmt/Environmental Quality 2/17/00 Council Minutes 3-7-00 • Acceptance of Improvements/Release of Bonds Precise Plan 464 - Applicant: Chevron Investment Chevron Investment Location: 933 South Glendora Avenue Recommendation is to accept onsite and offsite improvements and release Performance Bond No. 192809S by Indemnity Company of California in the amount of $42,000: Traffic Committee Minutes '(accept & file) Minutes of the regular meeting held February 15, 2000. Ordinances for Adoption (waive reading & adopt) Ordinance 2049 - ORDINANCE NO. 2049 — AN ORDINANCE OF THE Code Amendment 293 CITY COUNCIL OF THE CITY 'OF WEST COVINA, CALI- FORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 15 (PUBLIC HEALTH AND SAFETY) AND CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE REGULATING MOTION PICTURE FILMING (Code Amend- ment No, 293) Ordinance 2050 - ORDINANCE NO. 2050 — AN ORDINANCE OF THE Water Franchise terms CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, AMENDING ORDINANCE NO. 126 REGARDING THE TERM OF WATER FRANCHISES City Treasurer's Report (receive & file) Report for the month of January, 2000. Award of Bids. PP 00230 — Public Ball Fields New Protective Netting Ball Field Netting - Recommendation is to accept the bid of the Woodman Pole Com- Woodman Pole Company pany, Huntington Beach, in the amount of $30,863.00 as presented at the bid opening on February 29, 2000, and authorize the Mayor and City Clerk to execute the contract. Purchase of Three Trucks Three Trucks - Recommendation is to take award the bid as follows: Villa Ford & Tom's Truck Center a) One 2006 one -ton crew cab flatbed truck per specifications in Bid No. 99-00-CCT to Villa Ford, Orange, including tax and delivery, not to exceed $26,210. b) One 2000 one -ton utility truck per specifications in Bid No. 99-00-132 to Tom's Truck Center, Santa Ana, including tax and delivery, not to exceed $24,662. c) One 2000 one-half ton CNG fueled pickup truck per speci- fications in Bid No. 99-00-279 to Villa Ford, Orange, including tax and delivery, not to exceed $17,173.60. Miscellaneous — Community Services Final Financial Report for 2000 Rose Float Event Recommendation is to receive and file the report. Vietnam Veterans Memorial Moving Wall Recommendation is to take the following actions: Memorial Moving Wall a) Approve the payment of a deposit in the amount of $1,250 from the Non -Departmental Membership Reserve Account 110- 304-2640-6900 in the FY 99/00 budget. b) Direct staff to budget $2,550 in FY 00/01 for the remaining direct expenses. In addition, for the other costs associated with Council Minutes 3-7-00 lighting, security; part-time staff costs and the various special events to be planned as part of hosting the Memorial. c) Direct staff to work with the Community Services Com- mission, Veterans groups, local service groups, and other interested parties to plan and conduct various public events and ceremonies that are appropriate for the hosting of the Memorial. • Approval to Sell Beer and Wine at the West Covina Chamber of Commerce Business Mixer Recommendation is to authorize the Chamber of Commerce to sell beer and wine at the West Covina Senior Center for the April 19, 2000 for the After Hours Mixer. Miscellaneous — Communications Department Lease Agreement with 100 Citrus Limited 100 Citrus Limited - Recommendation is to approve the proposed Lease Agreement Lease Agreement with 100 Citrus Limited to operate City -owned radio equipment from 100 N. Citrus Avenue and authorize the Mayor and City Clerk to execute the agreement. Miscellaneous — Finance Department FY 99/00 Mid -Year Budget Report Recommendation is to receive and file the status report. Miscellaneous — Police Department Firearms Judgement Simulator Replacement Firearms Simulator Recommendation is to take the following actions: a) Authorize the Police Chief to enter into an agreement with the Commission on Peace Officer Standards and Training (P.O.S.T.) to provide firearms judgment simulator training to law enforcement at an established rate, for a five-year period. In return, P.O.S.T. agrees to pay a maximum of $100,000 to purchase a new state-of-the-art firearms judgment simulator system, at no additional cost to the City. b) Authorize the Police Department to purchase a new firearms judgment simulator and related equipment, the cost of which will not exceed $100,000 from the manufacturer whom is best able to meet the needs of the Department. c) Authorize the receipt of contributed capital into the simulator fund 371-374. d) Appropriate $10,000 in depreciation on the fixed asset for the year ended June 30, 2000. Communitv Service Area Policine Recommendation is to receive and file the staff report relative to expanding the Police Department's Community Service Area Policing by assigning an area of geographic responsibility to Police Lieutenants • Miscellaneous — Personnel Department Addition to Limited Services Salary Schedule Recommendation is to adopt the following resolution: Resolution 2000-15 - RESOLUTION NO. 2000-15 — A RESOLUTION OF THE Accounting Manager CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, ADDING THE CLASSIFICATION OF ACCOUNT- ING MANAGER TO THE LIMITED SERVICES SALARY 9 Council Minutes 3-7-00 SCHEDULE, FIXING THE COMPENSATION THEREOF, AND AMENDING RESOLUTION NO. 9393 CONSENT CALENDAR ACTION Motion by Herfert and seconded by Touhey to waive further reading of the resolution/ordinances and adopt, and to approve all • other items listed except: B-7a and B-7e. Motion carried by roll call vote: AYES: Herfert, Melendez, Touhey, Wong, Howard NOES: None B-7a In relation to Item B-7a (Financial Report for the 2000 Rose Float Event), Councilmember Wong asked about the financial effort that will be made -by the City's Tournament Committee. Community Services Director Hatch responded, as did Fred Burkhardt, Executive Director of the Chamber of Commerce. Mr. Burkhardt stated that the committee will be in a much better position to answer that question. Mr. Wong noted that the City may need to back out of its intention to participate in the next Tournament of Roses Parade. Motion by Touhey and seconded by Herfert approve the staff report recommendation. Motion carried 5-0. B-7e In relation to Item B-7e (FY 99/00 Mid -Year Budget Report), Councilmember Touhey asked about the 1999 CAFR. Finance Director Tucker responded that it is available in draft form and will be presented to Council at the first meeting in April. There is no deadline for that report. There is a deadline for the RDA CAFR and that report was completed and sent in as appropriate. Motion by Melendez and seconded by Herfert to approve the staff report recommendation. Motion carried 5-0. END OF CONSENT CALENDAR PUBLIC SERVICES No reports for this meeting. ENVIRONMENTAL MANAGEMENT No reports for this meeting. REDEVELOPMENT AGENCY Mayor Howard recessed the City Council meeting at 8:03 pm. The City Council reconvened at 8:05 pm with all members present. COMMUNITY SERVICES PUBLIC SAFETY No reports for this meeting. No reports for this meeting. ADMINISTRATIVE SERVICES No reports for this meeting. • CITY MANAGER LEGAL SERVICES REQUEST FOR PROPOSALS (RFP) SCREENING COMMITTEE Legal Services Screening Council reviewed the staff report. Committee Forest Tennant Forest Tennant, former Councilmember and Mayor, offered to set up a screening committee of former Mayors and Councilmembers, if the Council were interested. He expounded on the concept. Council Minutes 3-7-00 Jim Lloyd Jim Lloyd, former Congressman and Councilmember, offered his support and assistance with the screening committee concept. Motion Motion by Wong and seconded by Howard to approve the use of the screening committee recommended by Dr. Tennant to assist the City Council in its final selection of a new City Attorney and • Agency Counsel for the City of West Covina. Council discussion followed. Councilmembers Herfert and Touhey felt the hiring of City Attorneys should remain within the current Council's purview and that the process be conducted similarly to the process used by Council in hiring the City Manager. Similar to Councilmember Wong's approach to the Commission appointments, Councilmember Melendez suggested each Council - member appoint an individual to a committee, or the five Councilmembers, and have the interviews conducted publicly, on cable with as many attorneys that wish to participate in the RFP process as set up by staff. Amended Motion Councilmember Wong amended his motion to have each Council - member make an appointment to a five -member Citizens Review Committee to evaluate the RFPs. Howard, who seconded the main motion, accepted the amendment. Councilmembers Herfert and Touhey reiterated their desire that the entire process remain with the Council. Motion carried 3-2 with Herfert and Touhey voting no. REQUEST FOR PROPOSALS FOR CITY ATTORNEY AND REDEVELOPMENT COUNSEL Assistant City Manager Fields presented the staff report. RFP's for legal services Councilmember Wong suggested that the City ask for more retainer hours, based on information provided in the staff report. Councilmember Touhey agreed. Mayor Howard suggested adding a question to the RFP requesting a listing of political contributions made by either the applying law firm or the attorney proposed for the City. Council concurred. Motion by Wong and seconded by Howard to approve the RFP with the following addition as suggested by Howard: "Please list any political contributions of money, in -kind services or loans made to any member of a city council within the last three years by the applying law firm and/or the attorney being proposed to represent the City." Motion carried 5-0. Councilmember Herfert left at 9:15 pm. Assistant City Manager Fields presented the staff report. isLegal Audit Cancellation Motion by Touhey and seconded by Melendez to hold over this item until the next Council meeting. Motion carried 3-1 with Wong voting no. Council discussion followed. Motion by Touhey and seconded by Melendez to recon- sider the motion. Motion carried 4-0. Motion Motion by Wong, seconded by Melendez to authorize the City Manager to send a letter terminating the audit services contract we previously had with Cooper, Kardaras & Scharf and 5 Council Minutes 3-7-00 that the City Manager bring back to this Council a recommendation on a negotiated settlement. Councilmember Touhey opposed the destruction of the work completed to date by Mr. Knapton of Cooper, Kardaras & Scharf. Councilmember Wong suggested that the City request the firm to not destroy the work but keep the materials pending any request of the City to reopen the audit. It is a product of the attorney -client privilege. Mayor Howard asked for the vote on the motion, which passed 3-1 with Wong voting no. Councilmember Wong explained his no vote. APPROVAL OF DEMANDS Motion by Wong and seconded by Melendez to approve demands totaling $3,630,914.10 as listed on check registers #3020000 — 3020327 (wire transfers equaled $2,845,475.96). At Mayor Howard's request, Council agreed to hold over the disbursement of Check No. 3020279 to Sun Badge Company covering several items, including a Chiefs badge, for more information from staff. Motion carried by roll call vote: AYES: Melendez, Touhey, Wong, Howard NOES: None ABSENT: Herfert ABSTAIN: Touhey re Community Food Bank ORAL COMMUNICATIONS Wayne Matthews Wayne Matthews, 1220 W. Carlton Avenue, read an article from the March P Los Angles Times regarding a woman setting up an animal shelter in Arizona. On another matter, he cost to the City in having Dr. — in the field of chimpanzee. requested information regarding the Stanford testify on behalf of the City Staff was directed to research the information and send Mr. Matthews a written response. Frances Nelson Frances Nelson, 1049 E. Casad, read some inspirational messages regarding the situation her neighbors, the Davis' (Moe the Chimp's owners), are in regarding the "Moe" and the City. Cookie Nance Cookie Nance, 1236 W. Eckerman, expressed her opinion that the City Manager is managing the city by dictatorship. She noted that just because the charges against the Davis' were dropped does not mean the Moe issue is over. Anthony Garcia Anthony Garcia and Eddie Perez, both representing West Covina Bruins (Jr. All American Football), addressed the issue of some of the football equipment was ruined because of a leaky snack bar roof. Public Services Director Collier responded. City Manager stated that the problem will be discussed with the City's third party administrator. Staff was directed to respond in writing. MAYOR'S REPORT No comments offered at this meeting. COUNCILMEMBERS' REPORT No comments offered at this meeting. rl Council Minutes'3-7-00 CITY MANAGER'S REPORT CIP Study Session —April 11 or April 12 The City Manager's Secretary will call the Councilmembers as to available dates. ADJOURNMENT --Attest._ - City Clerk Janet Berry E Motion by Wong and seconded by Touhey to adjourn the meeting at 9:45 pm in memory of Sheila Galen. Motion carried 4-0. Mayor Howard introduced Frank Taormina, a long-time Council meeting attendee who would be moving out of the City in the very near future and would be sorely missed by the Council and staff. May Kath 7111oward 117