01-18-2000 - Regular Meeting - Minutes•
MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
JANUARY 18, 2000
The regular meeting of the West Covina City Council was called to order by Mayor Howard at 7:37 pm
in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. City Manager Hobbs gave
the invocation and the Pledge of Allegiance was led by Fire Explorer Post 9465, led by Explorer Captain
Matt Wilson.
ROLL CALL Mayor Howard, Mayor Pro Tern Melendez, Councilmembers
Herfert, Touhey, Wong
Others Present: Hobbs, Fields, Chung, Martyn, Hatch, Pidgeon, Tucker, Mayer,
Isaac, Samaniego, King, Swink, Bommarito, Schimanski, Collier,
Garcia, Berry
APPROVAL OF MINUTES Councilmember Herfert requested that the minutes of the regular
meeting be amended to include the statement that a family medical
emergency was the reason for his early departure.
The minutes of the special meeting of January 4, 2000 and
the minutes of the regular meeting of January 4, 2000 were
approved as corrected above.
PRESENTATIONS Mayor Howard presented Tom Nguyen, Computer Systems
Administrator, with the January 2000 Employee Recognition
Award. Assisting her were Personnel Commissioner Roberta
Azpeitia and Employee Recognition Committee Chair Brian Lee.
Mayor Howard presented Mary Helen Salazar with a certificate of
recognition commemorating her on her retirement of 26 years of
outstanding service to the City. Mary Helen was a Senior Operator
with the Communications Department.
Mayor Howard presented Certificates of Recognition to the fol-
lowing outgoing commissioners:
* Giancarlo Massarotto — Waste Mgmt/Environ. Quality
* Bernie McBride — Community Services
* Helena Redondo — Community Services
* Bill Singleton — Community Services
* Carlos Thrasher — Personnel
* Gilbert Ramirez — Personnel
* Robert Watts — Senior Citizens
Carlos Thrasher, CWO-2, ADJ, 4"' LARBn, presented Mayor
Howard a Certificate of Appreciation to the City for supporting the
United States Marine Corps Reserve Toys for Tots program.
isMayor Howard acknowledged the West Covina High School
Civics Class members visiting and observing the Council meeting.
HEARING CONTINUED PUBLIC HEARING — CODE AMENDMENT
NO. 291— OFF -SALE AND ON -SALE ALCOHOL USES —
GENERAL EXEMPTION
Council Minutes of 1/18/00
Mayor Howard stated that this hearing was held over until this
evening to gain an opinion from the Fair Political Practices Com-
mission relative to conflicts of interest of two of the Councilmen -
bets. She asked the City Attorney about an FPPC response.
City Attorney Marlyn stated that a reply has not yet been
received and recommended that the hearing be held over until the
next Council meeting.
Mayor Howard asked if there was anyone in attendance to
speak to this item. Hearing none, she asked for a motion to con-
tinue the hearing.
Hearing held over Motion by Herfert and seconded by Howard to continue this
hearing until February 1, 2000. Motion carried 3-0-2 with Wong
and Touhey abstaining (conflict of interest).
Recess Mayor Howard recessed the City Council meeting at 7:50 pm to
convene the Redevelopment Agency meeting in order to conduct
the scheduled RDA public hearing. The City Council reconvened
at 7:55 pm with all members present.
CONSENT CALENDAR Commission Summary of Actions (receive & file)
Community Services 12/14/99
Senior Citizens 12/09/99
Personnel Commission 12/08/99
Temporary Use Permits (receive & file)
TUP 92573-00 was issued to Academy Tent for Dodge at 2000 E.
Garvey Avenue South for a tent with balloons from 12/10 to
2/18/00.
TUP 92574-00 was issued to West Covina Mobile at 333 S.
Vincent Avenue for a large balloon from 12/30 to 1/2/00.
TUP #2575-00 was issued to West Covina Toyota at 1800 E.
Garvey Avenue for a promotional event from 12/29 to 1 /2/00.
Approval of Final Maps (waive reading & adopt resolution)
Lot Line Adjustment No. 140 — Resco Self Storage LLC
Resolution 2000-6 RESOLUTION NO. 2000-6 — A RESOLUTION OF THE CITY
Lot Line Adjustment 140 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 140 AN DIREC-
TING THE RECORDATION THEREOF (Resco Self Storage,
LLC.)
Lot Line Adjustment No. 141 — West Covina Mini -Storage
Resolution 2000-7 RESOLUTION NO, 2000-7 — A RESOLUTION OF THE CITY
Lot Line Adjustment 141 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 141 AND
DIRECTING THE RECORDATION THEREOF (West Covina
Mini -Storage)
• Ordinance for Adoption (waive reading & adopt)
Ordinance 2047 - ORDINANCE NO. 2047 — AN ORDINANCE OF THE CITY
Code Amendment 292 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO STANDARDS FOR FENCE HEIGHTS IN THE
"SINGLE-FAMILY RESIDENTIAL" (R-1) AND "RESIDEN-
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Fire Dept. Telephone Systems -
EIS, Inc.
CDBG Plans -
Comprehensive Housing Services
TIAL AGRICULTURAL" (R-A) ZONES (Code Amendment'No.
292)
Award of Bids
Bid No. 2000-06 (CIP Project G00-1) —
Replacement of Fire Department Telephone Systems
Recommendation is to take the following actions:
a) Authorize the award of Bid #2000-06 for the replacement
of the Fire Department Telephone Systems to EIS, Inc., of
Anaheim at a cost not to exceed $32,974.73; and
b) Authorize the transfer of $12,000 from the Electronic
Equipment/Telephone systems replacement account (Account H 5-
347-2190-0000) to CIP Project G00-1 (Account 110-320-3026-
7900) to cover the remaining costs of that project.
Professional Services to Complete CDBG Plans
Recommendation is to take the following actions:
* Accept the bid from Comprehensive Housing Services, Inc.,
Fountain Valley, in the amount of $15,500 for the completion of
the 2000/2005 Consolidated Plan and 2000/2001 Action Plan; and
* Authorize the City Manager to enter into an agreement with
Comprehensive Housing Services, Inc., for the completion of said
documents.
Police Department Servers Replacement
P. D. Computer Servers - Recommendation is to take the following actions:
Dell servers thru State bid * Find the State of California CMAS procurement procedure
to be as stringent as the procedure in WCMC §2-330;
* Waive the City's procurement procedures and allow the
City to purchase the servers under the CMAS bid 93-99-00-0167C;
* Authorize the Police Department to purchase the Dell
servers at a cost not to exceed $19,938 from Account 115-347-
2110-0000.
Miscellaneous — Public Services
Standard Specifications for Public Works Construction, 2000
Edition; Ordinance Introduction and Setting Public Hearing Date
Recommendation is to introduce the following ordinance and
setting February 15, 2000 as the date for the public hearing
concerning the adoption of the Standard Specifications for Public
Works Construction, 2000 Edition:
Ordinance introduced - AN ORDINANCE OF THE CITY COUNCIL OF THE
Standard Specs — Public Works CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE
2000 EDITION OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTION BY REPEALING AND
ADOPTING SECTION 19-1 OF THE WEST COVINA
MUNICIPAL CODE
Capital Improvement Program and Building Activity Report
-
Fourth Quarter
Recommendation is to receive and file the report.
Miscellaneous — Police Department
Additional Position for the West Covina Service Group
Programmer for WCSG Recommendation is to authorize the addition of the Program-
mer/Analyst II position to the WCSG budget.
Miscellaneous —Finance Department
Digital Image Storage System
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Digital Image Storage System - Recommendation is to transfer $8,000.00 from 110-320-2510-6125
SCI (City Clerk's account) to 110-320-2541-7130 (Information
Systems equipment).
CONSENT CALENDAR ACTION Motion by Touhey and seconded by Herfert to waive further
reading of the resolutions/ordinance and to adopt/introduce, as
applicable, and to approve all other items listed. Motion carried by
roll call vote:
AYES: Herfert, Melendez, Touhey, Wong, Howard
NOES: None
END OF CONSENT CALENDAR
Mayor Howard stated that she had one speaker's card for the
evening and moved forward that item to be discussed at this time.
COMMUNITY SERVICES INVITATION TO PARTICIPATE IN 2001
TOURNAMENT OF ROSES PARADE
Community Services Director Hatch presented the staff report.
Rose Float Committee Members Mike Miller and Ed Casanova presented five recommenda-
tions to the Council regarding a 2001 rose float entry:
1. Council accept the invitation for the 2001 Tournament of
Roses Parade.
2. That a West Covina Tournament of Roses Foundation
(WCTofR) be formed to manage and coordinate fund
raising.
3. That funding for the float be derived from private sector
contributions.
4. That the WCTofR develop a long term funding plan.
5. That, if appropriate, a consultant be retained to assist with
the formation and marketing of the WCTofR.
Mr. Casanova introduced the other members of the committee.
Fred Burkhardt Fred Burkhardt, Executive Director of the Chamber of Commerce,
stated that the Board of Directors unanimously voted to support the
recommendations presented by the Rose Float Committee, above.
Kelly Hicks Kelly Hicks, 1838 E. Eckerman Avenue, addressed Council as the
eight grade vice president of Traweek Middle School in support of
continuing to present a City float in the annual Rose Parade. She
felt it was a great way for the community to get together.
Motion by Herfert and seconded by Melendez to approve the first
option to accept the invitation, authorize payment of $2,500 for the
entry fee from the existing appropriation, and participate in the
2001 Tournament of Roses Parade.
Councilmember Wong noted he was supportive of
themotion, particularly with the recommendation to create a
private foundation and solicit private funds rather than using
taxpayers' dollars.
. The motion carried 5-0.
PUBLIC SERVICES SOUTH COAST AIR QUALITY MANAGEMENT
DISTRICT PROPOSED RULE 1190 —
CLEAN ON -ROAD VEHICLES FOR GOVERNMENT AND
AIRPORT OPERATIONS
SCAQMD Rule 1190 - Public Works Director Collier presented the staff report.
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Referred to WM/EQ ICouncilmember Wong requested the Waste Management/ -
Environmental Quality Commission review and recommend to the
City Council, now that the comment period has been extended and
there is time to gain their input.
Motion by Wong and seconded by Herfert to refer the
matter to the Commission for a recommendation. Motion carried
5-0.
LANDSCAPE MAINTENANCE DISTRICTS 6 & 7 —
PROJECT NO. MD 6 & 7 — 00-1 - AWARD OF BID
CLARIFICATION FOR RECONSIDERATION
Landscape maintenance - Councilmember Wong stated that because he lives in MD No. 7
MD 6 & 7 and the award of this contract may have a financial impact on the
fees he would paid into that MD, he would abstain on the
discussion and vote on this item in compliance with conflict of
interest laws.
Public Works Director Collier presented the staff report.
City Manager Hobbs acknowledged that Council has been
deadlocked on this issue before and a no vote on this matter will
cause the City to lose the opportunity to save the rate payers of
MD No. 7 49% on their costs because the bid runs out on Saturday.
Councilmember Touhey stated that not all of his questions
and concerns were answered through Mr. Collier's report. He said
that during his study of the sale of the water system he learned that
workers not working for the water company were allocated against
those rate payers. He noted that the staff report numbers indicate
that the rate payers of MD No. 6 will incur a 12% increase with the
award of this contract. He requested a full allocation on all the
accounts for the last five years.
Motion failed Motion by Melendez and seconded by Howard to accept
the bid of L & M Diversified Services, Azusa, for a five-year
contract for MD No. 6 and MD No. 7 in the amount of
$320,110.00 ($64,022.00 annually), including the additional areas
to be added in MD No. 7 and authorize the Mayor and City Clerk
to execute the contract.
Motion carried 2-1-2 with Touhey voting no and Herfert
and Wong abstaining. Councilmember Herfert explained that he
abstained because he has expressed concern about the numbers
coming out,of the Finance Department and that Mr. Touhey didn't
get all the answers he was looking for.
Mayor Pro Tern Melendez noted that maintenance districts
are very cost/effective method for the residents. Had the contract
been awarded this evening, it would have saved the residents in
MD No. 7 $1000 per month.
AMENDMENT TO SETTLEMENT AGREEMENT WITH
BKK CORP. RE GRADING OF NORTH RIDGELINE
North Ridgeline at BKK Councilmember Herfert suggested that before the issue is debated
this evening, that the City hold a community meeting for the
residents on the north side of the landfill to gain their thoughts
before the Council deliberates a change to the settlement agree-
ment.
Motion Motion by Herfert and seconded by Touhey to hold over a
decision on this matter until a community meeting is held. Mayor
Howard noted that she would prefer to have the staff report before
voting on the motion. Councilmember Herfert was agreeable,
noting that he would make the same motion at the end of the pre-
sentation.
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City Planner Mcisaac presented the staff report, stating that BKK
is requesting an amendment to one of the conditions of the 1996
Settlement Agreement relating to the North Ridgeline. He said
that if the City Council was not supportive at this point, BKK
would not go further with community input on this project. Mr.
Melsaac presented slides of the area in question and responded to
Council questions and comments regarding elevations, distances,
visual impacts on the residents, and slope cuts to accommodate the
proposed road and golf course.
Further discussion followed regarding the intent of the
language in Condition No. 5 of the Settlement Agreement and the
need for public comments. City Attorney clarified the Planning
process and the CEQA process. There will be opportunities for the
citizens to speak at three public hearings.
Mike Miller Mike Miller, 735 E. Herring Avenue, wondered why the City
Council was spending so much time discussing an issue that is still
in the development process. The plan needs to be approved before
any grading can be done. He felt the intent of the settlement
agreement is very clear in that, in essence, BKK shall maintain the
exterior slopes until such time as the CEQA process is completed.
He suggested the normal process be followed.
Royal Brown Royal Brown, 2153 Aroma Drive, agreed with Mr. Miller's state-
ments.
In response to Mayor Howard, Mr. Collier noted that only
conceptual grading plans have been submitted and that the normal
procedures and steps are being followed. He clarified that the
reason this matter is before the City Council is that both BKK and
the Planning Commission need to know whether or not the City
Council is flexible on this issue. Both the Commission and BKK
would like to know if the Council would consider a change in the
ridgelines because that tells them how to proceed with the project.
Alan Tuntland Alan Tuntland, BKK Corporation, noted that Mr. Collier's
summation is exactly correct. BKK is not asking for any entitle-
ments, the process is going through the normal steps.
Mayor Howard restated the pending motion to conduct a public
meeting on this matter, which could be held in conjunction with
BKK's February 10, 2000 meeting at the City Hall Annex. Motion
carried 5-0.
Mayor Pro Tem Melendez requested the community
meeting be a collaborative effort between staff and BKK to
provide adequate noticing in the community.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
Recess Mayor Howard called a recess at 9:46 pm. The City Council re-
convened at 10:05 pm with all members present.
REDEVELOPMENT AGENCY Mayor Howard recessed the City Council meeting at 10:05 pm to
convene the Redevelopment Agency. The City Council recon-
vened at 10:50 pm with all members present.
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Council Minutes of 1/18/00
ORAL COMMUNICATIONS Ronnie Jones, representing the NAACP of the San Gabriel Valley,
thanked the City Council for their support and participation in the
Martin Luther King, Jr., celebration.
Royal Brown, 2153 Aroma Drive, reminded the audience of an
upcoming DTSC meeting scheduled for January 24 at 7:00 pm in
• the City Hall Council Chambers. The subject matter will be the
Draft Post -Closure Permit and Mitigated Negative Declaration for
BKK Corporation Landfill,
Herb Redholtz, 2622 Altamira Drive, expressed his disappointment
over the closing of Trader Joe's and even more so for abandoning
their patrons.
REDEVELOPMENT AGENCY CITY ENTRY MONUMENT SIGNS
City Monument Signs Council reviewed the staff report.
Motion by Touhey and seconded by Wong to approve the
following actions:
a) Direct staff to include city entry monument signs as
a project for consideration in the FY 2000/01 CIP budget;
b) Approve the eight monument sign locations
identified in the staff report;
c) Approve the previously designed concept sign; and
d) Include service club logos, checking with other
cities as to the setting of parameters.
Motion carried 5-0.
COMMUNITY SERVICES 2001 TOURNAMENT OF ROSES PARADE INVITATION
This item was considered earlier in the meeting.
PUBLIC SAFETY No reports for this meeting.
ADMINISTRATIVE SERVICES No reports for this meeting.
GENERAL ADMINISTRATION No reports.
APPROVAL OF DEMANDS AND WIRE TRANSFERS
Motion by Wong and seconded by Melendez to approve Demands
totaling $2,941,168.18 (of which wire transfers = $1,939,371.03)
as listed on check registers 190582 through 190884. Motion
carried by roll call vote:
AYES: Herfert, Melendez, Touhey, Wong, Howard
NOES: None
ABSTAIN: Herfert and Touhey re legal bills involved in the
legal audit.
Councilmember Herfert expressed concern about the recent City
Attorney invoice of $60,000.
• MAYOR'S REPORT Mayor Howard announced she attended the Girls Scouts Gold
Ceremony and Firefighter Greg Allen's daughter, Tracy, received
that honor.
Mayor Howard noted there were two articles in the Daily Tribune
that were well done. She thanked the Tribune for their coverage
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Council Minutes of 1/18/00
on the Martin Luther King, Jr., celebration festivities and the other
article on the departure of Trader Joe's.
Mayor Howard requested that the following program be agendized
at a future Council meeting when the agenda is light: Are You OK
Program for Senior Citizens.
• COUNCILMEMBERS' REPORTS
Councilmember Touhey requested that the meeting be adjourned in
memory of Pastor Charles Reeve, who was one of the founding
pastors of Faith Community Church. He recently passed away
from a heart attack.
Councilmember Wong reported that the sub -committee on Seniors
Meals will be making a unanimously recommendation to the City
Council at the next Council meeting.
CITY MANAGER'S REPORT No reports for this meeting.
CLOSED SESSION Mayor Howard recessed the City Council meeting at 11:04 pm in
memory of Pastor Charles Reeve to convene a closed session in the
City Manager's Conference Room. The closed session began at
11:15 pm without public comment. The following matters were
discussed:
CONFERENCE WITH LEGAL COUNSEL —
EXISTING LITIGATION
Pursuant to Government Code 6 54956.9(a)
* City of West Covina vs Billy Honey
* City of West Covina vs Shadow Oak Villas
The closed session concluded at 11:32 pm.
ADJOURNMENT Mayor Howard adjourned the meeting at 11:32 pm.
ATTEST:
City Clerk Janet Berry
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yor Kat n Howard
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