11-03-1998 - Regular Meeting - Minutes•
MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
NOVEMBER 3, 1998
The regular meeting of the West Covina City Council was called to order by Mayor Melendez at 7:30
pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. City Manager Hobbs
gave the invocation and Councilmember Herfert led the Pledge of Allegiance.
ROLL CALL Mayor Melendez, Mayor Pro Tem Herfert, Councilmembers
Howard, Touhey
Absent: Councilmember Wong
Others Present: Hobbs, Collier, Martyn, Pidgeon, Greene, Samaniego, Paul, Fong,
Bommarito, Collins, Yauchzee, Berry
APPROVAL OF MINUTES The following minutes were approved as presented:
Regular meeting of October 20, 1998
Special meeting of October 27, 1998
HEARINGS No hearings scheduled for this meeting.
ORAL COMMENTS
Mr. Michael Miller addressed his written communication regarding
the City's upcoming review of the waste collection and diversion
program (Item B-1). He made a correction to the information he
supplied in his letter.
On another matter, Mr. Miller discussed the various upcoming
fundraising events for the City's Rose Float. As co-chair of the
Fundraising Committee, he announced the new official Float pin
that is for sale at $5.00/ea.
CONSENT CALENDAR Written Communications (refer to staff)
Letter dated October 28, 1998 received from Michael L. Miller
regarding waste collection and diversion information.
Commissions/Summary of Actions (receive & file)
Community Services 10/13/98
Senior Citizens' 10/08/98
Waste Mgmt/Environmental Quality 10/15/98
Planning 10/27/98
Award of Bids
PP 98203 - Sports Facility Upgrade at Del Norte Park and West
Covina High School
PP 98203 - Recommendation is to accept the bid of Whelan Construction of
Whelan Construction West Covina in the amount of $63,742.00 and submitted at the bid
opening on October 23, 1998 and authorize the Mayor,and City
Clerk to execute the contract.
Council Minutes of 11/3/98
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Landscape Maintenance Contract for Woodside Village Mainte-
nance District Nos. 1 and 2
Landscape Maintenance - Recommendation is to accept the bid of Azteca Landscape of
Azteza Landscape Pomona for a five-year contract amount of $402,600 ($80,520
annually) and authorize the Mayor and City Clerk to execute the
contract.
Amendment to the Landscape Maintenance Agreement for -City-
wide Medians and Freeway Rights -of -Way
Median Landscape - Recommendation is to authorize an amendment to the agreement
Azteca Landscape with Azteca Landscape of Pomona for the maintenance of
landscaping, hardscaping and sprinkler systems for the City
medians and freeway rights -of -way for a period not to exceed one
year at no increase in the contract amount.
Temporary Use Permits (receive & file)
TUP # 2480-98 was issued to Calvary Christian Fellowship at
1422 S. Azusa Avenue for a Harvest Festival on 10/31/98.
TUP # 2484-98 was issued to Bed, Bath and Beyond at 2753 E.
Workman Avenue for a hiring trailer from 10/19/98 to 11/13/98.
Traffic Committee Minutes (accept & file)
Minutes of the regular meeting of October 20, 1998.
City Treasurer's Report (receive & file)
Report for the month of September, 1998.
Miscellaneous — Community Services
Eastland Center — Park and Ride Monthly Payment
Park & Ride at Eastland Recommendation is to take the following actions:
a) Approve a $334 increase to the monthly compensation
provided to Westfield Properties Management for Park and Ride
spaces.
b) Appropriate $2,338 from Proposition A reserves to offset
the continued lease of Park and Ride spaces at Eastland Shopping
Center.
Extension of the Dial -A -Ride Transportation Contract
Dial -A -Ride contract Recommendation is to take the following actions:
a) Approve the extension of the Dial -A -Ride contract to the
year 2000.
b) Direct staff to begin developing a Request for Proposal
(RFP) to be issued in the year 2000. This RFP is to include the
operation of both the Dial -A -Ride and the Shuttle transportation
system.
Miscellaneous — Environmental Management
Graffiti Removal Agreement Rental
Graffiti Removal Recommendation is to authorize the Mayor and City Clerk to
execute Amendment No. 4 to the Graffiti Agreement, extending
the contract to August 31, 1999.
Electric Vehicle Charging Station — 2"d Floor Staff Lot
Electric Vehicle Charging Station - Recommendation is to take the following actions:
Edision EV a) Find that Edison EV be named the sole source vendor for
installation of the 2"d floor staff parking lot electric vehicle
charging stations, thereby waiving the requirement to solicit bids.
b) Authorize the Mayor to execute an agreement with Edison
EV to install the charging units.
c) Appropriate a maximum of $11,000 from CIP Account No.
l 19-320-3858-7900 for the project.
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Council Minutes of 11/3/98
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Purchase of Compressed Natural Gas Vehicle
CNG Vehicle - Recommendation is to take the following actions:
CNG Ford Cargo Van a) Authorize the Environmental Management Director to
solicit bids from at least three dealers for the dedicated CNG Ford
Cargo Van.
b) Authorize the Environmental Management Department to
accept the lowest responsible bid to purchase the van from
Account No. 156-320-2319-7160.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Touhey to approve all items
listed, except, Item B-7c (graffiti removal contract renewal).
Motion included referring the written communications from Mr.
Miller to staff for inclusion in the evaluation of waste collection
and diversion programs. Motion carried by roll call vote:
AYES: Herfert, Howard, Touhey, Melendez
NOES: None
ABSENT: Wong
Item B-7c Couucilmember Howard publicly thanked the Boys and Girls Club
of San Gabriel for their outstanding dedication in keeping the City
as graffiti free as possible. They have been doing an excellent job.
Motion by Touhey and seconded by Herfert to approve the
contract amendment, as recommended by staff. Motion carried by
roll call vote:
AYES: Herfert, Howard, Touhey, Melendez
NOES: None
ABSENT: Wong
PUBLIC WORKS
No reports for this meeting.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
REDEVELOPMENT AGENCY Mayor Melendez recessed the City Council meeting at 7:40 pm to
convene the Redevelopment Agency Agenda. The City Council
reconvened at 7:41 pm with all members present, except Council -
member Wong.
COMMUNITY SERVICES
PUBLIC SAFETY
No reports for this meeting.
No reports for this meeting.
ADMINISTRATIVE SERVICES No reports for this meeting.
GENERAL ADMINISTRATION No reports for this meeting.
APPROVAL OF DEMANDS Motion by Herfert and seconded by Howard to approve Demands
totaling $681,727.35 as listed on check registers 181356 through
181631. Motion carried by roll call vote:
AYES: Herfert, Howard, Touhey, Melendez
NOES: None
ABSENT: Wong
ORAL COMMUNICATIONS
Bruce Leinbach Bruce Leinbach, 743 1308 Sandy Hill Drive, addressed an issue of
concern in the Greenberry Drive neighborhood. Apparently one of
the property owners has parked a semi -truck trailer on his property
and it has been there since July. He presented pictures taken by the
neighbors of the trailer. He said that the neighbors have called into
City Hall for help and there has been no response.
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Council Minutes of 11/3/98
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E
Gilbert Johnson Gilbert Johnson, 1017 W. Camila Road, also spoke about the
trailer parked on 743 Greenberry, noting that the resident appears
to be doing business from the trailer.
James Herington James Herington, 747 S. Greenberry Drive, spoke on the same
issue as the resident adjacent to 743 where the trailer is parked. He
added that the landscaping is not taken care of and the lawn hasn't
been water or mowed.
Linda Van Cura Linda Van Cura, 1017 W. Camila Road, agreed with the above
comments and stated she personally called on August 27's to have
something done about the trailer.
Mayor Pro Tern Herfert stated that this was an obvious violation
and a top priority for the staff to look into.
City Manager Hobbs stated that City staff will look into it
immediately and also find out why and where the matter fell
through the cracks.
Calvin Caldwell Calvin Caldwell, 1344 W. Hillward Avenue, addressed the issue of
waste collection and. diversion plan proposed by Athens a couple
of meetings ago. He urged Council to drop the franchise tax.
MAYOR'S REPOTS VOTING TO ELECT THE BOARD MEMBER REPRE-
SENTING CITIES WITHOUT PUMPING RIGHTS TO THE
WATER QUALITY AUTHORITY BOARD
Administrative Analyst Pidgeon presented the staff report.
City Clerk presented:
Resolution 9633 - RESOLUTION NO. 9633 — A RESOLUTION OF THE
Melendez as representative CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, VOTING IN SUPPORT OF MAYOR MELENDEZ AS
THE REPRESENTATIVE FOR CITIES WITHOUT PUMPING
RIGHTS ON THE SAN GABRIEL BASIN WATER QUALITY
AUTHORITY BOARD
Motion by Herfert and seconded by Touhey to waive
further reading of the resolution and to adopt. Motion carried 4-0.
COUNCILMEMBERS' REPORTS
Mayor Pro Tem Herfert encouraged citizens to call Councilmem-
bers directly if they are not getting satisfaction through City Hall.
Mayor Pro Tern Herfert noted that he had received complaints
from voters as having a hard time finding their polling places. He
asked staff to look into using schools for polling places.
CITY MANAGER — VERBAL REPORTS No reports for this Jmeeting.
ADJOURNMENT Motion by Touhey and seconded Herfert to adjourn the meeting
at 7:57 pm. Motion carried 4-0.
Attest: Mayor Richard
City Clerklanetf�Bf�e/,.
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