06-01-1998 - Special Meeting - MinutesMINUTES
SPECIAL MEETING OF THE
CITY COUNCIL OF WEST COVINA
June 1, 1998
The special meeting of the City Council of West Covina was called to order by Mayor Melendez at 6:37
pm in the Management Resource Center at City Hall, 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor Melendez, Mayor Pro Tern Herfert, Councilmembers:
Howard, Touhey, Wong
Others Present: Glover, Collier, Nelson, Tucker, Greene, Johnson, King, Mayer,
Panas, Keating, Ellis, Samaniego, Fong, Janacua, Yoshizaki, Irwin,
Bommarito, Morgan, Francis, Collins, Shott, Jones, Kelly, Berry
PUBLIC COMMENT ON ITEMS ON THE AGENDA
Frank Williams Frank Williams, president of West Covina Bruins (West Covina
Youth Football at Cortez Park) explained the need for a) increasing
or extending the bleachers, b) concrete between the snack bar and
the bleachers, and c) improving the drainage system relative to the
snack bar. The Community Services Commission had ranked the
three requests F, F, and C, respectively.
STUDY SESSION Budgets of all departments, including the Redevelopment Agency,
Departmental presentations were presented to the City Council with a discussion of any major
changes between FY 97/98 and FY 98/99. Of note are the
following requests made by Council:
1) Environmental Management to review the whole
issue of complying with the requisite AB 939 waste diversion goal,
including the status ofMRFs and curbside recycling.
2) Provide a breakdown of each departments' legal
costs.
3) To avoid upgrading the City's various computer
systems in piecemeal fashion, staff is to present the feasibility of
hiring a consultant to evaluate the City's computer needs.
Recess Mayor Melendez called a recess at 8:10 pm. The City Council
reconvened at 8:25 pm with all members present.
FY 98/99 CIP The FY 98/99 Capital Improvement Program was discussed next,
Youth Sports beginning with youth sports requests. The requests were reviewed
and ranked by the Community Services Commission as follows:
A First Priority — Based Primarily on Safety
B Second Priority
C Third Priority
F Not a needed project at this time
Mayor Pro Tern Herfert suggested approving all the requested
projects rated A and then discussing the remaining projects
individually. Councilmember Wong noted that some of the A
projects were proposed to be funded by CDBG funds and asked for
an explanation. Staff responded that HUD guidelines provide that
CDBG funds can be used if there are low-income families within
the census district, at the block level. Councilmember Wong
argued that those particular projects would benefit the requesting
youth group, but not necessarily benefit the surrounding residents,
Council Minutes of 6/l/98
which is the general concept of CDBG funding. Mayor Melendez
noted that Councilmember Wong's philosophical point was well
taken, but as long as the projects fell within the HUD guidelines he
had no problem approving them. Councilmember Wong clarified
that he was not opposed to funding the projects, but felt the
funding should come from another source.
A ranked projects Motion by Herfert and seconded
by Touhey
to approve all A
projects from the staff recommended
•
funding sources Motion
carried by roll call vote to approve the following
list of items:
AYES: Herfert, Howard, Touhey,
Melendez
NOES: Wong.
Project
Amount
FundingSource
ource
Replace fence behind home plate (Orangewood Park)
$1,000
CDBG
Repair score booth area (Orangewood Park)
$10,000
CDBG
Leaf Blower (Edgewood Middle School)
$300
Capital Projects
Eight -foot high rims with backboards and removal
$5,000 '
PDF "C"
of old gym divider (Edgewood Middle School)
Install scoreboard (Cameron Park)
$8,000
PDF "D"
Score booth (Friendship Park)
$21,000
BKK-BLT
Electronic scoreboard (Friendship Park)
$10,000
BKK-BLT
Install replacement basketball courts, hardware
$30,000
PBG
and repaint courts (WCHS)
Asphalt repair between fields (Palmview)
$13,000
PFD "B"
Install ceiling, insulation & painting (Walmerado Park)
$5,000
PDF "D"
Specifically deleted from the above list was the Outdoor basketball
court lighting project at WCHS for $140,000 proposed from
General Fund.
The following items were considered separately by Council.
Planet Hockey scoreboards Motion by Herfert and seconded by Touhey to approve two score-
boards for Planet Hockey (ranked F), requested by California
Street Hockey, in the amount of $15,000 from PDF "C". Motion
carried 3-2 with Howard and Wong voting no.
Dugout benches at Palmview Motion by Howard and seconded by Touhey to approve the
replacement of wood dugout benches with metal benches at Palm -
view Park (ranked F), requested by Pacific Coast Little League, in
the amount of $2,000 from PDF "B". Motion carried 5-0.
Willowood School field Motion by Touhey and seconded by Herfert to approve the
renovation of Field No. 3 — three trees, top soil regrade, hydroseed,
and new goal post at Willowood School (ranked B), requested by
West Covina Express Soccer Club, in the amount of $8,000 from
PDF "C". Motion carried 5-0.
Cortez Park football field Motion by Herfert and seconded by Touhey to approve the fol-
lowing requests by West Covina Youth Football:
a) Upgrade/increase bleacher size (ranked F) for $10,000
from CEFI,
• b) Install concrete between snack bar and bleachers (ranked F)
for $2,000 from PARK Fund,
c) Improve drainage system in/around snack bar (ranked Q
for $15,000 from PARK Fund.
Discussion ensued. Council requested a report back from staff
with more information before action could be taken.
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Council Minutes of 6/I/98
Del Norte Park fields Motion by Herfert and seconded by Touhey to approve the fol-
lowing requests by West Covina National Little League:
a) Repair fence on batting cage and major field, install light
for cage (ranked C) for $8,000 from CEFI, and
b) Re -level and re -sod major infield (ranked F) for $9,000
from CEFI.
Motion carried 5-0.
Drainage at Cortez Park Motion by Herfert and seconded by Touhey to improve the
drainage system in/around the snack bar (ranked C), requested by
West Covina Youth Football, in the amount of $15,000 from the
PARK Fund, as long as the staff report (requested above) includes
it in the detailed information. Motion carried 5-0.
Park Facilities Maintenance Councilmember Howard commenced a discussion on the proposed
$8,000 trash enclosure at Heritage Park.
Motion by Herfert and seconded by Touhey to approve a
maximum of $4,000 from PDF "F". Motion carried 5-0.
Motion by Touhey and seconded by Herfert to approve the
remaining Park Facilities Maintenance projects (listed below).
Motion carried 5-0.
Project
Roll -up windows for Friendship and Walmerado
Parks snack bars
Miscellaneous park improvements
Various parks barrier removal for ADA compliance
Tot lot slope fencing at Shadow Oak Park
Rehabilitation of park parking lots
Amount Fundine Source
$4,000
CEFI
$4,000
BKK-BLT
$20,000
CEFI
$40,000
CDBG
$5,000
PDF "G"
$30,000
CEFI
On a related matter, Councilmember Howard requested staff to
make appropriate repairs at Cameron Park, as it is looking rather
seedy.
New Park Facilities Mayor Pro Tern Herfert suggested that the items listed under New
Park Facilities be addressed at a future time, after the various
hearings have been held. Council concurred.
Streets Discussion ensued on the various funding sources for the pro-
posed street projects. Motion by Touhey and seconded by Herfert
to approve all the street projects
and proposed
funding sources,
except the $320,000 from the General
Fund Reserves earmarked
for the residential street rehabilitation program.
Motion carried 5-
0 to approve the following:
Project
Amount
Fundinp Source
Sidewalk construction
$40,000
TDA
Residential street rehabilitation program
$80,000
GT
Curb and gutter repairs
$25,000
GT
Street barrier removal program
$40,000
CDBG
Willow Avenue street rehabilitation work (north
$300,000
ISTEA
City limit to south City limit)
50,000
GT
Merced Avenue reconstruction (Walnut to Valinda)
$450,000
PROP C
Rehabilitation of segments of bus route streets
$169,000
PROP C
Council discussion continued regarding the excluded $320,000 GF
from the above list for residential street rehabilitation. Council
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Council Minutes of 6/1/98
requested a priority listing of the residential streets. In addition,
Finance Director Tucker explained a one-time $1.1 million
revenue amount from the Redevelopment Agency, which Council
could use towards street rehabilitation.
Motion by Howard and seconded by Herfert to authorize staff to
appropriate $320,000 from the $1.1 million and to revisit the
• remaining amount next year. Motion carried 5-0.
Traffic Signals, Buildings, Miscellaneous
Motion by Touhey and seconded by Howard to approval all other
items listed on the remaining sheets, except the General Fund
items, which will be discussed separately. Motion carried 5-0.
This motion approved the following:
Project
Amount
Funding Source
Minor Traffic Signal Modifications Program
$25,000
GT
Minor seismic upgrade for northerly Civic Center
$10,000
CT
parking structure
Paint the Communications Center and courtyard
$22,000
CT
Refurbish Environmental Management Offices
$10,000
CT
Upgrade City Hall first floor bathroom, handrails,
$65,000
CDBG
Braille signing to meet ADA
Install new roof at Palmview Center
$20,000
PDF "B"
Modification to Communication secretary's work station
$5,000
CT
Termite Repair Program for all City buildings
$15,000
CT
Paint wood on top level of parking structure
$15,000
CT
Fire Station #2 new tile and shed
$14,000
CT
Fire Station #3 reconstruct parking lot, new exterior
$40,000
CT
door at storage room
Fire Station #4 install security gate and replace
$10,000
CT
cabinet doors
Fire Station #5 install overhead door, cabinets and
$37,000
CT
station ID sign
Landscape rehabilitation for MD #4
$200,000
MD #4
Aerial maps
$40,000
CEFI
Cameron Avenue underground utility district #6
$45,000
CEFI
residential conversions (Phase I)
Network analysis equipment (Fire Department)
$21,000
CEFI
Standardized solid-state station system (5 FSs)
$15,000
CEFI
Laser printers for 5 FSs and Fire Administration
$10,000
CEFI
Police Department mobile digital terminals
$110,000
DER
Portable classroom for childcare at Orangewood
$55,000
CDBG
The City Council considered the remaining projects, proposed by
staff for GF funding:
Jail Leak in Police Department
Motion by Herfert and seconded by Howard to approve fixing the
jail leak at $50,000 from GF unless a more restrictive fund could
be tapped. Motion carried 5-0. Staff was directed to check the
is
Inmate Fund.
Refurbish Shooting Range in Police Department
Motion by Herfert and seconded by Howard to refurbish shooting
range at $85,000 from GF. Motion carried 5-0.
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Council Minutes of 6/1/98
Fire Station #1 Remodeling
Chief Greene stated that Fire Station #1 needs a lot more work than
that proposed and suggested this item be removed for further study
at a later date.
Finance System Software Upgrade
Councilmember Howard reiterated her concern for upgrading
various computer programs that won't be computer compatible
with each other. She emphasized the need for a consultant to
review the City's needs before expending more money on
computers.
Year 2000 Compliance
In relation to Councilmember Howard's comments above, staff
will report back with needs and cost of consultant for computer
upgrading and evaluation of existing computers for the change to
the year 2000.
Fire Department's Mobile Digital Computer System
Battalion Chief Johnson stated that this in the second phase of this
particular program and that the Fire Department has worked very
closely with Information Services to ensure the system works
cooperatively with any other computer programs necessary to
complete this project.
Councilmember Touhey requested a copy of the Mobile
Digital Computer System Program before Council takes an action
on this. Staff to supply the report.
OTHER ITEMS Interim City Manager Glover reminded the Council of the
Chamber of Commerce budget presentation scheduled for June 2
in the Council Chambers at 6:30 pm.
ADJOURNMENT
Attest:
City Clerk Janet Berry
The preliminary operating budget for FY 98/99 will be presented
to Council at the June 16 Council meeting.
Motion by Herfert and seconded by Wong to adjourn the meeting
at 10:07 pm. Motion carried 5-0.�
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