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05-19-1998 - Regular Meeting - MinutesMINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL May 19, 1998 • The regular meeting of the West Covina City Council was called to order by Mayor Melendez at 7:45 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. The invocation was given by Dr. Kundan Peter of West Covina United Methodist Church and the Pledge of Allegiance was led by Councilmember Howard. ROLL CALL Mayor Melendez, Councilmembers Howard and Wong Absent: Mayor Pro Tem Herfert and Councilmember Touhey Others Present: Glover, Collier, Mayer, Wynder, Ellis, Francis, Collins, Pidgeon, Samaniego, Tucker, Fong, Lantz, McIsaac, Berry APPROVAL OF MINUTES Councilmember Wong offered the following corrections: the correct spelling of "Israel" in the regular meeting of May 5; and the correct name of the award given by the State to Hollingworth School was entitled the "California Distinguished School Award." PRESENTATIONS The following minutes were approved as corrected: Regular meeting of April 21, 1998 Special meeting of May 5, 1998 Regular meeting of May 5, 1998 Special meeting of May 12, 1998 Special meeting of May 12, 1998 No presentations given. HEARING 1998/99 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Motion by Howard and seconded by Melendez to reschedule this hearing for June 16, 1998, as recommended by staff. Motion carried 3-0. CONSENT CALENDAR Written Communications (refer to staff) Letter received from Cole Schaefer Ambulance requesting that the City Council reconsider their action authorizing the Fire Department to implement their proposed public/private ambulance plan for emergency medical transport. Commissions/Summary of Actions (receive & file) Planning Commission 5/12/98 Claims for Action (deny & notify claimant) On February 25, 1998 the City Clerk's Office received a claim for property damage from Rebecca Perez. The amount of claim had not been determined at time of presentation. On March 2, 1998 the City Clerk's Office received a claim for personal injuries from Wanda Ballard/Mark Gouge II. The amount of claim had not been determined at time of presentation. Council Minutes of 5/19/98 On March 23, 1998 the City Clerk's Office received a claim from Sylvia Macias for property damages amounting to $850. On February 9, 1998 the City Clerk's Office received a claim from Edward L. Feldman for personal injuries amounting to $1,000,000. isOn March 2, 1998 the city Clerk's Office received a claim from Minh Tran Nghe for property damage. the amount of claim had not been determined at time of presentation. On August 26, 1997 the City Clerk's Office received a claim from Raymond Duron for monetary loss amounting to $250. On December 1, 1997 the City Clerk's Office received a claim from Roger and Renae Downs for property damage amounting to $1,410.65 - $2,329.03. On November 21, 197 the City Clerk's Office received a claim from M. Elaine Von Moos (an individual) and M. Elaine Von Moos (as Special Administrator for the Estate of Paul Borg, deceased) for wrongful death in the amount of $50,000,000. Approval of Final Maps (adopt resolution) Location: Northerly of Cameron at the westerly end of Prospero. Resolution 9570 - RESOLUTION NO. 9570 - A RESOLUTION OF THE Parcel Map 24445 CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 24445 AND DIRECTING THE RECORDATION THEREOF (Anthony Lee) Location: Lot 12 of Tract 47808 and Lot 31 of Tract 42169. Resolution 9571 - RESOLUTION NO. 9571 — A RESOLUTION OF THE Lot Line Adjustment 128 CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, APPROVING LOT LINE ADJUSTMENT NO. 128 AND DIRECTING THE RECORDATION THEREOF (Richmond American Homes) Temporary Use Permits (receive & file) TUP #2444-98 was issued to West Covina Environmental Management for oil recycling promotion at 1540 E. Amar Road on 4/25/98. TUP #2445-98 was issued to West Covina Optimist Club for a rummage sale for charity at Cameron Park on 4/9/98. TUP #2446-98 was issued to Circus Vargas for a circus at SunFran Center, Sunset & Francisquito on 5/4/98 to 5/6/98. TUP #2449-98 was issued to U. S. Postal Service for a Cinco de Mayo stamp unveiling at 329 S. California Avenue on 5/2/98. TUP #2450-98 was issued to Chamber of Commerce for a petting • zoo at 200 S. Glendora Street on 5/2/98. Award of Bids Bid No. 98-001 - Wireless Data Network Bid No. 98-001 - Recommendation is to award the bid for a wireless data network JADTEC, Inc. for the Fire Department's new Records Management System to the lowest responsive bidder, JADTEC, Inc., at a total cost of $15,293.79. 2 Council Minutes of 5/19/98 TS 96109B — Traffic Signal Rewiring at Various Intersections TS 96109B - Recommendation is to accept the bid of Signal Maintenance, Inc., Signal Maintenance Inc. Anaheim, in the amount of $69,440.00 as submitted at the bid opening of 5/12/98, and authorize the Mayor and City Clerk to execute the contract. • One-year Extension of Tree Maintenance Contract Tree Maintenance - Recommendation is to authorize a one-year extension of the tree West Coast Arborists, Inc. maintenance contract with West Coast Arborists, Inc., at no increase in the contract amount. Edgewood Sports Complex Master Plan Edgewood Park Master Plan Recommendation is to accept the bid of Purkiss Rose, RSI in the amount of $21,710.00 contingent upon amendments to the 1972 WCUSD Facility Use Agreement and the 1968 Municipal Pool Agreement reflecting authorization for the City to utilize the facilities through the year 2028, and authorize the Mayor and City Clerk to execute an agreement with Purkiss Rose, RSI for the Master Plan to be done. Miscellaneous — Finance Department Renewal of Parking Lease with Los Angeles County Parking Lease - Recommendation is to authorize staff to execute the First Renewal Los Angeles County and Amendment No. I of the lease and agreement for off-street parking facilities at the West Covina Civic Center. Aoorooriation for Police Vehicles Police Vehicles Recommendation is to appropriate $276,000 in FY 97/98 general fund surplus and approve the carryover of the appropriation to the FY 98/99 budget year for the purchase of 12 police patrol vehicles from Account No. 11-320-2110-7170. Appropriations Limit for Fiscal Year 98/99 Recommendation is to waive further reading and adopt the following resolution: Resolution 9572 - RESOLUTION NO. 9572 — A RESOLUTION OF THE FY 98/99 Appropriations Limit CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 1998/99 CONSENT CALENDAR MOTION Motion by Wong and seconded by Howard to waive further reading of the resolutions and adopt, and to approve all other items listed except: B-1, B-6d, and B-7b. Motion carried by roll call vote: AYES: Howard, Wong, Melendez NOES: None ABSENT: Herfert, Touhey B-I The following individuals spoke to the written communications submitted by Cole Schaefer Ambulance Company: Manny Galvez Manny Galvez, District Manager for Cole Schaefer, reiterated his written request to the City Council to reconsider • authorizing the Fire Department to proceed with the proposed public/private ambulance plan for emergency medical transport. Doug Emsley Doug Emsley, Operations Manager for American Medical Response, questioned the numbers projected in the staff report. He also questioned the response times asserted in the staff report. He wondered if the City had considered additional response needs if the City's resources were tied up and how that would impact the anticipated revenue. c Council Minutes of 5/19/98 • • Interim City Manager Glover recommended that the concerns raised by the two speakers be referred to staff for a report back to Council. Assistant City Attorney Wynder stated that it would be inappropriate for Council to take an action to reconsider the plan based on a request from a citizen. Action to reconsider must come from the prevailing side of the Council. Motion by Wong and seconded by Howard to refer the con- cerns to staff for a report back at the next Council meeting. Motion carried 2-1 with Melendez voting no. B-6d In relation to the Edgewood Sports Complex Master Plan (Item B- 6d), Interim City Manager Glover recommended that this item be held over until more discussions are held with the School District. Motion by Howard and seconded by Melendez to hold this matter over until further discussions have been held with the School District. Motion carried 3-0. B-7b In relation to the request for appropriation of monies for police vehicles (Item 13-7b), Councilmember Howard asked the Police Chief if the vehicles would accommodate the Police Department's computers. Chief Ellis answered in the affirmative. Motion by Howard and seconded by Wong to approve the staff recommendation. Motion carried 3-0. PUBLIC WORKS No reports for this meeting. ENVIRONMENTAL MANAGEMENT No reports for this meeting. REDEVELOPMENT AGENCY Mayor Melendez recessed the City Council meeting at 8:10 pm to convene the Redevelopment Agency. The City Council recon- vened at 8:11 pm with all members present except Herfert and Touhey. COMMUNITY SERVICES No reports for this meeting. PUBLIC SAFETY 1) RESOLUTION AND ORDINANCE DEALING WITH THE REGULATION OF EPHEDRINE PURCHASES Council reviewed the staff report supporting SB 1395. City Clerk presented: Resolution 9573 - RESOLUTION NO. 9573 — A RESOLUTION OF Supporting SB 1395 THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING SENATE BILL 1395 PROVIDING FOR ENHANCED SENTENCING FOR THE MANUFACTURE OF METHAMPHET- AMINE NEAR A DWELLING UNIT Motion by Wong and seconded by Howard to waive further reading of the resolution and adopt. Motion carried 3-0. City Clerk presented Ordinance introduced - AN ORDINANCE OF THE CITY COUNCIL OF Regulating Ephedrine Purchases THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE TO ADD CHAPTER 15, ARTICLE XII, (SECTIONS 15- 4 Council Minutcs of 5/19/98 • Transcription Services - Barkley Transcription Services ADMINISTRATIVE SERVICES CITY MANAGER Risk Management Program 300 ET SEQ.) REGULATING EPHEDRINE PURCHASES Motion by Wong and seconded by Howard to waive further reading of the ordinance. Motion carried by roll call vote: AYES: Howard, Wong, Melendez NOES: None ABSENT: Herfert, Touhey 2) TRANSCRIPTION SERVICES Council reviewed the staff report. Motion by Howard and seconded by Wong to authorize staff to contract for professional services with Barkley Transcription Services in an amount not to exceed the $10,000 budgeted for such services. Motion carried 3-0. No reports for this meeting. REORGANIZATION OF THE RISK MANAGEMENT PROGRAM Interim Personnel Director Francis presented the staff report. Council discussed the recommendations of the Personnel Commission and concurred with the second of the two recommendations. City Clerk presented: Resolution 9574 - RESOLUTION NO. 9574 - A RESOLUTION OF THE re classification & compensation CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED, AND APPROVING THE CLASSIFICATIONS OF DIRECTOR OF PERSONNEL AND RISK MANAGEMENT, AND SAFETY AND CLAIMS COORDINATOR Motion by Howard and seconded by Wong to a) approve the report submitted by the Interim Personnel Director, including the reorganization of the Risk Management Division and deletion of the Risk Manager position, and b) waive further reading of the resolution and adopt. Motion carried 3-0. Personnel Commission Motion by Wong and seconded by Howard to approve the fol- Recommendation lowing recommendation of the Personnel Commission: "Employees with workers' compensation claims shall have an opportunity to comment on the effectiveness of the process. A form is to be developed that enables feedback by the employee during the claims process and at the conclusion of the process." Motion carried 3-0. APPROVAL OF DEMANDS Motion by Wong and seconded by Melendez to approve demands totaling $708,709.32 as listed on check registers FI 177881 through 178259. Motion carried by roll call vote: AYES: Howard, Wong, Melendez NOES: None ABSENT: Herfert, Touhey 5 Council N inutcs of 5/19/98 ORAL COMMUNICATIONS Mark McDonough, 1002 S. Terri Ann, addressed the issue of the First Time Home Buyers Program through the Redevelopment Agency. He called HUD directly on the requirement of funding for the first mortgage. HUD responded to his question to them that the law prohibits restricting candidates from seeking mortgage • funding from lending institutes of their choice. Councilmember Wong requested a copy of his question and response from HUD for the City's legal counsel to review. Mr. McDonough responded that his question to HUD was verbal. Councilmember Wong stated that legal matters are not always as simple as they appear on the surface and wants to make sure that the City's legal counsel is looking at the same question as Mr. McDonough. Interim City Manager Glover stated that staff would con- tact Mr. McDonough as to his point and would report back to the Council. MAYOR'S REPORTS ASSEMBLY BILL 1776— REPEAL OF THE VEHICLE LICENSE FEE AB 1776 — Vehicle License Fees Council reviewed the staff report. Councilmember Howard strongly opposed AB 1776 unless there were constitutional guarantees to replace the lost funds which will surely happen with the passage of AB 1776 as currently presented. Councilmember Wong agreed with Councilmember Howard and suggested that action on this item be deferred until all five members of the Council are present to oppose it. Unanimous Council opposition makes a stronger statement. Motion by Howard and seconded by Melendez to hold over this item for full Council action. Motion carried 3-0. COUNCILMEMBERS' REPORTS JOINT CITY COUNCIL/COMMISSION MEETING Joint meeting with Commissioners Council discussed the logistics of a meeting with all the City Com- missioners and whether it would be more social or business. Council concurred that a meeting in the Community Room would be suitable with food brought in by a local caterer (sandwiches, etc.). Motion by Howard and seconded by Wong to direct staff to arrange a joint meeting for the last week in June if 75% of the commissioners could attend. If not, defer the meeting until after vacations in September. Motion carried 3-0. OPPOSITION TO PROPOSITION 224 Council reviewed the staff report. Henry Woo Mr. Henry Woo, Diamond Bar, representing the Asian American Architects & Engineers Association, discussed the • impact of Proposition 224 and urged Council to oppose it. City Clerk presented: Resolution 9575 - RESOLUTION NO. 9575 — A RESOLUTION OF THE Opposition Prop. 224 CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, OPPOSING PROPOSITION 224 RELATING TO DESIGN AND ENGINEERING SERVICES OF STATE FUNDED PROJECTS Cel Council Minutes of 5/19/98 Motion by Wong and seconded by Howard to waive further reading of the resolution and adopt. Motion carried 3-0. • ADJOURNMENT Motion by Howard and seconded by Wong to adjourn the meeting at 9:00 pm in memory of Harold Quasny with sympathy to his wife Dorothy, and in memory of Harold Brunsdon with sympathy to his Attest: a City Clerk Janet Berry I wife )