05-06-1997 - Regular Meeting - MinutesI
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MINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
MAY 6, 1997
The regular meeting of the West Covina City Council was called to order by Mayor Wong at 7:35 pm in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina, CA The invocation was given by Pastor
Tommie Farris of Faith Community Church and the Pledge of Allegiance was led by Councilmember Herfert.
ROLL CALL Mayor Wong, Mayor Pro Tem Melendez, Councilmembers Herfert,
Howard, Touhey
Others Present: Starbird, Wylie, Martyn, Miller, Collins, Glover, Samaniego, Collier,
McIsaac, Dunlap, King, L. Zeller, Distelrath, Schimanski, Nelson,
Fields, Bommarito, Yoshizaki, Mayer, Tucker, Greene, Palkhiwala,
Berry
APPROVAL OF MINUTES Motion by Herfert and seconded by Melendez to approve the minutes
of the special meeting of March 4, 1997 (as corrected by Wong), the
regular meeting of March 18, 1997, the regular meeting of April 1,
1997 (as corrected by Wong), the special meeting of April 15, 1997,
and the regular meeting of April 15, 1997. Motion carried 5-0.
PRESENTATIONS/PROCLAMATIONS
Mayor Wong proclaimed the month of May as MENTAL HEALTH
MONTH and presented the proclamation to Dixie Bateman and Earla
Smith, both representing the Alliance for the Mentally Ill,
Mayor Wong proclaimed May 4-10, 1997 as ELKS NATIONAL
YOUTH WEEK and presented the proclamation to Vern R. Campion
of West Covina Lodge No. 1996.
Mayor Wong proclaimed the week of May 5-9, 1997 as HIRE -A -VET
WEEK and presented the proclamation to Richard Zavala of the West
Covina Employment Development Department.
Mayor Wong asked Senior Citizens Commissioner Sally A. Deniston
to approach the podium and introduced her as West Covina's Older
Americans Recognition Day Honoree, Commissioners Fred Gratz and
Marietta Pahner joined her in accepting the OLDER AMERICANS
MONTH proclamation from Mayor Wong, proclaiming the month of
May as such.
HEARING 1997/98 COMMUNITY DEVELOPMENT BLOCK GRANT
ACTION PLAN
City Clerk Berry verified the affidavit of publication. Councilmember
Touhey stated that he would abstain from the discussion and vote
regarding the Community Food Bank, due to a conflict of interest.
Councilmember Howard stated that she would abstain from the dis-
cussion and vote regarding Future America, due to a conflict of
interest.
Council Minutes of 5/6/97
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FY 97/98 CDBG Action Plan Mayor Wong opened the hearing and the staff report was presented by
Human Services Director Collins.
Public Testimonv
Mayor Wong opened the public testimony portion of the hearing and
asked for comments from the audience. The following persons
addressed Council:
Gary Lawson
Gary Lawson of Future America, addressed the success of the
Future America program and the plan to expand it. He requested
Council to reconsider the recommended amount of $4000 for the
upcoming fiscal year. Last year Future America received $6000 and
they would like to have twice that amount for a proposed program
expansion.
Ron Sachs
Ron Sachs of the East San Gabriel Valley Coalition for the
Homeless, stated that his group has been in operation for six years and
this is the first year the Coalition has requested funding from the City.
He sought Council's consideration for $2500 for FY 97/98.
Ian Fairbank
Ian Fairbank of the Salvation Army, urged Council to approve
the Salvation Army's request of $2500 which is used for emergency
shelter vouchers.
Carol Lane
Carol Lane, president of the Service Center for Independent
Living, explained their request for an allocation of $7500. She
reported that due to budget cuts throughout the entire social services
system in California, cases are appearing at the Service Center that
would have been handled elsewhere in prior years. They now have a
waiting list for people who need assistance. She was pleased to hear
Mayor Wong state that the Commission's recommended amount for
her organization is $7500.
Testimony closed There being no others wishing to address Council, the public testimony
portion of the hearing was closed.
Council Discussion Human Services Director Collins reported that there is an additional
$3800 available for allocation for FY 97/98, over and beyond the total
amount stated in the staff report. In addition, there will be a surplus of
$5000 from current FY that can be re -distributed to current programs.
Ms. Collins stated that the City Council will be able to consider the re-
distribution of the $5000 at the May 20th Council meeting.
Mayor Wong asked Mr. Lawson to clarify how Future America
receives the funding from the City and expected expenditures for the
remaining fiscal year. Mr. Lawson responded, noting that an
additional $2000 would cover the remainder of this year's programs.
Councilmember Herfert reported that the allocation for FY 97/98 is
less than the current year and the City will not be able to fund to the
extent the Council would like. His first preference in allocating the
extra $5000 was to the Senior Citizens Meals Program; beyond that, he
would be open to anything else the Council would like.
Councilmember Touhey's preference for allocating the surplus funds
for FY 97/98 was Del Haven - Voyagers Club and the ESGV
Coalition for the Homeless.
Councilmember Howard stated her preferences regarding the $3800:
$2500 or $3000 to the ESGV Coalition for the Homeless, with any
remainder to Del Haven for the Voyagers Club. In relation to the
surplus this year of $5000, she agreed with Councilmember Herfert
that the City needs to take steps to keep the Senior Citizens Meals Pro-
gram deficit under control. If there are any funds left after that, she
would be agreeable to the choices of the other Councilmembers with
the remainder.
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Council Minutes of 5/6/97
Mayor Pro Tem Melendez asked for a clarification of the funding
arrangement for the Senior Citizens Meals Program. City Manager
Starbird and Senior Citizens Center Supervisor Bommarito responded.
Mayor Wong proposed the following for the $3800: allocate $2500
for ESGV Coalition for the Homeless and the remaining $1300 for the
IS Del Haven - Voyagers Club. In relation to the $5000 surplus from this
year, he suggested allocating it to Future America for the expenses they
will incur before June 30 and the Senior Citizens Meals Program.
Motion by Touhey and seconded by Melendez to allocate $2500 for
the ESGV Coalition for the Homeless and $1300 for Del Haven -
Voyagers Club. Motion carried 5-0.
City Clerk Berry presented
Resolution 9443 - RESOLUTION NO. 9443 - A RESOLUTION OF THE
97/98 CDBG CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFOR-
NIA, DECLARING ITS INTENTION TO APPLY FOR FUNDS
PURSUANT TO THE 1974 FEDERAL HOUSING AND
COMMUNITY DEVELOPMENT ACT AS AMENDED AND
CERTIFYING THE ENVIRONMENTAL REVIEW RECORD
THEREOF
Motion by Howard and seconded by Touhey to waive further
reading of the resolution and adopt. Motion carried by roll call vote:
AYES: Herfert, Howard, Melendez, Touhey, Wong
NOES: None
ABSTAIN: Howard re Future America
Touhey re Community Food Bank
HEARING APPEAL OF PRECISE PLAN NO. 767, REVISION 2
Applicant: Hassen Imports Partnership
Location: 2000 East Garvey Avenue
Appellant: Penske Automotive Group
Appeal of PP 767, Rev. 2 City Clerk Berry verified the affidavit of publication and Mayor Wong
opened the hearing. The staff report was presented by Planning
Director Collier who stated that the appellant has requested a continu-
ance as they would prefer to wait for a transcript of the Planning
Commission meeting. The applicant has submitted a letter requesting
that the continuance not be granted.
Mr. Collier further stated that there is a potential appeal by Hassen of
the Penske project, which was approved by the Planning Commission
on April 22. If Mr. Alhassen files an appeal by May 7, the deadline for
an appeal, Council could consider both these appeals at the next
Council meeting. He stated that a full staff report could be given on
the merits of this appeal, if Council decides not to continue this to the
next meeting.
Public Testimony Mayor Wong opened the public testimony portion of the hearing and
' asked for comments from those favoring the continuance of this appeal.
Gere Kitzmiller Gere Kitzmiller, Vice President of Penske Automotive Group,
stated that transcripts of the Planting Commission were finally received
on May 2, 1997, and would like the continuance to May 20 so that
they can properly prepare for it.
Mayor Wong asked for comments opposing the continuation of this
appeal.
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Council Minutes of 5/6/97
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Ziad Alhassen Ziad Alhassen of Hassen Imports Partnership said, "Since Mr.
Penske failed to accompany his appeal with a cehck and mailing labels,
you (City Council) should not consider this appeal and this appeal is
time -barred. Labels should be sent with appeal, not separately to the
Planning Department."
The City Attorney responded, " I believe that the city Clerk can
answer your question. It is my understanding that she is in possession
of the mailing labels which were delivered to her with the appeal and
the check."
The City Clerk stated, "Yes, what the City Attorney says is
correct. When I say that the affidavit is on file, that includes everything
which is a copy of the labels and the miscellaneous cash receipt for the
$50 check. So this is okay."
Mr. Alhassen continued to say that the delay of the appeal
would create a hardship on his dealership in selling automobiles. He
also objected to the overlapping of appeals (Penske's appeal of his
project and his appeal of Penske's project) on the same evening.
Mayor Wong asked Mr. Kitzmiller of Penske Automotive Group if he
would like to offer rebuttal remarks.
Gere Murr ller Mr. Kitzmiller stated that he had nothing else to add.
Council comments Councilmember Herfert • stated that everyone was familiar with this
issue and would be in favor of pursuing this appeal this evening.
Councilmember Howard favored holding the matter over until May 20
and give the two parties an opportunity to resolve this on their own.
Councilmember Touhey agreed with Councilmember Howard and
hopefully the two dealerships can work out their differences. He
noted that the City has not yet conveyed the ownership of one of the
parcels to Hassen Imports Partnership, therefore construction of his
project cannot begin in any event.
Mayor Wong concurred with holding it over so that the two parties
could resolve the issue of fifteen parking spots.
Mayor Pro Tern Melendez referred to Mr. Alhassen's letter regarding
economic losses and a delay in the development of his project if the
appeal was to be held over, and would not for that reason, support
holding over the appeal.
Further discussion ensued regarding Mr. Alhassen's monetary loss due
to a delay.
Motion to continue Mayor Pro Tem Melendez thanked staff for clarifying his questions and
made a motion to continue the appeal to May 20ih. The motion was
seconded by Touhey and carried 4-1 with Herfert voting no.
Recess Mayor Wong called a recess at9:17 pm. The City Council reconvened
at 9:30 pm with all members present.
HEARING CODE AMENDMENT NO.278 ("FOR SALE" VEHICLES) -
CATEGORICAL EXEMPTION
Mayor Wong explained that this is a City -initiated project to develop
code provisions to control the concentration of "for sale" vehicles
parked on public street and adjacent non-residential properties.
Code Amendment 278 - City Clerk Berry verified the affidavit of publication and Mayor
"For Sale" vehicles Wong opened the public hearing. The staff report was presented by
Principal Planner McIsaac.
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Council Minutes of 5/6/97
Public Testimonv Mayor Wong opened the public testimony portion of the hearing and
asked for comments favoring the amendment. The following spoke:
Lollie Bergman Lollie Bergman, 426 S. Leaf, suggested prohibiting "For Sale"
vehicles from City streets. She also suggested citing the vehicles rather
than towing them.
Bob Klenck Bob Klenck, 609 s. Magnolia, was concerned with aesthetics
Is and traffic safety with the proliferation of the vehicles for sale.
Mayor Wong asked for comments in opposition and no one addressed
Testimony closed the City Council. The public testimony portion of the hearing was
closed.
Council discussion Councilmember Howard felt the code amendment was a partial
solution, but not the entire solution. The City will be following these
parked car areas from one end of the City to the other. She reported
on a program the City of La Puente implemented - the school district
has provided a place for parked cars for sale at the high school parking
lot on weekends, with security, and a small fee of about $10. While
looking for other options, this may be something we could do.
Councilmember Touhey asked who does the ticketing. Police
Chief Distelrath responded that either an officer, S.H.O.P. or CSO. In
response to another question, Principal Planner McIsaac stated staff
had devised the list of streets based on their proximity to a commercial
area, not necessarily the volume of vehicles traveling on one street or
another. Mayor Wong suggested that rather than naming streets, we
use some other parameter, such as volume of traffic. Mr. McIsaac
responded that that would be possible and/or any other criteria Council
desired.
City Clerk Berry presented:
Ordinance introduced AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN
SECTIONS OF CHAPTER 22 (TRAFFIC REGULATIONS) OF
THE WEST COVINA MUNICIPAL CODE TO INCORPORATE
REGULATIONS RESTRICTING THE PARKING OF VEHICLES
DISPLAYING "FOR SALE" SIGNS (Code Amendment No. 278)
Motion by Herfert and seconded by Melendez to waive further
reading of the ordinance and introduce. Motion carried by roll call
vote:
AYES: Herfert, Howard, Melendez, Touhey, Wong
NOES: None
AGENDA AND ORAL COMMUNICATIONS
City Manager Starbird stated that Item H-I (Bureau of Justice Assis-
tance Block Grant Funds) is in concept form only this evening. There
will be a public hearing on this matter at the next Council meeting of
May 2&.
Katherine Castucci Katherine Castucci, 430 S. Pima Avenue, commented on two items.
She supported the Hewlett-Packard computer upgrade (Item I-1) but
' added she thought this had already been addressed a couple of years
ago. Relative to Item H-1 (Bureau of Justice Assistance Block Grant
Funds), she questioned the choice of appointees to the Advisory
Committee (particularly the connection with ROP). She suggested that
Council allocate the funds to existing programs (gang unit, graffiti
abatement, etc.) and incorporate the truancy program that works so
well in Monrovia. She concluded by stating that last time she asked
that this item be delayed and this time she asked that it be denied.
Council Minutes of 5/6/97
Dane Johnson Dane Johnson, member of the advisory committee for the Bureau of
Justice Assistance Block Grant funds, supported the proposed
program. He felt the biggest problem for at -risk youth is right after
school and this program targets that problem.
Deanne Castorini Deanne Castorini, Deputy District Attorney, stated her support for the
program. It was her opinion that this was a crime reduction grant and
the program will deter at -risk youth from getting into trouble with the
It law.
Lollie Bergman Lollie Bergman gave her support for the program and suggested a
better name be found for it. She was amazed at how one report could
be looked at so differently. She reflected on a past group,
V.I.S.I.O.N., which was formed to attack the same problems but had
fallen apart before reaching its goals.
Iris Delameter Iris Delameter, 1212 W. Eckerman, related her experience of ten years
ago with the Whitney Ann Foundation, which was an after -school
program located at Shadow Oak Park. They were very involved with
the students and it was a good program until just a very few adults
were participating. The dwindling number of participating adults
became a hardship and the program folded. She supported the new
proposal.
Bruce Leinbach Bruce Leinbach, 1308 Sandy Hill Drive, talked about the City's Fire-
fighters' methods in circulating their initiative petition in the City. As
he understood the Elections Code, circulators must be registered voters
of the City where they are circulating petitions and the Firefighters are
not residents of West Covina. /He related his past and current support
for the Fire Department, but questioned the circulating techniques the
Firefighters are using.
Audrey Lynberg Audrey Lynberg, 1311 Golden Vista Drive, agreed with Mr. Leinbach.
She felt the methods the Firefighters are using tarnishes the image of
the Department and the City.
Scott Benedict Scott Benedict of Circus Vargas addressed Council that he had heard
some complaints about circus animals. He assured Council and the
viewing audience that the animals at Circus Vargas are well taken care
of, well-fed and treated humanely. The animals are regularly checked
by a veterinarian, and he has the necessary certificates.
Bob Menck Bob Klenck, 609 S. Magnolia, noted that the Rotary fundraiser has
been scheduled at the Senior Citizens Center with alcohol being
allowed for the event. From past problems, he understood that alcohol
would not be permitted at the Center. Although the Rotary raise funds
to support youth, he felt this was sending mixed messages to
teenagers.
Tami Klenck Tami Menck, 609 S. Magnolia, agreed with her husband and presented
statistics correlating alcohol and the nefarious deeds comntitted by
those who drink.
• Emma Fischbeck Emma Fischbeck, 1137 S. Auburn, agreed with the Klencks and felt it
was opening a can of worms to permit alcohol at the Senior Citizens
Center.
Mayor Wong responded, he agreed it was sending double mes-
sages and fortunately there will be no kids there to see it. The liquor
will be sold, not free -flowing as some of the past events experienced.
City Manager Starbird, a Rotarian, stated he would take the message
back to the service club.
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Council Minutes of 5/6/97
CONSENT CALENDAR Written Communications (None received)
Commissions/Summary of Actions (receive & file)
Human Services 4/8/97
Personnel 4/9/97
Planning 4/22/922/97
It Senior Citizens' 4/10/97
Waste Management/Env. Quality 4/17/97
Temporary Use Permits (receive & file)
TUP #2386-97 was issued to West Covina Nissan at 1849 E. Garvey
Avenue for a radio promotion on 4/19/97 and 4/20/97.
TUP #2387-97 was issued to Shoe City at 301 N. Azusa Avenue for a
parking lot sale on 4/19/97.
TUP #2388-97 was issued to Applebee's at the Discovery Zone
parking lot for a Commercial Awareness event on 4/19/97.
Traffic Committee Minutes (approve & file)
Minutes of the regular meeting of April 15, 1997.
Ordinances for Adoption (waive reading & adopt)
Ordinance 1993 - ORDINANCE NO. 1993 - AN ORDINANCE OF THE CITY
Code Amendment 279 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING)
OF THE WEST COVINA MUNICIPAL CODE TO REMOVE THE
PROHIBITION ON AUTO SUPPLY STORES AS A PERMITTED
USE WITHIN THE CIVIC CENTER OVERLAY ZONE (Code
Amendment No. 279)
Ordinance 1994 - ORDINANCE NO. 1994 - AN ORDINANCE OF THE CITY
Zone Change 651 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING THE WEST COVINA MUNICIPAL CODE BY
AMENDING THE OFFICIAL ZONING MAP (Zone Change No.
651 - Hassen Imports Partnership)
City Treasurer's Report (receive & file)
Report for the month of March, 1997.
Award of Bids:
1) PP 97205A - Batting Cage and Storage Building at
Orangewood Park
PP 97205A - Recommendation is to accept the bid of Whelan Construction
Whelan Construction' of West Covina in the amount of $27,450.00 as submitted at
the bid opening of April 28, 1997, and authorize the Mayor and
City Clerk to execute the contract.
2) PP 97205B - Asphalt Repairs at Orangewood Park
PP 97205B - Recommendation is to accept the bid of Century Paving, Inc.,
' Century Paving Inc. La Mirada, in the amount of $28,982.00 as submitted at the bid
opening of April 28, 1997, and to authorize the Mayor and
City Clerk to execute the contract.
3) GP 97301 - New Walkway Cover, Roofing Repairs, and
Painting at West Covina Senior Center
GP 97301 - Recommendation is to accept the bid of Whelan Construction,
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Council Minutes of 5/6/97
Whelan Construction West Covina, in the amount of $28,982.00 as submitted at the
bid opening of April 28, 1997, and to authorize the Mayor and
City Clerk to execute the contract.
4) MP 97141 - Directional Signaee
MP 97141 - Recommendation is to accept the bid of Hoke Outdoor Adver-
Hoke Outdoor Advertising tising, Orange, in the amount of $52,102.80 as submitted at the
bid opening of April 29, 1997, and authorize the Mayor and
It City Clerk to execute the contract.
5) Fixed Asset Inventory and System
Fixed Asset Inventory & System Recommendation is to take the following actions:
a) Authorize the Finance Department to contract with Value
Resource Management to conduct an inventory of Fixed
Assets at a cost of $6,000;
b) authorize the Finance Department to procure the complete
fixed asset accounting system from Value Resource
Management at a cost of $8,200; and
c) authorize the Finance Department to order from Marshall
& Stevens an ASCII file of the existing fixed asset
subsidiary ledger at a cost of $1,500.
Miscellaneous - Public Works
1)
PP 97210A - Outdoor Netting at Maverick Field
PP 97210A -
Recommendation is to authorize a reduction in scope of PP
Outdoor Netting
97210A to only install outfield netting adjoining the properties
at 2707 and 2715 Vanderhoof Drive.
2)
SP 96102 - Program Supplement 002 to State -Local Trans-
portation Partnership Program (SLTPP) No. SLTPP-5259
Shadow Oak Drive/Street Rehabilitation Project
SP 96102 -
Recommendation is to adopt the following resolution to obtain
Shadow Oak Drive street rehab.
State sharing funds of $89,745.00:
Resolution 9444
RESOLUTION NO. 9444 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING SUPPLEMENT NO. 002-
STATE/LOCAL TRANSPORTATION PARTNERSHIP
PROGRAM AGREEMENT NO. SLTPP-5259 AND
AUTHORIZE THE CITY MANAGER AND CITY CLERK
TO EXECUTE SUPPLEMENT NO. 002
3)
Transfer of Funds for Tree Related Emergency Service
Funds for Emergency Tree Service
Recommendation is to authorize the transfer of $55,773.00
from Citywide Maintenance District Reserves (Fund 188) to
Landscape Maintenance 188-2241-6130 to reimburse this
budget item for emergency services.
Miscellaneous - Finance Department
Civic Center Authority investment Disposition of Civic Center Authority Investment
Recommendation is to authorize the City to purchase the Student Loan
' Marketing Association Medium term note (CUSIP #86387RLU4) for
$2,444,612.00 from the Civic Center Authority before June 5, 1997.
Miscellaneous - Waste Management Enforcement Agency
Enforcement Assistant Grant Resolution Authorizing Enforcement Assistance Grant Application
To obtain a fund allocation of approximately $14,807.00, it is recom-
mended that the following resolution be adopted:
Council Minutes of 5/6/97
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Resolution 9445 - RESOLUTION NO. 9445 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFOR-
NIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION
TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT
BOARD FOR AN ENFORCEMENT ASSISTANCE GRANT
Miscellaneous - Planning Department
Transfer of Funds for Limited Service Planning Assistant Position
Recommendation is to authorize the transfer of an additional $6,500
from Other Contractual (110-3213-6120) to Limited Service (110-
2313-5112).
Miscellaneous - Environmental Services
1) BKK Landfill Groundwater Remediation Schedule
BKK Groundwater Remediation Recommendation is that the City request a program
Schedule and schedule be submitted from BKK and the USEPA that:
* Lists the tasks to be completed to achieve the
objectives of clean up from the landfill off -site and dewatering
on the landfill site;
* Lists who will complete each work task; and
* Sets forth an aggressive schedule to complete the
work, including simultaneous work on remediation and further
studies.
Recommendation included that the City Council enlist legis-
lative support to , achieve these objectives as required by
current laws.
2) West Covina Disposal Payment Center Closure
W. C. Disposal Payment Center Recommendation is to:
* Allow West Covina Disposal Company to replace
Currency Services at 332 N. Azusa with Lucky's Store at
Eastland Shopping Center as the West Covina Disposal
payment center for a year;
* Request that the Waste Management & Environmental
Quality Commission evaluate the effectiveness of the Lucky's
as a payment center after a year of operation; and
* Approve Amendment No. 7 to the Franchise
Agreement and authorize the Mayor and City Clerk to execute
the amendment.
CONSENT CALENDAR MOTION Motion by Herfert and seconded by Melendez to waive further
reading of the ordinances/resolutions and to adopt, and to
approve all other items except C-3 (the TUP's). Motion
carried by roll call vote:
AYES: Herfert, Howard, Melendez, Touhey, Wong
NOES: None
Item C-3 (TUP's) Councilmember Herfert stated that he has received several
complaints about the radio promotions at the Nissan Dealership
(TUP #2386-97). He requested staff to prepare a report
regarding the number of promotions held, complaints received,
and the feelings of the neighboring dealerships.
Motion by Herfert and seconded by Touhey to receive
and file the Temporary Use Permits. Motion carried 5-0.
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Council Minutes of 5/6/97
PUBLIC WORKS WEST COVINA CITYWIDE LIGHTING AND MAINTE-
NANCE DISTRICT
City Engineer Glover and Assistant City Manager Wylie presented the
staff report.
Citywide District Council expressed concern with the voting by mail ballot,
desiring the voting mechanism to be more private than that proposed in
postcard fashion. Discussion ensued with staff over the requirements
set forth in Proposition 218. Council reluctantly agreed with staffs
proposal, but directed them to research it further for possible
unanimity.
Councilmember Touhey stated that he opposed the mail ballot
altogether, preferring to take the matter to the polling booths at the
November, 1997 election.
Motion by Howard and seconded by Wong to approve the
following actions:
1) Approve the proposed Introductory Letter and proposed ballot
format.
2) Issue direction to City staff regarding the potential use of a special
election to approve a special tax to fund park maintenance.
3) Authorize staff to fund park maintenance with Citywide Lighting
and Maintenance District Reserves commencing July 1, 1997,
pending a final decision on the utilization of a special election to
approve a special tax.
4) Authorize the transfer of $15,400 from Citywide Lighting and
Maintenance Reserves to Account No. 188-320-2216-6117 for
mailing and prepaid return postage for the pamphlets and ballots.
Motion carried 4-1 with Touhey voting no.
City Clerk presented:
Resolution 9446 - RESOLUTION NO. 9446 - A RESOLUTION OF THE
Certifying Engineer's Report CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFOR-
& setting 7/15 for public hearing NIA, PRELIMINARILY APPROVING THE CERTIFIED
ENGINEER'S REPORT AND DECLARING ITS INTENTION TO
HOLD A PUBLIC HEARING ON JULY 15, 1997 AND TO CON-
DUCT A MAIL BALLOT TO APPROVE CITYWIDE
ASSESSMENTS COMMENCING IN FISCAL YEAR 1997/1998
TO FUND THE OPERATION AND MAINTENANCE OF STREET
LIGHTS AND STREET TREES THROUGHOUT THE CITY (West
Covina Citywide Lighting & Maintenance District)
Motion by Howard and seconded by Melendez to waive
further reading of the resolution and adopt. Motion carried 4-1 with
Touhey voting no.
Recess Mayor Wong called a recess at midnight. The City Council recon-
vened at 12:07 am with all members present.
PUBLIC SAFETY POLICE DEPARTMENT
HEWLETT-PACKARD MAINFRAME COMPUTER
UPGRADE
' Police Commander Fields presented the staff report regarding the
Police Department's Computer Enterprise Fund and Accounting
Manager Tucker presented the Business Plan.
HP Computer Upgrade Councilmember Howard stressed the important of City Hall
"on-line" with this project. She was assured that that would happen.
Motion by Herfert and seconded by Touhey to approve the
following actions:
1) Payoff existing HP leases with a total cost of $371,000;
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Council Minutes of 5/6/97
2) Upgrade the current Police Department system with the HP 979
system, with a total cost of $484,031;
3) Lease the new system from HP for a three-year period, with an
annual interest rate of 6.2% and a monthly payment of $14,956.57;
4) Authorize staff to surplus and sell the City Hall HP computer
system for the highest available price and apply the receipts to the
Computer Enterprise Fund; and
5) Authorize the Police Chief to execute the new lease contract with
HP.
Motion carried 5-0.
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports for this meeting.
ENVIRONMENTAL SERVICES No reports for this meeting.
REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 12:26 am to con-
vene the Redevelopment Agency meeting. The City Council recon-
vened at 12:20 am with all members present.
HUMAN SERVICES BUREAU OF JUSTICE ASSISTANCE BLOCK GRANT FUND
Council reviewed the staff report and City Manager Starbird stated that
a public hearing has been scheduled on this matter for the next meeting.
Bureau of Justice - Council offered several comments regarding this proposed pro-
gram. Councilmember Howard suggested there be a pilot program
with a tracking mechanism to see results and determine its success.
Mayor Pro Tern Melendez stated that prevention is key with the middle
school age youth and supported the program. He asked that the
composition of the committee be reviewed. Councilmember Herfert
wanted to see it further developed. Councilmember Touhey was
concerned that the program wouldn't attract the youth that need it the
most. Mayor Wong supported the program.
Motion by Herfert and seconded by Melendez to approve the
concept of the program and conduct the hearing on May 20, 1997.
Motion carried 5-0.
ADMINISTRATIVE SERVICES No reports for this meeting.
CITY MANAGER BUDGET STUDY SESSION SCHEDULE (verbal report)
City Manager Starbird discussed possible dates with the Council for
scheduling budget sessions. The following dates were selected:
May 13 6:00 pm
May 19 6:00 pm
June 2 6:00 pm
June 10 6:00 pm
' APPROVAL OF DEMANDS Motion by Herfert and seconded by Howard to approve Demands
totaling $1,237,676.49 as listed on check registers FI 169463 through
169851. Motion carried by roll call vote:
AYES: Herfert, Howard, Melendez, Touhey, Wong
NOES: None
ABSTAIN: Herfert re SCE
Touhey re Community Food Bank
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Council Minutes of 5/6/97
t
ORAL COMMUNICATIONS Royal Brown, 2153 Aroma Drive, stated that there hasn't yet been a
response to the issue brought up earlier regarding the initiative petition
being circulated by the Firefighters.
City Attorney Martyn stated that the legal advisor being used
by the Firefighters does not agree with the City's interpretation of the
Elections Code. She added that at this point it is prudent to stay out of
the circulation process as it could be misconstrued as interfering with
the electoral process.
Tami Menck Tami Menck, 209 S. Magnolia, added her encounter with the
Firefighters, which was similar to that stated earlier by Mr. Leinbach.
MAYOR'S REPORTS 75TH BIRTHDAY CELEBRATION
Council reviewed the staff report.
Motion by Herfert and seconded by Touhey that the current
Mayor and immediate past Mayor select co-chairs of the committee.
Motion carried 5-0.
Mayor Wong announced the annual meeting of Foothill Transit as
scheduled for 5:00 pm on Wednesday at California State Bank
Building (Barranca/Fwy).
COUNCILMEMBERS' REPORTS Councilmember Touhey reported on a meeting with the
President of the Philippines.
ADJOURNMENT Motion by Melendez and seconded by Touhey to adjourn the meeting
at 1:20 am. The motion carried 5-0.
ATTEST:
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City Clerk_:ianet B ry
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