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04-01-1997 - Regular Meeting - Minutest MINUTES REGULAR MEETING OF THE WEST COVINA CITY COUNCIL APRIL 1,1997 The regular meeting of the West Covina City Council was called to order by Mayor Wong at 7: 35 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. The invocation was given by Pastor Kelly DePee of Faith Community Church and the Pledge of Allegiance was led by Mayor Pro Tern Melendez. ROLL CALL Mayor Wong, Mayor Pro Tern Melendez, Councilmembers Herfert, Howard, Touhey Others Present: Starbird, Wylie, Martyn, Miller, Paul, Samaniego, Williams, Greene, Ure, Keating, Collier, O'Guinn, Clark, Yoshizaki, Distelrath, Panas, Fong, Miyasato, Berry APPROVAL OF MINUTES Mayor Wong corrected the minutes of February 18 on pages 1 and 8. Motion by Touhey and seconded by Howard to approve the minutes of the regular meeting of February 18, 1997, as corrected, and the minutes of the special meeting of March 18, 1997. Motion carried 5-0. PRESENTATION Curtis Hedlund of West Covina Youth Basketball, presented the City Council with a plaque in appreciation of the support the City has given to the basketball league. PROCLAMATIONS Mayor Wong proclaimed the month of April as EARTHQUAKE PRE- PAREDNESS MONTH and presented the proclamation to Diann Paul of the Office of Emergency Services. Mayor Wong proclaimed the week of April 14 through 20 as APRIL POOLS WEEK and presented the proclamation to Firefighter Steve Wilch and Fire Chief Richard Greene. Mayor Wong proclaimed April 13 through 19 as NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK and presented the proclamation to Communications Supervisor Mary O'Guinn. HEARING WEED ABATEMENT 1997 Weed Abatement 1997 City Clerk Berry verified the affidavit of mailing. and seconded by Herfert to receive and file the carried 5-0. Motion by Howard affidavit. Motion Mayor Wong opened the hearing and the staff report was presented by Fire Chief Greene. Public Testimonv Mayor Wong opened the public testimony portion of the hearing and asked if any written communications had been received. City Clerk Berry answered in the negative. Mayor Wong then asked for verbal comments and no one from the audience addressed the City Council. Testimony Closed Mayor Wong closed the public testimony portion of the hearing. City Council Minutes of 4/1/97 Motion by Touhey and seconded by Herfert to order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 9430, adopted by Council on March 18, 1997. Motion carried 5-0. -� Mayor Wong stated that he had received a request to have Council consider Public Financing Authority Items J-1 and J-2 early in the evening. With Council's concurrence, these items were held at this time. Call to Order Mayor Wong called to order the Public Financing Authority at 7:55 pm. Upon conclusion of the Public Financing Authority agenda items, the City Council considered the following related item: CITY OF WEST COVINA 1997 REFUNDING CERTIFICATES OF PARTICIPATION (Civic Center Project) City Controller Panas presented the staff report, recommending approval of the resolutions proposed for adoption. He stated that the financial advisor was available to answer questions. City Manager Starbird added that the purpose of the refunding was to take advantage of better interest rates and was not extending the terms. Mayor Wong asked for Council questions or comments and none were offered. City Council Action City Clerk Berry presented: Resolution 9432 - RESOLUTION NO. 9432 - A RESOLUTION OF THE granting approval CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFOR- NIA, APPROVING LEASE -PURCHASE, TRUST AND ESCROW AGREEMENTS, OFFICIAL STATEMENT, AND OFFICIAL NOTICE OF SALE AND AUTHORIZING SALE OF 1997 REFUNDING CERTIFICATES OF PARTICIPATION (Civic Center Project) Motion by Touhey and seconded by Howard to waive further reading of the resolution and adopt. Motion carried 5-0. Public Financing Authoritv Action Secretary Berry presented Resolution 9 - RESOLUTION NO. 9 - A RESOLUTION OF THE BOARD granting approval OF DIRECTORS OF THE WEST COVINA PUBLIC FINANCING AUTHORITY APPROVING LEASE -PURCHASE, TRUST, AND ASSIGNMENT AGREEMENTS AND AUTHORIZING THE EXECUTION THEREOF Motion by Howard and seconded by Touhey to waive further reading of the resolution and adopt. Motion carried 5-0. Public Financing Authority The Public Financing Authority meeting was adjourned at 7:58 pm and adjourned Mayor Wong continued the City Council Agenda. AGENDA AND ORAL COMMUNICATIONS a Lollie Bergman Lollie Bergman, 847 Wescove Place, addressed Redevelopment Agency Item III re the Executive Lodge and commented on the process used for notifying neighborhood residents, the conditions as stated in the Loan Agreement/Exclusive Negotiation Agreement extension, and the financial arrangements. Nick Reese Nick Reese, president of West Covina Pony Colt baseball league, requested Council's support and approval of Item D-2 relating to improvements to Orangewood Park. N City Council Minutes of 4/l/97 Jeannie Yang Jeannie Yang, 2609 Altamira Drive, addressed Item D-1 (traffic signal at Amar and Westport). She sought Council's reversal of the staff recommendation and install a traffic signal at that intersection for the benefit of the neighborhood. The following individuals concurred with Ms. Yang on the positive aspects of installing a traffic signal at the intersection of Amar Road and Westport, adding their own concerns about the traffic situation and the needs of their neighborhood: Huberta Mandi , 1913 Greenleaf Drive James Davis, 2600 Moreland Place Herb Redholtz, 2622 Altamira Drive Theresa Cisneros, 2625 Altamira Drive Frank Taormina, 2714 Altamira Circle Roberta Azpeitia, 1745 Woodgate Drive Linda Mooney, 1721 Woodgate Drive Ms. Azpeitia and Ms. Mooney felt a traffic signal was needed at the intersection of Temple and Woodgate. Paul Gipple Paul Gipple, 125 Walnuthaven, spoke on the issue of the Executive Lodge. He lives adjacent to it and the situation there has needed the City's intervention for quite some time. He also felt that the Council's decorum at the last Council meeting regarding this site hurt their credibility. He encouraged Council to fix the Executive Lodge, but not at any price, and to fix it for the benefit of the entire City. Curtis Hedlund Curtis Hedlund, 1542 W. Workman Avenue, addressed the Executive Lodge site, suggested that a gym and basketball court be built at that location. CONSENT CALENDAR Written Communications (none received) Commissions/Summary of Actions (receive & file) Human Services 3/11/97 Personnel 3/12/97 Personnel - special meeting 3/20/97 Planning 3/25/97 Senior Citizens 3/13/97 Waste Mgmt/Environmental Quality 3/20/97 Claims for Action (deny & notify claimant) On January 9, 1997, the City Clerk's Office received a claim for property damage from Geronimo Guevara. The amount of claim had not been determined at time of presentation. On January 31, 1997, the City Clerk's Office received a claim for lost property in the amount of $50.00 from Michael Flores. - On January 14, 1997, the City Clerk's office received a claim for property damage from Princess Burks. The amount of claim had not been determined at time of presentation. On February 3, 1997, the City Clerk's office received a claim for wrongful death, personal injuries, and property damages amounting to $120,425.00 from K. L. Schoonover. On June 6, 1996, the City Clerk's Office received a claim for personal injuries amounting to $106,500.00 from Elizabeth Dupree. 3 City Council Minutes of 4/1/97 On December 9, 1996, the City Clerk's 'Office received a claim for monetary loss amounting to $152.75 from Derek Washington. On November 8, 1996, the City Clerk's Office received a claim for monetary loss amounting to $1,500.00 from Maryam Ibrahim. Traffic Committee Minutes (accept & file) Minutes of the regular meeting held March 18, 1997. Ordinances for Adoption (waive reading & adopt) Ordinance 1990 - ORDINANCE NO. 1990 - AN ORDINANCE OF THE CITY Zone Change 652 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 652 Ordinance 1991 - ORDINANCE NO. 1991 - AN ORDINANCE OF THE CITY Code Amendment 275 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATING TO RECEPTION AND TRANSMISSION ANTENNAS (Code Amend- ment No. 275 - Wireless Telecommunications Facilities Ordinance) Ordinance 1992 - ORDINANCE NO. 1992 - AN ORDINANCE OF THE CITY Code Amendment 277 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE TO INCORPORATE REGULATIONS FOR AN ADMINISTRATIVE USE PERMIT PROCEDURE (Code Amendment No. 277) Award of Bids WC-97BOI - Maintenance of Heating, Ventilation, & Air Conditioning Equipment at 13 City -owned Buildings WC-97B01 - Recommendation is to accept the bid of Cal -Air Conditioning Service, Cal -Air Conditioning Glendale, in the amount of $5,753.00 per month as submitted at the bid opening of March 21" and authorize the Mayor and City Clerk to execute the agreement. One year Extension of the Street Sweeping Contract and Approval of an Increase in the Contract Amount Street Sweeping - Recommendation is to take the following actions: a) extend the R.F. Dickson Company existing three year contract with R.F. Dickson Company, Inc., for a period of one year, and b) authorize a 2.4% increase in the contract amount (from $12,543.50 per month to $12,844.54 per month.) Miscellaneous - Personnel Services Petition for Formal Recognition - San Bernardino Public Employees Association Recommendation is to approve the Petition for Recognition from the San Bernardino Public Employees Association as meeting the intent of Municipal Code Sections 2-213 and 2-215. Items Removed The following two items were removed from the Consent Calendar for • separate consideration: a) Traffic Committee Item regarding a request to install a 3-way stop at the intersection of Citrus and Spring Meadow Drive. b) Extension of the Street Sweeping Contract with R. F. Dickson Co. 4 City Council Minutes of 4/1/97 CONSENT CALENDAR MOTION Motion by Herfert and seconded by Melendez to waive further reading of the ordinances and adopt, and to approve all other items fisted on the Consent Calendar, except the two mentioned above. Motion carried by roll call vote: AYES: Herfert, Howard, Melendez, Touhey, Wong NOES: None Traffic Conunittee Item Principal Engineer Mayer was asked to explain the warrant process used in determining appropriate traffic control devices. Mr. Mayer responded and stated that a stop sign that does not meet warrants can be more dangerous than the problem it is intended to correct. City Attorney Marlyn explained the liability issues of installing a traffic control device when warrants haven't been met. Motion Motion by Touhey and seconded by Herfert to approve all the recommendations regarding this intersection, except the installation of the three-way stop. Motion carried 5-0. Motion by Touhey and seconded by Herfert to install a three- way stop at Spring Meadow and Citrus Street. Mayor Wong stated that he could not support a stop sign at that intersection as he drives Citrus approximately three times a day and has never seen an accident there. He agreed a speeding problem exists and increased law enforce- ment and the implementation of the other recommendations will address it. To approve the installation of a stop sign on the request of one person would be imprudent on the part of Council at this time. He would support more study if Council so choose. Councilmember Touhey felt the recommendations just approved are good short-term solutions, but the long-term solution should be the stop sign. Further Council discussion ensued. Motion Motion by Herfert and seconded by Touhey to hold over to survey the residents in the area regarding a stop sign at the intersection in question and to investigate private accidents involving vehicles and private property. Motion carried 5-0. Street Sweeping Item Councilmember Touhey expressed concern that the street sweepers were driving too fast and creating more dust than cleaning the streets. Motion by Touhey and seconded by Howard to hold over this item for more information regarding the inclusion of quality control into the contract and the possibility of calling for bids. Motion carried 5-0. PUBLIC WORKS 1) REQUEST FOR TRAFFIC SIGNAL AT THE INTER- SECTION OF AMAR ROAD & WESTPORT STREET Traffic Signal at Amar/Westport City Engineer Glover presented the staff report. He stated that only one of the I I warrants was met for a traffic signal at this intersection: the warrant for progressive movement of traffic. The cost for installing a traffic signal at this intersection is $145,000 and the recommended funding source would be gas tax funds, which are currently earmarked for street resurfacing. Motion Motion by Herfert and seconded by Touhey to approve the installation of a traffic signal at this intersection. Discussion . ensued. Councilmember Howard stated her support for the traffic signal is based on the high volume of vehicles traveling on Amar that is not giving the residents a chance to turn onto Amar Road. Mayor Wong stated that he would not support the installation of a traffic signal at the intersection for several reasons: a) ten of the eleven warrants were not met, b) there are two other routes the residents can take to go west on Amar 5 City Council Minutes of 4/1/97 Speed Limit on Amar Road Recess PP 97205 - Orangewood Park Road, albeit somewhat longer, and c) although the signal would be a convenience to the neighborhood, there are other intersections in the City with high numbers of vehicles passing through that do not have signals. Therefore, in the whole, he could support this request. Upon request, City Engineer Glover explained the computerized signal that would be installed. It would include street detectors on Westport to! determine cars intending to turn left and would recognize breaks in the Amar traffic before turning green for the Westport vehicle(s). Mayor Wong asked for the vote on the pending motion and it passed 4-1 with Wong voting no. The traffic signal will be installed at Wesport and Amar Road. Council discussed the possibility of reducing the speed limit on Amar Road to 45 mph. City Attorney Martyn stated that the Traffic Engineer has some work to do before Council could effectuate a change. Staff was directed to agendize the matter for Council's consideration. Councilmember Herfert requested that the speed limit on Vme Avenue between Azusa and Lark Ellen also be agendized for Council's consideration. Mayor Wong thanked the audience for attending and speaking to the Council on this matter. Mayor Wong called a recess at 9:40 pm. The City Council recon- vened at 9:55 pm with all members present. 2) PP 97205 - REQUEST FROM ORANGEWOOD PARK WEST COVINA PONY COLT Council reviewed the staff report. Due to a cost saving rede- sign for the construction of a drainage system at Orangewood Park, approximately $20,000 will be left in the project account. Motion by Herfert and seconded by Melendez that the project savings of $20,000 remain in PP 97205 for additional improvements and that the League's request for an additional $10,000 to expand the storage building, construct a new batting cage and resod the infield be approved. The funds to come out of the Park Dedication Fees. Motion carried 5-0. WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No scheduled reports. ENVIRONMENTAL SERVICES 1) BRIEFING OF LOCAL LEGISLATORS REGARDING THE BKK LANDFILL Legislators' Briefing re BKK Council reviewed the staff report. The scheduled meeting will be held Friday, April 11t' at 2:30 pm in the City Hall Council Chambers. Councilmember Herfert cautioned staff about getting to technical in the presentations and Mayor Wong asked that the meeting be video taped. Motion by Herfert and seconded by Touhey to receive and file the informational report. Motion carried 5-0. REDEVELOPMENT AGENCY Mayor Wong recessed the City Council meeting at 10:02 pm to convene the Redevelopment Agency meeting. The City Council reconvened at 10:40 pm with all members present. City Council Minutes of 4/l/97 HUMAN SERVICES 11 1: OLI No reports for this meeting. No reports for this meeting. CITY MANAGER FY 1996/97 MID -YEAR BUDGET ESTIMATE AND FY 97/98 BUDGET PROCESS Mid -Year Budget Report City Manager Starbird elaborated on the staff report. Councilmember Herfert requested the second recommended item be held over for additional information. . Motion by Herfert and seconded by Touhey to authorize a transfer of $33,000 from the General Fund to the Fee and Charge Fund. Motion carried 5-0. Held over was an appropriation to ratify the purchase of stationary and related items in an amount of $23,573. APPROVAL OF DEMANDS Motion by Herfert and seconded by Touhey to approve Demands totaling $1,034,966.87 as listed on check registers FI 168719 through 169122. Motion carried by roll call vote: AYES: Herfert, Howard, Melendez, Touhey, Wong NOES: None ABSTAIN: Herfert re SCE Touhey re Community Food Bank ORAL COMMUNICATIONS Carolyn Mershon, 922 W. Michelle, asked about Redevelopment Agency Item relating to the Executive Lodge Motel. She asked why didn't the Redevelopment Agency get an appraisal of the property when they have been dealing with the developer for the last eight months. City Manager Starbird explained that staff was not anticipating any action until such time as the bond issue would be considered and was surprised to find out that the developer had already entered into escrow over the property. He agreed with Ms. Mershon that staff should have had an appraisal done much earlier. MAYOR'S REPORTS ANNUAL APPOINTMENTS OF CITY COUNCIL REPRESEN- TATIVES TO OTHER AGENCIES Council reviewed the staff report and Mayor Wong gained concurrence on the following appointments of Councilmembers: Assignment Representative Alternate Audit Committee Melendez Herfert Chamber of Commerce Board of Directors Wong Touhey Chamber of Commerce Liaison Committee Wong Touhey City/School Cooperative Committee Melendez Touhey E.S.G.V. Planning Committee Herfert Melendez E.S.G.V. Consortium Board of Directors Herfert Melendez Foothill Transit Zone Wong Touhey Independent Cities Association Melendez Howard Independent Cities Risk Management Assn. Howard Hoppe League of California Cities, L.A. Division Howard Melendez S.G.V. Mosquito Abatement District Herfert 7 City Council Minutes of 4/1/97 L.A. County City Selection Committee S.G.V. Council of Governments S.G.V. Commerce & Cities Consortium Sanitation District Board SCAG Regional Council Upper S.G.V. Water Association Wong Touhey Melendez Wong Touhey Wong Wong Touhey anyone may attend Herfert Melendez City Clerk presented: Resolution 9433 - RESOLUTION NO. 9433 - A RESOLUTION OF THE S.G.V. Council of Government CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, NAMING RICHARD MELENDEZ AS THE GOVERNING BOARD REPRESENTATIVE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND BENJAMIN WONG AS THE ALTERNATE Motion by Touhey and seconded by Herfert to waive further reading of the resolution and adopt. Motion carried 5-0. Mayor Wong reported that the League of California Cities is offering a team building workshop and all five Councilmembers will be attending. He also encouraged any Councilmember interested in attending the Chamber of Commerce's annual Board retreat may do so. It will be held in Newport Beach during April. COUNCILMEMBERS' REPORTS No reports offered. ADJOURNMENT Motion by Touhey and seconded by Herfert to adjourn the meeting at 11:03 pm. Motion carried 5-0. 0 4' Mayor jamin Wong Attest: City Clerk Janet Berry 3