05-31-1994 - Special Meeting - MinutesMINUTES
SPECIAL MEETING OF THE
WEST COVINA CITY COUNCIL
May 31, 1994
• The special meeting of the West Covina City Council was called to
order by Mayor McFadden at 5:49 pm in the Management Resource
Center at City Hall, 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor McFadden, Mayor Pro Tem Herfert,
Councilmembers Manners, Touhey, Wong
Others Present: Starbird, Wylie, Thomas, Holler,
Buchanan, Koniarsky, Tucker, Jones,
Blais, Glover, Roberts, Mayer, Palkiwala,
Yoshizaki, Johnson
PUBLIC COMMENTS ON ITEMS ON THE AGENDA No comments offered.
REVIEW OF ASSESSMENT
City Manager Starbird prefaced the
discussion by explaining the process to
be taken to give all a firm understanding
of what makes up the Assessment
Districts' budgets. He stated that
Council would be reviewing the components
that make up the proposed rate
adjustments, and staff would be asking
Council to make some decisions on policy
issues as it relates to the various
Assessment Districts and their
relationship with the General Fund. Mr.
Starbird then briefly touched on the
policy issues to be considered.
City Engineer Thomas began his
presentation by addressing cost
allocations stating that there are two
(2) levels of cost allocation involved
with assessments districts and with other
activities citywide: a) Administrative
and Overhead (a Citywide program that
involves taking all the costs that are
identified as Administrative and Overhead
and allocating them based upon some units
of measure against each of the operating
activities within the City budget); and
b) Department level (involves accounting
for those costs that are direct
administrative and supervisory duties
related directly to the districts). All
the personnel that are associated with
the Maintenance Districts are all charged
out on a percentage basis against the
various operating activities.
Mr. Thomas explained the various
documents reflecting a breakdown of the
Cost Allocation Plan and the Labor
Distribution allocated in the various
Maintenance Districts.
City Council Minutes Page Two
May 31, 1994
Finance Director Koniarsky and Accounting
Manager Tucker presented an overview of
the 1994/95 Cost Allocation Plan,
explaining the methodology used in
computing the General and Administrative
Overhead. They presented proposed
allocations by category.
Referring to the handout material,
Councilmembers raised concerns regarding
the breakdown of costs in the Maintenance
Districts, stating that there seem to be
some inequities in charges to citizens
living in certain Maintenance Districts.
City Manager Starbird responded that some
citizens living .in one Maintenance
District and also in the Citywide
District require more of the City's
services than citizens that are only in
the Citywide District. Mr. Starbird
added that Council may decide to vary
from the process for Citywide District
and the various Maintenance Districts,
but there will be cost implications for
the General Fund.
Councilmember Wong noted that he would
abstain from discussion of Maintenance
Districts 14 and #7 due to a conflict of
interest. After an extensive discussion
on the line item budget for the various
Maintenance Districts, Council directed
staff to a) review the Cost Allocations
for further reductions; b) set a goal for
nominal to zero increases in Maintenance
Districts #4, 6, 7 and Sewer District;
and c) set a goal for a 2% to 3% increase
in the Citywide Districts.
ADJOURNMENT Motion by. Manners, 2nd by Touhey
to adjourn the meeting at 10:58 p.m.
ATTEST:
V
City Clerk Janet erry
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