05-02-1994 - Special Meeting - Minutesa
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M I N U T E S
SPECIAL MEETINGS OF THE
WEST COVINA CITY COUNCIL
April 30, 1994 and May 2, 1994
The special meeting of the West Covina City Council.was called to order
by Mayor McFadden at 9:20 am in the Management Resource Center at City
Hall, 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor McFadden, Mayor Pro Tem Herfert, Councilmember
Manners, Councilmember Touhey, Councilmember Wong
Others Present: Starbird, Wylie, Thomas, Panas, Holler, Orr, Miller,
Greene, Cheramie, Collier, Keating, Hanna, Glover,
Jones, Salazar, Distelrath, Ure, Hoppe, Samaniego,
Koniarsky, Yoshizaki, Berry
PUBLIC COMMENT ON ITEMS ON THE AGENDA No comments offered.
BUDGET STUDY SESSION NO. 1 - 1994/95 DISCUSSION BUDGET
City Manager Starbird stated that the purpose of the
study session was to gain direction from the City
Council in.order to prepare the FY 94/95 budget in
accordance with their goals and objectives.
Budget Structure Assistant City Manager Wylie presented an overview of
the City's fund structure and the fiscal relationship
between the types of funds and City's General Fund.
One of Mr. Wylie's charts so clearly depicted the
fiscal relationships that it was referred to several
times during the meeting to answer related questions.
Projected FY 93/94 Year -End Fund Balances
City Controller Panas explained the projected fiscal
year ending fund balances and the assumptions used to
arrive at those totals. Note: Throughout the meeting,
Council pinpointed matters requiring a discussion on
their part before they felt comfortable giving
direction to staff. These items were gleaned from
the various presentations by staff and are listed at
the end of these minutes.
Recess Mayor McFadden called a recess at 11:45 am for a
lunch break. Council reconvened at 12:26 pm.
Projected FY 94/95 Fiscal Picture
City Controller Panas presented the projected FY
94/95 revenues for a) all funds and b) the General
Fund. He reviewed the revenue assumptions as well as
the expenditure assumptions used to arrive at those
projections. '
Alternatives for Balancing Fund Budgets
Referring to the staff report and the figures
contained therein, City Manager Starbird discussed
the financial situation of the FY 93/94 budget. He
reviewed steps already taken by staff, and approved
by Council, to balance out the remainder of FY 93/94.
Additionally, several of those steps have been
carried forward into the preparation of the FY 94/95
budget as well. Even with the inclusion of those
City Council Minutes of April 30, 1994
reductions for the next fiscal year budget, the
projections for FY 94/95 necessitate further
reductions and policy direction from the City
Council.
Finance Director Koniarsky presented potential
actions for closing the gap:
a) first round department reductions,
b) proposed departmental new revenues in
addition to MSI revenues, and
c) second round department reductions.
Departmental Overviews
The following Department Managers presented general
overviews of their operations and goals, and
discussed the impact of an additional 1% reduction:
Police Department - Chief Distelrath
Fire Department - Chief Greene
Building & Engineering - City Engineer Thomas
Maintenance - Maintenance Director Glover
Planning - Planning Director Collier
ADJOURNMENT OF APRIL 30, 1994
Due to the lateness of the afternoon, Council decided
that it would be best to continue the rest of the
departmental presentations at another time.
Motion by Manners, seconded by McFadden, and
unanimously carried to adjourn the meeting at 3:53 pm
to 5:30 pm on Monday, May 2, 1994 in the Management
Resource Center.
MAY 2, 1994 - CALL TO ORDER
Mayor McFadden called to order the City Council at
5:45 pm in the Management Resource Center at City
Hall.
Present: Mayor McFadden, Mayor Pro Tem Herfert, Councilmembers
Manners, Touhey, Wong
Others Present: Same staff members as mentioned above for the 4/30
meeting.
Continuation of Department Presentations
The following Department Managers presented general
overviews of their operations and goals, and
discussed the impact of an additional 1% reduction:
Human Services - Director Salazar
Environmental Services - Director Miller
Personnel Services - Director Ure
Finance - Director Koniarsky
• City Clerk's Office - City Clerk Berry
General Administration - Asst. City Manager Wylie
City Manager Starbird restated the need to gain
Council direction regarding the upcoming FY budget.
In response to questions raised at Saturday's
meeting, Controller Panas explained the differences
regarding the projections presented at a March
Council meeting vs the projections presented on
City Council Minutes of May 2, 1994
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ADJOURNMENT
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Attest:
Saturday.
At 7:15 pm Mayor Pro Tem Herfert announced that he
would need to leave the meeting. Council debated
when they would be able to meet again to proceed with
the policy issues raised during the two sessions.
Council concurred that May 9 at 5:30 pm to 9:00 pm
would be the next budget study session.
Mayor Pro Tem Herfert departed at 7:27 pm.
Council addressed staff's proposed meeting calendar
for the remaining budgetary discussions.
Motion by Manners, seconded by Touhey to adjourn the
meeting at 7:40 pm to 5:30 pm on May 3, 1994 in the
City Manager's Office.
POLICY ISSUES RAISED DURING THE TWO SESSIONS
FY 93/94 BKK Augmentation Fund ($400,000).
Alternatives for Citywide Maintenance District if no
increases are implemented.
Number of annual West Covina Today issues and whether or
not to combine publications with the Recreation brochure.
Review of business license tax ordinance in relation to the
Business Improvement Tax.
BKK revenues in relation to their business license tax and
energy tax.
Fund the substation at The Plaza from a source other than
the General Fund.
Use of volunteers.
Recreation Services staffing.
Code Enforcement Program.
Contract City services to neighboring cities.
Review graffiti costs.
Review computer upgrade project.
Review animal services.
Review Council newsletter.
City Clerk Jane erry
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ayor Bradley McFadden