10-19-1993 - Regular Meeting - MinutesM I N U T E S
REGULAR MEETING
WEST COVINA CITY COUNCIL
October 19, 1993
The regular meeting of the West Covina City Council was called to order
by Mayor Jennings at 7:44 pm in the City Hall Council Chambers, 1444 W.
Garvey Avenue, West Covina. The invocation was given by Father Ray Smith
of St. Martha's Episcopal Church and the Pledge of Allegiance was led by
Councilmember McFadden.
ROLL CALL Mayor Jennings, Mayor Pro Tem Wong,
Councilmembers Herfert, Manners, McFadden
Others Present: Starbird, Wylie, Orr, Distelrath, Ure, Salazar,
Glover, Collier, Nagel, Thomas, Hanna,
Samaniego, Gardner, Pullen, Bonaparte, Patton,
Yoshizaki, Berry
APPROVAL OF MINUTES Motion by Wong, seconded by McFadden, and
unanimously carried to approve the following
Council minutes:
Special meeting of September 28, 1993
Special meeting of October 4, 1993
Special meeting of October 5, 1993
Regular meeting of October 5, 1993
PROCLAMATIONS Mayor Jennings proclaimed the month of November,
1993 as ESCROW MONTH and presented the
proclamation to Henry E. Vagt, president of the
Escrow Association of The San Gabriel Valley.
Mayor Jennings proclaimed the following:
RED RIBBON WEEK (10/24 - 10/30)
NATIONAL ARTS AND HUMANITIES MONTH (11/93)
BUCKLE UP FOR LIFE (11/93 - 1/94)
HEARING SECOND SUPPLEMENTAL WEED AND RUBBISH ABATEMENT
LIST
2nd Sup. Weed Abatement City Clerk Berry verified the affidavit of
List mailing. Motion by Herfert, seconded by Wong,
and unanimously carried to receive and file the
affidavit.
Public -Testimony Mayor Jennings opened the hearing and the staff
none report was presented by Fire Marshal Nagel. City
Public_Testimony_Closed Clerk Berry stated that no written protests or
objections had been received. Mayor Jennings
asked for verbal protests or objections and no
one addressed the City Council.
Motion by Manners, seconded by Herfert, and
unanimously carried to order the abatement of
weeds and rubbish on those properties described
in Resolution No. 9022.
HEARING MP 94126 - UNDERGROUND UTILITY DISTRICT NO. 5
Motion by Manners, seconded, by McFadden, and
unanimously carried that this informal public
hearing be rescheduled for November 16, 1993, as
recommended by staff.
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AGENDA AND ORAL
George Sarumian George Sarumian, A & D Disposal Company,
addressed K-le (West Covina Disposal rates),
stating that the City's franchisee is unfair
(rates too high) and the City should solicit
bids for trash collection service.
Mike Mohajer Mike Mohajer, 738 S. Hillward Avenue, supported
the staff recommendations re C-3a (claim
received from BKK), K-ld (budget appropriations
for BKK litigation), and B-3 (resolution
redesignating the City as the Local Solid Waste
Management Enforcement Agency hearing panal).
Adrianne Metzger Adrianne Metzger, 2926 Onyx Way, addressed K-lc
(animal service task force). She thanked
Council for the formation of the committee and
made several suggestions.
Dan Leonard Lt. Dan Leonard of WCPD addressed C-6j (proposed
police memorial outside the Police Department).
Iris Delameter Iris Delameter, 1212 W. Eckerman, favored once
a week street sweeping (C-6h) and the idea of
holiday decorations (D-1). She agreed with the
City Manager's recommendation to place youth
sports financial requests in the budgetary
process:
Jon Dickey Jon Dickey, 916 S. Heritage Drive, addressed
Council as the former president of West Covina
Youth Pony Baseball. He supported the.group's
request for City funds to complete their
.lighting project (H-1).
Dino Diaz Dino Diaz, 1241 Valinda, spoke on behalf of West
Covina Bruins and the need for lighting at
Cortez Park.
Gilbert Rodriguez Gilbert Rodriguez, 3016 Greenleaf Street,
addressed H-1 (the lighting issue for youth pony
baseball at Coronado Park).
Albert Behr Albert Behr, 1333 Glenn Alan, current president
of West Covina Youth Pony Baseball, addressed H-
1 (lights at Coronado Park).
Jean Arneson Jean Arneson, 1116 Donna Beth, noted her support
of N-3 (LEA hearing panal) and K-ld (budget
appropriation for BKK litigation).
Kimberly Dalton Kimberly Dalton, 2926 Onyx Way, complained about
Pomona Valley Humane Society and supported the
formation of.an animal services task force.
Paul Hammerstrom Paul Hammerstrom, 1519 Newcrest, supported the
staff recommendation for budget appropriations
in relation to the BKK lawsuit (K-ld).
Mayor Jennings stated that the items will be
discussed at the time they come up on the
Agenda; however, due to the large number of
people in the audience regarding the baseball
league's request for additional lighting funds,
that item would be considered at this time.
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HUMAN SERVICES Additional Funding for the Coronado Ball Field
Lighting
City Manager Starbird elaborated on the staff
report, emphasizing the two issues at hand:,I)
the need for a process for addressing such
requests, and 2) the actual request before
Council tonight for an additional $19,306 over
the $15,000 already granted to this league and
to verify the financial resources of the league
for this project. .
Coronado Ball Field Councilmember Manners concurred in the need to
implement a process to receive and review
requests, and make recommendations to, the
Council. Circumventing that process may result
in inadequate review, lack of prioritization of
projects, and funding being approved at the
expense of other city projects. It also places
the Council in a very difficult position because
Council is sympathetic and enthusiastic towards
youth activities but funding sources are scarce.
Councilmember McFadden noted his support in
allocating the additional $19,306 and would like
to see other league requests on the agenda. He
would need to see that the leagues are working
hard to raise funds on their own when they make
their requests.
Councilmember Herfert reflected on one of his
election platforms relating to the need for more
athletic endeavors for a city as large as West
Covina. He felt the West Covina Youth Pony
Baseball League did go through the process and
the $19,306 would be a good investment.
Mayor Pro Tem Wong spoke of the conflict with
this evening's matter. There is a need to
support organized sports for the youth in the
community. At the same time, though, taking
needs or projects on a piecemeal basis doesn't
allow for assessing the needs of the entire
community. Aside from tonight's issue, he
favored implementing a process that would give
all concerned groups a chance to request funds.
He wasn't sure the City should be held
responsible for covering $11,000 in light poles
that one of the contributors had promised to
supply but was unable to fulfill:
Mayor Jennings reiterated the difficulty in
authorizing funds when the financial situation
of the City is such that many other programs and
projects have been placed on hold. He was dis-
pleased with requests brought directly to the
Council without prior processing.
Councilmember Manners asked for a recap of the
prior funding approved for this league and the
current status of available funds.
Human Service Salazar responded and noted that
there was $45,000 of undesignated funds in this
particular park dedication account. He
recommended approval of the project funding.
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City Manager Starbird suggested that 1) perhaps
this particular project has been caught between
processes and could be given special considera-
tion and 2) a process be implemented to address
future requests.
Motion by Manners to postpone action on the
League's request until the next meeting. Motion
was seconded by Wong adding that all the other
leagues be contacted to submit requests.
A substitute motion was offered by McFadden and
seconded by Herfert to approve this evening the
additional $19,306 for the league. Motion
failed by the following vote:
AYES: Herfert, McFadden
NOES: Manners, Wong, Jennings
Mayor Jennings stated the original motion was
again on the floor. City Manager Starbird
stated that staff may not be able to accomplish
contact and receive responses from all the other
leagues by the next Council meeting.
Action postponed Manners restated the original motion to
until next meeting postpone action on the league's request until
the next Council meeting. Motion was seconded
by Wong and unanimously carried.
City Manager Starbird stated that projects such
as the League's ballfield lighting falls under
capital improvements and thorough review of CIP
projects has been scheduled to begin in January,
1994.
McFadden encouraged the leagues to submit
their requests for the January review.
Recess Mayor Jennings recessed the City Council meeting
at 9:45 pm. Council reconvened at 9:55 pm with
all members present.
CONSENT CALENDAR Written Communications (none received)
Commissions' Summary of Action (receive & file)
Personnel Commission 10/13/93
Claims for Action (deny and notify claimant)
On October 1, 1993, the City Clerk's Office
received a claim from BKK Corporation purporting
to have tortious merit amounting to
$3,919,659.66.
On April 2, 1993, the City Clerk's Office
received a claim from Bonnie Shalhoub for
personal injuries. The amount of claim had not
been determined at time of presentation.
Temporary Use Permits (receive & file)
TUP #2135-93 was issued to Choice Christmas
Trees for Pumpkin Patch and Christmas Tree sales
between 10/15 to 10/31 and 12/3 to 12/24.
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TUP #2136-93 was issued to E.S.G.V. Japanese
Community Center, 1203 W. Puente Avenue, for Aki
Matsuri Festival on 10/2/93.
TUP #2137-93 was issued to Tahoe Pumkins plus
Christmas Trees sales between 10/10 to 10/31 and
12/2 to 12/23.
TUP #2138-93 was issued for a Commemorative
Stamp Promotion on 9/29 at the West Covina Post
Office, 396 S. California.
TUP #2140-93 was issued for the grand opening at
The Plaza at West Covina on 10/6.
TUP 12141-93 was issued for grand opening
festivities (Food Pavilion) at The Plaza's
Robinsons-May on 10/8.
TUP #2142-93 was issued for grand opening
festival (KNX Food News Hour) at Robinsons-May
on 10/6.
TUP #2143-93 was issued to St. Christopher's.
Church for annual festival scheduled for 10/1 to
10/3.
Award of Bids
1) Landscape Maintenance Contract - MD93-11 -
Citywide Medians & Freeway Rights -of -Way
Landscape Maintenance - Recommendation is to accept the responsive
Azteca Landscape low bid of Azteca Landscape, Pomona, for a
five year contract in the amount of
$519,480.00 ($103,896 annually) and
authorize the Mayor and City Clerk to
execute the agreement.
2) Landscape Maintenance Contract - MD 1 & 2-
93-11 (Main. Dist. 1 & 2)
Landscape Maintenance - Recommendation is to accept the bid of
Azteca Landscape Azteca Landscape, Pomona, for a five year
contract in the amount of $444,555.00
($88,911 annually) and authorize the Mayor
and City Clerk to execute the agreement.
3) Acquisition of Riding Mower Unit With 72
Inch Mowing Deck
Riding Mower - Recommendation is to a) find that it would
Pacific Equipment be uneconomical to comply with the formal
bid procedures specified in Section 2-333
of the WCMC and, therefore, waive formal
bid procedures, and b) authorize the
purchase of a Toro Groundsmaster 325-D,
Model 30788 and 72" side discharge cutting
unit, Model 30722 from Pacific Equipment &
Irrigation, Inc., Industry, for $15,793.67
plus tax and shipping.
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Miscellaneous -.Personnel services
93/94 Petition of Formal Recognition -
SEIU, Local 347
Recommendation is to grant formal recognition to
Formal Recognition - SEIU, Local 347, as majority representative of
SEIU, Local 347 non -management Maintenance employees, effective
from July 21, 1993 through July 20, 1994
pursuant to WCMC Section 2-218.
Miscellaneous - City Clerk's Office
1)
Resolution 9024 -
destruction of materials
2)
Resolution 9025 -
calling the election
Resolution 9026 -
requesting County services
Resolutio 9027 -
candidates' statements
Destruction of Certain Documents as
Prescribed by Law (adopt resolution)
RESOLUTION NO. 9024 - A RESOLUTION OF
CITY COUNCIL OF THE CITY OF WEST COVINA
AUTHORIZING THE DESTRUCTION OF CERTAIN
DOCUMENTS AS PRESCRIBED BY LAW
Initiating the April 12, 1994 General
Municipal Election (adopt resolutions)
RESOLUTION NO. 9025 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA
CALLING AND GIVING NOTICE OF. A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
APRIL 12, 1994, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF
THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES
RESOLUTION NO 9026 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA
REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES TO RENDER SPECIFIED
SERVICES TO THE CITY RELATING TO THE
GENERAL MUNICIPAL ELECTION OF APRIL 12,
1994
RESOLUTION NO. 9027 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA
ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATE
STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD APRIL 12, 1994
Miscellaneous - Public Works
1) Ordinance Introductions - Speed Zones of
Azusa Avenue, Cameron' Avenue, Hillside
Avenue, Puente Avenue, Service Avenue
Ordinances introduced: AN ORDINANCE OF THE CITY COUNCIL OF THE
speed zones CITY COUNCIL OF THE CITY OF WEST COVINA
AMENDING SECTION 22-131 OF THE WEST COVINA
MUNICIPAL CODE RELATING TO INCREASES OF
STATE LAW PRIMA FACIE SPEEDS
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA AMENDING SECTION
22-132 OF THE WEST COVINA MUNICIPAL CODE,
RELATING TO DECREASES OF STATE LAW MAXIMUM
SPEEDS
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Plans & Specs approved
2)
3)
4)
Approval of Plans and .Specifications -
Maintenance of Heating and Air Conditioning
Equipment in Thirteen City -Owned Buildings
Recommendation is to approve plans and
specifications for the maintenance of
heating and air conditioning equipment in
thirteen City -owned buildings and authorize
the Maintenance Director to call for bids.
Construction Activity Report - For Quarter
Ending September 30, 1993 (receive & filed
Informational report summarizing major
building construction activity as reflected
by issued Building Permits and citywide
construction activity.
WP 93111 - Waiver of a Formal Competitive
Bidding Procedure - Purchase of Pressure
Reducing Valves and Gate Valves
WP 93111 - Recommendation is to a) appropriate $5,000
Pacific Industrial from City's Water Funds reserve to WP 93111,
Supply Company and b) approve waiver of a formal
competitive bidding procedure and authorize
the Finance Director to issue Purchase
Orders to Pacific Industrial Supply
Company, Riverside, in the amount of
$26,629.50, and Familian Pipe and Supply
Company, Industry, in the amount of
$6,324.25, both including all taxes and
delivery charges.
5) Street Sweeping - Informational
Recommendation is that the specifications
Street Sweeping for the street sweeping contract be
specifications rewritten and rebid in January/February of
next year with alternate levels of service
as follows:
Base Bid: Current service of twice per
month in residential areas and three times
per week in business/commercial areas.
Alternate 1: Residential areas once per
month; downtown commercial areas three
times per week.
Alternate 2: Residential areas once per
month; downtown commercial areas twice per
week.
Flashing yellow lights
at school locations
6) Flashing Yellow Signals Work Program -
Informational (receive & file)
The Traffic Committee will review the need
installation of flashing yellow signals at
12 elementary school locations - study to
take 3 to 4 months.
Miscellaneous - Police Department
Outside Police Memorial
Recommendation is to approve the 36" x 12" dirt
area to be used by the Police Department to
erect the above Police Memorial.
City Council Minutes 10/19/93
Miscellaneous - Human services
Fair Housin4 Assessment Consultant Aareement
Recommendation is to authorize the Mayor to
Willdan Associates - execute an agreement with Willdan Associates for
assessment plan the preparation of the West Covina Fair Housing
Assessment Plan at a cost not to exceed $8,000.
Motion by Manners, seconded by McFadden to waive
further reading of the resolutions/ordinances
and introduce or adopt, as applicable, and to
approve all other items listed, except: C-5a,
C-5b, C-6b & c, C-6g, C-6h, C-6i. Motion
carried by roll call vote:
AYES:. Herfert, Manners, McFadden, Wong,
Jennings
NOES: None
CONSENT CALENDAR ITEMS TAKEN SEPARATELY:
C-5a Councilmember Herfert commended Maintenance
Director Glover for the cost savings on the
maintenance contracts.
Motion by Manners, seconded by Wong, and
unanimously carried to approve.
C-5b Mayor Pro Tem Wong stated that he would abstain
on this item due to a conflict of interest.
Motion by Manners, seconded by McFadden to
approve. Motion carried with Wong abstaining.
C-6b and c Councilmember McFadden asked for clarification
some of the documents proposed for destruction
and the nomination period for the upcoming City
election.
Motion by Wong, seconded by McFadden, and
unanimously carried to waive further reading of
Resolutions 9024, 9025, 9026, 9027, and adopt.
C-6g Mayor Pro Tem Wong asked for a clarification for
the recommended purchases. He was concerned
about such expenditures without obvious gains
back to the City.
Motion by Manners, seconded by McFadden to
approve. Motion carried with Wong voting no.
C-6h Councilmember Manners suggested Alternate #3 to
the street sweeping specs: twice a month in the
residential areas and twice a week in the
commercial areas. McFadden suggested Alternate
#4: once a month in the residential areas and
once a week in the residential areas.
Motion by McFadden, seconded by Wong, and
unanimously carried to approve the. additional
two alternates.
C-6i Councilmember Herfert suggested that studying
all elementary schools for flashing .yellow
lights wasn't necessary, but Merlinda School
should definitely be reviewed with a report back
to Council. Discussion ensued regarding all
schools.
Motion by Wong, seconded by Manners, and
unanimously carried to receive and file the
report, and staff to use discretion in choosing
which sites to study.
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City Council Minutes 10/19/93
PUBLIC WORKS SERVICES Holiday Decorations
Holiday Decorations Maintenance Director Glover elaborated on
the staff report. Council discussed the time
element involved with this upcoming holiday
season and the available funding.
Motion by Manners, seconded by Jennings,
and unanimously carried to disapprove at this
time and directed staff to reintroduce the
matter next year during budgetary preparations.
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No reports scheduled for this meeting.
ENVIRONMENTAL SERVICES Zero Tolerance Graffiti Implementation Program
Council concurred on holding this item over until
the November 2, 1993 City Council meeting.
Mayor Jennings stated that because it was already
11:20 pm Council should discuss only the items
that required action this evening. It was
decided that the remaining items would be
considered on Monday evening, October 25, at
7:30 pm.
DEVELOPMENT SERVICES
Redevelopment Agency
1) Mayor Jennings recessed the City Council
meeting. at 11:25 pm to convene the
Redevelopment Agency.The City Council
meeting reconvened at 11:31 pm with all
members present.
2) Plan Amendment/Merger
Council reviewed the staff report.
City Clerk presented:
Resolution 9028 - RESOLUTION NO. 9028 - A RESOLUTION OF
setting hearing date THE CITY COUNCIL OF THE CITY OF WEST COVINA
CONSENTING TO AND CALLING FOR A JOINT
PUBLIC HEARING ON THE PROPOSED
REDEVELOPMENT PLAN FOR THE CENTRAL BUSINESS
DISTRICT REDEVELOPMENT PROJECT AND EASTLAND
REDEVELOPMENT PROJECT MERGER/AMENDMENT AND
THE PROPOSED ENVIRONMENTAL IMPACT REPORT
PREPARED IN CONNECTION THEREWITH
Resolution 9029 - RESOLUTION NO. 9029 - A RESOLUTION OF
housing set aside funds THE CITY COUNCIL OF THE CITY OF WEST COVINA
FINDING THAT THE USE OF TAXES ALLOCATED
FROM THE CENTRAL BUSINESS DISTRICT
REDEVELOPMENT PROJECT AND EASTLAND
REDEVELOPMENT PROJECT MERGER/AMENDMENT FOR
THE PURPOSE OF HOUSING OUTSIDE THE PROJECT
AREA WILL BE OF BENEFIT TO THE PROJECT
Motion by McFadden, seconded by
Herfert to waive further reading of the
resolutions and adopt. Motion included
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City Council Minutes 10/19/93
setting the joint public hearing for
December 7, 1994 at 7:30 pm in the Council
Chambers. Motion carried with Wong
abstaining (conflict of interest).
PUBLIC SAFETY SERVICES No items scheduled for this meeting.
APPROVAL OF DEMANDS Motion by Wong, seconded by Manners to approve
Demands totaling $2,446,380.47 is listed on
check registers FI 142977 through 143295.
Motion carried by roll call vote:
AYES: Herfert, Manners, McFadden, Wong,
Jennings
NOES: None
ABSTAIN: Herfert re SCE billing
GENERAL ADMINISTRATION City Manager
1) Animal Services Task Force
Council reviewed the staff report. City
Manager Starbird noted that the basic
question was whether Council is desirous of
establishing a separate committee or
utilizing the West Covinans for Animal Care
Reform with Councilmember Herfert as the
liaison between them and the Council.
Councilmember McFadden favored a task force
similar to the Anti -Graffiti Task Force and
that the group be permitted to look into
any animal related issues. He felt staff
should type up reports of the committee and
if that wasn't acceptable, he would have
his secretary do the typing.
Councilmember Manners stated that the
graffiti task force was set up to tackle a
big problem. She did not favor setting up
a task force for a non -problem and
suggested Herfert interface with the West
Covinans for Animal Care Reform and report
back to the City Council.
Motion by McFadden, seconded by Herfert for
a sanctioned committee, unlimited number of
members (must be West Covinaresidents),
report monthly, address any animal related
issues, and Herfert be Council's liaison.
Motion failed by the following vote:
AYES: Herfert, McFadden
NOES: Manners, Wong, Jennings
McFadden offered a second motion deleting
the reference to a sanctioned committee.
The motion died for lack of a second.
Herfert as liaison to After further discussion, motion by
West Covinans for McFadden, seconded by Herfert that Herfert.
Animal Care Reform be the Council liaison with the West
Covinans for Animal Care Reform, report back
periodically and the group may meet at City
Hall. Motion carried with Jennings voting
no.
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MAYOR'S REPORTS Motion by Wong, seconded by Jennings,.and
unanimously carried to approve a resolution of
commendation for Police Reserve Commander Terry
Smith uponhis retirement with 30 years of
service to the community.
ADJOURNMENT Motion by Wong, seconded by Jennings, and
unanimously carried to adjourn the meeting .at
12:05 am to 7:30 pm on Monday, October 25, 1993.
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