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06-01-1993 - Regular Meeting - Minutes• M I N U T°'E S 11 REGULAR MEETING WEST COVINA'CITY COUNCIL June 1, 1993 The regular meeting of the West Covina City Council was called to order by Mayor Jennings at 7:34 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue. The invocation was given by Councilmember McFadden and the Pledge of Allegiance was led by Councilmember Herfert. ROLL CALL Others Present: Mayor.Jennings, Mayor Pro Tem Wong, Councilmembers Herfert, Manners, McFadden Starbird, Wylie, Miller, Thomas, Greene, Evans, Hanna, Koniarsky, Orr, Keating, Gardner, Collier, Samaniego, Glover, Holler, Berry APPROVAL OF MINUTES Motion by Wong, seconded by SManners„ and unanimously carried to approve the minutes of the adjourned regular meeting of April 5, 1993 as corrected by Mayor Pro Tem Wong. Motion by Wong, seconded by McFadden, and unanimously carried to approve the minutes of the special meeting of April 26, 1993. HEARING "WEST'COVINA'CENTRAL BUSINESS DISTRICT STREETSCAPE PLAN Mayor Jennings stated that the proposed streetscape plan fortheCentralBusinessDistrict will set forth guide - West Covina Central lines to enhance the appearance of the downtown area and Business District create a distinctive image for the City. A Negative Streetscape Plan Declaration of Environmental Impact has been prepared for this plan pursuant to CEQA. Mayor Pro Tem Wong stated that due to conflict of interest laws, he would abstain from discussion or decision on this matter. City Clerk Berry verified the affidavit of publication and mailing. Mayor Jennings opened the hearing and the staff report was presented bg Planning Director Collier with slides depicting the proposed concept. In response to a question regarding available funding, Mr. Collier stated that Redevelopment funds could be used, but the primary"funding source will be through development fees. Mr. Bob Klekner of Urban Design Studios, the consulting firm selected to work with staff, stated that projects such as the proposed streetscape plan undertaken by other. -cities are usually done in phases. Because of this, the designs, colors, and structures are chosen to last over a long period of time. He responded to Council's concern over the proliferation of graffiti: the;Nguidelilesscall>,for hedges whenever possible and special coatings and treatments to thwartcgraffiti. Public Testimonv Mayor Jennings opened the public testimony portion of None the hearing for audience comments. No one addressed Council and the public testimony portion of the hearing Public Testimony closed was closed. - 1 - • CITY COUNCIL MINUTES June 1, 1993 Page Two Council comments favored the streetscape plan and hoped it would be completed sooner than the anticipated ten yearoperiod; City Clerk presented: Resolution 8975 - RESOLUTION NO. 8975 - A RESOLUTION OF THE CITY Neg. Dec. approved COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR THE WEST COVINA CENTRAL BUSINESS DISTRICT STREETSCAPE MASTER PLAN PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED Motion by Manners, seconded by McFadden to waive further reading and to adopt. The motion carried with Wong abstaining. City Clerk presented: Resolution 8976 - RESOLUTION NO. 8976 - A RESOLUTION OF THE CITY Streetscape Plan COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, approved APPROVING THE WEST COVINA CENTRAL BUSINESS DISTRICT STREETSCAPE PLAN Motion by Manners, seconded by McFadden.to.waive further reading and to adopt. The motion carried with Wong abstaining. HEARING ADULT ORIENTED BUSINESSES INTERIM ORDINANCE EXTENSION Mayor Jennings explained that tonight's action would extend the measure which is currently due to expire on Adult Oriented Businesses - June 19, 1993 to June 1, 1994. This project is con - interim ordinance extension sidered categorically exempt pursuant to the California Environmental Quality Act of 1970, as amended. City Clerk Berry verified the affidavit of publication and mailing. Mayor Jennings opened the hearing and the staff report was presented by Planning Director Collier. Public Testimony Mayor Jennings opened the public testimony portion of the hearing and asked for comments from the audience. The following individuals addressed Council: Bob Pamplin Bob Pamplin, 3208 Hollingworth, expressed appreci- ation to Council for having this subject matter addressed. David Saeger David Saeger, 1222 Bubbling Well Road, concurred with Mr. Pamplin and encouraged Council to adopt the strongest,ordinance possible. There being no other speakers, Mayor Jennings Public Testimony closed closed the public testimony portion of the hearing. City Clerk presented: Urgency Ordinance 1920 - ORDINANCE NO. 1920 - AN ORDINANCE OF THE CITY Time extension COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, EXTENDING ORDINANCE NO. 1906 PURSUANT TO SECTION 65858(a) OF THE CALIFORNIA GOVERNMENT CODE Motion by Manners, seconded by Herfert, and unani- mously carried to waive further reading of the ordinance and to adopt. Motion included receiving and filing the report. - 2 - CITY COUNCIL MINUTES June 1, 1993 Page.Three HEARING FORMATION OF THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT . Mayor Jennings explained that the proposed ordinance would establish a parking and business improvement area district for the West Covina Auto Plaza and levy assess- ments within the Plaza area for the purpose of construc- ting and maintaining an electronic readerboard. City Clerk Berry verified the affidavit of publication and mailing. Mayor Jennings opened the hearing and the staff report was presented by Assistant Executive Director of the Redevelopment Agency, Steve Wylie. Public Testimony Mayor Jennings opened the public testimony portion of the hearing and asked if any written correspondence had been received. City Clerk Berry responded that three Written Communications: letters had been received: Saturn 1) Peter Hoffman, Vice President of Saturn of West Covina, 1305 S. Mountain Avenue, Monrovia, wrote in support of the proposed reader board sign. Mazda 2) Val Fejtek, President of Southland Mazda, 2010 E. Garvey Avenue, West Covina, wrote in support of the reader board sign and business improvement district. Toyota 3) M.F. Salta, President of West Covina Toyota, 1800 E. Garvey Avenue, West Covina, expressed similar support as the other two letters. Oral Communications Mayor Jennings asked for verbal supportive comments and none were received. He asked for verbal comments in None opposition and no comments were received. Mayor Jennings Public -Testimony -closed then closed the public testimony portion of the hearing to commence Council discussion. No additional comments were offered by Council. City Clerk presented: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST Ordinance introduced - COVINA, CALIFORNIA, ESTABLISHING A BUSINESS IMPROVEMENT Auto Plaza Business AREA TO BE KNOWN AS THE "WEST COVINA AUTO PLAZA BUSINESS Improvement District IMPROVEMENT DISTRICT;" FIXING THE BOUNDARIES THEREOFEAND THE ASSESSMENT_TO;BE...LEVIF.D ON,'.THE BUSINESSES IN SUCH AREA Motion by Wong, seconded by Manners, and unanimously carried to waive further reading of the ordinance and to introduce. AGENDA AND ORAL COMMUNICATIONS George Tracy, Jr-.., 808 S. Cajon, discussed Item C-6 (ordinance for adoption re auto repair in residential zones), referring to an article in the Tribune. He asked George Tracy council to re -think their position on this matter. Suzy Harvey, Executive Director of the West Covina Suzy Harvey Chamber of Commerce, announced an upcoming promotion scheduled for this weekend for the West Covina Auto Plaza. • City Manager Starbird responded to Mr. Tracy's comments, noting that the purpose of the ordinance is to enable Code Enforcement to tackle the habitual abusers who continually work on cars in their yards to the distraction of their neighbors. City Attorney Hanna clarified the prohibitions, and:the emergency clause for unforeseen car repair problems. - 3 - • r • CITY COUNCIL MINUTES June 1, 1993 Page Four CONSENT CALENDAR Written Communications (receive and file) Letter received from 'George Ogden expressing appreciation to the City for various events, including Clean -Up, Fix - Up Week. Commission Summary of Actions (receive and file) Human Services 5/11/93 Personnel 5/12/93 Planning 5/25/93 Senior Citizens' 5/13/93 Waste Mgnt./Environmental Services 5/20/93 ABC Applications (no protest) Red Robin International dba RED ROBIN BURGER & Irvine, CA SPIRITS EMPORIUM S.E.C. Sunset Avenue & Sunset Place Claims for Action (deny and notify claimant) On March 15, 1993, the City Clerk's Office received a claim from Thomas and Judy Fincher for property damage amounting to $2,800. On February 26, 1993, the City Clerk's Office received a claim from Javier Villareal for personal injuries amounting to $5,000,000. On February 26, 1993, the City Clerrk's Office received a claim from Noe Villereal for personal injuries amounting to $5,000,000. On February 26, 1993, the City Clerk's Office received a claim from Maria Martinez for personal injuries amounting to $5,000,000. Traffic CommitteeMinutes (accept and file) RegulAf:.meetirig held May 18, 1993. Ordinance for Adoption (waive reading and adopt) Ordinance 1921 - ORDINANCE NO. 1921 - AN ORDINANCE OF THE CITY Drive-thru restaurants COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 26 (ZONING), AS IT RELATES TO DRIVE -THROUGH RESTAURANTS (Amendment No. 238) Ordinance 1922 - ORDINANCE NO. 1922 - AN ORDINANCE OF THE CITY excessive auto repairs COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING in residential zones AN AMENDMENT TO CERTAIN SECTIONS OF -THE WEST COVINA MUNICIPAL CODE, CHAPTER 26, REGULATING EXCESSIVE AUTO REPAIR ACTIVITIES AND INOPERABLE VEHICLE STORAGE ON RESIDENTIAL PROPERTIES (Amendment No. 255) City'Treasurer's 'Report (receive and file) Month of April, 1993. - 4 - CITY COUNCIL MINUTES Award of Bids June 1, 1993 Page Five 1) Auto-Attendant/Voice Messaging System Auto -Attendant telephone system - Recommendation is to award Bid No. 93-03 for the Creative Communications purchase of an automated attendant and voice Systems messaging system to Creative Communications Systems, Orange, at a cost not to exceed $17,039. 2) SP 93106 - Concrete Sidewalk Construction SP 93106 - Recommendation is to accept the bid of Kalban, Kalban, Inca Ir:r.:ofcSylmir,CA in the amount of $22,317.50 and authorize the Mayor and City Clerk to execute the agreement. 3) PP 93218 - Del Norte Park Parking Facility Lighting PP 93218 - Recommendation is to accept the bid of Tamang. Tamang Electric _._'.Electric 6f.4:alnut, CA in the amount of $13,979.80 and authorize the Mayor and City Clerk to execute the agreement. Miscellaneous -'Building & Engineering Department: Public Street andUtilityEasement Vacations - Centermark Properties of West Covina, Inc. Recommendation is to adopt: , Resolution 8977 - RESOLUTION NO. 8977 - A RESOLUTION OF THE CITY Street & utility easement COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING A CERTAIN EASEMENT, WHICH HAS BEEN SUPERSEDED BY RELOCATION (Centermark Properties of West Covina, Inc.) Miscellaneous - Finance Department: Exchange of Proposition "A" Local Return Transit Funds for Cityof Burbank Unrestricted Funds Recommendation is to approve the following actions and adopt the resolution: a) Authorize and approve the purchase of $630,000 of unrestricted funds from the City of Burbank in exchange for $1,000,000 in uncommitted Prop "A" Local Return Transit Funds; b) Authorize the City Manager to execute on behalf of the City, any required documents to effectuate this exchange of funds; c) Authorize the Finance Director to prepare a journal voucher making the necessary budgetary changes to effectuate the purchase of the unencumbered general funds; Resolution 8978 - RESOLUTION NO. 8978 - A RESOLUTION OF THE CITY COUNCIL exchange of funds OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AND with City of Burbank APPROVING THE EXCHANGE OF PROPOSITION "A" LOCAL RETURN TRANSIT FUNDS FOR UNRESTRICTED FUNDS OF THE CITY OF BURBANK - 5 - • • CITY COUNCIL MINUTES June 1, 1993 Page Six Miscellaneous - Fire Department: First Supplemental Weed & Rubbish Abatement List (adopt resolution) Resolution 8979 - RESOLUTION NO. 8979 - A RESOLUTION OF THE CITY 1st Sup. List for Weed COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING Abatement Program RESOLUTION OF INTENTION NO. 8952 BY APPROVING THE FIRST SUPPLEMENTAL WEED AND RUBBISH ABATEMENT LIST (Public Hearing: June 15, 1993) Items removed from Consent Calendar The following items were removed from the Consent Calendar for separate consideration: C-5 and C-6. CONSENT CALENDAR MOTION Motion by Herfert, seconded by Manners to waive further reading of the resolutions and adopt, and to approve all other items listed except Items C-5 and C-6. Motion carried by roll call vote: AYES: Herfert, Manners, McFadden, Wong, Jennings NOES: None Item C-6 Ordinances for Adoption Councilmember Herfert stated his opposition to Amendment No. 238 (development standards for drive - through restaurants) and wished to take action separately on the ordinances. Ordinance 1921 - Motion by Manners, seconded by Wong to waive further (Amendment No. 238) reading of Ordinance No. 1921 (Amendment No. 238)-and adopt. Motion carried with Herfert voting no. Ordinancd 1922 - Motion by Manners, seconded by McFadden, and unani- (Amendment No. 255) mously carried to waive further reading of Ordinance No. 1922 (Amendment No. 255) and adopt. Item C-5 Traffic Committee Minutes Item No. IV recommends the removal of the left -turn lane on southbound Vincent Avenue -at Walnut Creek Parkway and a 4-way Stop be installed at Glendora and Walnut Creek Parkway. Mayor.:Pro:.T.em Wong suggested that the installation of the 4-way Stop be held off for 'A restudy of that intersection in six months. Motion by Wong, seconded by Manners, and unanimously carried to approved all items on the Traffic Committee Minutes as recommended, including the change to Item No. IV as discussed above. ENGINEERING AND BUILDING REGULATIONS 1) SP 93118 - APPROVE PLANS AND SPECIFICATIONS - VINCENT AVENUE IMPROVEMENTS SP 93118 - Council reviewed the staff report. Plans & specs approved Motion by Herfert, seconded by Wong, and unani- mously carriedit,o approve the plans and specifications for SP 93118 and authorize the City Engineer to call for bids. 2) CITYWIDE SEWER STANDBY AND AVAILABILITY CHARGES - FY 93/94 — METHOD OF COLLECTION City Engineer Thomas elaborated on the staff report. - 6 - CITY COUNCIL MINUTES June 1, 1993 Page Seven Sewer Standby & Availability Motion by Manners, seconded by McFadden, and Charges for FY 93/94 unanimously carried to receive and file the report. • 3) CITYWIDE LIGHTING'AND MAINTENANCE DISTRICT, LANDSCAPE MAIN. DIST. NO. 6, AND LANDSCAPE MAIN. DIST. NO. 7 -'PUBLIC INFORMATIONMEETING Mayor Pro Tem Wong stated that due to conflict of Citywide Land. Main. Dist., interest laws, he would abstain from discussion Land. Main. Dist. #6, and vote regarding Main. Dist..No...7. Land. Main. Dist. 117 City Engineer Thomas elaborated on the staff report. Motion by Wong, seconded by McFadden, and unani- mously carried to receive and file the report regarding the Citywide Lighting and Maintenance District and Landscape Maintenance District No. 6. Motion by Manners, seconded by Jennings to receive and file the report regarding Landscape Maintenance District No. 7. Motion carried with Wong abstaining. WASTE" MANAGEMENT' ENFORCEMENT' AGENCY (LEA) No reports scheduled for this meeting. ENVIRONMENTAL;SERVICES 1) " TRIP' REDUCTION 'ORDINANCE'- AIR QUALITY PLANNING Environmental Services Director Miller elaborated on the staff report. City Clerk presented: Resolution 8980 - RESOLUTION NO. 8980 - A RESOLUTION OF THE:CITY re trip reduction ordinance COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF ACTIONS THE CITY WILL CONSIDER IN THE PREPARATION OF THE CITY'S TRIP REDUCTION ORDINANCE AS REQUIRED BY THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT Motion by Wong, seconded by McFadden, and unanimously carried to waive further reading of the resolution and adopt. 2) GRAFFITI REMOVAL CONTRACT — REQUEST FOR PROPOSALS Council reviewed the staff -:report. Graffiti Removal RFP's Motion by Herfert, seconded by Manners, and unanimously carried to approve the Request for Proposals for Graffiti Removal Services and authorize staff to advertise for bids. COMMUNITY DEVELOPMENT SERVICES REDEVELOPMENT AGENCY Mayor Jennings recessed the City Council meeting at 10:08 pm to convene the Redevelopment Agency. The City Council reconvened at 10:10 pm.with all members present. • HUMAN SERVICES No reports scheduled for.this meeting. - 7 - 0 CITY -COUNCIL MINUTES June 1, 1993 Page Eight PUBLIC SAFETY SERVICES No reports scheduled for this meeting. ADMINISTRATIVE SERVICES No reports scheduled for this meeting. GENERAL ADMINISTRATION City Attorney stated that a closed session would not be needed this evening. APPROVAL OF DEMANDS Motion by Wong, seconded by Manners to approve Demands totaling $3,248,302.77 as listed on check registers FI 139999'through 140921. Motion carried by roll call vote: AYES: Herfert, Manners, McFadden, Wong, Jennings NOES: None ABSTAIN: Herfert re SCE billing ORAL COMMUNICATIONS No comments offered. MAYOR'S REPORTS Mayor Jennings reported on a recent meeting with the new .postmaster of the West Covina Post Office, Mr. Mark Granger. COUNCILMEMBERS' REPORTS Mayor Pro Tem Wong noted that the application period for commissioner appointments has closed. He asked that Wong staff submit copies of the applications to the Council subcommittees and that the attendance records also be provided of. those commissioners interested in reappoint- ment. Wong Mayor Pro Tem Wong announced that Laura LaBella, one of his former employees, has been accepted into the Naval Academy. ADJOURNMENT Motion by Herfert, seconded by Manners, and unanimously carried to adjourn the meeting at 10:15 pm to 7:00 pm on June 7, 1993.