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11-26-1990 - Regular Meeting - Minutes�l • • • a •. M.I N U T E S REGULAR MEETING WEST COVINA CITY COUNCIL November 26, 1990 The regular meeting of the West Covina City Council was called to order by Mayor Tarozzi at 7:30 pm in the�City Hall Council Chambers,.1444 W. Garvey Avenue, West Covina. The Pledge of Allegiance was led by Councilmember Manners and the invo- cation was given by Rev. Burt All of United Methodist Church. ROLL CALL Mayor Tarozzi, Mayor Pro Tem McFadden, Councilmembers Herfert, Jennings, Manners Others Present: Thomas, Wylie, Hanna, Miller, Holmes, Salazar, Holler, Glover, Wolff, Koniarsky, Keating, Diederichs, Yoshizaki, Dillon, Berry APPROVAL OF MINUTES Councilmember Manners noted the minutes of November 5th were missing the final action on page one regarding the commission consolidation issue. City Clerk to correct, indicating the action was to approve by 3-2 vote (Manners, McFadden). Motion by Manners, seconded by Herfert, and unani- mously carried to approve the November 5, 1990 adjourned regular meeting minutes, as corrected. Motion by Herfert, seconded'by-Jennings,tand unani- mously carried to approve the November 19, 1990 adjourned regular meeting minutes. PRESENTATIONS Don Driftmier, president of West Covina Youth Soccer League, made a presentationtto the Council, with the assistance of some of the players, for Council's support of the league. Council received jackets and mugs. HEARINGS No hearings scheduled for this meeting. CLOSED SESSION Mayor Tarozzi recessed the City Council meeting at 7:46 pm pursuant to Government Code Section 54957 to discuss per- sonael matters with the City Attorney under closed session. Council reconvened at 8:02 pm. AGENDA AND ORAL COMMUNICATIONS Louis Gilbert, 428 Fernwood Street, addressed Item E-lb, asking for a clarification on the subsidy_of each rider Louis Gilbert of the Shuttle service. He also complained about lack of handicapped parking at the Fashion Plaza Corey Warshaw Corey Warshaw, 3330 Holt Avenue, addressed C-9a and C-9b, asking for a clarification of the waiving of formal bid procedure. Re N-1(rransionization), he suggested the original restriction of 50% increased expansion. Royal Brown Royal Brown, 2153 Aroma Drive, asked for a clarification of reconsideration procedures. - 1 - CITY COUNCIL MINUTES November 26, 1990 Page Two • Xavier Hermosillo Xavier Hermosillo, 1930 Shamwood Street, addressed J-3, approving tHe_concept of live coverage -of the Council meetings. • Annette Lyford Annette Lyford, 3106 Los Cerrillos, addressed N-1, noting increased services required of enlargeued houses. BuelahSGddins Buelah-,,Giddings, 1339 S. Glenview Road, explained a sewer problem at her residence.and asked Council to authorize a soils test. She noted a similar problem at Mrs. Noel's house at 1333 S. Glenview Road. The following comments were offered by Council: The Shuttle contract would be held over until the next Council meeting: Staff to check into handicapped • accessible doors at Fashion Plaza. Interim City Manager Thomas explained the bidding procedures, clarifying the waiving of formal bidding. Staff was directed to look into the sewer problem and report back to Council, with a copy to Mrs. Giddings. CONSENT CALENDAR Written Communications (none received) Commission Summary of Action (receive and file) Planning Commission 11/20/90 Personnel Commission 11/14/90 Senior Citizens Commission 11/8/90 ABC Applications (Chief of Police recommends no protest)' SRM Enterprises dba LIQUOR MANOR 935 S. Glendora Avenue • Tran, Viet dba SUBSTATION 2 477 N. Azusa Avenue Nahkapreecha; Sam dba THAI VILLAGE Sorafite, Furapun 1557 E. Amar Road Srivicha, Payinee Temporary Use Permits (receive and file) TUP #1985-90 was issued to Hughes Simulation Systems, 1200 E. San Bernardino Road for temporary heliport operations from 11/8/90 through 11/8/91. TUP #1986-90 was issued to Doug Launchbaugn, 4111 S. Nogales for Christmas tree sales from 12/2/90 to 12/23/90. Acceptance of Improvements and/or Release of Bonds PP 821 Location: Southeast corner of Amar and Azusa Staff recommends acknowledging completion of grading, and releasing Bond No. 5418, in the amount of $142,000. PP 606 - Location: 1840 E. Garvey Avenue South West Covina Nissan Staff recommends acknowledging completion of restrictive covenant for landscaping improvements and releasing Bank of America Time Deposit 13985-00156 in the amount of $5,000 subject to document recordation. - 2 - CJ CITY COUNCIL MINUTES November 26, 1990 Page Three Traffic Committee Minutes (accept and -file) Meeting of November 12, 1990. Miscellaneous Public Works a) TS 90102 - Supplement No. 30 - Local/Agency/State Agreement - Lark Ellen Traffic Signal Improvements Resolution 8595 - RESOLUTION NO. 8595 - A RESOLUTION OF THE CITY COUNCIL Supplement No. 30 OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING SUPPLEMENT NO. 30, LOCAL AGENCY/STATE AGREEMENT NO. 97-5259 AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE SAID SUPPLEMENT NO. 30 • b) Lot -Line Adjustment No. 80 Resolution 8596 - RESOLUTION NO. 8596 - A RESOLUTION OF THE CITY COUNCIL Lot Line Adjustment No. 80 OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADUSTMENT NO. 80 AND DIRECTING THE RECORDATION THEREOF (Glenfed Development Corporation). City Treasurer's Report (receive and file) Report for the m6nth of October, 1990. Award of Bids a) Radio Purchase for Public Safety Units Recommendation is to i) find that the use of the County Radios for public safety units of Los Angeles' existing contract with Motorola Motorola. eliminates the need of a formal bid process; and ii) authorize staff to purchase 17 UHF mobile radios and 16 VHF portable radios from Motorola at a total cost of $58,356.84 including tax. • b) Bid No. 91-03 - Radio Purchase Radios for city vehicles Recommendation is to purchase 18 mobile radios and Mobile Communication -Service 10 antennas from lowest responsive bidder, Mobile Communication Service; Los Angeles, at a cost not to exceed $14,634.70 plus tax. c) Purchase of Color Electrostatic Plotter - Bid No. 90-02 Electrostatic Plotter - Recommendation is to purchase a Color Electrostatic Blue Chip Computer Systems Plotter in the amount of $36,828.75 including tax and shipping charges from Blue Chip Computer Systems. d) Purchase of Replacement Vehicle Recommendation is to i) find that it would be imprac- Replacement vehicle - ticable, useless, or uneconomical to initiate a formal Hertz Car Sales bid process, and ii) authorize the Police Chief to purchase, from asset seizure funds, one undercover vehicle from Hertz Car Sales at a price not to exceed $15,000 including tax. - 3 - CITY COUNCIL MINUTES November 26, 1990 Page Four • - Administrative Review Board aj Slight Modification No. 145 Applicant: James Tuggle, 1449 Vine Avenue Request: ..Exceed height requirement ARB Decision: Approved b) Slight Modification No. 144 Applicant: Sam Yu, 1501 Vine Avenue ARB Decision: Approved c) Slight Modification No. 146 Applicant: Yang Wu, 1507 Vine Avenue Request: Exceed height requirement ARB Decision: Approved • CONSENT CALENDAR MOTION Motion by Jennings, seconded by Herfert to waive reading of the resolutions and adopt, and to approve all other items listed, except Item 9-d. Motion carried by roll call vote: AYES: Herfert, Jennings, Manners, McFadden, Tarozzi NOES: None Item 9-d Councilmember Herfert suggested staff try to purchase vehicles from car dealerships from within the City, when- ever possible. Motion by Jennings, seconded by Herfert, and unanimously carried to approve the recommendation for the purchase of a replacement vehicle. PUBLIC WORKS DIVISION 1) GUIDELINES FOR PUBLIC FINANCING OF PUBLIC FACILITIES IN PUBLIC DEVELOPMENT PROJECTS Council reviewed the staff report and asked for Guidelines for public clarification.regarding some of the language contained • financing in developments in the guidelines. Motion by Manners, seconded by Herfert, and unanimously carried to adopt the guidelines attached to the staff reoprt entitled Guidelines for Use of Public Financing of Public Facilities in Private Development Projects as a City policy. COMMUNITY SERVICES'DIVISION HUMAN SERVICES DEPARTMENT 1) CITY FUELING FACILITIES UPGRADING Council reviewed the staff report. City fueling facilities Motion by Manners, seconded by McFadden, and upgrade unanimously carried to authorize the Human Services Director to submit a Project Description to the Los Angeles County Transportation Commission in the amount of $74,340 for the removal and installation of City -owned storage and fueling facilti es. 2) SHUTTLE CONTRACT Council reviewed the staff report. Mayor Tarozzi • requested Council to hold over this item to allow the Consortium to review it. Interim City Manager Shuttle contract Thomas stated that item iii of the recommendation was not -necessary, please delete. Also, he recommended that the City could go competitive bidding for the service. - 4 - • CITY COUNCIL MINUTES OPERATIONAL SERVICES DIVISION PUBLIC SAFETY DIVISION Computer System Replacement November 26, 1990 Page Five Motion by Manners, seconded by McFadden, and unani- mously carried to hold over the item for a report on the pros and cons of competitive bidding for shuttle services. OFFICE OF THE CITY TREASURER STATEMENT OF INVESTMENT POLICY Council reviewed the statement. Motion by Manners, seconded by Herfert, and unanimously carried to accept the Treasurer's annual Statement of Investment Policy for 1991. POLICE DEPARTMENT 1) COMPUTER SYSTEM REPLACEMENT Council reviewed the staff report and Lt. Dillon responded to questions. Motion by Herfert, seconded by Jennings, and unanimously carried to a) authorize the lease/purchase of a Hewlett Packard computer system at a monthly lease of $14,611.47 for a period of 60 months, such lease to start in July 1991'and to be funded out of drug enforcement rebate, b) authoriie,a system imple- mentation budget of $50,000 to take effect upon delivery of the computer system, scheduled for 3/91 to be funded out of drug enforcement rebate, and c) that based upon the fact that all of the software operates solely on Hewlett Packard hardware, the City Council find that it would be impracticable, useless or uneconomical to initiate a formal bid process. • 2) OVERSIZED VEHICLE PARKING RESTRICTION ORDINANCE - SIX MONTH REVIEW Status report - Council reviewed the informational report. oversized vehicle parking Motion by Manners, seconded by Herfert, and unani- mously carried to receive and file the report. RECESS REDEVELOPMENT AGENCY MEETING Mayor Tarozzi called a recess at 8:55 pm. Council re- convened at 9:06 pm. Mayor Tarozzi recessed the City Council meeting at 9:06 pm to convene the Redevelopment Agency meeting. The City Council reconvened at 9:12 pm. CITY MANAGER 1) APPOINTMENT TO SCVMAD BOARD OF TRUSTEES Council reviewed the report. Motion by Herfert, seconded by Manners, and SCVMAD appointment: unanimously carried to nominate and appoint Mayor McFadden Pro Tem McFadden as the designated member to the San Gabriel Valley Mosquito Abatement District. Board of Trustees. - 5 - CITY COUNCIL MINUTES November 26, 1990 Page Six • 2) LEGISLATION Council -.-reviewed the staff report. City Clerk presented: Resolution 8591 - RESOLUTION NO. 8597 - A RESOLUTION OF THE CITY supporting repeal of SB 2557 COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING THE REPEAL OF SB 2557 AND PROVISION OF . ADEQUATE FUNDING ALTERNATIVES FOR CITIES AND COUNTIES FROM STATE BUDGET FUNDS Motion by Manners, seconded by McFadden, and unanimously carried to waive further reading and to adopt. 3) TELECASTING OF COUNCIL MEETINGS • Council reviewed the staff report. Councilmember Herfert favored "live" cablecasting of the Council meetings as being more exciting to the residents and the cost for going is:minimal. Councilmember Jennings appreciated the comments Telecasting of Council but was concerned about '.'dead"'time.due'to::Council meetings breaks and closed sessions. He suggested holding off;for six to twelve months, noting the option to change to live cablecasting would always be available. Councilmember Manners favored the taped delayed showings because the dead time is alleviated. She felt they may lose the a6dience because of the dead time and the competition with Monday night TV. Mayor Pro Tem McFadden favored live cablecasting because it is state of the art and in the event of an emergency, the "live" connection would already,be in place. Councilmember Manners discussed the reality of the survey -.,the, -actual number responding,vs'the number of households subscribing to cable, the • hypothetical questions, and responses. Councilmember Herfert suggested airing live for six months and then re-evaluating it. The option of reverting to taped delay would always be available. Motion by Herfert, seconded by McFadden to Motion carried to air approve live cablecasting of Council meetings on live Monday nights, tape Monday nights.with.itape:.delay on -Sat * urdays for a delay on Saturdays, with trial period of six months, from thestart of the a six month trial period live cablecasting. Further discussion on the validity -of the survey. Mayor Tarozzi asked for a roll call vote on the pending motion. Motion carried by the following Action vote of the Council: AYES: Herfert, McFadden, Tarozzi NOES: Jennings, Manners Staff to inform Council when the system was operational to start the live cablecasting. i . APPROVAL OF DEMANDS Motion by McFadden, seconded by Manners to approve Demands totaling $1,531,506.50 as listed on check registers FI 120504 through 120804. Motion carried by roll call vote: AYES: Herfert, Jennings, Manners, McFadden, Tarozzi NOES: None ABSTAIN: Herfert re Check No. 120674 payable to Southern California Edison (his employer). - 6 - CITY COUNCIL MINUTES November 26, 1990 Page Seven ORAL COMMUNICATIONS Jean Arneson, 1116 Donna Beth, discussed 1% increase to ' Jean Arneson BKK Landfill business tax. Xavier Hermosillo, 1930 Shamwood, stated he did not get a cablecasting survey with his bill, and suggested tele- Xavier Hermosillo vising Council study sessions. Mayor:Tarozzi announced that the study session scheduled for November 28 will be televised. Councilmember Manners objected to the unilateral decision of the Mayor to tele- Discussion re study vise the study session without gaining the concurrence session cablecasting of the rest of the Council. Mayor Tarozzi said it was his perogative as Mayor to make that choice. Council - member Manners emphasized that she was not opposed to cablecasting the study sessions, just the method in which • the decision was made. MAYOR'S REPORTS CITY MANAGER RECRUITMENT Council reviewed the staff report. Motion by Manners, seconded by Herfert, and unanimously City Manager carried to approve the selection of Shannon and Associates recruitment: as recommended by the City Council committee of Manners Shannon and Associates and Herfert. The City Attorney was directed to present to the Council at its December 10 meeting a legally acceptable agreement. Once selected, the firm will work with the Council to develop a process to determine job specifications and a.schedule for advertising and inter- viewing. COUNCILMEMBERS' REPORTS RECONSIDERATION OF MOTION: NEIGHBORHOOD COMPATIBILITY INTERIM URGENCY ORDINANCE City Attorney Hanna clarified proper procedures for Request for recon- reconsideration, noting -that tonight's action requires • sideration approved three affirmative votes and that Council is voting on the request for a reconsideration. Motion by Manners, seconded by Herfert, and unani- mously carried to reconsider the item on December 10, 1990. Councilmember Herfert,requested the subject matter of limiting Councilmember terms be placed on the next Agenda. He suggested one commissioner from each commission serve on the July Fourth Committee and would like to see the first meeting set in.the near future. He requested information on renaming a City park in honor of a citizen. Councilmember McFadden requested information on the turbine at BKK. He also requested a report on the feasibility of cablecasting study sessions and commission meetings. ADJOURNMENT Motion by Jennings, seconded by Manners, and unanimously carried to adjourn the meeting,at 10:14 pm / ATTEST: Mayor B 1 Tarozzi V City Clerk JanetBer - 7