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12-27-1977 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA DECEMBER 27, 1977. The regular meeting of the City Council called to order at 7:30 P.M. • by Mayor Shearer. The Pledge of Allegiance was led by Councilman Chappell; the invocation was given by Reverend Lawrence Cole of the Community Presbyterian Church. ROLL CALL Present: Mayor Shearer; Mayor Pro Tem Tice; Councilmen: Miller, Chappell, Browne Others Present: H. Fast, G. Wakefield, L. Preston, L. Eliot, M. Miller, R. Diaz, J. Gbrr,.�N. Stevens, M. Wolfe, A. Koniarsky, R. Paikoff, T. Tynes B. Freemon — S.G.V.D.T. PRESENTATION TO THE CITY Southern California Gas Company representatives presented to the City the Commercial Concern Award for taking steps to develop an energy conservation program. Mayor Shearer thanked the Gas Company for their recognition on the part of the City and thanked the employees that helped make the savings in energy possible. APPROVAL OF -MINUTES Motion by Tice to approve the • minutes of December 12, 1977 as presented; seconded byBrowne and carried. CONSENT CALENDAR 1. WRITTEN COMMUNICATIONS .a) DELHAVEN COMMUNITY CENTER Requests permission to conduct 1431.N. Hacienda Blvd. annual charity solicitation in the La.P.uente City from January 3 to February 29, 1978 and waiver of Charity Solicita— tion License Fee. (Approved in prior years. Recommend approval) b) MUSCULAR DYSTROPHY Requests permission to conduct ASSOCIATION, INC. annual fund—raising appeal from 726 E. Valley Blvd. January 1 to December 31, 1978 San Gabriel and waiver of Charity Solicitation License Fee. (Approved in prior years. Recommend approval) c) SAN GABRIEL VALLEY HUMANE SOCIETY 851.E.,Grand Avenue San Gabriel d) NOGALES HIGH SCHOOL BAND BOOSTERS Re return of unused CETA funds. (Staff. Report) (Refer .to discussion on Page 2. ) Request approval.of Temporary Use Permit to place receptacles in the parking lots of two.shopping cent— ers during the month of January 1978 for the purpose of collecting news— papers to raise funds to buy band equipment. (Approve:,subjeet to City Attorney's review and completion of Temporary Use Permit procedure) • CITY COUNCIL CONSENT CALENDAR 2. PLANNING COMMISSION Page Two 12/27/77 SUMMARY OF ACTION December 21, 1977. (Accept and file) (Refer to discussion on Pages 2 and 3) 3. RECREATION & PARKS COMMISSION SUMMARY OF ACTION ACTION ITEMS: 4. TRAFFIC COMMITTEE MINUTES ACTION OF: 5. CITY TREASURER December 20, 1977. (Accept and file) Refer to City Manager's Agenda. gecember 20, 1977. (Accept and file) (Refer to discussion on Pages 8 and ) Report for Month of November, 1977. (Receive and file) Council asked for the removal of Items 1—c and Item 2; the City Manager advised there was a typographical error in the Traffic Committee Minutes, Page 15, Staff Recommendation should read: Pacific to California. Motion by Browne to approve the Consent Calendar items with the exception of Item 1—c and Item 2; seconded by Tice and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None ITEM 1—c Tice expressed disappointment that SAN GABRIEL VALLEY HUMANE the Humane Society did not use the • SOCIETY CETA funds as Council had hoped (Staff Report) they would to add additional employees thereby increasing their service to the citizens of the City. Staff stated they had no further information only what was contained in the Staff Report, the specific problem being they were unable to find good help. Miller expressed a great'*concern over the action taken as stated in the Staff Report for shifting the S21,53B on increasing city positions and reaffirmed his stand as stated previously that the City should be phasing down on city positions under CETA and not increasing positions.'' Chappell said without the additional employee everything would probably go smoothly but with an addi— tional employee it will speed up things and allow more service. Motion by Tice to approve the Staff recommendation;" seconded by Browne and carried on roll call vote: AYES: Miller,..Chappell, Browne, Tice, Shearer NOES: None ITEM 2 Tice questioned the turning down PLANNING COMMISSION by the Planning Commission of the request for a free standing sign in the Fashion Plaza and asked if this matter could go back to the Planning Commission and perhaps the owner of the mall and the • Planning Staff and Commission could work out a more acceptable .sign. City Attorney asked to advise what latitude the Council has. Mr. Wakefield: This item may be called up by Council and it would then be set for hearing in the regular way. At the conclusion of the hearing the City Council might either approve or deny the request for the Variance or might refer it — 2 — • • CITY COUNCIL Page Three CONSENT CALENDAR: Item 2 12/27/77 back to the Planning Commission for further consideration in which event it would come back to City Council for further hearing. The most expeditious way is to call the item up and have it set for hearing after notice and the City Council would make the ultimate decision with reference to the matter. Chappell asked if called up can any new modifications be made to the original appli-c-ation to make it more acceptable; City Manager said if the City Attorney agrees alternatives could be presented along with the original material presented to the Planning Commission. City Attorney stated yes it was permissible because the design of the sign is not really the issue only the need for a Variance because of the height. item; seconded by Tice. Motion by Chappell to call up this Shearer stated the Variance is with regard to the height not that the sign is being constructed within the CBD Overlay — asked who approves how the sign looks? Mr. Wakefield: Under the Civic Center Overlay the initial determination with respect to architectural compati— bility would be by the Planning Commission subject to the ulti— mate decision of the City Council. The Civic Center Overlay is established by the City Council and not by the Redevelopment Agency. The Redevelopment Agency is in effect bound by the determination of the Planning Commission or the City Council so far as architectural compatibility is concerned within the limits of the Civic Center Overlay Zone. When the matter comes to the City Council its decision with respect to its compatibility designwise in the Civic Center Overlay Zone and the Variance re height would all be before you. Motion carried. PUBLIC WORKS TRACT NO. 32567 Location: East side of Orange BATTAGLIA DEVELOPMENT CO. Avenue, north of Merced Avenue. Motion by Miller to accept rough:. grading improvements and authorize release of cash deposit in the amount of $1,730; seconded by Chappell and carried. PROJECT NO. SP-77001-1 Location: Orange Avenue, Double — BARRIER REMOVAL PROGRAM grove Street to Francisquito Ave., Delvale Street, Tonopah Avenue to Sunset Avenue, Intersection of Sunset and Francisquito Avenues. (Council reviewed Engineer's report) Motion by Chappell to approve plans and specifications and authorize the City Engineer to call for bids for Project No. SP-77001-1; seconded by Tice and carried. TRACT NO. 32889 Location: Northeast quadrant H. A. GEIB of California and Vine Avenues. (Council reviewed Engineer's report) — 3 — CITY COUNCIL Page Four PUBLIC WORKS: Res. No. 5611 12/27/77 RESOLUTION NO. 5611 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING FINAL MAP OF TRACT NO. 32BB9 AND ACCEPTING AN AGREEMENT BY • THE SUBDIVIDER AND SURETY BONDS TO SECURE THE SAME. Motion by Tice to waive full reading of Resolution and adopt same; seconded by Chappell and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None TRACT NO. 33324 Location: Southerly terminus of BUTLER/UMARK Gabriella Street. (Council reviewed Engineer's report) RESOLUTION NO. 5612 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ACCEPTING CORPORATION GRANT DEED EXECUTED BY BUTLER/UMARK, AND DIRECTING THE RECORDATION THEREOF. Motion by Browne to waive full read— ing of Resolution and adopt same; seconded by Tice and carried on roll call vote: • AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None WEST COVINA PARKWAY, EAST Location: North side of Virginia ADOPT PRECISE ALIGNMENT Avenue, approximately 300 feet east of Barranca Street. (Council reviewed Engineer's report) Motion by Chappell to approve the precise alignment of West Covina Parkway, East; seconded by Miller and carried. WEST COVINA PARKWAY, EAST Location: North side of Virginia ACCEPT APPRAISAL REPORT FOR Avenue, approximately 300 feet east ZSENYUK PROPERTY of Barranca Street. The City Attorney indicated to Council that this item should be deferred until later in the agenda because it involves a possible litigation suit. Council agreed to defer action. (Refer to Page 14) PROPOSED CHANGE ORDER FOR Location: Amar Road, Nogales Street LANDSCAPING INSTALLATION and Shadow Oak Drive. PROJECT SP-78002 (Council reviewed Engineer's report) • Motion by Tice to authorize the Mayor and City Clerk to execute an amendment to the agreement with Recreation Land Planners•for design services for the Amar Road median for a lump sum amount of $2,700 plus reimbursable expenses; and authorize Staff to negotiate a change order for the addition of the Amar Road median landscaping to the contract with Vernon Paving Company for Project No. SP-78002; seconded by Miller and carried:on roll call vote: AYES: Miller, Chappell. -Browne, Tice, Shearer NOES: None 4 — E CJ CITY COUNCIL PUBLIC WORKS Page Five 12/27/77 CONSULTANT SERVICES FOR (Council reviewed Engineer's report) DESIGN OF CAMERON PARK FACILITIES Notion by Tice to authorize the Mayor and City Clerk to execute an amendment to the agreement with Recreation Land Planners for design services for Cameron Park for a lump sum amount of $5,700 plus reimbursable expenses; seconded by Browne and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None RESPONSE TO KATHY JONES COMMENTS CONCERNING TRAFFIC CONTROL (Informational Report) 8TH ANNUAL PEE WEE HOCKEY TOURNAMENT reported there were 3 teams team from Denver, Colorado. plaque to the City. (Read HEARINGS Motion by Tice; seconded by Miller to receive and file informational report. Motion carried. Mayor Shearer stated due to a blocked road he was unable to attend and Mayor Pro Tem Tice attended. Mayor Pro Tem Tice from Alberta, Canada present and a The Mayor from Alberta presented a message on plaque) PRECISE PLAN NO. 638, REV. 1 Location: 2817 E. Valley Blvd. CATEGORICAL EXEMPTION REQUEST: Approval of a revised COLDWELL BANKER/FAMILY TREE plan of. design to modify certain APARTMENTS children's recreational areas by removing the sand and replacing it with cement and by removing all playground equipment situated within the'apartment complex in the MF-20 (Medium Density Multiple Family) Zone. Planning Commission Resolution No. 2797 recommends removal of the sand and cement and replacing with approved grass surface, and replacement of playground equipment. Appealed by Applicant on November 21, 1977. Proof of Publication 1h the West Covina Tribune of the Notice of Public Hearing on December 179 1977 received. 133 Notices mailed. Staff showed slides of the location of the apartments, tot areas, walkways, etc.,'also Study Plan A shown. Staff report presented. PUBLIC HEARING OPENED IN FAVOR Robert Bonnell Advised Council the appeal came in Coldwell Banker from a tenant and the request is (Family Tree Apartments) based on what the tenants want. (Explained the number of apartments with 3 bedrooms and 2 bedrooms and that the policy now is to • accept tenants with only one child, maximum age of 5.) Sally Ann Flippen (Lived in the apartments for 3 years; did have tot play areas with equip— ment; most of the tenantslike the arrangement now with 2 tot areas cemented and two without sand, pointing out that the sand areas caused a lot of dirt and did not provide a play area for the older children living in the apart— ments.) (petition with 88 tenant signatures supporting the request received by the City Clerk) — 5 — CITY COUNCIL Page Six HEARING: PP #638, Rev. 1 12/27/77 THERE BEING NO FURTHER PUBLIC TESTIMONY FOR OR AGAINST, PUBLIC HEAR— ING CLOSED. COUNCIL DISCUSSION. was a practical way to g under the circumstances • fact Council is trying t City that Council could two tot lots be turfed o (City Attorney asked for their agreement with the Tice felt the request by the tenants o; a,fte'r questioning Staff, Browne also felt and in view of the petition received and the o work out problems that occur within the recommend a compromise that the remaining r sanded and the play equipment reinstalled. appropriate action since Council indicated request) Mr. Wakefield: Mr. Mayor and Council, the appro— priate action would be to instruct the City Attorney to prepare the necessary resolution. There is a resolution indicated on the agenda, the resolution would need to be modified as I understand the sense of City Council is to provide, for the two remaining lots to be improved either with a material acceptable to the tenants and the operator, and the play equipment reinstalled. Motion by Browne to direct the City Attorney to prepare the necessary Resolution fulfilling the comments of City Council as stated by the City Attorney; seconded by Miller and carried. RESOLUTION NO. 5613 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PRECISE PLAN N0. 6389 REVISION 1. (Coldwell Banker/Family • Tree Apartments) Motion by Browne to waive full read— ing of the body of said resolution and adopt same; seconded by Tice and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None DEL NORTE PARK SPECIFIC Location: Generally bounded on the PLAN — NEGATIVE DECLARA— east by Sunset Avenue, on the north TION OF ENVIRONMENTAL by Rowland Avenue, on the west by IMPACT — City —Initiated Nora Avenue, and on the south by Del Norte Avenue. Request: Approval of a proposed Specific Plan which includes Neighborhood facilities such as recreation building, racquetball/ handball courts, tennis courts, basketball courts, horseshoe rings, volleyball courts, ballfield,_tot lot play area, restroom facilities, pedestrian walkway system with security lighting with provisions for handicapped, two picnic shelters, and barbeque braziers, and certification of the Negative Declaration of Environmental Impact. Recommended by Planning Commission Resolution No. 2804. Proof of Publication in the West Covina Tribune of the Notice of Public Hearing on December 15, 1977 received. No Mailed Notices, Staff Report presented along with slides. Staff recommends approval. PUBLIC HEARING OPENED Mark Hibbard ' I have followed this project all 741 North Nora the way through and I would like West Covina to compliment Mr.' Stevens and his CITY COUNCIL Page Seven HEARING: Del Norte Pk. Specific. Plan. 12/27/77 staff on the fine job they did. I live in the general area and was President of the National Little League which uses the park about. 7 months out of the year and we think it is a very good plan. • THERE BEING NO FURTHER PUBLIC TESTIMONY FOR OR AGAINST PUBLIC HEARING CLOSED. COUNCIL DISCUSSION. Miller commended staff for the fine job stating he had the opportunity to attend some of the meetings on some ofthe other parks and found it encouraging to see the participation of the citizens. Browne pointed out this examplifies what the present City Council and staff is trying to portray in responding to the community. RESOLUTION NO. 5614 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT REPORT FOR DEL NORTE PARK SPECIFIC PLAN. Motion by Tice to waive full read— ing of the body of Resolution and adopt same; seconded by Browne and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None RESOLUTION NO. 5615 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL • OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING DEL NORTE PARK SPECIFIC PLAN. Motion by Chappell to waive full reading of the body of said Resolution and adopt same; seconded by Miller and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None AT 8:40 P.M. THE MAYOR RE.CESSED."— THE CITY COUNCIL MEETING AND OPENED THE REDEVELOPMENT AGENCY MEETING�AND RECONVENED.THE CITY COUNCIL MEETING. JOINT PUBLIC HEARING CITY COUNCIL AND REDEVELOPMENT AGENCY. PROPOSED LEASE AND DEVELOPMENT AGREEMENT,PERTAINING TO CERTAIN REAL PROPERTY IN THE -WEST COVINA CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT; AND CERTIFICATION OF A"N.EG.A.TIVE DE.CLARA— TION.OF ENVIRONMENTAL IMPACT THEREON — VANIR RESEARCH COMPANY-. Location: Generally located at the southwest corne'r.of Garvey Avenue and Sunset Place. Proof of Publication in the West Covina Tribune of the Notice of Joint Public Hearing on October 13 and 20, 1977 received. (Council reviewed Staff Report) Held over from November 14, 1977 and December 12, 1977 to this date-. Motion by Chappell to continue to Monday, January 23, 1978 at 8:00 P.M. and readvertise; seconded by Miller and carried. — 7 — CITY C©UNCIL Page Eight JOINT PUBLIC HEARING: CITY COUNCIL/REDEV. AGENCY 12/27/77 AT 8:45 P.M. THE CHAIRMAN�•RECESSED'....THE"REDEVELOPMENT-'AGENCY MEETING. ORAL COMMUNICATIONS None. THE MAYOR CALLED FOR A RECESS OF THE CITY COUNCIL MEETING AT 8:45 • P.M. CITY COUNCIL RECONVENED AT 8:55 P.M. ORAL COMMUNICATIONS_ REOPENED The Mayor stated there was some confusion on the part of the audience with respect to a Traffic Committee item re the parking situation in the vicinity of the DMV office on Glendora and Cameron with particular reference to Holly Place. Stated the items which the Traffic Committee recommended and Council approved are the following: Authorize the use of Cameron and Glendora to Valinda, and Valinda from Cameron to Glendora for truck testing purposes; approve park— ing restrictions on Holly Place from B:OO.to 5:00 Tuesday through Saturday subject to favorable response from affected property owners; and request the DMV to designate on —site truck parking area in.the east end of the parking lot, and request the State to restudy truck access and parking problems at this facility; and post a 6000 pound weight limit sign on Holly Place at Cameron. Mayor Shearer: I think the Council is aware of the problem here and what we would like is to have suggestions and solutions. CITIZEN INPUT I1.en,e:�Lechtenberg I believe the no parking limitation 822 So. Holly Place would help, but we would like to keep • open the consideration that the drive— way on Holly be closed and perhaps another entrance on Glendora or some other solution be made. The staff report did say that this was not a street where children normally went to school on but they are not taking into considera— tion the religious schools — St. Christopher's and the Lutheran School. In going to work in the morning I note children are going to school and it is dangerous. We would like to be a residential area and the way it is now we are not, and now that DMV is going to be open on Saturday there will be no place for visitors to park. We are happy to see staff has taken this action of "no parking" but we would like the consideration for closing the entrance on Holly Place be left open. Mayor Shearer: In our dealings with the people from DMV when we request the State to restudy a problem they are usually cooperative. I think our first step in that regard would be to try and work with the people from the DMV office in an attempt to resolve this very real problem to the residents on this street. Mr. Cox I would like to make a recommenda- 802 East Cameron tion that the City recommend to the State that they exit the trucks on Glendora Avenue. Right now there is an entrance on Glendora • Avenue but not an exit. Also, where they park their State cars at a•45 degree angle to change those to a 45 degree angle the other way — westward — and open up that west entrance as only an exit. It serves no.purpose now, it is not even marked as an entrance. There is nothing to indicate to..people coming down that way that there is an entrance there to DMV. I would suggest that we ask the State to consider this in their restudy of the plan. CITY COUNCIL Page Nine ORAL COMMUNICATIONS: Re DMV 12/27/77 Richard Robertson (Speaking for his .father who lives 2850 Adriene St., on Herring Street.) San Diego We approve very much of the several suggestions made tonight, but there is one portion of the petition we are opposed to and • that is the "no Parking" on Holly. It will get rid of the problem on Holly but it will simply move it to other houses just beside Holly Street. Most cars would simply turn on Herring and park there. A few suggestions have been given to us by neighbors: 1 — the vacant lot across from DMV, if that could be used(leased) and possibly employees of DMV could park there then the public would not have to park on Holly; 2 — if there were a left turn only from the exit of the parking lot to Holly would mean they would have to go out on Cameron. Mayor Shearer: Gentlemen, we have taken action already on this, is there addition— al action anyone would want to pro— pose? Councilmen stated their satisfac— tion with the "no parking" on Holly; asked that the Police Depart— ment enforce .especially No. 5; asked that Staff meet with the management of DMV and stress the concerns of the residents and try and get them.to redesign their parking area with the idea of closing off the Holly Street entrance. Chappell noted the manager of the DMV office had left the council chambers and he asked that staff bring to his attention the recommendations made tonight. . Browne asked the residents present to keep Council or the City Manager's office apprised of the conditions that prevail after the "no parking" action is —taken. (The Mayor asked for Council approval in moving an item up from the City Manager's Agenda. Council agreed) PARK NAMING COMMITTEE The Mayor acknowledged the presence RECOMMENDATIONS RE of Mrs. Kinzler:. Chairperson of the COMMUNITY PARK ON Park Naming Committee and commended SHADOW OAK DRIVE her and the Committee on the effort (Staff Report) put into this and the selection of the names. Council expressed their delight with the name of Shadow Oak Park which was the suggestion by 22 citizens out of a total of 137 responses. Motion by Chappell that the park be named "Shadow Oak Park; seconded by Browne and carried. Motion by Chappell that Resolutions of Commendation be made to the members of the Park and Public Facility Naming Committee; seconded by Miller and carried. Motion by Shearer that a Resolution • of Commendation be presented to Miss Jodie Green, who was one of a number of -people that submitted the name of Shadow Oak Park, based on her reason for selecting the name; seconded by Browne and carried. (Council asked that a letter be sent to each of the other people that recommended the name.) �`� ' . ` ' CITYCOUNCIL Page Ten CITY ATTORNEY'AGENDA l2/2r/77 ` ORDINANCE NO. 1363 The City Attorney presented: ADOPTED AN ORDINANCE OF THE CITY COUNCIL . OF THE CITY OF WEST COVI,NA* CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING SECTION 1ObO2°O5* IObO3°8�� ^ - 10602"09° AND 10602"22 OF ARTICLE Xv CHAPTER lo PAT .I RELATING TO SIGNS. (Amendment No. I39) Motion by Ticeto waive Pull read- ing of the body of said Ordinance and adopteamg; seconded by Browne and carried on roll call note: AYES: \Miller, Chappoll» 8romne^ Tioe» Shearer NOES:None ORDINANCE NO. 1364 The City Attorney presented: ADOPTED AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIAt AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING SECTION lO7O2°O9 OF ARTICLE Xv CHAPTER l» PART VII RELATING TO MECHANICAL EQUIPMENT IN THE R-A AND R-1 ZONES. (Amendment No. 140) ' Motion by Browne to waive full readir!g o� thg 0rdinano��� aeoondad byTioe and carried. Motion by Browne to adopt said Ordinance; seconded by Tice and carried on roll ooll vote: ' AYES: Miller, CheppellgBro .ne» Tice, Shearer NOES: Nona ORDINANCE NO. 1365 The City Atto rney presented: ADOPTED AN ORDINANCE OF THE CITY COUNCIL ' OF THE CITY OF WEST COVINA, ' CALIFDRNIA» AMENDING THE WEST COVINA MUNICIPAL COD[ BY AMENDING SECTION I0904°11 OF ARTICLE X. ' CHAPT[R19 PART IX RELATING TO MINIMUMSETBACKS ADJACENT TO NON-RESIDENTIALPROP[RTY" (Amendment No. 14I) , `Motion by Browne to uolvo full reading of the body -of aa�d'Ordlnanoa; seconded by Miller and carried. ' , Motion by Browne to adopt said Ordinance; seconded byTice a�d carried on roll call vote: � AYES: Miller, Chappell, Bromna» Tioav Shearer ' NO[S;� /' Kjono ORDINANCE NO. 1366 _ ` , �, The City Attorney presented: ADOPTED AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,, ' CALIFORNIA» AMENDING SECTION NO. 5248 OF THE WEST COVINA MUNICIPAL COD[ RELATING TO SEWER CLEAN-OUTS,� Motion by Tice to waive full read- ing of the body of said Ordinance; seconded by Miller and carried' . ' Motion by Tice to adopt said Ordinance; seconded by Miller and carried on roll call vote: AYES: Miller, Chappell» Browne,, Tice,, Shearer , NOES: None ^ CITY COUNCIL Page Eleven CITY ATTORNEY AGENDA 12/27/77 SMALL CLAIMS ACTIONS (Council reviewed the Staff Report) RESOLUTION NO. 5616 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, . DESIGNATING A SMALL CLAIMS AGENT. Motion by Browne to Waive full read— ing of said Resolution and adopt same; seconded by Chappell and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None THE MAYOR RECESSED THE CITY COUNCIL MEETING AT 9:28 P.M. FOR THE PURPOSE OF CONDUCTING THE REDEVELOPMENT AGENCY MEETING. COUNCIL RECONVENED AT 9:30 P.M. CITY MANAGER AGENDA WE TIP Staff Report concluded that this (Staff Report) matter is a councilmanic policy decision; City Manager suggested since it is not an emergency decision and does not really have to be taken up at this time that it be put off until the next Budget Session. Browne. So moved by Tice; seconded by Councilman Chappell: Mr. Mayor, a comment. From the reports received this is a good program and I would like to see that the City Council in some method recommend to the various organizations that have not contributed that they look into this for a contribution until we take this matter up at budget time. I was under the impression that Police organizations donate'a pretty good sum of money to help this organization so it must be a very good program. Mayor Shearer: Some months ago letters were sent to all service groups in the community suggesting that they give We Tip consideration and in the staff report we find there are three organizations that have done so. (Shearer asked that staff prepare a letter to Kathy Slimak, Area Coordinator of We Tip advising her of Councils action for this evening) Motion carried. AMENDMENT TO JOINT Motion by Chappell to adopt the EXERCISE OF POWERS AGREE— amendment to the Joint Exercise MENT EAST VALLEY BURGLARY of Powers Agreement and authorize PROJECT (EVIT) (Staff the Mayor to sign the agreement Report on behalf of the City of West Covina; seconded by Miller and • carried. CITY YARD -MASTER PLAN The City Manager advised Staff (Staff Report) feels it is very necessary in order to include in the long range plans of the City to have a Master Plan of Development and staff is recommending that the City Council: 1 — Approve the agreement with SUA, Incorporated to prepare a Master Plan — 11 — CITY COUNCIL CITY MANAGER AGENDA Page Twelve 12/27/77 for the City Yard and authorize the Mayor and City Clerk to execute the agreement; and appropriate $4,900 from Revenue Sharing Funds for this study. • Tice asked if the City Engineer— ing Staff could put this Master Plan together thereby saving the money and the City Manager stated it was felt the requirements necessary from an expertise standpoint with regard to planning staff does not have. (Explained further what was needed) Motion by Chappell to approve staff recommendation; seconded by Miller and carried. DISPOSAL OF SURPLUS CITY ,:,;Motion by Tice to declare surplus PROPERTY to City needs the two parcels re — (Staff Report) ferred to in the Staff Report dated December 23, 1977, and refer appropriate zoning where necessary to the Planning Commission; and authorize staff to proceed in accordance with the Government Code for disposal of -the subject properties; seconded by Miller. Browne asked if the money derived will revert to the General Fund and the City Manager said yes, unless Council wishes to earmark it for some.purpose. Councilman Browne: I would like to see these funds put to use in some of our Capital Improvement areas rather than just go into the General Fund. (Council members indicated they agreed) Mr. Fast: At the time satisfactory bids were submitted to the City staff had intended that at least the Norma site be earmarked for Capital Improvements. fl Tice moved to amend motion to read that the funds derived from the sales be earmarked for Capital Improvements ,as determined by Council.. Miller seconded the amendment. Mayor Shearer: I have one question in addition to that, with particular regard to the property on Azusa. I would like to see if at all possible the question of appropriate zoning be determined prior to the sale of the property. I don't know whatever Donahue & Company assumed would be more acceptable to the residents in there than the fire station but I would hate to see us in the position of where the City has already made a deal to sell the property contingent upon zoning and then the same group that will be receiving the money is the same that will decide zoning. (Council agreed) Mr. Fast: One parcel has zoning that complies with the General Plan. • The.other parcel would definitely have to be rezoned. Given Council approval we will proceed immediately with a public hearing for appropriate zoning on the Azusa Avenue piece. Motion carried. — 12 — • n LJ • CITY COUNCIL Page Thirteen CITY MANAGER AGENDA 12/27/77 LEAGUE OF CALIFORNIA CITIES Mr. Fast: I have been POLICY COMMITTEE ON appointed to the LEISURE SERVICES League of California Cities Policy Committee on Leisure Services and I would like Council permission to serve. Request approved on motion made by Tice; seconded by Browne and carried. MAYOR'S REPORTS COUNCIL LIAISON Mayor Shearer: You have received APPOINTMENTS a suggested list of rotation appointments for Commission liaisons for January, February and March of 1978: Personnel Board — Tice; Planning Commission — Browne; Recreation and Parks Commission — Miller; Human Resources Commission — Chappell; Youth Advisory Commission — Shearer; and as of April 12, 1976 the appointments were: East San Gabriel Valley Planning Committee — Browne, alternate — Chappell; SCAG — TASC — Browne, alternate — Tice; League of California Cities — Chappell, Browne alternate; Rapid Transit — Shearer, alternate — Tice; Civil Defense Planning Board — Fast; Sanitation District Board — Shearer, Tice alternate; Independent Cities — Miller; Chappell alternate; USGVMWD — Chappell, Browne alternate; Regional Library Council — Grein. Are there any major concerns about the assignments forthe upcoming three months? If not,the list will stand as submitted. COUNCILMEN'S REPORTS/COMMENTS Councilman Chappell: The League is putting on a Labor Relation s,_Insttute­- we will have one more meeting before this takes place, but I wondered if any member of Council or staff has given any thought to attending. (The Mayor advised he could not attend; the City Manager said a member of staff was appointed to attend.) Councilman Tice: I would like to have a letter of appreciation sent to the City of Edmonton and also a City plaque to the Mayor. (Browne suggested staff check because=he thought a City plaque had been presented previously; Shearer asked that a letter be prepared to the Mayor of Edmonton for his signature.) APPROVAL OF DEMANDS Motion by Tice to approve Demands totalling $8179706.38 as listed on U.C.B. sheet No. 65028, 65316; seconded by Browne and carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None — 13 — • • C.C. Minutes - 12/27/77 City Ma.nager'.s Agenda--cont'd EXECUTIVE SESSION WEST COVINA PARKWAY - EAST ZSENYUK PROPERTY Page, Fourteen The Mayor recessed'the City Council meeting at 9:52 P.M. for the purpose of an Executive Session. Council re'conuened a,t 10 : 09 P. M. The Mayor asked if the City Manager had a. recommendation. , Mr. Fast: Yes. Returning to Item A-6 of the Public Works Agenda., I would like to request authority from the City Council for staff to negotiate with the Zsenyuk Interests for the acquisition of land for West Covina Parkway- East. Motion by Tice, seconded by Browne and carried to approve request. ADJOURNMENT Motion by Browne to adjourn the meeting. at 10:10 P.M., seconded by Tice and carried. - 14