11-21-1977 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
NOVEMBER .21, 1977
• Mayor Shearer called the meeting to order at 6:00 p.m. The Pledge of Allegiance was led
by Councilman Ken Chappell.
Present: Mayor Shearer, Mayor Pro Tem Tice, Councilmen Browne, Miller and
Chappell
Absent: None
Others Present: Fast, Fowler, Koniarsky, Miller, Preston, Thomas, Volmert, Freemon
I. AWARD OF BID - PROJECT NO. SP-78002 - AMAR ROAD, SHADOW OAK DRIVE
AND NOGALES STREET IMPROVEMENTS
Fast presented the report and also discussed the requirements of Public Works Bill Round II
funding, the Affirmative Action Program, and the ten percent minority enterprises require-
ment. He indicated that many contractors are working on Public Works Bill projects,
which has created a less competitive bid situation in the construction industry thereby
increasing the cost of projects. He indicated that both,. bids ;'`should be approved con-
tingent upon final approval and funding by the Economic Development Agency and
• certification of the minority business provisions of the Office of Minority Business Enter-
prises. -
In response to a question by Browne, Fast indicated that the general ecoritract would .be
responsible for the required bonds. He also indicated that the City would receive the
actual amount of the construction costs from the Economic Development Agency rather
than the specific amount that was originally approved by EDA.
Motion by seconded by Tice to accept the bid of Vernon Paving Company of
Cerritos as presented at the bid opening on November 16, 1977 for City Project No.
SP-78002 contingent upon final approval and funding by the Economic Development
Agency and certification of the minority business by the Office of Minority Business
Enterprises and authorize the Mayor and City Clerk to execute an agreement with said
Vernon Paving Company for the work to be done. .
AYES: Miller, Chappell, Tice, Shearer
NOES: None
ABSTENTION:. Browne (Browne indicatedcthat hewas abstainingssince Vernon;
Paving Company is a client of his firm).
II. AWARD OF BID - PUBLIC WORKS PROGRAM PROJECT - FIRE STATION NO..5,,
BID NO. 78-17 --E. D.A. PROJECT NO. 07-51-22166
Fast presented the report and indicated that funds cannot be transferred to the Fire Station
Project from the other Round II projects. Browne asked if the original estimate included
the additive alternates. Fast indicated that the alternates were included in the estimate
and that the estimate was based on many factors including the cost of similar projects
that were recently completed. Browne indicated that the estimates prepared for the two
projects were unsatisfactory and have resulted in a funding problem.
II. AWARD OF BID - PUBLIC WORKS PROGRAM PROJECT - FIRE STATION NO. 5
BID NO. 78-17 - E.D.A. PROJECT NO,. 07-51-22166 (continued)
• Fast, in a response to a question by Tice, indicated that -there was not sufficient
time to re -bid the project and said that he was concerned that no bids might be
received if we went out again. Chappell indicated that ,they record should show
that we attempted to getmore bids. Fast reported that phone cal is were made and
letters were sent to contractor associations and to contractors who had bid similar
projects in addition to the normal publication in the trade journals.
Motion by Tice, seconded by Miller to award the bid for the construction of Fire
Station No. 5 at the southwest corner of Shadow Oak and Nogales, to the firm of
Lloyd E. Moen Construction of West Covina, California, for the amount of his base
bid of $241,800, and that the City Clerk and Mayor be -authorized to execute the
agreement between the City and Lloyd E. Moen Construction.
AYES: Miller, Browne, Tice, Shearer
NOES: None
ABSTENTION: Chappell (Chappell .indicated that he was abstaining^;since Moen
Construction Company is a client of his firm).
III. ANY OTHER MATTERS
None
• IV. ADJOURNMENT
•
Motion by Chappell, seconded by Tice to adjourn to the next regular meeting.
The meeting was adjourned at 6:26 p.m.
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