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10-03-1977 - Regular Meeting - MinutesADJOURNED:' °. V MINUTES OF,THE REGULAR MEETING OF THE CITY COUNCIL CITY. OF WEST COVINA,; CALIFORNIA OCTOBER 3, 1977 The regular meeting of the City Council was called to order at 7:30 P.M. by Mayor Shearer. The Pledge of Allegiance was led by Councilman Browne; the invocation was given by the Reverend Donald Helsel,,Shepherd of the Valley Lutheran Church. ROLL CALL Present: Mayor Shearer; Mayor Pro Tem Tice; Councilmen: Miller, Chappell, Browne Others Present: R. Fast, L. Eliot, L. Preston, G. Wakefield, M. Miller, H. Thomas, R. Diaz, G. Salazar, N. Stevens, K. Northcraft, C. Yoshisaki, M. Volmert, T. Tynes, B. Freemon - S.G.V.D.T. PRESENTATIONS WEST COVINA Mayor Shearer presented a Proclamation CHAMBER OF COMMERCE declaring the week of October 9th • through 15th, 1977 "West Covina Chamber of Commerce Week" to representatives of the Chamber. �J On behalf of the Council, Tice complimented the Women's Division of the Chamber for the great convention they conducted in the City. NORTH WEST COLLEGE Mayor Shearer presented a Proclamation declaring the day of October 10th, 1977 "North West College Day" to representa- tives of the College. DISABLED AMERICAN VETS in the past year. November dinner. APPROVAL OF MINUTES September 12, 1977 CONSENT CALENDAR 1. WRITTEN COMMUNICATIONS The Council received a dinner invitation from the.Disabled American Vets to extend their appreciation for Council cooperation 15th3l 1977 was tentatively set for the Motion made by Tice, seconded by Miller to approve the minutes as submitted. Motion carried. a. MARCH OF DIMES. Request permission to conduct -fund-raising 2635 Griffith Park campaign from January l - 31, 1978. Los Angeles (Approved in prior years. Recommend approval.) CITY COUNCIL Consent Calendar b. COALITION FOR LOS ANGELES COUNTY PLANNING IN THE • PUBLIC INTEREST 10932 Hasty Avenue Downey, Ca. C. EDGEWOOD HIGH SCHOOL ASSOCIATED STUDENT BODY/CALIFORNIA FIREWORKS DISPLAY COMPANY October 3, 1977 Page Two Recommending that a comprehensive specific plan be adopted for West Covina prior to any amendments to the hillside regulations and that density transfer not be permitted from undevelopable land. (Refer to Hearing Item B-1) Request approval of permit to have a fireworks display on October 14, 1977''during half-time at the District Field at Cameron and Lark Ellen Avenues. (Fire Department Report. Recommend approval.) d. DONALD A. AND Request that an assessment district EUGENIA D. THOMPSON be established to install curbs, gutters, 720 S. Prospero Dr. street lights, sewers, fire hydrants West Covina, Ca. and water service, street paving and other pertinent improvements for the TOO block of Prospero Drive. (Refer to Public Works Item No. A-5.) 2. PLANNING COMMISSION a. SUMMARY OF ACTION September 21, 1977. (Accept and file.) 3. RECREATION AND PARKS COMMISSION a. . _5UMMARY`.OF ACTION September 27, 1977. (Accept and file.) b. ACTION ITEM From meeting of September 27. Refer to City Manager's Agenda Items F-6 and 8. 4. PERSONNEL BOARD a. MINUTES August 15, 1977. (Receive and file.) b; ACTION ITEM From meeting of September 20, 1977. Refer to City Attorney's Agenda Item D-1. 5. HUMAN RESOURCES COMMISSION a. SUMMARY OF ACTION September 22, 1977. (Accept and file.) b. ACTION ITEM From meeting of September 22, 1977. Refer to City Manager's Agenda Item D-9. 6. YOUTH ADVISORY COMMISSION a. MINUTES September 1 and 15, 1977. (Receive and file.) a - 2 - CITY COUNCIL Consent Calendar 7. CLAIMS FOR DAMAGES FILED WITH THE CITY CLERK October 3, 1977 Page Three a. DONNA HICKOX Alleges accumulated damage for past • 1518 E. Idaho -me St. four years to her vehicle when parked West Covina, Ca. on street under City tree. (Deny and Claimant to be so notified.) • J 8. ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS a. 1708 S. Accept curb, gutter, driveway approach, PASS & COVINA ROAD aggregate base, asphaltic concrete and Accept Improvements street tree improvements and authorize W. A. Couch release of Bank of America Fixed Maturity Certificate of Deposit No. 04023-265 in the amount of $1,240, dated February 28, 1977. (Staff recommends acceptance.) b. PROJECT NO.SP-77001 Location: Various throughout the City. Accept Improvements Accept sidewalk construction and Dyno Construction authorize release of American Fidelity Fire Insurance Company Performance Bond No. 13389.17 in the amount of $39,622.50, subject to Notice of Completion procedure. (Staff recommends acceptance.) c. PROJECT NO. MP-7704 Location: Fire Station No. 1 Parking Lot, Accept Improvements southwest corner of Sunset and Cameron S & M Paving Co. Avenues. Accept parking lot improvements and authorize release of Covenant Mutual Insurance.Company Faithful Performance Bond No. 005433 in the amount of $30,248.143, subject,to•Notice of,Completion procedure. (Staff recommends acceptance.) 9. TRAFFIC COMMITTEE MINUTES a. SUMMARY OF ACTION 10. CITY TREASURER September'20, 1977. (Accept and file.) a. MONTHLY REPORT August, 1977.`,(Receive and file.) Miller.requested that -Item 2-a be withdrawn from the.Consent Calendar. Motion made by.Tice, seconded by Browne to approve the Consent Calendar with the exception of Item 2-a. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None - 3 - CITY COUNCIL Consent Calendar October 3, 1977 Page Four CONSENT CALENDAR ITEM 2-a Miller requested that Tentative Tract No. 33669 be called up before Council in conjunction with Zone • Change No. 522. It was explained that the time requirements for such call up had lapsed. Motion made by Chappell, seconded by Miller to accept and file Consent Calendar Item 2-a. Motion carried on roll call vote: AYES: Miller,.Chappell, Browne, Tice, Shearer NOES: None GENERAL AGENDA ITEMS - AWARD OF BIDS BID NO. 78-43 FOR - Bids received in the Office of the FURNISHING A MODULAR RESCUE Purchasing Agent up to 10:00 A.M., AMBULANCE_ VEHICLE on Wednesday, September 28, 1977, and thereafter publicly opened and read. Council reviewed Controller's Report. Motion made by Tice, seconded by Miller that the City Council award Bid No.-78-43 for a paramedic rescue vehicle, to Guardian Coach Corporation in the amount of $27,501.70, including tax. Motion carried on roll call vote: • AYES: Miller, Chappell, Browne, Tice, Shearer NOES None PUBLIC WORKS TRACT NO. 32339 Location: Northwest corner of Amar Road VACATION OF STORM and Ridgewood Drive. DRAIN EASEMENT Council reviewed Engineer's Report. Covington Bros.-, The City Attorney presented: RESOLUTION NO. 5548 A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, CALIFORNIA .1 ORDERING THE VACATION OF A CERTAIN STORM DRAIN EASEMENT. Motion made by Chappell, seconded by Miller to waive further reading of the body of said resolution, and to adopt Resolution No. 5548. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None • TRACT NO. 32983 Location: Southerly of Gemini Street APPROVE FINAL and -easterly of Giano Avenue. SUBDIVISION MAP Council reviewed Engineer's Report. Umark, Inc. - 4 - CITY COUNCIL October 3, 1977 Public Works Page Five RESOLUTION NO. 5549 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING • FINAL MAP OF TRACT NO. 32983 AND ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND SURETY BONDS TO SECURE THE SAME. 0. Motion made by Chappell, seconded by Miller to waive further reading of the body of said resolution, and to adopt Resolution No. 5549. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None TRACT NO. 32984 Location: Southerly of Shadow Oak Drive APPROVE FINAL and westerly of Shakespeare Drive. SUBDIVISION MAP Council reviewed Engineer's Report. Umark, Inc. The City Attorney presented: RESOLUTION NO. 5550 A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, CALIFORNIA , APPROVING FINAL MAP OF TRACT NO. 32984 AND ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND SURETY BONDS TO SECURE THE SAME. Motion made by Browne, seconded by Tice • to waive further reading of the body of said resolution, and to adopt Resolution No. 5550. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None ASSIGNMENT OF CONTRACT Loction: Citywide street lighting and BETWEEN LAURENCE J. landscaping maintenance District No. THOMPSON, INC. AND THE 1976-81; and landscaping maintenance CITY OF WEST COVINA District No. 4 in Woodside Village. Council reviewed Engineer's Report. RESOLUTION NO. 5551 ADOPTED The City Attorney presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN AMENDMENT TO THE CONTRACT BETWEEN LAURENCE J. THOMPSON, INC. AND THE CITY OF WEST COVINA. Motion made by Tice, seconded by Browne to,waive further reading of the body of said resolution, and to adopt Resolution No. 5551. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None - 5 - CITY COUNCIL Public Works October 3, 1977 Page Six PETITION FOR PROSPERO Location: Prospero Drive, north of DRIVE IMPROVEMENTS Cameron Avenue. - Council reviewed Engineer's Report. • Motion made by Chappell, seconded by Miller that the City Council authorize the City's Assessment Engineer to perform the necessary preliminary work for the establishment of an assessment district on Prospero Drive. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None AUTHORIZATION TO RETAIN AN Location: North Vincent Avenue. APPRAISER FOR A Council reviewed Engineer's Report. SUPPLEMENTAL APPRAISAL Motion made by Tice, seconded by Chappell that the City Council authorize Staff to retain an appraiser for the supplemental appraisal of six parcels on North Vincent Avenue in an amount not to exceed $1,000. Motion carried on roll call vote: ORAL COMMUNICATIONS AYES: Miller,Chappell, Browne, Tice, Shearer NOES: None (None - 7:53 P.M.) • CITY ATTORNEY RESOLUTION..NO. 5552 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CLASS SPECIFICATIONS FOR THE CLASS OF POLICE RECORDS CLERK. Motion made by Tice, seconded by Browne to waive further reading of the body of said resolution and to adopt Resolution No. 5552. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer r. NOES: None THE MAYOR RECESSED THE CITY COUNCIL MEETING AT 7:55 P.M. FOR THE PURPOSE OF CONDUCTING THE COMMUNITY REDEVELOPMENT AGENCY -.MEETING. THE COUNCIL RECONVENED AT 8:35 P.M. PUBLIC HEARINGS AMENDMENT NO. 138 Proposed amendments to Section 11202 - ENVIRONMENTAL IMPACT REPORT Hillside (h) Overlay Zone of the West • CONTINUED PUBLIC'HEARING Covina Municipal Code, and certification City -Initiated of the Environmental Impact Report. (Held over on August 22nd to September 12th and further held over to this date. Staff presented the Report. - 6 - CITY COUNCIL October 3; 1977 Public Hearings h Page Seven Amendment No. 138 In response to question by Browne, Staff explained that while the requirement for a minimum pad • size would be deleted, the requirement for minimum lot size, according to the District, would be retained. Those properties within the Hillside Overlay are currently in Area District IV, which requires a minimum lot size of 20,000 square feet. Staff affirmed Browne's observation that the existing Hillside Overlay Zone requires the property owner to maintain his slopes. The same requirement would apply in the proposed ordinance. The amount of landscaping imposed upon a developer would depend -upon the site plan submitted. The require- ments would be imposed upon the developer; he would not obtain an occupancy permit until the conditions had been complied with. The homeowners would then have to maintain all open space areas to prevent fire hazards. A maintenance district would not be estab- lished; the responsibilities of maintenance.would be clearly spelled out in the ordinance, and would be established so as to assure fire safety. PUBLIC HEARING OPENED Mr. P. Sharp, Representative of a ---property owner Walker and Lee Real Estate within the Hillside Overlay Zone. • On behalf of the owners, expressed appreciation for the work and efforts put into the proposed ordinance, which he felt to be in good balance to achieve the intended purpose. Re Paragraph 11202.5 - Noted that there are a number of very nice communities that permit buildings of this type. Paragraph 11202.6a - Felt that an option to the developer should be available wherein the open spaces could be in a collective, private open space, or in a public open space, were the owner willing to dedicate it to the City as a park and were the City willing to accept it, or to allow inclusion of the open space in the adjacent lots. Paragraph 11202.6c - Felt that the intent of this requirement would be to make a public park out of the open space areas. Paragraph-11202.7 .Wondered whether similar requirements were or would be placed on other developments in the City. Felt that it would be fair to all developers to have landscaping requirements (submittal of plan) -,the same throughout • the City. Paragraph 11202.8 - Felt that reference to a "slope greater than four feet in height" was`a rather vague. definition - would that be a four foot slope within 100 feet, or a quarter of a mile; four percent slope, or what? 7 - CITY COUNCIL October 3, 1977 Public Hearings Page Eight Amendment No. 138 Mr. S. Rozelle Representative of the Coalition for 10932 Hasty Avenue Los Angeles County Planning in the Downey, Ca. Public Interest. • Requested and was granted additional speaking time. Explained the purpose of the Coalition. Re the specific plan - felt that it is not appropriate to piecemeal together a plan for hillsides - development subdivision by subdivision, and lot split by lot split. That is not the way planning -is done today; that is why there is the Specific Plan Section of the California Planning and Zoning Law. Hoped that the City would consider the need for a specific plan, the guide from which regulations spring, prior to approving the proposed ordinance. Reviewed the content of a specific plan. Felt that the ordinance as proposed, would appear to.be backsliding in hillside development. Did not understand the necessity to abandon the slope density formula at a time when other communities with hillsides are adopting the formula. Referred to the. Report published by San Dimas in September, 1977, which spells out the importance of slope density formulas. Suggested that the City, not abandon this plaritiing. tool. • In terms of the proposed ordinance, felt that a 35 percent slope is not'the time to talk about minimum grading; should be changed downward to at least 15 percent. At 35 percent, there should be no grading at all. Re one dwelling per acre minimum, felt a blanket statement of this nature would not be adequate. Again referred to the San Dimas Report, wherein two different slope density formulas are proposed. A specific plan would indicate where a higher formula would be necessary. Felt that density transfer is a good concept, but that it should be applied only to lands that are develop- able in the first place. Noted that the City is endowed with a tremendous hillside resource area, and the Council has the responsi- bility to protect those hillsides to the degree that the public interest demands. Reiterated his concern that the City consider the appropriateness of a specific plan, and not abandon the slope density formula. Would not want the City to look back ten years from now • and regret the decisions made at this point in time. Felt that the City of West Covina could set a precedence in hillside planning which the Coalition could point to with pride. PUBLIC HEARING CLOSED - 8 - U CITY COUNCIL Public Hearings Amendment No. 138 October 3, 1977 Page Nine MAYOR SHEARER CALLED A RECESS OF THE CITY COUNCIL AT 9:20 P.M. THE COUNCIL RECONVENED AT 9:35 P.M. COUNCIL DISCUSSION Upon Council request, Staff addressed the following issues: Re Paragraph 11202.5 - Staff explained that the intent of the prohibition of overhanging eves, structures or apertences was to eliminate any potential fire hazard. Require- ment of the 25 foot setback would avoid a fire hazard situation. Re Paragraph 11202.6a (options suggested by Sharp) - Staff explained that if the open space would be used for park purposes, it would be the responsibility of the City to maintain it. Staff would not recommend inclusion.of the open space in the lots, so as to preserve the natural open space of the hillsides as much as possible. Inclusion in the lots would not permit control of the preservation. Re Paragraph 11202.6c (the intent implied by Sharp) - Staff explained that the intent would not be to require easements to lend the open space area to a public park situation, but rather to permit flexibility should the City at a later date determine • that a system of riding or hiking trails be developed in the area. The right of easement would then be available to the City to ease the development. Re Paragraph 11202.7 - Staff felt that there should not be a conformity of landscaping requirements through- out the City. The hillsides are a unique type of land configuration with unique problems. The landscaping requirements in the hillsides should pertain to the needs of the area. Re elimination of the slope density formula, as opposed by Rozelle, Staff explained that they have found the formula system to be unworkable from two facets - (1) From where is the slope density measured, and (2) Exactly what density should be permitted per slope? Noted that this City was not the first nor the only city to have used the slope density formula: The City of Walnut Creek in Northern California has used a formula also, but it would permit a greater density than what this .City has applied. So, while the slope density formula can be fine - it is necessary to compare apples with apples, and to determine what is to be allowed for the average slope, not how you arrive at the average slope. With regard to -fire trails, Staff • explained that the.developer would be responsible, as part of the site plan, to submit a system of fire trails and roads, to then clear and maintain those trails and roads. After sale of the homes, maintenance would become the responsibility of -'the owners of the private open space (would be clearly spelled out in the C.C.R.'s, which would be reviewed by the City). - 9 - CITY COUNCIL October 3, 1977 Public Hearings Page Ten Amendment No. 138 Tice stated that the questions and concerns that he had had re the proposed ordinance had been answered. Felt the ordinance would be a step in the right direction, providing a good planning tool for the City, while considering cost and safety standpoints. Chappell stated he felt the comments and concerns-expressed'at the study session and first Hearing on this matter had been addressed adequately. The proposed ordinance appeared to offer logical development. Hoped to see development in the near future - all conditions of development having been met. Miller stated that his questions had been answered; he was satisfied with the Ordinance. Felt it adequately addressed the concerns and needs for sound development in the area. Browne noted that he had probably asked more than his share of questions at the study session and first Hearing on'this matter, but stated that he still had questions. Felt, that Rozelle made a pertinent statement re looking back on this decision ten years from now with regret. Recalled that some seven years ago decisions were made concerning the Planned Community Development. Nothing was precise • in those plans - they included floating decibles, trade-offs, etc. At this point in time, the City is suffering the consequences of those decisions. Felt that the proposed ordinance had gone a long way in alleviating some problems, but he would rather see a precise rendition. He would hate to see mass movements of dirt to create super pads and spoil'an area that makes a nice environment to the City. With a density of one dwelling unit/acre, with a minimum lot size of 20,000 square feet, it might be possible to have three houses adjacent to each other with scarring of the land to provide roads to'get to the next_location where there might be two homes. Concerned for the maintenance of the open spaces, -that potential fire hazards would be eliminated. Unsatisfied with the statements con- cerning the ability.to supply water to the area. Would want to see a complete feeder system. Felt he could not vote in favor of the . proposed ordinance until more precise planning had been done as he would not want to look back with regret on this decision as he does with the decisions concerning the Planned Community Development. - 10 - CITY COUNCIL Public Hearings Amendment No. 138 October 3, 1977 Page Eleven Shearer stated that he shared some of Browne's concerns. However, he felt that the City needs an ordinance by which the developers can go, otherwise, they would be "shooting in the dark." Believed the concept of development was good. It would leave a lot of decisions,granted, as any ordinance does, for the City Council to make in the future. Felt to expect any type of reasonable- ness in the area, the City must give property owners something to work towards. The proposed ordinance would provide some flexibility as with the site plan, but would also provide some stringent require- ments as an adequate water system (the adequacy to be determined at the time of development). If such a requirement is not met, then the development would be denied. Browne stated he felt the existing ordinance would be sufficient until such time as the Council would be convinced that something better was offered. Noted that eleven years ago, residents in the hillside were promised a better water system. That has yet to come, and he did not see the situation changing. He would want to see proof of the ability to supply water. • Noted that Staff and Council members change over the years. With the leeway in interpretation of the proposed ordinance, it could be interpreted in at least three different directions, depending upon who was reading it, and who was pushing the issue. Tice stated that different interpretations by different people at different times was a calculated risk;. Felt the proposed ordinance would offer consistency and guidelines. Upon request by Chappell, Wakefield reviewed the provisions of the proposed ordinance for an adequate water supply to be required. RESOLUTION NO. 5553 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND CERTIFYING AN ENVIRON- MENTAL IMPACT REPORT FOR AMENDMENT NO 138., Motion made by Chappell, seconded by Miller to waive further reading of the body of said resolution, and to adopt Resolution No. 5553. Motion carried;,on roll call vote: • .AYES: Miller, Chappell, Tice, Shearer NOES: Browne RESOLUTION NO. 5554 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,, CLARIFYING PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO DEVELOPMENT IN HILLSIDE AREAS. CITY COUNCIL Public Hearings Amendment No. 138 October 3, 1977 Page Twelve Motion made by Miller, seconded by Chappell to waive further reading of the body of said resolution, and to adopt Resolution No. 5554. Motion carried on roll call vote i AYES: Miller, Chappell, Tice, Shearer NOES: Browne ORDINANCE INTRODUCTION The City Attorney presented: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION. 1.1202 —HILLSIDE (H) OVERLAY ZONE OF THE WEST COVINA MUNICIPAL .CODE. ..(Amendment No. 138) Motion made by Tice, seconded by Chappell to waive further reading of the body of said ordinance. Motion;,carried. Motion made by Tice, seconded by Chappell to introduce said ordinance. Motion carried on roll call vote: AYES:_ Miller, Chappell, Tice, Shearer NOES:, Browne ORAL COMMUNICATIONS (None - 10:00 P.M.) CITY MANAGER EMERGENCY OPERATIONS Staff presented the Report. SIMULATION TRAINING Motion made by Chappell, seconded by Tice • that the City Council approve the Exercise and authorize the City Manager to execute a Memorandum of Understanding between the City of West Covina and the University of Southeran California. Motion carried. REQUEST FOR JOINT PUBLIC Staff presented the Report. HEARING ON THE PROPOSED "LEASE AND DEVELOPMENT" The City Attorney presented: AGREEMENT BETWEEN THE A RESOLUTION OF THE CITY COUNCIL OF AGENCY AND VANIR RESEARCH THE CITY OF WEST COVINA, CALIFORNIA, COMPANY AUTHORIZING A PUBLIC HEARING TO BE HELD ON A PROPOSED LEASE AND DEVELOPMENT RESOLUTION NO. 5555 AGREEMENT BETWEEN THE WEST COVINA ADOPTED. REDEVELOPMENT AGENCY AND VANIR RESEARCH COMPANY FOR REAL PROPERTY LOCATED WITHIN THE WEST COVINA CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT; AUTHORIZING AND CONSENTING TO HOLDING SUCH PUBLIC HEARING IN CONJUNCTION, CONCURRENT, AND JOINTLY WITH THAT TO BE HELD BY THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA ON .SUCH PROPOSED AGREEMENT. Motion made by Tice, seconded by Chappell to waive further reading of the body of said resolution, and to adopt Resolution No. 5555. Motion carried on roll call vote: . AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None RENTAL OF THE K-1 ROOM AT Staff presented the Report, explaining TONOPAH SCHOOL FOR THE that no facility exists at City Hall to 1977 SPECIAL CENSUS service the magnitude of the function; i.e. 125 people working a twelve hour day, seven days a week. - 12 - CITY COUNCIL City Manager October 3, 1977 Page Thirteen • Motion made by Chappell, seconded by Miller that the City Council authorize the rental of a classroom at Tonopah Elementary School for the 1977 Special Census Headquarters and authorize the City Manager to execute the Civic Center Permit and Hold Harmless Statement. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None CITY'OF,WEST COVINA TRAFFIC Staff presented the Report. ENFORCEMENT PROJECT - The City Attorney presented: RESOLUTION NO. 5556 A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMISSION OF FORMAL APPLICATION FOR CITY OF WEST COVINA TRAFFIC ENFORCEMENT PROJECT. Motion made by Browne, seconded by Tice to waive further reading of the body of said resolution, and to adopt Resolution No. 5556. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None ANNUAL MAINTENANCE Staff presented the Report. AGREEMENT FOR CITY OWNED TELEPHONE SYSTEM Motion made by Chappell, seconded by Miller that the City Council approve a one year full service maintenance agreement with International Telephone and Telegraph Corporation (ITT) to provide maintenance and repair services to the City owned telephone system and authorize the Finance Director and the City Manager to execute the Agreement. Motion carried. ROBERTI-Z'BERG OPEN SPACE AND RECREATION PROGRAM (SB 174) SECOND YEAR APPLICATION RESOLUTION NO. 5557 ADOPTED Staff presented the.Repor.t. The City Attorney presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE ROBERTI-Z'BERG URBAN OPEN SPACE AND RECREATION PROGRAM. Motion made by Browne, seconded by Tice to waive further reading of the body of said resolution, and to adopt Resolution No. 5557. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None - 13 - CITY COUNCIL City Manager October 3, 1977 Page Fourteen AMENDMENTS TO AUTHORIZED Staff presented the Report. CETA POSITIONS Motion made by Browne, seconded by Shearer that the City Council authorize the following regarding the City's CETA program: (1) Employment of an unspecified number of CETA Title VI Economic Stimulus employees in the authorized limited service classifica- tions within authorized funding for each approved project. (2) Approval of two mini -specs for PABX Operator and Printer's Aide as presented this date. (3) Approval of the change in the authorized CETA unincorporated area position in the Engineering Department from Engineering Aide to Administrative Analyst, Jr. (4) Employment of a Junior Accountant in the Finance Department to be funded wholly by CETA administrative funds. Motion,carried, 4 in favor, 1 opposed (Miller) Chappell,not'ed that in reading the minutes of the Personnel Board, it.did not appear that the thinking of the Board was in line with the thinking of the City Council. Browne indicated that he would -elaborate on"this"matter during Councilmen's Report. • PRELIMINARY PLANS FOR Staff and Mark Horie:presented plans PUBLIC WORKS BILL PROJECTS for the Community Building on Shadow (ROUND TWO) Oak Drive and the Fire Station No. 5 at.Shadow Oak Drive and Nogales Street. In answer to questions by Council, more fully delineated the community input received on the project, and explained that the proposed cost of $44/square foot would appear to be fairly accurate. Should costs exceed that.proposed, the building could be constructed with certain omissionsso as to lower the costs. Shearer noted that possible consideration should be given to bi-sexual facilities at the Fire Station, since this could be the situation in the future. Motion made by Chappell, seconded by Tice that the City Council approve the preliminary drawings for the community building on Shadow Oak Drive as presented, and authorize the project architect to proceed with the preparation of the working drawings and specifications; and, that the City Council receive and file the plans for Fire Station No. 5 as presented. Motion carried. REALLOCATION OF FUNDS FROM Staff presented the Report. GLENDORA AVENUE RESURFACING PROJECT TO THE 1977 SPECIAL Motion made by Chappell, seconded by Tice CENSUS that the City Council authorize the re- allocation of $37,000 from the Glendora Refacing Program to the 1977-78 Planning and Management Account for use in connection with expenses of the 1977 Special Census. Motion carried. - 14 - CITY COUNCIL City Manager ECONOMIC ANALYSIS REPORT October 3, 1977 Page Fifteen Staff presented the Report. Council determined that it will hold a special.study session to discuss the Economic Analysis Report on October 20, 1977, 7:30 P.M. SAN BERNARDINO FREEWAY Staff announced that the official LANDSCAPING PROJECT opening of the Freeway Landscaping Contract would be conducted at 10:00 A.M., October 4, 1977, with special groundbreaking ceremonies. INTRODUCTION OF NEW Fast introduced Mr. A. Koniarsky, STAFF MEMBER new Staff member replacing Mr. R. Bonham. Council welcomed Mr. Koniarsky to the City. MAYOR'S REPORTS CREATION OF PARK AND Council concurred with the park PUBLIC FACILITY NAMING and public facility naming policy COMMITTEE presented by Staff. Name recommendations for the Committee will be submitted by the next Council meeting, October 10. • YOUTH ADVISORY The Council accepted the resignations COMMISSION RESIGNATIONS of Janice Maude and Zari Weiss from the Youth Advisory Commission. RESOLUTIONS OF COMMENDATION Motion made by Chappell, seconded by Tice to instruct Staff to prepare Resolutions of Commendation for Mr. Henry Alfaro (Recreation and Parks Commissioner), Ms. Janice Maude and Mr. Zari M. Weiss (Youth Advisory Commissioners). Motion carried. Motion made by Tice, seconded by Chappell to instruct Staff to perma-plaque the Resolution of Commendation to be presented to Mr. H. Alfaro. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None APPOINTMENT OF ALTERNATES Council reviewed Staff Report. AS REGULAR MEMBERS OF THE YOUTH ADVISORY COMMISSION The City Attorney presented: A RESOLUTION OF THE CITY COUNCIL OF RESOLUTION NO. 5558 THE CITY OF WEST COVINA, CALIFORNIA, ADOPTED APPOINTING THREE ALTERNATES AS REGULAR • MEMBERS OF THE YOUTH ADVISORY COMMISSION. Motion made by Tice, seconded by Miller to waive further reading of the body of said resolution, and to adopt Resolution No. 5558.''Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None - 15 - • • n U CITY COUNCIL Mayor's Reports COMMITTEE LIAISON APPOINTMENTS TO BOARDS AND COMMISSIONS October 3, 1977 Page Sixteen The Mayor presented the following, requesting that should the appointed liaison person be unable to attend a scheduled meeting, that he contact the Mayor. Personnel Board Planning Commission Recreation and Parks Commission Human Resources Commission Youth Advisory Commission Chamber of Commerce REPORT - SAN GABRIEL VALLEY ASSOCIATION OF CITIES invited to attend the Study to elaborate on the Report. Shearer Chappell Browne Tice Miller Chappell Council received a general Report on the San Gabriel Valley Association of Cities. Concurred with the Mayor's suggestion that Mr. C. Story be Session scheduled for October 20, 1977 COUNCILMEN'S REPORTS/COMMENTS Browne reported that he had attended the last meeting of the Personnel Board, September 20, 1977. He took the opportunity to address the Board, being sympathetic with some individual thoughts, but at the same time, trying to express that as,long as the Council sets the policies and the direction for the City, it would be up to the Board to uphold the duties of the Board and the responsibilities of individual.Board members. This would apply to any and all CETA programs approved by Council. The Board was considering forwarding a Board resolution to the Council -expressing their feelings, particularly regarding CETA programs. Browne recommended that they not send the resolution, but, rather, individually contact the Council or Mayor by some means to express their viewpoints. Chappell reported that during his term as liaison to the Board, he had explained the Council's position re CETA programs, as well as fully explaining the manner in which CETA funds are allocated. Chappell reviewed the positive aspects and the progress of the Consortium Program, noting that many dollars had been saved by direct handling of the program, and that several of the City's residents had benefited emmensely from the program. A formal report will be forthcoming. Tice noted that he had also addressed the Personnel Board on this matter. Tice again congradulated the Women's Division of the Chamber of Commerce for a well -planned,. well -run Convention. - 16 - • 0 CITY COUNCIL October 3, 1977 Approval of Demands Page Seventeen APPROVAL OF DEMANDS Motion made by Tice, seconded by Browne to approve Demands totalling $682,794,38 as listed on Demand Register UCB 63314 through 63550. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None THE MAYOR ADJOURNED THE MEETING TO EXECUTIVE SESSION AT 11:10 P.M. THE COUNCIL RECONVENED AT 11:45 P.M. EMPLOYMENT OF BURKE, Motion made by Chappell, seconded by Tice WILLIAMS & SORENSON that the City Council authorize Staff AND CITY ATTORNEY to,employ the firm of Burke, Williams and Sorenson and the City Attorney to represent the City and the Redevelop- ment Agency in pending litigation. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None RESOLUTION NO. 5559 Mr. Fast presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 5446 RELATING TO MANAGEMENT SALARIES OF CERTAIN MANAGEMENT POSITIONS, POLICE COMMANDERS, ADMINISTRATIVE ASSISTANTS, AND ACTING FIRE CHIEF. Motion made by Browne, seconded by Tice to waive further reading of the body of said resolution, and to adopt Resolution No. 5559. Motion carried on roll call vote: AYES: Miller, Chappell, Browne, Tice, Shearer NOES: None ADJOURNMENT Motion made by Chappell, seconded by Miller to adjourn the meeting at 11:50 P.M. until October 10, 1977, 7:30 P.M. Motion.carried. - 17 - • 0 `Ptobett `BeirL,`�Villiam`FYost 6-& Associates PROFESSIONAL ENVIRONMENTAL ENGINEERS & PLANNERS September 30, 1977 .. Mr. Jim Hollenbeck Hollenbeck Development Company 202 East Alton Santa Ana, California Subject: Woodside Park R-1 Alternate Cost Estimate Dear Jim: In accordance with a request by the City of West Covina, our office has prepared a feasibility cost estimate for use in determining the potential feasibility of a single-family residential development for the Woodside Park Apartments site. Our estimate of offsite improvement costs is based on the development of • 250 single-family units on 49.9 net acres (excluding the commercial site and public streets shown;on the tentative map) with a resultant density of five units per acre. Based on this number of units, and considering the master planned improvement costs with anticipated single-family development costs, we estimate that the cost per unit will be $17,,250. This would gen- erate a per acre offsite improvement cost of $86,250 per acre. The City has outlined that a General Plan Amendment, Zone Change and Revised Development Plan, Tentative Map and Environmental Impact Report would take a minimum of four to six months to process. Filing fees for these applica- tions would be approximately $2000 to $2500. An additional.expenditure of approximately $20,000 for consultants and an additional period of two months would be required to prepare this information for submittal to the City. We hope that the information provided herein is sufficient for you to develop a total cost per lot for an R-1 development; however, we will be glad to provide you with any additional information. Sincerely, William J..Fros ✓ Executive Vice resident WJF:st P.O. BOX 2590 9 1401 QUAIL STREET, NEWPORT BEACH. CALIFORNIA 92663 • (714) 833.0070