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11-01-1976 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA9 CALIFORNIA NOVEMBER 19 1976. The adjourned regular meeting of the City Council called to order at 5:00 P.M. by Mayor Nevin Browne in the City Manager's Confer- ence Room. ROLL CALL Present: Mayor Browne; Councilmen: Miller, Chappell, Shearer, Tice Others Present: Herman R. Fasto City Manager Lela Preston,, -City Clerk Leonard Eliot, Controller Bill Freemon, Staff Reporter, S.G.V.D.T. West Covina Chamber of Commerce Advisory Bd. Members: Stan Smith, President George Strachanp Manager; Bernie Lake Members: Joe Riordan, Bernard Bregman, George Zartman, Phil Wax, John Adams JOINT SESSION WITH CHAMBER OF COMMERCE TO DISCUSS THE FOLLOWING MATTERS: PRESENTATION OF Financial Report presented in writing to ANNUAL FINANCIAL City Council and summarized verbally by. REPORT -, 1975/76 Mr. Bregman. Council had no questions. • ANNUAL REPORT and PROGR-AM OF WORK Presented in written form; Council had no questions; expressed approval of the manner in which the reports were presented and the fact they were kept apprised of events as they took place; complimented the Chamber for their successful ventures. REVIEW OF 15T George Strachan summarized the activities QUARTER'S that had taken place, stating the July ACTIVITIES FOR Trade Promotion put on in conjunction with 1976/77 the Fireworks Show included giving away 50 dinners at local restaurants, 14 mini vacations plus other give -sways. About 100t000 tickets were printed for the drawing with a return of about 70,000. Courtesy Days: This is a new program which is just being implementedg starting this month. The method of presentation was reviewed and changed slightly. The City is divided into 9 trade areas and a Committee of 8 will be going to the various shopping areas, they will shop at the various stores and each month there will be 5 selected people for the Courtesy Service Award. Presentations will be made by the Chamber of Commerce president or a ranking official. Fireworks Show: At the fireworks show we had a great many people attend that were not anticipated an ensuing number of complaints; and the show did not go as we thought originally,it would. Actually the Chamber doubled their expense on this event'hoping to make it a Bicentennial Show that would be one to remember with a fond memory..but this did not happen. We have made contact with everyone that made a complaint in writing or by phone and they will be invited as guests to the next Fireworks Show, and we will make sure that it is an outstanding -show. CITY COUNCIL'ADJ. REG. MTG. Page Two JOINT MEETING WITH CHAMBER OF COMMERCE ll/l/76 Fair Exhibit & Program: Mr. Stan Smith summarized stating the Fair Exhibit and Program included a parade followed by a program at the Amphitheater followed by a special West Covina Race at the track. All in all it was a very good deal. The West Covina Fair Exhibit came in 2nd, the theme was Happy• " Birthday America, with a birthday cake with 100 lighted candles. Also a West Covina Dividend Days Certificate was given out entitling the holders to shop at the various listed stores and receive a 10% discount. Fall Promotion Plans** Mr. Strachan stated the Thanksgiving Day Promotion is planned; there will be 100 turkeys given away, also eight SlW certificates, and the major prizes -will be two family weekends at Disneyland. Mr. Lake then explained 'what the weekends would include. This entire event will be well publicized. Economic Development Department: Mr. Riordan summarized the specific activities of the Economic Development Committee stating 30 types of businesses have been identified as not being represented in the community and these types of businesses are being worked on. (Mentioned some - of the businesses not yet located in West Covina and gave a report on what is being done in this regard.) Land Use Planning: Phil Wax, Chairman of this Committee said meetings are held every second .and .fourth Wednesday morning with City Staff. This�Committee makes recommendations on economic development matters including land use, zoning, traffic circulation, development standards, general plan • changesp etc., and in our discussions we try and-find.the types of catalysts that will be of major benefit to,the City. We do have a chain of communication between Stan Smith and Bob Fast. We support the Economic Study that is being done by the City and are now waiting for the recommendations that will come from this study to see how we can best use it for the advantage of the City., George Strachan commented further that the Chamber of Commerce is not claiming at doing all of this itself there is a very close relationship between the City, staffs, and the Chamber of Commerce. Explained further when,new developers come in we are advised - we have a working'agrebment that is in writing so we have a track to follow. And if the Chamber gets something it is reported to Bob Fast and he does the same with us. Mr. Strachan - then mentioned the following things were coming to f ruitation: _.Nani_r, Development is develop- ing plans for three different areas I in West Covina; Brutocao Bowl is finally coming to fruitation and we will have a very . nice bowling facility with meeting rooms, restaurant, etc. Also there is a major developer quite involved in a new high rise project including hotelt restaurants and other facets. With regard to Glendora rehabilitation --we have been working 3 or 4 years on this and at present the Bandy Building is being redone and currently we are moving ahead with the plans for the Daigle section. (Explain - ad further) • Mr. Strachan stated in regaid to the Car Center we have been moving on this and are waiting now for the new Economic Study report which will give us more information on that. A couple of cat dealers outside of West Covina are interest- ed in coming in and if we don't get the Car Center we will at least end up with possibly two more car dealers in -the City. — 2 — CITY COUNCIL ADJ. REG. MTG. Page Three JOINT SESSION WITH CHAMBER OF COMMERCE 11/1/76 Councilman Chappell: Mr. Mayor', a comment. It was mentioned a couple of times the fact of the teamwork between the Chamber and the City. No one is looking for glory or a pat on the back but just to get the work done and better planning will occur and better results will • happen if we all work together closely. This is a must. The City can't do. it alone nor the Chamber but together we can.get a lot more done. (Everyone agreed this was a must - the Chamber and the City working closely together) Councilman Tice: Along that line, I recently visited several cities and I did notice the cooperation between the City staff and the Chamber of Commerce is not as good as it is in our City. QUESTIONS AND COMMENTS Councilman Chappell: Mr. Mayor, I have oo questions only a comment. The volunteer aspect of the Chamber should always be emphasized. The workers are, the strength of the Chamber and that strength is without dollar cost. They should be recognized and complimented in their efforts. Councilman'Shearer: Mr. Mayor, I don't want my silence to be interpreted in a negative way. I will echo the comments made and add an additional comment. At a meeting the other day it was said "wish we had some of your sales tax revenue...." and I felt like telling him if you cut out -the squabbling and got on with the work at hand you might. Councilman Miller: I will say again that I think the Chamber • ,-has done a fantastic job. I have always been happy with it. I concur wholeheartedly with the success of the programs and this Program of Work is just putting it all together. Mayor Browne: Before closing I would like to bring up one point brought up at your Board meeting and put your minds at ease. That is your con- cerns expressed with regard to the Sister City Program. This morning I met with Mayor Pro tem Shearer, Bob Fast - and we are preparing a very diplomatic letter to our SisterCity expressing our regret that we cannot continue the program. I would think also along the same lines to avoid any future difficulty that we 11 . prepare a letter stating our reason, so it will get you off the hook. The burden is now off your shoulders•.. AT 5:45 P.M., STANIISMITH, PRESIDENT OF THE CHAMBER OF'COMMERCE TURNED THE MEETING BACK TO MAYOR BROWNE AND THE CHAMBER OF COMMERCE MEMBERS LEFT. CITY COUNCIL RECONVENED AT 5:47 P.M. SUBMISSION OF The City Manager stated to City Council DEPARTMENTAL, BOARDS since the City Attorney and I have a2role & COMMISSIONS CON- to play relative to a review of this we FLICT OF INTEREST would like to ask that November 22nd be CODES set for Council's final action. (Staff Report) • Motion by Councilman Tice to set November 229 1976 at 8 P.M. for the hearing on this item; seconded by Councilman Shearer and carried. - 3 - CITY COUNCIL ADJ. REG. MEETING Page Four 11/1/76 nTHFR MATTFRS Mr. Fast: Mr. Mayor and Council members I have ,a"Public Works item w hich Wasnotavailable pre— viously when the Public Works Program was presented which now requires Council action. This has to do with the fact the EDA at their completion of the bill have decided we must submit in • our agreement that we do have architectural and engineering services available under contract should -they choose to award any of these projects under the grant. The five projects, do include architectural services; three are community buildingsp.a fire station and a municipal pool. In an attempt to package our plans and have them off the shelf we have borrowed some plans. We have our own Community plans created by the Palm View Community building but the fire station and the pool plans have been borrowed.* We have to submit an architectural agreement with each of these. The manner we propose is that the grant would include the architectural fees as well as the engineering fees. The Council would only be obligated for those projects that we do proceed on. The action we need tonight is a motion authorizing the Mayor to execute these five agreements for architectural services. These agreements are very much in compliance with the types of service agreements approved on the Palm View project. We reduced this to a 6% fee which we.feel is reasonable under the terms and conditions that this project will be put togethert probably a rapid 90 days time span, Councilman Shearer: I assume we accrue no liability until such time the project is approved and we decide to go ahead? 40 Mr. Fast: Right, other than our own staff time. Councilman Chappell: And the law do-esn't tell us what we have to pay on the architectural fee? (Mr. Fast answered "nolf.) 0 Motion by Councilman Shearer to authorize the Mayor to execute the five agreements for architectural services; seconded by Councilman Chappell and carried on roll call vote as follows: AYES: Miller, Chappell, Shearert Tice, Browne NOES: None ABSENT: None ADJOURNMENT Motion by Councilman Sheare.r to adjourn at 5:55 P.M. to November 40 . 1976 at 4:00 P.M. in the City Manager's Conference Room for a Public Works Tourp seconded by Councilman Tice and carried. ATTEST: CITY CLERK APPROVED: MAYOR