11-01-1976 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
CITY OF WEST COVINA9 CALIFORNIA
NOVEMBER 19 1976.
The adjourned regular meeting of the City Council called to order
at 5:00 P.M. by Mayor Nevin Browne in the City Manager's Confer-
ence Room.
ROLL CALL
Present: Mayor Browne; Councilmen: Miller, Chappell,
Shearer, Tice
Others Present: Herman R. Fasto City Manager
Lela Preston,, -City Clerk
Leonard Eliot, Controller
Bill Freemon, Staff Reporter, S.G.V.D.T.
West Covina
Chamber of Commerce
Advisory Bd. Members: Stan Smith, President
George Strachanp Manager; Bernie Lake
Members: Joe Riordan,
Bernard Bregman, George Zartman,
Phil Wax, John Adams
JOINT SESSION WITH CHAMBER OF COMMERCE TO DISCUSS THE FOLLOWING
MATTERS:
PRESENTATION OF Financial Report presented in writing to
ANNUAL FINANCIAL City Council and summarized verbally by.
REPORT -, 1975/76 Mr. Bregman. Council had no questions.
• ANNUAL REPORT and
PROGR-AM OF WORK Presented in written form; Council had no
questions; expressed approval of the manner
in which the reports were presented and the
fact they were kept apprised of events as they took place;
complimented the Chamber for their successful ventures.
REVIEW OF 15T George Strachan summarized the activities
QUARTER'S that had taken place, stating the July
ACTIVITIES FOR Trade Promotion put on in conjunction with
1976/77 the Fireworks Show included giving away
50 dinners at local restaurants, 14 mini
vacations plus other give -sways. About 100t000 tickets were
printed for the drawing with a return of about 70,000.
Courtesy Days: This is a new program which
is just being implementedg starting this month. The method of
presentation was reviewed and changed slightly. The City is
divided into 9 trade areas and a Committee of 8 will be going to
the various shopping areas, they will shop at the various stores
and each month there will be 5 selected people for the Courtesy
Service Award. Presentations will be made by the Chamber of
Commerce president or a ranking official.
Fireworks Show: At the fireworks show we
had a great many people attend that were not anticipated an
ensuing number of complaints; and the show did not go as we thought
originally,it would. Actually the Chamber doubled their expense on
this event'hoping to make it a Bicentennial Show that would be one
to remember with a fond memory..but this did not happen. We have
made contact with everyone that made a complaint in writing or by
phone and they will be invited as guests to the next Fireworks
Show, and we will make sure that it is an outstanding -show.
CITY COUNCIL'ADJ. REG. MTG. Page Two
JOINT MEETING WITH CHAMBER OF COMMERCE ll/l/76
Fair Exhibit & Program: Mr. Stan Smith
summarized stating the Fair Exhibit and Program included a parade
followed by a program at the Amphitheater followed by a special
West Covina Race at the track. All in all it was a very good deal.
The West Covina Fair Exhibit came in 2nd, the theme was Happy• "
Birthday America, with a birthday cake with 100 lighted candles.
Also a West Covina Dividend Days Certificate was given out
entitling the holders to shop at the various listed stores and
receive a 10% discount.
Fall Promotion Plans** Mr. Strachan stated
the Thanksgiving Day Promotion is planned; there will be 100 turkeys
given away, also eight SlW certificates, and the major prizes -will
be two family weekends at Disneyland. Mr. Lake then explained 'what
the weekends would include. This entire event will be well
publicized.
Economic Development Department:
Mr. Riordan summarized the specific activities of the Economic
Development Committee stating 30 types of businesses have been
identified as not being represented in the community and these
types of businesses are being worked on. (Mentioned some - of the
businesses not yet located in West Covina and gave a
report on what is being done in this regard.)
Land Use Planning: Phil Wax, Chairman of
this Committee said meetings are held every second .and .fourth
Wednesday morning with City Staff. This�Committee makes
recommendations on economic development matters including land use,
zoning, traffic circulation, development standards, general plan
• changesp etc., and in our discussions we try and-find.the types of
catalysts that will be of major benefit to,the City. We do have a
chain of communication between Stan Smith and Bob Fast. We support
the Economic Study that is being done by the City and are now
waiting for the recommendations that will come from this study to
see how we can best use it for the advantage of the City.,
George Strachan commented further that the
Chamber of Commerce is not claiming at doing all of this itself
there is a very close relationship between the City, staffs, and
the Chamber of Commerce. Explained further when,new developers
come in we are advised - we have a working'agrebment that is in
writing so we have a track to follow. And if the Chamber gets
something it is reported to Bob Fast and he does the same with us.
Mr. Strachan - then mentioned the following
things were coming to f ruitation: _.Nani_r, Development is develop-
ing plans for three different areas I in West Covina; Brutocao
Bowl is finally coming to fruitation and we will have a very . nice
bowling facility with meeting rooms, restaurant, etc. Also there
is a major developer quite involved in a new high rise project
including hotelt restaurants and other facets. With regard to
Glendora rehabilitation --we have been working 3 or 4 years on this
and at present the Bandy Building is being redone and currently
we are moving ahead with the plans for the Daigle section. (Explain -
ad further)
• Mr. Strachan stated in regaid to the Car
Center we have been moving on this and are waiting now for the
new Economic Study report which will give us more information on
that. A couple of cat dealers outside of West Covina are interest-
ed in coming in and if we don't get the Car Center we will at least
end up with possibly two more car dealers in -the City.
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CITY COUNCIL ADJ. REG. MTG. Page Three
JOINT SESSION WITH CHAMBER OF COMMERCE 11/1/76
Councilman Chappell: Mr. Mayor', a comment. It was mentioned
a couple of times the fact of the teamwork
between the Chamber and the City. No one
is looking for glory or a pat on the back but just to get the
work done and better planning will occur and better results will
• happen if we all work together closely. This is a must. The
City can't do. it alone nor the Chamber but together we can.get a
lot more done. (Everyone agreed this was a must - the Chamber
and the City working closely together)
Councilman Tice: Along that line, I recently visited several
cities and I did notice the cooperation
between the City staff and the Chamber of
Commerce is not as good as it is in our City.
QUESTIONS AND COMMENTS
Councilman Chappell: Mr. Mayor, I have oo questions only a
comment. The volunteer aspect of the Chamber
should always be emphasized. The workers are,
the strength of the Chamber and that strength is without dollar cost.
They should be recognized and complimented in their efforts.
Councilman'Shearer: Mr. Mayor, I don't want my silence to be
interpreted in a negative way. I will echo
the comments made and add an additional
comment. At a meeting the other day it was said "wish we had some
of your sales tax revenue...." and I felt like telling him if you
cut out -the squabbling and got on with the work at hand you might.
Councilman Miller: I will say again that I think the Chamber
• ,-has done a fantastic job. I have always
been happy with it. I concur wholeheartedly
with the success of the programs and this Program of Work is just
putting it all together.
Mayor Browne: Before closing I would like to bring up one
point brought up at your Board meeting and
put your minds at ease. That is your con-
cerns expressed with regard to the Sister City Program. This
morning I met with Mayor Pro tem Shearer, Bob Fast - and we are
preparing a very diplomatic letter to our SisterCity expressing
our regret that we cannot continue the program. I would think also
along the same lines to avoid any future difficulty that we
11 . prepare a letter stating our reason, so it will
get you off the hook. The burden is now off your shoulders•..
AT 5:45 P.M., STANIISMITH, PRESIDENT OF THE CHAMBER OF'COMMERCE
TURNED THE MEETING BACK TO MAYOR BROWNE AND THE CHAMBER OF COMMERCE
MEMBERS LEFT. CITY COUNCIL RECONVENED AT 5:47 P.M.
SUBMISSION OF The City Manager stated to City Council
DEPARTMENTAL, BOARDS since the City Attorney and I have a2role
& COMMISSIONS CON- to play relative to a review of this we
FLICT OF INTEREST would like to ask that November 22nd be
CODES set for Council's final action.
(Staff Report)
• Motion by Councilman Tice to set November
229 1976 at 8 P.M. for the hearing on this item; seconded by
Councilman Shearer and carried.
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CITY COUNCIL ADJ. REG. MEETING Page Four
11/1/76
nTHFR MATTFRS Mr. Fast: Mr. Mayor and Council members
I have ,a"Public Works item
w hich Wasnotavailable pre—
viously when the Public Works Program was presented which now
requires Council action. This has to do with the fact the EDA
at their completion of the bill have decided we must submit in
• our agreement that we do have architectural and engineering
services available under contract should -they choose to award any
of these projects under the grant.
The five projects, do include architectural
services; three are community buildingsp.a fire station and a
municipal pool. In an attempt to package our plans and have them
off the shelf we have borrowed some plans. We have our own
Community plans created by the Palm View Community building but
the fire station and the pool plans have been borrowed.* We have
to submit an architectural agreement with each of these. The
manner we propose is that the grant would include the architectural
fees as well as the engineering fees. The Council would only be
obligated for those projects that we do proceed on. The action
we need tonight is a motion authorizing the Mayor to execute these
five agreements for architectural services. These agreements are
very much in compliance with the types of service agreements
approved on the Palm View project. We reduced this to a 6% fee
which we.feel is reasonable under the terms and conditions that
this project will be put togethert probably a rapid 90 days time
span,
Councilman Shearer: I assume we accrue no liability until such
time the project is approved and we decide
to go ahead?
40 Mr. Fast: Right, other than our own staff time.
Councilman Chappell: And the law do-esn't tell us what we have
to pay on the architectural fee?
(Mr. Fast answered "nolf.)
0
Motion by Councilman Shearer to authorize
the Mayor to execute the five agreements for architectural
services; seconded by Councilman Chappell and carried on roll call
vote as follows:
AYES: Miller, Chappell, Shearert Tice, Browne
NOES: None
ABSENT: None
ADJOURNMENT Motion by Councilman Sheare.r to adjourn
at 5:55 P.M. to November 40 . 1976 at 4:00 P.M.
in the City Manager's Conference Room for a
Public Works Tourp seconded by Councilman
Tice and carried.
ATTEST:
CITY CLERK
APPROVED:
MAYOR