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03-29-1976 - Regular Meeting - MinutesI] MINUTES OF THE ADJOURNED MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MARCH 29, 1976 The adjourned meeting of the City Council was called to order at 5s05 P.M. by Mayor Nevin Browne in the West Covina City Council Chambers. ROLL CALL Presents Absents Others.Presents PUBLIC WORKS • TRACT NO. 30982 APPROVAL FINAL SUBDIVISION MAP Donald L. Bren Co. Mayor Browne; Councilmen Shearer, Miller, Tice Councilman Chappell L. Eliot, Acting City Manager M. Miller, Public Services Director L. Preston, City Clerk G. Salazar, Community Redev. Coordinator N. Stevens, Director, Recreation & Parks M. Volmert, Administrative Asst. C. Yoshizaki, Asst. Community Redev. Coord. Mayor Browne stated that Councilman Chappell was absent from the meeting due to illness. Location: Westerly of Shadow Oak Drive at Gemini Street. RESOLUTION NO. 5216 A RESOLUTION OF THE CITY COUNCIL OF THE CITY ADOPTED OF WEST COVINA, CALIFORNIA, APPROVING THE FINAL SUBDIVISION MAP OF TRACT N0. 30982, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND SURETY BONDS TO SECURE THE SAME. Mr. Miller reported that all City standards had been met; Staff recommended approval. Motion made by Councilman Tice, seconded by Councilman Shearer to waive further reading of the body of Resolution No. 5216. Motion carried. Motion made by Councilman Tice, seconded by Councilman Shearer to adopt Resolution No. 5216. Motion carried on roll call vote as followss AYESs Shearer, NOESs None ABSENT; Chappell Miller, Tice, Browne - 1 - CITY COUNCIL March 29, 1976 Public Works Page Two TRACT N0. 32722 Location: Easterly of Shadow Oak Drive, APPROVAL FINAL southerly of Amar Road - Bowl Area. SUBDIVISION MAP Butler/Umark • RESOLUTION N0. 5217 A'RESOLUTION OF THE CITY COUNCIL OF THE CITY ADOPTED OF WEST COVINA, CALIFORNIA, APPROVING THE FINAL SUBDIVISION MAP OF TRACT N0. 32722, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND SURETY BONDS TO SECURE THE SAME. Mr. Miller reported that all City standards had been met; Staff recommended approval. Motion made by Councilman Miller, seconded by Councilman Shearer to waive further reading of the body of Resolution No. 5217. Motion carried. Motion made by Councilman Miller, seconded by Councilman Shearer to adopt Resolution No. 5217. Motion carried on roll call vote as follows: AYES: Shearer, Miller, Tice, Browne NOESs None ABSENT: Chappell PALMVIEW COMMUNITY CENTER - PRELIMINARY PLANS Mr. Salazar: Tonight we have the preliminary drawings of • the Palmview Community Center, one of the projects funded by the Housing and Community Development Act. The work of the architect has been coordinated with Staff, so that what you see is reflective of the thinking of the various departments. Mr. Horie, We had a preliminary review of these Cashion-Horie drawings with the community on March 19; Architects, Inc. we felt they were accepted quite well. On March 23, preliminary approval was obtained through the Recreation and Park Commission. As our schedule states, we are up before you tonight, March 29, to seek preliminary approval of the City Council. Let me start by showing you the Site Plan. (Mr. Horie pointed out Puente Avenue, Lark Ellen Avenue, the existing parking lot nearest the site and the parking area on the opposite side of the park, the existing children's play area, and the existing restroom facility.) We are suggesting that the building be located on the corner of Puente and Lark Ellen Avenues. The reason for this orientation resulted from several existing elements. There are a number of trees on the site (all of the trees indicated on'the site in the drawing are existing trees). It was our idea to try to nestle the building amongst these trees • because one of the design elements was to try to make the building as residential -looking as possible. The residential -type roof and - 2 - CITY COUNCIL March 29, 1976 Palmview Community Center Page Three nestling amongst the trees would have this effect; the building would not be standing right out in the open. The parking and accesses also worked out well in this location. (Floor Plan) The building primarily consists of a large multipurpose room approximately 3,000 square feet in area. The office is located on the east side (Lark Ellen Avenue) of the building with a small storage space adjacent to it. Directly across from the office are the restrooms, a couple of drinking fountains and a telephone. The office will have three windows; the window overlooking the patio will be a pass -through type so that play equipment can be passed through from the office. This location of the office will provide good supervision to those areas directly across from it, as well as the entire park. On the opposite side of the multipurpose room, the west side of the building (Puente Avenue) is the kitchen and a storage room. The kitchen will be a residential -type with a pass -through counter that can be opened to service buffets, etc. or cut-off, as the need dictates. The storage area is primarily for janitorial purposes and will contain the mechanical room. Since we are limited in the amount of square footage, we felt a permanent stage would be detrimental to the purpose of the large space. Therefore, the thought is that a portable stage could be set up almost within any location in the multipurpose room. It is planned that the majority of the flooring will be of vinyl asbestos or something of that nature, • but that the area to the north in the multipurpose room will introduce a certain amount of carpeting. Trusses in the roof will be set up in such a way so that we can bring in portable partitions and set them up in the areas along the carpeting to provide four separate meeting room areas, two large meeting areas, or any other combination of configurations.desired. Councilman Tices How many square feet are in the center portion? Mr. Hories The multipurpose room is 3,000 square feet, and has the capability of seating 400 for assembly and 200 for dining. (Exterior Elevations) There will be glass on the two long areas on the north and south of the building. This will be pleasant, and, environmentally speaking, with sliding windows)on the majority of days, the windows can be opened so that the breezes will blow through and the use of air conditioning will be minimum in the facility. For the protection of the windows, we are proposing the use of a roll up door on the exterior of each of those windows so .that in the evenings, when it is closed up, the doors will come down and protect the .building from vandelism. • The roof will be of tide - again, to bring in the residential character. - 3 - CITY COUNCIL Palmview Community Center Councilman Millers In relation to the from the floor to • Mr. Horie: Yes. Cl March 29, 1976 Page Four partitions, would they be the ceiling? Councilman. Shearer: Are the partitions equipped with a door so that you can completely close off the area and still get access into and out of it? Mr. Horie: The partitions come in a number of ways, depending on the function of the space. You can buy a standard panel, or one with a door or window. Of course, the less expensive would be the solid panel, the doors and windows are more expensive. We have not really gotten into what would function best. Mayor Borowne: Would the panels be stored in the storage area? Mr. Hories Yes. The panels, tables and chairs would be stored in the storage area. In terms of storage of tables, we are thinking of tables that are quite flat, that sit in a space of about three inches in a storage system. The chairs could be stored, but we feel that the majority of the chairs will be out in the area most of the time. There will be alcove spaces around the multipurpose room where the chairs could -be left if you wanted to clear the entire space. The panels will take up very little space., We have not decided on the number or type of panels to date. Mayor Browne: How many comfort facilities are in each restroom? Mr. Horie: There are three water closets in the women's restroom, and two urinals and one water closet in the men's restroom. One water closet in each is designed for the handicapped. There are two washbowls in the men's restroom and three in the women's. Councilman Shearer: In the Report submitted to the Council, the -second paragraph refers to certain things incorporated into the plans as a result of the input from the community meeting. What specifically is now proposed as a result of that meeting? Mr. Hories There were several items mentioned. One of the items was a request for a first aid area where a cot could be stored. The ideal location for that would be in the storage room adjacent to the office. There was also 'a request for designated storage space in the kitchen. We are proposing a certain number of lockable cabinets to be assigned to certain groups. Councilman Shearer: What about a deep sink?:: Mr. Hories There will be two sinks in the kitchen - one will be deep and one shallow. - 4 - CITY COUNCIL March 29, 1976 Palmview Community Center Page Five Mayor Browne: Has a design for a public address system been considered? Mr. Horie: I think that a public address system will • be installed; we have not decided where or what type. Councilman Tice: We have to consider the costs; we have to keep the costs down or we will get out of wack with the money available. If the construction includes installation of the conduit and outlets, we can implement the system when we get the money. Councilman Shearer: Will the wiring for illumination be such that someone can work in the office without having any other lights on? Mr. Horie: Yes, there will be a number of switches so that it can be controlled. Councilman Shearer: What about the heating and air conditioning from that aspect? Mr. Horie: There are two proposals. One is to utilize two units - one to service each half of the total space. The other is to utilize three units - one unit to `service' the- kitchen area and one-half of the multipurpose room, one unit to service the other half of the multi- purpose room, and one unit to service the office area. A great deal of the time a small unit could be run to simply air condition the office space, and the service would not be needed for the multi- purpose room due to the windows. And, of course, kitchen use will be much more sporatic than the rest. I think it is pretty obvious that the three units will be more expensive initially, but there will be some benefits in operation costs. Mayor Browne: Does the plan you are drawing up include fixtures, or is it a bare -bone structure? Mr. Horie: The fixtures are included in the costs; not included would be the furnishings. We are doing the cabinet work, partition work, and all of the other incidentals outlined; i.e. the kitchen range and refrigerator. There will not be a dishwasher. Councilman Tice: How many people can we house sitting down at Cortez Park? Mr. Stevens: About 100 people, and it is very tight. Councilman Shearer: The outside patio area as it relates to the inside room, is there the capability in your design for direct access through a • sliding door, or are you proposing to build up from the bottom a certain distance? - 5 - CITY COUNCIL March 29, 1976 Palmview Community Center Page Six Mr. Hories We are proposing to build up the exterior to a height of approximately two and one- half feet under thelong windows. The • concern is for children, if we did not have a bulkhead, children could run into it, bump into it, and get hurt. There will be no direct access from the interior to the exterior on the patio side of the.multipurpose room. The sliding doors on either end of the multipurpose room will service the patio. Councilman Shearers I wonder if some consideration should be given to at least one set of sliding doors to allow the unit to function completely. Say for a sit-down dinner or a buffet dinner during the warmer months.when you would want to utilize the outside as well as the inside for full capacity. Under this proposal, you would have to utilize one of the doors at either end of the multipurpose room. Mr. Hories The feeling was that a pair of six foot sliding doors on either end would be ade- quate. We thought about additional doors, but we are trying to minimize the exterior doors to the building due to vandalism. We are down to the pair of doors exposed to the exterior - the doors on either extremity of the multipurpose room. They will provide a good pattern flow, and with the windows, you will get the feeling of one space. Councilman Shearers I was thinking of a concept we have known for a long time, particularly pertaining to crossing guards - if someone wants to walk, they will walk. Someone wanting to go directly onto the patio would walk, just step over, and possibly fall the two and • one-half feet. Mr. Hories The windows would be screened. The doors could be screened also. Councilman Shearers I had the wrong concept; we are talking about screens. Mr. Horie s Yes. You are going to have to screen the windows. Food will be served in the building. Councilman Shearers With the screens, my concerns would have no value. Motion made by Councilman Tice, seconded by Councilman Shearer that the City Council approve the.preliminary drawings for the Palmview Community Center as'presented this date, and authorize=the architect to proceed with the drawings and specifications. Motion carried on unanimous vote. r: CITY COUNCIL March 29, 1976 Cortez Recreation Center Improvements Page Seven CORTEZ.RECREATION CENTER IMPROVEMENTS • Mr..Salazars Cortez Recreation Center improvements is also one of -the projects proposed under the Housing and Community Development Act. The funds for.same come from the first year grant. We are proposing the installation of a metal roof on the existing recreation center, the construction of an activity slab adjacent to the center with'a sunshade or canopy shading it from.the sun,.and a shuffle board court to increase the scope of activities presently provided at the center. What you have before you are the plans and specifications for these improvements. We are also asking that the contract include paneling of one of the walls, and painting of the remainder of the walls. This will upgrade the appearance of the center and increase the number of activities that can be conducted there. It is proposed that with funds from the second year grant, the restrooms, will be modified to provide facilities for the handicapped. We have' allocated approximately $24,000 for this.�contract; we realized some savings from the parking lot improvements at Cortez Park and allocated same to this project. Councilman Tice: Why was a metal.roof chosen? • Mr. Salazar: Originally, we decided on a shake roof. Then, we looked at the existing truss work which is.spaced some 30 inches apart. Although the center is well-built, we.would have to beef up the trusses to accommodate the shake roof. We would not have to do that with a metal roof. Councilman Tice: What about longevity? Mr. Salazar: The existing metal roof dates back to the 40's. It is starting to come up. The proposed metal is of a shake-typedesigna. I think it will last as long as you -do not get up And _ump up and down on it. The existing roof does not have any sheathing on which it rests. We will sheath the entire structure which will add some weight, but not enough to require extra truss work. Also, extra truss work could mean an extra load on the walls and they might not be able to hold it.. The length of the contract will be 30 days. The job will be completed 30 days from the time the contract is awarded. You will notice a lot of affirmative action • clauses and statements; they are as required by HUD. They will be presented to the contractor to make sure he is aware of certain HUD reporting requirements. -7- i • • CITY COUNCIL Cortez Recreation Center Improvements March 29, 1976 Page Eight Motion made by Councilman Shearer, seconded by Councilman -Tice that the City Council. approve the plans and specifications for, Cortez Recreation Center improvements as presented this date, and authorize Staff .to go out for bid. Motion,carried on unanimous vote. WEST COVINA COUNCIL ':.Motion made'by Councilman Shearer, seconded OF PARENT TEACHER by Councilman Tice to receive and file an ASSOCIATIONS invitation from the West' Covina Council of Parent Teacher Associations to attend the 'Twentieth Annual Luncheon and Meeting on Thursday, April 8, 1976. Motion carried.. OUTSTANDING OLDER Mayor Browne introduced a request for AMERICAN recommendation of a senior citizen for the Outstanding Older American Award. The Councilmen will furnish names for the recommendation. PROPOSITION NO. 15 Councilman Shearer distributed material pertaining to one of the propositions on the up -coming ballot. He was requested by a citizen to bring the matter to the Council's attention. He indicated that at some .time in the future, he will bring the matter up to the City'Council and ask for an endorsement one way or the other. ADJOURNMENT Motion made by Councilman Shearer, seconded by Councilman Tice to adjourn the meeting at 5a45 P.M. until the next regular meeting, Monday, April 12, 1976, 7:3o P.M. Motion carried. - 8 -