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10-27-1975 - Regular Meeting - Minutes• 0 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA OCTOBER 27, 1975. The regular meeting of the City Council called to order at 7:30 P.M., in the West Covina Council Chambers by Mayor Ken Chappell. The Pledge of Allegiance was given, followed by the invocation given by Councilman Gary Miller. ROLL CALL Present: Mayor Chappell; Councilmen: Shearer, Miller, Browne, Tice Others Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk Leonard Eliot, Controller Harry Thomas, City Engineer Michael Miller, Acting Public Serv. Dir., Ramon Diaz, Acting Planning Director Craig Meacham, Deputy Police.Chief Gloria Davidson, Deputy City Clerk Bill Freemon, Staff Reporter — SGUDT Eric Cohen, Staff Reporter — Sentinel Frank O'Connor, Administrative Analyst - APPROVAL OF MINUTES Motion by Councilman Browne to approve the minutes of the meeting of October 1491975; seconded by Councilman Miller. Councilman Tice asked for a correction on Page 44 with reference to the approval of Demands, motion was seconded by Councilman Tice and not Councilman Miller. Councilman Shearer asked for a correction on Page 29; hisquestion was: "How often do you meet, and how many attend?" Minutes approved as corrected. CONSENT CALENDAR Mayor Chappell explained the procedure of the Consent Calendar items and asked if there were comments on any of the following items. 1. WRITTEN COMMUNICATIONS a) SYLVAN S. SHULMAN Request for policing of the West Covina Fashion Plaza. (Refer to City Attorney, City Manager and staff.) b) DAVE M. BISHOP Request a continuing permit for regu— REPRESENTATIVE, lar weekly bingo games. (Refer to ST. CHRISTOPHERI.S PARENT staff and City Attorney.) TEACHER GROUP c) WEST COVINA HIGH SCHOOL Request to conduct candy sale CHORAL BOOSTER CLUB, November 8 to November 17, 1975 and waiver of charitable business license fee. (Approved in prior years. Recommend approval.) • 0 CITY COUNCIL CONSENT CALENDAR - Cont'd. d) UNITED METHODIST CHURCH OF WEST COVINA YOUTH FELLOW- SHIP e) AMERICAN HEART ASSOCIATION 2. PLANNING COMMISSION SUMMARY OF ACTION 3. HUMAN RELATIONS COMMISSION SUMMARY OF ACTION 4. YOUTH ADVISORY COMMISSION Page Two 10/27/75 Request to solicit for UNICEF on Halloween night. (Approved in prior years. Recommend approval.) Request permission to conduct annual fund-raising drive February 1 to February 29, 1976 and Waiver of charitable busin,e.ss license fee. (Approved in prior years. Recommend approval.) October 15, 1975. (Accept and file) October 23, 1975. (Accept and file) MINUTES September 23, 1975' October 14, 1975. (Adj. Reg. Mtg.) (Receive and file) 5. ABC APPLICATIONS: a) Anthony Nick Faso 15902 Atitlan Dr., Hacienda Heights, Ca. Arthur Roy Olivier 1406 S. Countrywood #113 Hacienda Heights, Ca. b) Richard George Kohler Gloria Venere Kohler 1012 Oakdale West Covina, Ca. c) Salvatore Orlando 983 N. Prospero Dr. Covina, Ca. Gerlando Jerry Orlando 4233 Bellechase Ave., Covina, Ca. d) Alpha Beta Company 777 So. Harbor Blvd., La Habra, Ca. e) Alpha Beta Company 777 S. Harbor Blvd., La Habra, Ca. Chief of Police recommends NO PROTEST. dba THE GOLDEN KEG 2713 E. Valley Blvd. dba Kohler Liquor 1060 West Covina Parkway dba ORLANDO'S 2514 E. Workman Avenue dba ALPHA BETA 600 So. Sunset Avenue dba ALPHA BETA .1525 Amar Road Chief of Police recommends PROTEST: • f) Roy Lee Patton dba THE MINE SHAFT Geraldine Patton 971-A.So. Glendora Ave., 1301 So. Mullender West Covina, Ca. 2 - CITY COUNCIL Page Three CONSENT CALENDAR — Cont'd. 10/27/75 6. CLAIMS FOR DAMAGES FILED WITH THE CITY CLERK: a) Suburban Water Systems 16340 E. Maplegrove St., Valinda b) Edith J. Schmidt Altadena Dairy 310 So. Vincent Ave., West Covina c) Betty M. Styles 321 E. Fairview #107 Glendale, Ca. 7. TRAFFIC COMMITTEE MINUTES 8. CITY TREASURER Re damaged #725A Vault around a 2" comp. meter on September 2,,1975,. S/E corner of Vincent Avenue and Walnut Creek Parkway. (Deny and refer to City Attorney and Insurance Carrier.) Re loss of business durin construc— tion of Vincent.Avenue. ?Deny and refer to City Attorney and.Insurance Carrier.) Re damaged wearing apparel from newly painted picnic tables on August 16, 1975. (Deny and refer to City Attorney and Insurance Carrier) October 21, 1975. (Accept and file) Report for month of September, 1975. (A-ccept and file) Councilman Miller requested discussion of Item 7, Traffic Committee Minutes #2, asking where is the financing of this project going to be handled? Harry Thomas Mr. Mayor and Councilmen, the items City Engineer contained under No. 2 are the • recommendations of the Traffic Committee and these are advisory only. The Traffic Committee has no jurisdiction on outside of the public right—of—way,therefore it is assumed the appropriate Department would implement these items and that they would have to be budgeted for in the next fis— cal year if funds are not available in some other budget at the present time. Councilman Miller: And Item #8 — I would request that Council disapprove because of lack of information on the need and cost to justify this particular request in relation to what they are trying to accomplish. I think we are seeing paseos and open space concepts and even the median strips, islands, etc., in regard to maintenance are all coming to the point of high cost in our society and I think we need to take another hard look at the types of projects that increase maintenance, labor and staff time. I would need more input before I can justify going along with it. Councilman Tice: Isn't this to meet the demands of some of the things imposed upon us by the State? Mr. Miller: Yes, this is something that is impos— Acting Public Service Dir. ed on the city by the State through . the General Plan requiring scenic highways. What we have done here is develop a proposed cross section for a residential scenic highway which would be a different cross section than for an urban scenic highway. Basically each route that is so.designated at the time the improvement is brought to City Council for bid would be reviewed for cost and funding at that time. There is nothing here that is — 3 — CITY COUNCIL CONSENT CALENDAR — Cont°d. Page Four 10/27/75 committing city funds to a specific project at this point. Councilman Miller: I realize we are in the process of working on urban scenic routes but on the General Plan you have West Covina Parkway eventually going all the way through the city, and on the • Environmental Quality Act, at this point, only between Cameron and Glendora have you proposed a scenic route, which at this point seems like that would be a task in itself to develop and not worry about clear on the other side of the city at a future date trying to route through the city — it looks like eventually all of West Covina Parkway will be a scenic route. I am looking at the cost factor, whether it is the City or the homeowner, whoever will absorb the cost. Mr. Miller: This particular cross section gives the Acting Public Serv. Dir. alternative method of being able to utilize the specific plan width for that route in the east side of the city, but at the same time develop in such a manner that it has a residential character rather than an urban character. You really have two different types of routes, urban and residential. And the urban route is that portion west of Ualinda in the downtown area. As we go further east there may not be a need to go the full width of the right—of—way and it is more likely and probably more compatible to develop this residential section in that area rather than the urban cross section and all we are doing here is setting a standard that if a developer comes in in the vicinity between Barranca and Holt, for example, where we do have an adopted specific plan, we will know what the cross section will be at such time they develop their property. Up to this point we only have an urban cross • section and this gives us an alternative that we can apply when that area develops. There is nothing here that is saying that we are automatically going to consider the project in the east section of the town. Councilman Tice: Mr. Mayor. Councilman Miller, this is simply to accept and file and not really approving anything. Councilman Shearer: I believe, even though Councilman Tice says we ae accepting and filing, that the recommendation carries with it the idea if we take the action as recommended that we will formally adopt — is that correct, Mr. Wakefield? (Answered: Yes.) This cross section.as recommended by the Traffic Committee which I personally favor, our action does adopt that as a cross section until reversed. Mayor Chappell: But it does not commit funds to do the project. I suggest we hold out Item 8 and vote on it separately. Motion by Councilman Shearer to approve the Consent Calendar items with the exception of the Traffic Committee minutes Item #8; seconded by Councilman Tice and carried on roll call.vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None — 4 — CITY COUNCIL Page Five CONSENT CALENDAR - Cont'd. 10/27/75 TRAFFIC COMMITTEE MINUTES Councilman. Shearer: Mr. Mayor, ITEM 8.. We have an RESIDENTIAL SCENIC HIGH- element in WAY our General Plan which we adopted some weeks ago that calls for a system of scenic highways, urban as Well as residential, that I think carries along with it, if we are. • going to have at least on paper an element that says this street or this portion of a street will some day perhaps meet certain standards, that we need to have those standards. I am realistic enough to know that I probably will never see the day when West Covina Parkway east of Barranca is developed to that cross section but nevertheless to be consistent I think we should have it in case somebody comes in and says "hey, I want to do it, what do we need to do?" Motion by Councilman Tice to approve the residential scenic highway section as recommended by the Traffic Committee; seconded by Councilman Browne. Councilman Miller: Mr. Mayor, a question. Is this the standard for just this section or for all the scenic routes? Mr. Miller: All routes of this width that would Acting Public Serv. Dir., be traversing a residential area would have this cross section. Councilman Miller: And again the cost would be borne by the homeowner? Mr. Miller: At the time they develop unless the land does not develop, which is a much less likely option and that is when the city gets around to building that area, but more than likely it will be when the developer develops the property. Motion carried on roll call vote as follows: AYES: Shearer, Browne, Tice, Chappell NOES: Miller ABSENT: None GENERAL AGENDA ITEMS AWARD OF BIDS BID FOR RESEALING AND Bids were received in the Office of RESTRIPING WEST COVINA the City Clerk up to 10:00 A.M., on CIVIC CENTER PARKING Wednesday, October 22, 1975, and LOT AND DRIVES thereafter publicly opened and read. Four bids received as follows: Firm Name Dou las Drive Walk Coal Tar Seal Mission Paving- S59480.00 V9940.00 Quality 5,912.00 69403.00 Obam, Inc., 69526.00 49946.00 Schwall Co., 69986.00 90341.00 Motion by Councilman Shearer to approve the award of bid for the restriping and resealing of the Civic Center parking areas as de- fined in Item 4 Scope of Work on Page 1 of the Instructions to Bidders for this project to Mission Paving and Sealing Company of San Gabriel, California, in the amount of $5,480.00 for the Douglas Drive Walk; seconded by Councilman. Tice and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None - 5 - CITY COUNCIL AWARD OF BIDS - cont'd Page Six 10/27/75 BIDS FOR PAINTING CITY Postponed; to be readvertised to include HALL (Staff Report) additional items. • PUBLIC WORKS FREEWAY WIDENING Location: Southerly of West Covina EXECUTION OF GRANT DEED Parkway between Toluca Avenue and TO INTERSTATE LEASING San Bernardino Freeway. CORPORATION (Council reviewed Engineer's report) RESOLUTION NO. 5130 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE EXECUTION OF A CORPORATION GRANT DEED IN FAVOR OF INTERSTATE LEASING CORPORA- TION, A NEW YORK CORPORATION, AND DIRECTING THE RECORDATION THEREOF. Motion by Councilman Tice to waive full reading of said resolution; seconded by Councilman Browne and carried. Motion by Councilman Tice to adopt said resolution; seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None FREEWAY WIDENING Location: Southerly of West Covina Park - STREET VACATION way between Toluca Avenue and San WEST COVINA PARKWAY Bernardino Freeway. (Council reviewed Engineer's report) Mr. Wakefield: Mr. Mayor and Council members, this particular vacation was the subject of a City Council hearing sometime ago and was taken under submission. This is a portion of the area involved in that hearing and the staff recommendation is that we now proceed to vacate the area. RESOLUTION NO. 5131 A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA ORDERING THE VACATION OF CERTAIN PORTIONS OF WEST COVINA PARKWAY, SUBJECT TO THE RESERVATION AND EXCEPTION OF CERTAIN RIGHTS AND EASEMENTS. Motion by Councilman Browne to waive full reading of said resolution; seconded by Councilman Tice and carried. Motion by Councilman Browne to adopt said resolution; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None • PARCEL MAP NO. 3444 Location: Northeast corner Azusa Avenue ALPHA BETA ACME and Amar Road. MARKETS, INC. Motion by Councilman Shearer to accept sidewalk improvements and authorize release of St. Paul Fire and Marine Insurance Company Performance Bond No. 400 CR 3785 in the amount of $9,000, seconded by Councilman Miller and carried. CITY COUNCIL PUBLIC WKS - cont'd Page Seven 10/27/75 FIVE-YEAR PROGRAM OF (Council reviewed Engineer's report) PUBLIC WORKS IMPROVE- MENTS - 1975-80. • Motion by Councilman Browne to receive and file report; seconded by Councilman Miller and carried. CITY ATTORNEY ORDINANCE The City Attorney presented: INTRODUCTION AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMEND- ING SECTION 9218 OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE GRADING AND EXCAVATION OF LAND. (Amendment No. 129) Motion by Councilman Shearer to waive full reading of said ordinance; seconded by Councilman Miller and carried. Motion by Councilman Shearer tc introduce said ordinance; second- ed by Councilman Miller and carried. ORDINANCE The City Attorney presented: INTRODUCTION AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMEND- ING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PARCELS OF EXCESS LAND. • (Zone Change No. 493 - City Initiated) Motion by Councilman Tice to waive full reading of said ordinance; seconded by Councilman Browne and carried. Motion by Councilman Tice to introduce said ordinance; seconded by Councilman Browne and carried. Councilman Shearer abstained. RESOLUTION NO. 5132 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROV- ING AN AMENDMENT TO THE DEFERRED COMPENSATION PLAN FOR CITY EMPLOYEES PRESENTED BY FINANCIAL KINETICS CORPORA- TION. Motion by Councilman Browne to waive full reading of said resolution; seconded by Councilman Tice and carried. Motion by Councilman Browne to adopt said resolution; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None RESOLUTION NO. 5133 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE • CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING.THE EXECUTION.OF A CORPORA- TION QUITCLAIM DEED TO THE REDEVELOPMENT AGENCY OF THE CITY.OF WEST COVINA BY THE CITY OF WEST COVINA, Mr. Wakefield: Mr. Mayor and Councilmen, this resolution- - 7 - CITY COUNCIL Page Eight CITY ATTORNEY — Res. #5133 10/27/75 will have the effect of conveying to the Redevelopment Agency a parcel of property that is now owned by the City of West Covina and resulted -from the relocation of a portion of West Covina Parkway where the offramp from the freeway entered the area. Motion by Councilman Shearer to waive full reading of said resolu— tion; seconded by Councilman Browne and carried.. Motion by Councilman Shearer to adopt said resolution; seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None .ABSENT: None RESOLUTION NO. 5134 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMEND— ING RESOLUTION NO. 12779 RELATING TO THE CLASSIFICATIONS, COMPENSATION.AND BENEFITS FOR EMPLOYEES WITHIN THE WEST COVINA CITY SERVICE. Mr. Wakefield: Mr. Mayor and members of Council, you will recall from time to time as the individual Memorandum of Understanding reached with the several employee organizations have been implemented individual resolutions have been adopted amending the salary resolution as required by the particular Memorandum of Understanding. The purpose of this resolution is to combine all into a single resolution containing the various changes so we have one document to work from rather than several. • Motion by Councilman Tice to waive full reading of said resolution; seconded by Councilman Browne and carried. Motion by Councilman Tice to adopt said resolution; seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None RESOLUTION RE Mr. Wakefield: Mr. Mayor and members of COMMUNITY FIRE PRO— Council, in discussing TECTION MASTER PLAN this item with the City Manager it was my understanding it was to be continued until your next regular meeting. So moved by Councilman Browne, seconded by Councilman Tice and carried. RUPPERT PROPERTY Mr. Wakefield: Mr. Mayor and members of 3306 E. Virginia Avenue Council, I met with (Staff Report) members of the staff and the owners and some of the occupants of the Ruppert property. At that time we explored together the problems that had been created by some large gatherings that had been held on the property, particularly did we discuss the problem of blocking access to driveways, the sound amplification system and the necessity for providing adequate parking facilities on the property so that the inconvenience to the neighbors could be avoided to the extent that was possible. The owners of the property indicated a desire to cooperate to remedy the conditions that caused the complaints. The report explains in greater detail the substance of the meeting and it is my recommendation simply that the report be received and filed. CITY COUNCIL Page Nine CITY ATTORNEY: RUPPERT PROPERTY 10/27/75 (Council asked if this becomes a reoccurring situation where they have an event once or twice a month can some type of permit be required in order to control the situation?) Mr. Wakefield: We then get into what .is a fuzzy area of what constitutes an incidental use of a residentially zoned property. I guess occasionally many homeowners will have large parties or gatherings. We have come to sort of expect it. The problem occurs when the gatherings are held on a regular and reoccurring basis. It happen— ed that the occasion which precipitated the current complaints came about because of large gatherings that were apparently held one on a Saturday and one on the following Sunday, so there was an unusual amount of congestion in the area and complaints of cars being parked in driveways, etc. We don't currently have any procedure which would provide for a permit for these kinds of gatherings. The owners and. occupants of the property have assured us that they will cooperate by attempting to police their own guests so their automobiles won't be parked in driveways and the surrounding residential properties inconvenienced. I think about the best we can hope for is that we do secure their cooperation and if the problem is not alleviated in that way then we will have to take further action. I don't have.a suggestion to make at the moment but I am sure there are things that can be done which would help solve the problem. (Councilman Browne pointed out that the recently passed Noise Ordinance might be of help because one of the major complaints was the sound of the public address system; Mr. Wakefield agreed. Council's main concern was if this situation became a reoccurring problem; discussed the towing away of a car blocking a driveway and decided it would be better to have a definite complaint of a definite car blocking an area rather than just towing away a car that might after all belong to the owner of that property., Motion by Councilman Tice to receive and file the staff report; seconded by Councilman Browne and carried. HEARINGS AMENDMENT NO. 130 Proposed.amendment to Section 9229, CITY INITIATED Chapter 2 — Zoning, Article IX of the West Covina Municipal Code (Hillside Overlay Zone) to revise certain standards set forth within the subject zone as it applies to the Hillside and certification that the Categorical Exemption is con— sistent with the State of California Environmental Quality Act. Recommended by Planning Commission Resolution No. 2611. (Proof of Publication in the West Covina Tribune on October 16, 1975 received. No mailed notices required.) Ramon Diaz Mr. Mayor and members of Council,, what Acting Planning Director you have before you this evening is a culmination of many months of work in examining the Hillside Overlay Zone and the ordinances that now exist. The Planning Commission has recommended that you adopt the ordinance as you have it before you. The reason we began examining the Overlay Zone and the Code requirements therein, first of all City Council directed the Planning Staff to study possible revisions to the Overlay Zone as a result of certai-n issues raised by residents in Maintenance District I of Woodside Village; and secondly, certain policies adopted by the City in the Environmental Quality element, which you adopted in January of this year. �_ CITY COUNCIL Page Ten HEARINGS: Amend. No. 130 10/27/75 is i (Mr. Diaz explained the important points of the Planning Commission Resolution 2611 and Exhibit I.) THIS IS THE TIME AND PLACE FOR T1iE PUBLIC HEARING ON AMENDMENT" NO. 130 (HILLSIDE OVERLAY ZONE). THERE BEING NO PUBLIC TESTIMONY FOR OR AGAINST PUBLIC HEARING CLOSED. COUNCIL DISCUSSION. Councilman Browne: Mr. Mayor, the Planning Commission after a public hearing wherein staff brought up the current problems that were in existence in Woodside Village especially, which was the main reason for Council directing the study, I feel they have done a very complete job and I would take the Planning Commission recommendation and approve it. If there are no other comments I will so move. Seconded by Councilman Tice and carried on roll call vote as Follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None "SAFETY TOWN" TRAILER Mr. Wakefield: Last March the City AGREEMENT Council approved an agreement between the City of West Covina and the cities of Ontario and Montclair Iand two school districts located in Ontario and Montclair for the use of the Safety Town Trailer. The school districts apparently never executed the agreement and have asked to be eliminated from it and have indicated a willingness to deal directly with the cities in which the school districts are located for the use of the Safety Town Trailer. The cities of Ontario and Montclair have executed the revised agreement which eliminates the school districts and have asked the City of [Jest Covina to also approve of the agreement as revised. The agreement provides for refurbishing of the Safety.Town Trailer at an estimated cost of $6,000. $3,000 of which is to be paid by the City of West Covina, the remaining $3,000 by the cities of Ontario and Montclair with the assistance of the school dis— tricts. I think the City Manager has some question about the agreement and perhaps has some comment with reference to it. Mr. Azassa: advised we have $500 that can be below the $6,000 Mayor Chappell: In talking with price will come ing with Deputy S2500 budgeted and also a used for this project, sc rebuilding cost estimate. staff I was advised the up to $6,000 and in talk — Chief Police Meacham I am possibility of another we are hoping to stay So you are not asking us to hold it over or turn it down or anything like that? (ft. "Aiassas answered: No sit.) Councilman S'bearer: Mr. Mayor, a question of Mr. Wakefield. Referring to the proposed agreement it says in Section A the City of West Covina agrees to, etc., and under Item 3, Section B it says "the City of Ontario agrees to provide adequate security for said unit at Ontario Airport while in use by the Ontario Police Department." Under C the same paragraph says rIthe City of Montclair agrees to provide adequate security while within the jurisdiction of the City of Montclair.v Why is the City OF Montclair security so much broader? Is the agreemgnt in effect stating the only place that Ontario will use it At the airport? And if used say at Chaffey High School or sbiso other placesthey don't have to provide security? - 10 CITY COUNCIL Page Eleven CITY ATTORNEY: Safety Town Trailer Agreement 10/27/75 Mr. Wakefield: It was my understanding that the place where they intended to locate the trailer for the use of the City of Ontario and the school districts that will share that use teas at the Ontario Air- port. Councilman Shearer: Just assuming someone decides they want to take it to such and such a grammar school, does this contract bind them to provide security at that location or only when at the airport? Mr. Wakefield: I think the way the agreement now stands it binds them to provide security only at the airport. (Councilman Shearer felt the agreement should be changed to provide the same security.at the City of Montclair provides; Council agreed. Mr. Wakefield and Mr. Aiassa said there would be no problem in making the change, the City of Ontario need only initial said change.) Motion by Councilman Shearer to approve the agreement with the cities of Ontario and Montclair for the use of the Safety Town Trailer with the revision of Section B Item 3 to read: "Provide adequate security while within the jurisdiction of the City of Ontario.". Seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None BOWL SCHOOL SITE NEGOTIATIONS • (Staff Report) Mayor Chappell: be our City Council Motion by Councilman Shearer to receive and file staff report; seconded by Councilman Browne and carried. In accordance with the recommendation made it would be the suggestion of the chair that the Mayor and Mayor Pro tem negotiating team. So moved by Councilman Tice, seconded by Councilman Shearer and carried. CASE NO. 135908 (The City Attorney advised there have DEPT. OF TRANSPORTATION been no further developments since last and CITY OF WEST COVINA time Council reviewed this matter. Application for an early trial date has been filed.) CRIMES SPECIFIC GRANT Motion by APPLICATION authorize letter of grant; seconded by Councilman Browne Councilman Shearer to the City Manager to send a intent on this particular and carried. (Refer to Pages 23 & 24) (Mayor Chappell welcomed the large contingent of Boy Scouts in the audience and asked where they were from. Advised by the Scout Master, Troop 628 from Valinda and introduced Council to those present.) ORAL COMMUNICATIONS Mrs. Emma Fischbeck As of June 1,I now represent the West 1137 South Auburn Drive Covina Council of Parents and Teachers. President of The West Covina Council PTA is.composed W.C. Unified School of representatives from all 16 schools District PTA in the West Covina Unified School Ois- • CITY COUNCIL Page Twelve ORAL COMMUNICATIONS 10/27/75 trict; we work as a group to help the children in the community. I come tonight not to ask Council for money but instead to ask your cooperation and your blessing on a project for the City. We were informed last Spring of various bicentennial projects appropriate for the coming celebration. Among the projects presented by the Bicentennial Committee was a Design Contest for a Flag for the City of West Covina. Being unaware the idea had not been approved by the City Council the PTA Council went ahead with plans for the design contest and tonight we request your blessing. (Passed out to Council a copy of the entry blanks giving the rules.) If you allow it tonight the flag design selected by the Judging Committee to be the officially designated flag design for the City of West Covina the West Covina PTA will present the actual flag to.the City of West Covina on Flag Day in 1976. We hope to be able to fund this project completely,however, depending on the design we are open for donations of course. I would like to point out to you under the judging part of the contest blank it does say that members of the Judging Committee will include members of the PTA Council, West Covina City, West Covina Chamber of Commerce, a college Professor of Arts and Hortie-Van. Banner Company who makes flags. Are there any questions? Mayor Chappell: City in the other this is for them contact would be Mrs. Fi,s6hbe6k: If Council approves this,I would like your organization to contact those schools attended by citizens of our four School Districts so they will all know as well as all the citizens. I believe direct necessary with the other. PTA's. any person residing in toddlers up to the time to have the application associations, banks and Yes, we would do this and we are planning to have this contest open not just to the students in schools but to the City of West Covina at any age, from you can't write anymore. We are planning blanks available in savings and loans places of general public access. Councilman Shearer: Mr. Mayor, a comment. I became interested in this and I don't know if it was through my efforts or what that Mrs.Fschbeck eventually got the word and I don't want to be known as a troublemaker, I was trying to be a trouble—avoider, so if we did get to the point where somebody suddenly said "hey, a city official flag?" I think it is an outstanding project and would encourage participation and in all probability my concerns are really without any basis because it looks like the judges are of the type that would not select a flag that perhaps would not be acceptable to the Council. But requiring City Council to depict a city flag before the final judging, to say we will accept whatever the Committee says and that is going to be the official city flag, that kind of bothers me just a little bit. I am not sure that is exactly wha,t you are asking; I would be more than happy to say "yes, we would be willing to fully support a flag design contest" and reserve the right by Council if we feel this is a proper design at that time when we see it and then.say "yes, we will adopt this as the official city flag", but to say today, before we have any idea of what it will look like, to say "yes, that will be the flag" is kind of out of context with what we do up here. — 12 — CITY COUNCIL Page Thirteen ORAL. COMMUNICATIONS 10/27/75 Mrs. Fischbeck: Could we request that all of the members of the City Council be on the Judging Committee in order to avoid this situat:.ion, because we are hoping that when a winner has been chosen that we can say that this design is the design for the flag for the City of West Covina and not one that will be tucked away in a drawer. Mayor Chappell:. It might be better wording if it would be "the design presented to City Council" or words to that effect. Something you haven't seen and don't know what it is all about would really be hazardous for any area we talk about in our city government. The City Council I am sure certainly encourages this type of contest and will hope that the end result will be acceptable to them, and even if it isn't there would be some recognition of the person that won the contest and those that entered into it. Mr. Aiassa has a flag drawing that he designed some seven years ago which we voted down for lack of funds. So you at least will have one entry and it is a timely project and certainly our 200th birthday is an excellent time for West Covina to attempt to have a flag of its own and since the PTA is volunteering to eliminate the problem we had prior to the accepting of a city flag we will probably be far more receptive. Are there any other remarks? Councilman Tice: Yes, Mr. Mayor. I think we should encourage this type of endeavor, but as Councilman Shearer pointed out, I think it should be in the form of a recommendation to City Council. Mrs. Fischbeck: After the Judging Committee has selected the flag design then we will submit the design to the City Council and you can then be the final judge as to whether or not it is acceptable. We hope it will be the design for the city flag. We would like to have you say that you will be able to decide one way or the other before one or two or your meetings has gone by after the judging has been completed because it takes time to make up the flag. Our deadline is February 15th, so if we wait too long after that point to get it made up we won't make Flag Day for presentation. Councilman Shearer: A suggestion for consideration by the group — rather than Council being judges, which would be after one election and before another which is always a bad time for a Councilman to do it and to -avoid any last minute problems perhaps Council could screen the entries and say anyone of these 5, 10, 20 or whatever, we could accept depending upon the final judgment of the Committee. Or we could accept all but this one, etc., and that would allow for the foregone conclusion that any. one of that group would be accepted by Council. Mrs. :Fischbeck: We figured that if every one of the students in the City of West Covina submitted a design there would be over. 10,000 designs, so we felt that the West Covina PTA of necessity would have to screen at least some of the designs that were submitted. Mr. Mayor, could we have a letter from the City Council to the West Covina PTA giving us your okay on this pro— ject and telling us, exactly what you would like to have us do to meet your needs? — 1.3 — CITY COUNCIL ORAL COMMUNICATIONS Page Fourteen 10/27/75 (Councilmen Browne and Miller indicated their agreement with the comments made by Councilmen Tice and Shearer; the Mayor stated a letter would be given to the PTA as requested.) Motion by Councilman Shearer to endorse the concept of a Flag Contest and offer its services as a preliminary screening • committee to the PTA prior to final judgment; seconded by Councilman Tice and carried. Paul Barrett (Representing the Firemen's Association) 846 South Union Mr. Mayor, Councilmen and Mr. Aiassa, Los Angeles I am here this evening to protest the settlement of the salary and wage negotiations of the City of West Covina and the PDA of that city, one aspect of which is directly in opposition to and I refer to the retro-activity to July 1. Council, staff and the negotiator which you hired to conduct negotiations with the Fire Department repeatedly referred any retro-activity and the possibility of it during our salary negotiations back to the table saying "no, they could not do it, it was illegal by city ordinance". I read in the paper that on October 14 you adopted the POA's salary adjustment retro-active. I contacted the City Clerk and she could not furnish me with a copy of the ordinance and referred me to the City Attorney. I probably am not going to find one. I have done a little research on it and it probably is not in existence. If it were my thought would be to see if I could probably get an injunction against it as being unfair and discriminatory, but I probably will not be able to do that. What I will be able to do next year is going to create some problems, more severe problems than we have now. As you know the Fire Department's negotiations are at impasse, they are at impasse over some very serious issues. Wages not being among them partciularly, but over retire- ment, over disparity of employee benefits between the PDA and the Fire Department, and I refer to education, life insurance, legal fees - - so I hope that Council is aware and that the City Administration is aware of the problem that it has created in next year's negotiations with the Fire Department. We have tried and are endeavoring at this moment to do everything we can to handle our affairs with the City in an orderly and legal manner. We rlo not want the notoriety of the Kansas Citys.., and the Berkeleys and the San Fra.nciscos. The Association nor myself does not and will not support those but these types of actions by the Council and the City Administra- tion make it increasingly difficult on the heads of this organiza- tion to continue supporting a no ,job action condition. We are getting to.the point where, maybe not next year, but if these actions continue and the Fire Department continues to be second class citizens and second class employees in this City,we are going to come into that kind of confrontation. Gentlemen, I ask you please do not engage in these kind of activities in the future for all of our benefits and the benefits of the people in the City of West Covina. It sets a very extremely difficult prece- dent for the Association president and myself to overcome. One other area I would like to address myself to is the proposed Fire Master Planning Survey as authorized through the National Fire Prevention and Control Act. It was on the City Attorney's agenda this evening, Item 6, and it was continued to the next meeting. If Council decides to adopt and implement that particular survey within the City,the guide- lines of that survey set forth a Steering Committee and the structuring of that Steering Committee includes a recognized employee organization representative. I h3 ve made the request - 14 - CITY COUNCIL Page Fifteen ORAL COMMUNICATIONS 10/27/75 to Mr. Wakefield and to Mr. Aiassa and would also like to make it to Council, as well, that myself as a primary but at least Mr. Bahn as the Association president be ;:appointed to that Steering Committee, and it .is just that, it is only a Steer.inrl Committee and not a policy setting body, so that we may firsthand be involved with probably the most important aspect of our job and • that is the service level that we are going to be giving the City and the citizens in the coming years, Thank you. Mr. Wakefield: Mr. Mayor, I don't know if' this is the time and place to comment on some of the things Mr. Barrett has referred to or not. But for the benefit of Mr. Barrett and Mr. Bahn, they are entitled to understand what my position has been insofar as retro—active salary adjustments are concerned. since two years ago the District Court of Appeal decided that where wage negotiations were underway and a Memorandum of Understanding was ultimately entered into that the Memorandum could provide that the salaries ultimately negotiat— ed would be retro-active back to the time of the ending of the previous Memorandum of Understanding. In the case of the Police Department it was the recommendation of the negotiators for the City and for the Police Association that the agreed upon salaries be effective as of July 1. As Mr. Barrett referred to in fact there was no Memorandum of Understanding ultimately entered into by the representatives of the City and the Firemen's Association, the City Council ultimately resolved the impasse pursuant to the provisions of our City Ordinance and those adjustments were made effective as of the first of the month in which the City Council acted. Now it would be my recommendation to Mr. Barrett and to • the Firemen's Association that the salary negotiations be.under— taken in April and continued to see if resolution of the outstand— ing issues cannot be accomplished before the first of July, so that in the future we don't have this problem. At least if an impasse is reached before the first ofJuly then under the procedures established by our own ordinance the City Council could resolve that impasse and the resolution could be effective as of the first of July. (Mayor Chappell thanked Mr. Barrett.'for his comments and also the City Attorney. Oral Communications closed.) THE CHAIR RECESSED THE CITY COUNCIL MEETING AT 8:50 P.M. COUNCIL RECONVENED AT 9 P.M. AND THE MAYOR RECESSED THE CITY COUNCIL MEETING AT 9 P.M. FOR THE PURPOSE OF CONDUCTING THE COMMUNITY REDEVELOPMENT AGENCY MEETING. CITY COUNCIL RECONVENED AT 9:01 P.M. CITY MANAGER AGENDA FIVE—YEAR CAPITAL IMPROVEMENT PROGRAM (Mr. Aiassa advised this would include (Rec. & Pk. Dept. a tour of the various projects proposed followed by a study session. Staff Report). Council discussed a convenient date and time; decided on November 3, 1975 at 3 P.M.) YOUTH ADVISORY COMM, REQUEST TO ATTEND Councilman Miller stated having checked • CONFERENCE with staff on this he was advised the Youth Commissioners requesting q g permission to attend the conference have pick up a cost of $27.50 of each up to proposed to each while the City picks up the remainder a total of $165.00. Mr. O'Connor, $82.50 each; at $55.00 each it would total Administrative Youth Commission explained Assistant working with the the Youth Commission realized the budget — 15 — CITY COUNCIL_ Page Sixteen CITY MGR.: Youth Advisory Commission 10/27/75 situation'of the City and feeling that they benefited by attend- inq the conference as well as the City offered to pay half of thc_ir expenses. Mayor Chappell: I hope I speak for. the Council and if 1 don't - correct me, but: I don't believe in a Commissioner picking up half the tab, a at least of all the Youth Commissioners who receive per month a stipend of 310.00 - going to school and not working_ it could be a burden and cause a Commissioner or two not to go. Councilman Shearer: Fir. Mayor, a question of Fir. O'Connor. At a previous meeting wasn't there some comment that local attendance would get a lesser rate - or is $55 the lesser rate? Mr. O'Connor: Yes, $55 is the lesser rate for the people living in the area because bus transportation will not have to be supplied for them and as it is a statewide conference bus transportation has to be supplied for people not li.vi'ng in the area. $55. is $10 less than it would be if they were not living in the area. Councilman Browne: Mr. Mayor, it is stated here they have a balance of $300 in their account, so there is adequate money for their attendance. Motion by Councilman Tire to approve the attendance of three Youth Advisory Commissioners to the California Junior .State Fall Conference, November 14/16, 1975 in Los Angeles; and. • further approve the cost of $55.00 for each person attending; seconded by Councilman Miller and carried on roll. call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None HESPERIA FIRE DEPT. Motion by Councilman Tice to approve PARAMEDIC INTERNSHIP the request from Hesperia Fire REQUEST Department to utilize the facilities (Staff Report) of the City of West Covina for the training of three paramedics; seconded by Councilman Browne. Councilman Browne: Mr. Mayor, I think it is quite an honor that the City of West Covina is picked for this training. This is the second time now we have had cities ask for inbouse training for paramedics, which is probably a very good indication that we are running the best operating paramedic unit in the County. Lotion carried. CHAMBER OF COMMERCE Motion by Councilman Tice to approve the REQUEST request from the Chamber of Commerce to (Staff Report) use Fire Station No. 1 for a breakfast meeting on October 291 1975; seconded . by Councilman Browne and carried. EMPLOYEES AWARDS DINNER Motion by Councilman ;hearer to approve AND CHRISTMAS PARTY in accordance with Staff Report, the Employees Awards Dinner and Christmas Party an December 20, 1975; seconded by Councilman Browne and - 16 - CITY COUNCIL CITY MGR: Employees Awards Dinner carried on roll call vote as follows: AYES: Shearer, Miller, NOES: None ABSENT: None Page Seventeen 10/27/75 Browne, Tice, Chappell CITIZENS STEERING RE Community Fire Protection Plaster COMMITTEE Plan Study. • (Staff Report) Councilman Shearer: Mr. Mayor, I assume this is the Steering Committee referred to earlier by Mr. Barrett, and we.have a list with a number of names underlined, but I am just wondering if the individual that is recommended by Mr. Aiassa for representation from employee organizations would somewhat fly in the face of the recommendation made this evening. It would seem to me that the request was a reasonable one, that the employee representative be from the Fire organization and not from, as recommended by this report, from the miscellaneous employees. I think it would behoove us to consider the request in light of the more important issues that may come between the Fire Fighers Association and the City Management to perhaps perpetuate a conflict over who sits on a committee of probably fifteen people. I would like to see that employee representative come from the Fire Fighers Association. Mr. Wakefield: Mr. Mayor and members -of Council., Mr. Barrett's request to me when he discussed this matter last Friday after- noon was that the Council consider the inclusion of either Mr. Bahn or Mr. Barrett on the Steering Committee as one member representing the Fire Department. (Council indicated no objections; Mayor Chappell pointed out Mr. Bahn's name is on the list but not underlined, stating at this time we will underline Mr. Bahn's name also, and went on to explain the list as presented is not in final form, that Council members may have names they want included or names excluded and this can be done prior to the next meeting of Council when the list will. be finalized. Council members said they were satisfied with the names underlined with the inclusion of Mr. Bahn's name.) Motion by Councilman Shearer to approve the names underlined with the addition of Mr. Charles Bahn as the Steering Committee for the Community Fire Protection Master Plan Study; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None OWEN MENARD & ASSOCIATES STATEMENT carried on roll call vote AYES: NOES: ABSENT: Motion by Councilman Shearer to approve Progress Payment No. 4 in the amount of $10731 to Owen Menard & Associates; seconded by Councilman�Browne and as follows: Shearer, Miller, Browne, Tice, Chappell None None HANDICAPPED WORKSHOP Mayor Chappell: Councilman Tice and INFORMATIONAL REPORT Councilman Miller attended and there was a little write up in the paper on it, it certainly shows con- cern for our community. Are there any questions or comments? - 17 - CITY COUNCIL Page Eighteen CJTY I''IGR: Handicapped Workshop) Report 10/27/75 Councilman Tice: Yes, Mr. Mayor. After doing a little research I was amazed to find out according to the 1.970 census that eleven and a quarter million people in the age bracket of 16 to 64 were physically disabled for 6 months or longer and two- thirds of these people were 45years or older. As I said before I like the Workshop approach of getting the actua.l.people involved. Counc.i.lman Miller: Mr. Mayor, I concur with Councilman Tice - this was a very well -run work - while. The approach I lishop and very informative and worth- ke very much. And from what I see here recommended for implementation in the future it really.gives us some sound guidelines and direction from .our public. Motion by Councilman Tice to receive and file information report; seconded by Councilman Miller. Mr. Aiassa: Mr. Mayor, a comment before action is taken. I think a compliment should be given to Gus Salazar and the 5 or 6 staff people that worked all day Saturday without pay. Mayor Chappell: Right. Gus, you and your .staff that came down and work on one of your days' off - we commend you. We know this is a subject very deep and important to you and we commend you on your efforts and hope as a Council that we can work with your recommendations and .find solutions and answers to many of these.problems that perhaps without a large outlay of funds can be accomplished. So keep up the good work.You have been doing . an excellent job to date. Motion carried. Councilman Shearer: Mr. Mayor, on that subject I notice a number of recommendations, one of which has to do with policing the parking :stalls that have been designated as handicapped only. I would request that the City Attorney look into that matter and see what legal recourse we have. My guess is that right now unless we take some action that designating stalls for the handicapped is really an advisory situation and compliance is on the basis of the honor system, I guess. I question if there is an ordinance giving the right to give a parking ticket to such a space if occuppied by other than a handicapped person. Will you look into that Mr. Wakefield, and advise us what action if any we should or could take. Mr. Wakefield: Yes, I will be glad to. There was a request on the Consent Agenda this Shopping Center for evening from a developer of the Plaza ' the enforcement of vehicle code in the parking areas provisions of the new center similar to the enforcement procedures that have Center been utilized now at the Eastland Shopping and there are code with reference some recently added provisions to the vehicle, to designation handicapped persons. of parking spaces far physically I am not sure whether we have an enforcement power or not, but I will check. Councilman Shearer: I think that would be the case where the Council would have to officially such as a "no parking zone"eorgnize �nforced, somethingroflthatuld naturebe - 18 - CITY COUNCIL Page Nineteen CITY MGR: Handicapped Workshop Report 10/27/75 Mr. Wakefield: There are provisions in the Health and Safety Code for the special marking of certain spaces for the physically handicapped and theoretically they are reserved for the exclusive use of the handicapped person. It would be those provisions that l think we would be concerned with enforcing. • mayor Chappell.: I stopped at Carroll's on the way home from a meeting and a car pulled into one of their reserved for the handicapped and when the couple clot out I said "which one of you are handicapped" and the guy looked at me and I said "well you are parked in a section reserved for the handicapped". He said"I didn't see that." You know it is painted on the ground and when driving through a parking lot you are looking for a place to park andyouswing into a spot and I really think there should be some other form of identification. Maybe a sign similar to where we park with our names up so you see it as you drive in. This fellow had to go back and look because he didn't believe he was parked in a handi- capped area, and then he moved his car and said "gee, I didn't notice that." I think that is a problem we will have until the public really becomes accustomed to this, they are going to pull in and not'even realize they are parking in one of the reserved spaces. So that is another challenge for staff to consider and look into a little more thoroughly with regard to the marking of such spaces. Councilman Tice: (fir. Mayor, I think the State has adopted a blue curb type of law that can be implemented by the City but the problem is policing it. As Councilman Shearer points out it is a job policing this unless these people carry cards. STATUS REPORT RE Mayor Chappell: When Councilman Shearer REVENUE SHARING and I were in LEGISLATION San Francisco at the League meeting and had to verify the letter from Mr. Eliot on Revenue Sharing all of the speaker's remarks - although they favored Revenue Sharing - they didn't think it was going to pass. The reason was that the Congress could not put their fingers to the strings as they would like to and therefore they were attempting to eliminate it this next year. The President has endorsed it which automatically means opposition to it and we are asked to contact our congressional members and I think we should do that for whatever good it will do. It might just be what it takes to put it over for another three years. Councilman Miller: I concur that it has been a good program up to this point - can we anticipate it will be a similar type of program in the future or can we anticipate that it will be a little more restrictive on cities? Mayor Chappell: The President is requesting the con- tinuance of this program.just as it has now been funded with the same rules and • regulations. Councilman Shearer: fir. Mayor, a comment on the question of what kind of a change might come out. I don't think anyone is really looking at this point as to what form it will. be, it is more now a question of survival and when.in that type of situation you concern yourself - 19 - • 0 • CITY COUNCIL Pa e Twenty CITY MGR.: Revenue Sharing Legislation Report 10)27/75 with surviving and then after you have survived you question the other things. One of the criticisms of Revenue Sharing had to do with the distribution formula, it was felt by some that: it wasn't fair because it was based on this and based on that and just about everyone agreed that if we became embroiled in a battle over whether the formula is good or bad we would probably lose the whole ship, so leave hands off.of the minor inequities that might be present. Motion by Councilman Browne to direct the Mayor to write various Congressional members with regard to the City's position in support of the continuation of Revenue Sharing; seconded by Councilman Miller. Councilman Shearer: Mr. Mayor, I would think along with that a copy of the breakdown showing what we have done with our funds - the majority of which have gone into capital projects - would be appropriate. I think this might be something worthwhile to include with your letter. (Council agreed; Councilman Browne further asked that some of the capital expenditures made in the Police and Fire Departments be spelled out.) Motion carried. MAYOR'S REPORTS PROCLAMATIONS Hearing no objections the Mayor pro- claimed "Youth Appreciation Week" - November 10/16, 1975; and "Youth and Government Week" - November 2/8, 1975. YOUTH ADVISORY COMMISSION Mayor Chappell stated Carrie Gerbracht RESIGNATION Found it necessary to resign from the Youth Advisory Commission due to her commitments and asked that a resolu- tion be given to Carrie commending her in her endeavors as a Commissioner, following the procedure set. RESOLUTION NO. 5135 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,COMMENDING JEAN GONCHAROFF FOR HER SERVICES TO THE CITY. Motion by Councilman Tice to waive full reading of said resolution; seconded by Councilman Browne and carried. Motion by Councilman Tice to adopt said reso-lution; seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None COUNCILMEN'S REPORTS/COMMENTS SAN GABRIEL VALLEY Councilman Miller: ASSOCIATION OF CITIES BY-LAWS review the by-laws to change or add to November 13th, the date of the next meeting. At the meeting of September 30 they requested that we and if Council desires that it be done before - 20 - CITY COUNCIL Page Twenty-one COUNCILMEN'S REPORTS/C01"MENTS'� 10/27/75 On the September 30th meeting there were two subcommittee reports, one on the San Gabriel Valley AssQCiFltiOn of Cities forming, and the other on the secession. At that particular point the full report on the secession findings was held and there were many comments made; on it in a general way. The main thrust was on the feeling of those present, whether they wanted to form the San Gabriel Valley Association of • Cities. 1 was the only "no" vote, and that wasn't trying to be standoutish really, but I based it on the fact that I discussed before we voted the item of the dues. I was quite concerned that they couldn't pinpoint what they felt was a reasonable amount of due,. They discussed it a bit and threw around a figure of 6o per capita, which personally I felt was very high. So on the basis of not enough information in reference to dues I voted. I felt they should go back and try and tie down some of the loose ends but they felt they just wanted to get a point across if everybody wanted this type of an association then let's go forth and then later tie down the technicalities. I feel if they.desi.ro to have it that is fine but at 3 to 60 per capita that is too much For our. City to be paying for this type of service when we have the League and other associations basically doing it on a broader basis. It is..not in here yet but they did say possibly they would consider an associate type of membership at a later date. So that is where we are at. They would like approval or disapproval on the by-laws before the November 13 meeting. Councilman Shearer: Mr. Mayor, this thing has been dragging along for literally months. The Council has not taken a position - I have not read in the paper whether there were any Councils that had, and in • the San Gabriel Valley I believe there are some twenty odd cities potential members. I think it is time that we brought it out and discussed it and maybe take some action. My feeling is I am not .interested in reviewing the by-laws because frankly I am not .interested at this point in time in the organization'. I think we have the League of Cities that is doing an adequate job, we have the L.A. County Division and if the cities in this area feel they are not getting adequate representation then perhaps the approach to take would be, rather than a new association with a new level of dues amounting in these by-laws of 20 which would be somewhere between $1500 and $2000 per year -we now pay somewhere in the vicinity of 91.000 a year to SCAG - I have the feeling from what I read in the paper the main thrust of this organization is the forming of a new county and I am still not convinced that forming a new county is going to be the savior of all of our taxing problems because immediately you have all the other things that go into county government, the Board of Supervisors, a County Administrator and you end up maybe not the first or second or third year, but you end'up with some of the same problems that we are criticizing now. I don't think splitting up and forming another organization is the way to go. I would like to recommend to Council that we let them know at this point in time that the City of West Covina is not interested in joining the San Gabriel Valley Association of Cities, and I will make that a motion. • Councilman Browne: I will second that motion and a comment. I have constantly stood against joining more organizations. Councilman Shearer has delineated the facts that we have enough representation as is. I am not in favor of going into any study at this time on a secession from the County.. 21 — CITY COUNCIL Page Twenty—two COUNCILMEN'S REPORTS/COMMENTS 10/27/75 Councilman Shearer: It is interesting, Mr. Mayor, on Wednesday of last week at the League of Cities, I attended a final business session where we passed a resolution recommending that the National League of Cities and the National Congress of Mayors join. A couple of years ago they split into two separate organizations. Here was the recognition that by splitting there was to a certain extent duplication on the part of staff. That is exactly what I see here. You have another organization, they have to have a staff because the elected officials are all part time and can't do the work needed to be done, so on one hand we recognize the need to continue together as a group for economies and other things while at the same time we are saying now we need another organization to split off. Councilman Tice: Mr. Mayor, is there any existing organization that. we are.a member of that this material could be gathered regarding the feasibility of forming another association or county? Mayor Chappell: We are discussing two subjects. One is an organization for the San Gabriel Valley per se and then there is another group studying the secession. Councilman Miller.- Mr. Mayor, I have that study on the secession, it will be forthcoming to Council shortly, but it is very general at this point. Mayor Chappell: Well I think we are all In accord here. As a member of this Council for several years I haven't seen the time when we had the need for another organization. Basically you form an organization when you have a need to accomplish something. We haven't had that. The League is not well attended by some of these cities and I don't know what would possess them to suddenly start attending meetings for another organization. When I was Mayor previously we had some problems in the East San Gabriel Valley and all the Mayors got together and discussed our problems and went back to our respective cities and talked to the councils about it and accomplished something. I don't think we need a high paid staff or at least an executive would have to be high paid and what would he do all yearlong? So if Council will, so move I will indicate in a letter that the City of West Covina is happy with the League of California Cities, L.A. Division, and leave it go at that as far as this organization is concerned. So moved by Councilman Browne; seconded by Councilman Tice and carried. Mayor Chappell: We did have a separate League of Mayors organization, it was merged with the League of California Cities, . L.A. Division, about two years ago. They had funds which were automatically put into the League's treasury. Basically their sole operation today is to vote for LAFCO membership and some other election type organizations and that is the extent of it. It is the same group, so why have two meetings going on when you can accomplish as much with one meeting. — 22 — CITY COUNCIL Page Twenty-three COUNCILMEN'S REPORTS/COMMENTS 10/27/75 Councilman Browne: Mr. Mayor, I would like tocomment briefly on the trip that we took to San Diego.. We were invited by the Directors of the Chamber of Commerce to sit in on a two-day seminar for the planning progress priority type of thing wherein the Chamber sat in two sessions. One on Saturday afternoon and the following day we met for a half day also. It was the type of a forum where we were separated into two bodies. Bill Freemon from the Tribune fortunately was there and he came out with some very good remarks in the press regarding it. Without being redundant I would like to say this is the first time I have been able to sit in a meeting such as this with the Chamber of Commerce where they got into a indepth discussion as to where the Chamber is going in setting priorities that would be in coincidence with the thinking of the City, the City Council and staff, and trying to promote the same programs that we are at the city hall level. They resolved about ten priorities and there will be a resume written by their body and City Council will receive copies. Hopefully they will hold these conferences twice a year or possibly go into sessions with more people involved. It was a very constructive type of thing. We had no time for recreation other than what we had at meal time at night. Everything was a workshop type of thing. To me we hit another milestone in the City where the Chamber is now giving 100% cooperation on some of the things that we want to see happen. Mayor Chappell: I would like to state that this was a worthwhile meeting and I would encourage other Councilmen to go if they • do have another meeting. I assume they will have at least once a year. I would like you all to look over the information when it comes out because these were concerns of people that live in the city and work in the city. There were some excellent suggestions and some we could implement. Also it was brought out time after time at the meeting that the citizen is the most important part of West Covina and the reason we have a Chamber of Commerce is to support the business activities and to support the citizenry. They had many areas of concern where they would like to help in the educational process and other areas in the city.: It made me feel pretty good that we had a viable Chamber and that they think quite a bit as we do - that the citizen is the only reason we are around. One other item as far as.information is concerned. On March 2, 1976 the next Council election will be held. You must file prior to December 24th at 5 P.M. Your nomination papers will be ready for pick up anytime after December 4, 1975. This is the first official notification from the City that there will be an election on March 2, 1976 for three seats on the City Council. GRANT re Mr. Wakefield: Mr. Mayor, I have BURGLARLY PREVENTION discussed the report with respect PROGRAM to the grant application for a Burglarly Prevention Program. It is not entirely clear this evening whether a resolution is required or not, but in my past experience I think that a resolution will be necessary to authorize the preparation and filing of the Grant Application. I have a heading which I would like to present for Council consideration. - 23 - s • • CITY COUNCIL GRANT APPLICATION Page Twenty-four 10/27/75 RESOLUTION NO. 5136 The City Attorney presented: ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE TO PREPARE AND FILE A GRANT APPLICATION FOR THE FUNDING OF THE SAN GABRIEL VALLEY BURGLARLY PREVENTION PROGRAM. Motion by Councilman Tice to waive full reading of said resolution; seconded by Councilman Browne and carried. Motion by Councilman Tice to adopt said resolution; seconded by Councilman Browne and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None APPROVAL OF DEMANDS Motion by Councilman Browne to approve Demands totalling $5210544.78 as listed on Demand Register Sheets No. 1, UCB- 523039 52315; B of A - 356; No. 2 Register UCB.- 523169 52491; B of A_-• 357 and 358; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Shearer, Miller, Browne, Tice, Chappell NOES: None ABSENT: None ADJOURNMENT Motion by Councilman Browne to adjourn meeting at 9:55 P.M. in memory of Captain Jerry McGrath, to 3 P.M. on November 3,.1975, for a tour of the Recreation and .Parks projects; seconded by Councilman Tice and carried. ATTEST: CITY CLERK APPROVED: MAYOR - 24 -