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04-28-1975 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA APRIL 28, 1975. The regular meeting of the City Council call-ed to order at 7:32 P.M. • in the West Covina Council Chambers by Mayor Ken Chappell. The Pledge of -,Allegiance was led by the Mayor, and the invocation was given by Reverend Lawrence Cole of the Community Presbyterian Church. ROLL CALL Present: Mayor Chappell; Councilmen: Miller, Browne, Tice Absent: Councilman Chester Shearer Others. Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk Leonard Eliot, Controller George Zimmerman, Public Service Director Michael Miller, Planning Director John Lippitt, City Engineer Allen Sill, Chief of Police Janet Williams, Administrative Analyst Frank O'Connors, Administrative Analyst Eric Cohen, Staff Reporter — Sentinel Mark Landsbaum, Staff Reporter — S.G.V.D.T. APPROVAL OF MINUTES Motion by Councilman Tice, seconded by Councilman Browne, to approve minutes of the April 7, 1975 adjourned regular.City.Council meeting and minutes of April 14, 1975 City Council meeting. Councilman Miller requested corrections in the April 14th meeting minutes: Page 10,, middle paragraph, fourth line from the bottom of the paragraph should read "I am not saying this will occur during the entire day but possibly at peak hours ......", Mn Page 17, first paragraph, third line should read "....to what extent will we be involved as to the development of it?" PRESENTATION ON TRANSIT STUDY Art Lakey Communications — RTD 1060 South Broadway; Los Angeles study is part of an overall RTD. (Passed out copies of Motion carried approving minutes as corrected. Gentlemen, what we are going to show you is a series of recommendations — preliminary recommendations — made by our consultants, Wilbur Smith and Associates, and the reason we are here is to solicit response from you, criticisms, suggestions or ideas. This improvement program being conducted by the the preliminary draft from the consultant.) •Al Holman As stated this project is part of the RTD & Surface Planning District's Bus Improvement Program and this Department particular project is for the San Gabriel Valley and was started several months ago by the Planning Department and Wilbut Smith and Associates. All of the incorporated cities within the San Gabriel Valley,.of which there are 28 communities, were contacted. The individuals contacted were instrumental to Wilbur Smith in compiling a data basis Which reflects the characteristics and circumstances which exist in both the western — 1 — CITY COUNCIL Page Two RTD PRESENTATION 4/28/75 and eastern sections of the San Gabriel Valley areas. These are not the recommendations of the RTD, these are the recommendations of our consultants to the District and we are bringing them to you for you to examine and add your comments. •E. Chris Vlisides (In summary) Sr. Transit Planner Last fall we were given the task by RTD to Wilbur Smith & Assoc. Inc. look into what we might possibly do to im— prove service in the San Gabriel Valley. The first thing we had to determine was what was the San Gabriel Valley, the geographic boundaries. We worked from the Long Beach Freeway to the county line and from the San Gabriel. mountains down to Puente Hills. (map displayed on board showing existing bus routes in the San Gabriel Valley.) From the existing routes we tried to devise a bus system for the entire San Gabriel Valley area. We took into consideration who the people are in the San Gabriel Valley and where they want to go and what the geographical limitations are, not only the road network but also the terrain of the area. So using the statistical data of the census tract of 1970 we determined the type of people living in each area, that is the senior citizens group, (the group dependent on the bus, no autos in their households,) the age groups — below 16 and above 65, the economic status of the various groups in the areas This plus the fact of the generators in the San Gabriel Valley, such as where do the people want to go, where do they work or shop, go to school, play, hospitals, etc. Taking these into consideration we then developed what we thought would be a workable plan for bus routes in the San Gabiiel Valley. (map displayed showing proposed bus routes.) At the present time there are 38 bus routes in the Valley; under the new proposal there are only 41. In the West Covina area there are many more routes than there were before. What we did was reroute and extend routes. We tried to develop a network that would enable people to move around.the entire Valley by public transportation. Thedominating force was the busway along the San Bernardino Freeway and the Freeway itself. We used that as, the center of our system and focused the other lines into it to take advantage of the time savings by using the freeway. We also took into consideration tha t not every— body was going to downtown L.A. Many of the ideas in here are actually ideas of citizens in the area who wrote letters, also ideas from the various administtative groups in the Valley. At the present time there are roughly 54% of the people within a reasonable walking distance of a bus line — a quarter of a mile. Under the proposed plan this changes to 89% of the people. Also at the present time it requires 273 buses to serve the area, under this proposed plan it requires 320 buses Which will increase the bus service daily mileage roughly 50%, on Saturdays about 70%, on Sundays about 80%. We also generally divided the Valley into two sections, the western portion which is the ,older section between downtown L.A. and the San Gabriel River and the eastern portion which i6 a more recently developed area and in which this community is located. We did find there was some transit riding and slightly different characteristics. To the east the people are generally older in the communities as a groupand are poorer people, • less younger people, whereas in the east Valley, in fact in some tracts as much as 40% of the people were under 16. In the West Covina area, which includes La Puente, Hacienda Heights, Covina, West Covina, Glendora, Azusa, San Dimas and some of the unincorporated area, and Baldwin Park — this area we proposed basically a bus service on a half hour basis be provided on all routes at all times during the dayfrom 6 A.M. till at least 10 P.M. in the evening. In the western area, which is older and a little more developed, we are proposing a 20 minute — 2 — • • CITY COUNCIL RTD PRESENTATION Page Three 4/28/75 service. This is just initially, it may develop that once the service is in and the people take advantage of it and use it a reat deal it will be necessary to expand the service and improve it. Explained in detail the proposed routes — exactly where they go and where they originate; stated all bus lines intersect at either West Covina or Eastland Center and this is where the main stations for the busway route along the freeway will be.) (In reply to questions asked by Council it was stated that this proposal has been presented to the RTD Board and they are now asking that it be presented to the various communi— ties for the citizens themselves to make comments and suggestions.) Mayor Chappell: You did mention that West Covina worked with you in this'study — our Chamber of Commerce also worked with your staff; and I would like to mention one little thing — that there has been some remarks that you are only doing this, to perhaps fight the independent study that has been recommended by several cities in the area. My knowledge of this being proposed and being planned was prior to ever hearing about a private line coming into our city and I would like our citizens to know that we were on this one .prior to the private bus line that would be paid for by the cities and be operated by .;the cities out of their treasuries — that this was done before that and this has no cost coming out of the city treasury per se other than the fare box and the money that the County and Federal Government put into the transportation system. I think it is important that our people here and the citizens of the city know that because we are not trying to hide or get away from any other project. If this does not adequately solve the needs of our citizens we will be back to you and if that doesn't work then we will make some private studies of our ovn, but I think this plan has a lot of merit. I have studied it several times with our staff and I hope some of the other councilmen have had that privilege. It appears once you get this started, and I hope it does soon, then we can evaluate it as we go along — can our students get to schools — can our citizens get around, etc. From where we sit I think this is a step in the right direction and we appreciate your taking the time — our staff is available and the Chamber of Commerce is available to get input from our citizens and we will relay it on to you at that time. Councilman Miller: A question, Mr. Mayor. Will there be a stop in the new mall area or just circulate around the mall? Mr. Vlisides: As a second step, in fact in conjunction with it we are also proposing the develop— ment of a number of park and ride routes and also in the West Covina area we are proposing the development of a bus station similar to that in E1 Monte — an actual structure with parking facilities and interchanges of buses, etc. (Pointed out the vicinity being proposed in West Covina) Also one in Pomona and there will be other park and ride routes in other cities (mentioned ci,ties). Councilman Tice: Is RTD considering a mini bus line of any type? Mr.. Vlisides:, There are several issues involved there. We would hope that many of the lines here would operate as feeder lines — that is the purpose of many of them. We actually designed an overall system in that the buses would not only feed into the freeway but also serve the local needs of the community. (Explained in detail using the displayed map.) This is a regional bus system, we looked at the entire system and not a community per se. One of the points I previously made — with — 3 — CITY COUNCIL RTD PRESENTATION Page Four 4/28/75 only 15% more buses we are basically increasing service by 50% and one of the ways we did it was by running the buses on through and now hopefully people will really be able to use this as a second automobile. • Councilman Browne: Mr. Mayor. I would like to congratulate the RTD people for recognizing the need of transportation in areas other than just L.A. People in the outlying; areas are much in need of bus transportation and are helping to finance through direct taxation or subsidization of such a system; as the Mayor pointed out we have purposely withheld participating in any joint study with the surrounding cities and knowing that they have had a direct feeling that the RTD was not in a position to provide transporta— tion the report before us tonight indicates that you do show good intent and I. as a councilman, would continue to withhold any outside studies and would impress upon RTD to implement as quickly as possible a basic system within the city as quickly as possible-. Mr. Lakey: Thank you for the statement of support. I think the delay of putting this into service is due to something other than a lack of recognition — a major part is due to the fact that it has only been in the last two and a half years that the RTD was able to rely upon permanent tax subsidization and right now if we ordered a bus today it arrives in eighteen months. So as difficult as it may be to believe it has taken literally this long to get the resources in line to begin to consider this kind of an improvement because it will not pay for itself in terms of dollars, it will only profit in terms of pollution, congestion, convenience and things of that sort. We appreciate very much your comments and look forward to receiving more later on. Thank you for your time. CONSENT CALENDAR 1. WRITTEN COMMUNICATIONS a) SUZIE SYLVIA Re appreciation for cooperation she re— ceived when on the Yodth.Advisory commission. (Receive and file)(Refer to Pages .12 and 23) b) RENEE FUTTER Re resignation from the West Covina Youth,Advisory Commission. (Accept and file) (Withdx.awn.. , Refer_ .to Pages 6,' 22-.an8. *23:..)" c) PETE SCHABARUM'. Re what level and type of service would be SUPERVISOR best suited to the West Covina community FIRST DISTRICT in the implementation of transit service. (Refer to Staff) d) JAMES S. MIZE Re operation of buildings under a strong BOARD OF SUPERVISORS energ conservation program. (Refer to Staff e) LOS ANGELES REGIONAL Re Safe Streets Act monies. (Refer to CRIMINAL JUSTICE City Attorney) PLANNING BOARD • f) GERTRUDE & IRVEN Re letter of appreciation for plaque REYNOLDS presented to Irven Reynolds at recogni— tion dinner. (Receive and file) g) D. W. SCHONNE Re requesting a pro —rated business VALINDA, CALIF. license for June, July & August for high school students to sell ice cream from bicycle carts. (Refer to City Attorney & City Clerk.) — 4 — • • CITY COUNCIL Page Five CONSENT CALENDAR 4/28/75 h) WEST COVINA CHAMBER Re requesting City to proceed with a OF COMMERCE needs and operational cost study of a local transit system, with said project study to be coordinated with other cities in the Rapid Transit District transit are plan for the East San Gabriel Valley. (Refer to Staff) i) STATE SOLID WASTE Re copy of the regulations for the MANAGEMENT BOARD implementation of Government Code Section 66783.1 (SB 1797 of 1974) con— cerning the siting of solid waste facilities and amendments to the guide— lines for preparing county solid waste management plans. kRefer to City Attorney) j) RICHARD BRAMMER Re selling price of Sunset School site and PRESIDENT facilities of $575,000 with the terms of W. C. BOARD OF payment to be negotiated. (Refer to EDUCATION Mayor's Agenda Item No. I-2.) k) SAN GABRIEL VALLEY Re request for funds. (Council) (Withdrawn. SYMPHONY'ORCHESTRA Refer to Page 6) 1) WEST COVINA CHAMBER OF Re Clean—up, Paint —up, Fix —up Week, COMMERCE May 14, — 20, 1975. (Receive and file) 2. PLANNING COMMISSION I ) SUMMARY OF ACTION April 16, 1975. (Accept and file) (Withdrawn. b) OWEN MENARD, Approval in the amount of $1 777/50 Refer to Pg 7) Statement (February and March billings 3. RECREATION & PARKS COMM. SUMMARY OF ACTION April 22, 1975. (Accept and file. Refer to City Attorney's agenda Item No. E-3 for ACTION ITEMS) 4. PERSONNEL BOARD a). MINUTES b) ACTION ITEMS 5. YOUTH ADVISORY COMM. a) ANNUAL REPORT b) MINUTES April 1, 1975. (Receive and file) From 4/1/75 refer to City Attorney s Agenda Items No. E—la, E—lb, E—lc. 1974/75.' (Receive and file) March 25, 1975. (Receive and file) 6. CLAIM FOR DAMAGES FILED WITH THE CITY CLERK: Gregory Alan Pangburn Re broken vent window and scratches on 2117 Thackery St., car caused by West Covina Police Officer locking keys in car. (Deny and refer to City Attorney & Insurance Carrier) 7. ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS PRECISE PLAN 660 LOCATION: Northwest corner Azusa and KACHUK ENTERPRISES Norma Avenues. (Carrows Restaurant) Accept sidewalk and driveway approach improvements and authorize release of balance of Cash Deposit in the amount of $175. (Staff recommends acceptance) — 5 — CITY COUNCIL CONSENT CALENDAR — Cont'd. Page Six 4/28/75 TOPICS PROJECT T-3041 LOCATION: Azusa Avenue and Cortez St., (224) Vincent Avenue and Rowland Ave., S & W Electrical Con— Sunset Avenue and Workman Ave., tractors, Inc., Sunset Avenue and No. Garvey Ave., Sunset Avenue and West Covina Pkwy. Accept traffic signal installations and modifications and authorize release of Fireman's Fund Insurance Company Bond for Faithful Perform— ance No. 7079234 in the amount of $131,289, subject to Notice of Com— pletion Procedure. (Staff recommends acceptance) B. TRAFFIC COMMITTEE MINUTES a) Minutes Item #1 April 22, 1975. (Accept and file) (Withdrawn. Refer to Pages 7, 8, 9 and b) ITEM II Traffic Committee meeting of 4/22/75 12) (Time Limit Parking Zone north side of Workman — Staff Report) 9. CITY TREASURER Report for month of March, 1975. (Receive, and file) (Mayor Chappell explained the procedure of the Consent Calendar items and asked if there were comments on any of the Consent Calendar items.) Michael Bilotta Mr. Mayor, with regard to a letter from 1121 South Neff the Traffic Committee denying a stop sign West Covina at the corner of Neff and Truman Avenue — we would like to address ourselves to that letter and other items. This is item I of the minutes. Mayor advised Item 8 — Traffic Committee Minutes would be withdrawn for discussion.. Councilmen requested Items I—b, I—k, and 2—a withdrawn for discussion. Motion by Councilman Browne to approve Consent Calendar items with the exception of Items I—b, I—k. 2—a and Traffic Committee report re Item I; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer ITEM I—b Councilman Browne: Mr. Mayor, with regard to the letter of resignation from Renee Futter of the Youth Advisory Commission, I think this young lady deserves recogni— tion of the Council for her outstanding service on the Commission and I would like to have Council acknowledge her service in the form of a resolution to be presented to her. Seconded by Councilman Tice. Motion carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None . ABSENT: Shearer ITEM I—k Councilman Tice: Mr. Mayor, the San Gabriel Valley Symphony Orchestra is requesting funds — I would like this to be referred to the budget sessions for discussion and I will so move. Seconded by Councilman Browne and carried. CITY COUNCIL Page.Seven CONSENT CALENDAR ITEMS 4/28/75 ITEM 2-a Councilman Miller: A question of staff with regard to the item con- cerning Precise Plan 545. I would appreciate a little more information as to the public need for this particular project at this time. . Mr. Miller: Mr. Mayor and Councilman Miller, the area in Planning Director which the project is located is already zoned MF-20 and it was originally 259 R-3 prior to that. The demonstration of the need primarily comes into play at the time action is taken to rezone land and this land has been zoned for many many years. Regardless of when the need comes into play the experience has been with this particular developer that the apart- ments have rented in an area of anywhere from 95 to 98% occupancy. Secondly, in this particular area there is not a tremendous amount of supply of rental apartments and it would definitely satisfy a need in this area as far as supplying that material so the people in the area would have an alternative between a house and an apartment. Mayor Chappell: I noticed a 3 to 2 vote on this - what was the opposition? Mr. Miller: One of the newer commissioners that was not here Planning Director when the MF-20 standards were set up had a concern. In the MF-20 there is a provision for a density bonus provided you come in with larger dwelling units than the minimum required and if you increase the size of your dwelling units you are allowed to take advantage of the density bonus based on the chart we have in the code. In this instance Fredericks Development Corporation qualified for a density bonus to allow up to 23 units to the acre and they came in at 22.3. One Commissioner was concerned about that. The other Commissioner was concerned about the fact that they guarantee the floor plans would in fact meet those minimum standards. Through an oversight at staff level the floor plans were not made available at that point. The majority of the Commissioners felt though if the floor plans did not.meet the minimums set forth in the code the project would be reduced administratively accordingly and if they dropped down to 22 units they would have to drop a correspondingly amount of units. So that was the primary concern there. Mayor Chappell: So staff has been alerted to watch this and you will be on top of it? (Answered: Yes sir.) (Councilman Browne explained in further detail what transpired. previously in this area for the clarification of Councilman Miller) Motion by Councilman Tice to receive and file Item 2-a; seconded by Councilman Miller and carried. TRAFFIC COMMITTEE Michael Bilotta Mr. Mayor and members of MINUTES 1121 South Neff Council, I saw that item on ITEM I West Covina the agenda and I assume they had reference to a letter that was received from the Traffic Committee to someone in the neighborhood. This was a denial of a request for consideration that a group of parents made when we first • visited with the Assistant Chief of Police concerning our basic serious concerns relative to a problem developing on that street at.the far end of Neff and Partner. We realize this problem occurred elsewhere in the City on a street called Thackery. We have about ten families present tonight and there are about twenty-five children in that block and a half that are under 12 or 13 years of age. Only half of the streets of Neff and Partner have sidewalks. We are very concerned about the speeding, reckless driving, the congregation of young people, 16 to 19 �m CITY COUNCIL. Page Eight TRAFFIC COMMITTEE ITEM I 4/28/75 years old, standing in the middle of the street who fail to move off the street and yield to oncoming traffic. We would like you to be aware of this matter and perhaps recommend to the Chief of Police that we have something a . little more of importance — we gave our concerns to the Deputy Police Chief. We were concerned do we solve things as citizens or do we call upon the reinforcement agency and the council to be aware of this situation. Without getting too emotional and without having anything prepared because I wasn't prepared to be the spokesman for this group, so I guess if I had to boil this down to something .factual and practical I would say — would you rather that we come to you sometime in the future with an injury report or perhaps a death certificate on some child that has been killed in that area? We all remember when we were young and driving for the first time and we don't deny the young people the right to drive automobiles but I think we do have to be aware of the fact that speeding and reckless driving and driving vehicles on property, driving so fast that they have two flat tires and end up on the lawn, this is not safe and reasonable use of vehicles and we feel this is very erious and bring it to your attention so perhaps you can carry it more forceably to the enforcement agency since the letter recommends that this be brought to their attention.. The stop si n was only one thing we suggested might be a way of alleviating t�is situation. We didn't say that was the only thing, we asked for other kinds of things also. We know the Police Department is trying to help and has made a few periodic checks or stops in that area. We know it is still going on and it can become more serious and if isn't stopped then you will have some parents in here with an injury complaint or a death certificate. And I say that very sincerely. Sitting here are at least ten people who joined me tonight, a lot more could have been here tonight and perhaps if such an incident does occur in the future you will have more people here. Mayor Chappell: May I respond to that at this time? Several members of the Council have been informed of this situation. We have met and talked with the Chief and Deputy Chief and we are doing the best we can in this area and will continue to do so. This problem is not only in your portion of the community, it is happening in many places in the city. A stop sign just wouldn't solve that. Education of the drivers and constant police supervision, those are probably the kinds of things that will stop it if anything will. Mr. Bilotta: Perhaps picking them up and having the parents come down to the station for them and paying the fine at the proper time will help solve it. Mayor Chappell: That is right. We have had this in other areas of..the City. Once we get it controlled in one area it pops up in another. We are not sitting on our hands at the Police Department. We are out there. I know about those death certificates. I have been there and I don't want any one of you there. It is a sad and tragic time, you never forget it, it is always with you., Our Police Department is working on this and will continue to work on this not only in your area but in other areas of the City and we are all concerned about it. If there is anything humanly possible to stop this situation it will be done. Our Police Chief is present tonight and he has listened to your testimony and he has talked with his Deputy Chief of Police — Craig Meacham. We are doing what we can. Why those young people have to drive like that I don't know. It is a sad commentary on the CITY COUNCIL Page Nine TRAFFIC COMMITTEE ITEM I 4/2B/75 i minority of our young people today Who are undisciplined. We will continue to work on this. I Mrs. Glenn It isn't .only involving the children. As stated Truman Place the boy did come on into our yard, it was a rainy day and ordinarily there would have been five kindergarten children playing between our three houses and one of them might have been killed. They tore up my lawn, they came and asked if there was anything they could do and I said -"no, it is St. Augustine and it is hardy, but the children - what will it take for you to kill one of these children before this stops?" But it is not only the children, my mother-in-law lives with us and her Doctor told her for herhealth she has to walk 15 minutes in the morning and 15 minutes in the afternoon and'she is frightenedto'go out for her walks. So it is affecting her health also. It is not just the children. Mayor Chappell: We use that statement because children are helpless and so defenseless, but we will also include the elderly. Ron Ulach The reason for being here tonight isn't to bad Neff mouth the Police Department or its members; however, we are here to make somebody realize the seriousness of the problem. These people that have moved into the area are the Thackery gang, they are in complete flagrant violation of the law continuously 24 hours a day. Lately we have had a unit down there in the daytime, one between 4 and 5 o'clock but the problem starts at 8:30 and goes on until 2 or 3 the next morning. What it will take is constant police supervision to take care of this problem and it stems from a couple of broken homes at the end of the neighborhood where these young people congregate and drink their beers. Most of the drag racing is being done by those outside of the area that come in and they aren't afraid of the police. The end of the street looks like the Irwindale drag strip. Mayor Chappell: We have had plain clothesmen down in the area and we will continue with our supervision. Let us know if it continues on and we will try and work it out. We know you are not here criticizing us but pointing out a serious situation that is happening in your community. We do thank all of you for coming out this evening and I certainly hope you don't have to come back. We will do our best with our Department to see.that you don't have to come back. I am sure the Chief agrees with that statement, it isn't something he likes to see happening. Councilman Miller: I would like to encourage the people to work cloeely with the Police Department. If a unit is not in the area because they are on another call it wouldn't hurt to get right on the phone and say what is happening and give the license plate number. We all have to work together on this. GENERAL AGENDA ITEMS PUBLIC WORKS HOLLENBECK STREET STORM DRAIN PROJECT LOCATION: Hollenbeck storm drain from 1964 Storm Drain Bond Issue Project 8402 to Hidden Valley Drive in the City of West Covina and in unincorporated terri- tory of the County of Los Angeles. (Council reviewed Engineer's report) CITY COUNCIL Page Ten PUB. WKS: Hollenbeck St. Storm Drain 4/28/75 RESOLUTION NO. 5046 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROV- ING CERTAIN SPECIFICATIONS FOR THE CON- STRUCTION OF HOLLENBECK STREET STORM DRAIN PROJECT IN THE CITY OF WEST •COVINA, CALIFORNIA, AND AUTHORIZING USE OF PUBLIC STREETS FOR OPERATION AND MAINTENANCE OF THESE FACILITIES." Motion by Councilman Tice, seconded by Councilman Browne and carried, to waive full reading of said resolution. Motion by Councilman Browne, seconded by Councilman Miller, to adopt said resolution and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer BAKER WASH STORM DRAIN LOCATION: From cn existing drain in PROJECT Azusa Avenue south of Merced Avenue into an easement on the Hollencrest School propertyq connecting to an existing storm drain. (Council reviewed Engineer's report) RESOLUTION NO. 5047 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROV- ING CERTAIN SPECIFICATIONS FOR THE CON- STRUCTION OF REINFORCED CONCRETE CONDUIT FOR BAKER WASH IN THE CITY OF WEST COVINA, CALIFORNIA, AND AUTHORIZING USE OF PUBLIC STREETS FOR OPERATION AND MAINTENANCE OF THESE FACILITIES." Motion by Councilman Browne, seconded by Councilman Tice and carried, to waive full reading of said resolution. Motion by Councilman Browne, seconded by Councilman Miller to adopt said resolution, and carried on roll call vote as.follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer TRACT 31095 LOCATION: Northerly of Amar Road, STREET VACATION easterly of Temple Avenue. (Woodland Drive) (Council reviewed Engineer's report) RESOLUTION NO. 5048 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY.COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLAR- ING ITS INTENTION TO VACATE A CERTAIN PORTION OF WOODLANE DRIVE SUBJECT TO RESERVATION AND EXCEPTION OF CERTAIN RIGHTS AND EASEMENTS." Motion by Councilman Tice, seconded by Councilman Browne and carried, to waive full reading of said resolution. Motion by Councilman Tice, seconded by Councilman Browne to adopt said • resolution and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer UNDERGROUND UTILITY LOCATION: Glendora Avenue, Dalewood DISTRICT NO. 3 Avenue to south City limits. SET HEARING DATE (Council reviewed Engineer's report) - 10 - CITY COUNCIL Page Eleven PUB. WKS: Underground Utility Dist. #3 4/28/75 Motion by Councilman Tice, seconded by Councilman Miller and carried, to receive and file Engineer's report, approve the proposed boundaries of the underground utility and set Monday, June 9, 1975 at 8:00 P.M., as date for Opblic hearing on th.e proposed underground utility district.. r �. PROJECTS SP 75005 and LOCATION: California Avenue at West Covina SP 75006 Parkway: Vincent Avenue - San Bernardino TRAFFIC SIGNAL EQUIPMENT Freeway to Walnut Creek Wash. (Council reviewed Engineer's report) Motion by Councilman Miller, seconded by Councilman Browne and carried, to approve plans and specifications for traffic signal equipment and authorize the City Engineer to call for bids. QUARTERLY WATER REPORT Councilman Tice: A question of staff, 12/31/74 Mr. Mayor. How long INFORMATIONAL have we been in existence with this water Company? John Lippitt City Engineer Since July of 1971. Councilman Tice: You are showing a continual deficit? Mr. Lippitt: No, it is a cash flow situation. If you look at the Treasurer's report, Page 2, there is actually $75,000 in the account. That has been earned over the period. Councilman Tice: Has it been determined how many homes we have to have on the water line to break even? Mr. Lippitt: There are several factors involved in breaking even. The rates are established and the pay back we are paying back to Umark is an increasing amount over a ten year period. Based on the fact there are more homes coming in we will pay a larger percentage back. We are breaking even now but because of the large payment made in that one quarterly period we showed a deficit at that time. There will be another report out at the next meeting which will show us in the black. Mayor Chappell: Is there any member of Council that has not had a briefing on the Water Company situation? I believe there are only two members on the Council that were present when we went through this. Mr. Aiassa, will you check later in the week with the Councilmen and see if they want a briefing on this? (Mr. Aiassa said he would.) Motion by Councilman Browne to receive and file the quarterly water report; seconded by Councilman Tice and carried. ORAL COMMUNICATIONS Ronald George Crater Before I address the Council would you 2123 Paseo Real mind reading these letters of recommenda- Rowland Heights tion while I speak? This is with regard to a protest lodged by this Council con- cerning a alcholic control beverage license I applied for last month. (Passed letters to Council) I am managing right now a 7-11 Store in your community and I realize possibly why you lodged this protest due CITY COUNCIL Page Twelve ORAL COMMUNICATIONS 4/28/75 to my trouble in my background. It has been 12 years. I have had a lot of challenges that I had to overcome. I am not trying to hide anything. I am married now and have been for 12 years, and have had a home for 10 years. I have a job. I started at a sheet metal shop in E1 Monte as a drill press operator and now I am the foreman and now I would like to become a businessman. It is very difficult to maintain both of these jobs. I work ten hours at my present job and I am at the store about 10 hours managing it, which is very difficult. So I hope you would review my case and withdraw your protest. Councilman Tice: Mr. Mayor, I'am somewhat familiar with this case and I would suggest we refer this back to Chief Sill for a further detailed review and report back to us. Seconded by Mayor Chappell and carried. Chuck Bahn I would like to address myself to an President issue not on the agenda this evening, W.C. Firemen's Assoc. mainly for clarification to myself because I am apparently not clear as to what is happening. In conversation this evening with one of the Council members. I asked what status the County survey was at and he was of the opinion that a letter had been sent to the County asking for the survey and that was not my under— standing. Mayor Chappell: Councilman Shearer at the last meeting asked that a letter be sent to the County to determine the length of time required to make a survey and at this time that answer has not',, come back. So we are sitting here now waiting for the County to respond to the request as to how long it will take to make a survey. The letter was sent and as soon as we bear we will be discussing this again. Also remember that we are going into the budget sessions and as I stated previously that will be the top priority and will probably delay other matters until disposed of. THE MAYOR CALLED A RECESS OF THE COUNCIL MEETING AT 8:40 P.M. COUNCIL RECONVENED AT 8:57 P.M. Mayor Chappell: It has been called to my attention that Approve we didn't accept and file the Traffic Traffic Committee Minutes Committee minutes. May I have a motion to accept and file? So moved by Councilman Browne, seconded by Councilman Tice and carried. CITY ATTORNEY ACTION ITEMS FROM PERSONNEL BOARD MEETING OF APRIL 17, 1975: Mr. Wakefield: Mr. Mayor, the first item is a resolution approved by the Personnel Board at its meeting of April 17, 1975. It is entitled: . RESOLUTION "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROV— ING CLASS SPECIFICATIONS FOR THE CLASS OF DEVELOPMENT , SPECIFYING IT AS EXEMPT AND ESSTABLIISHING THE ISALARYGRANGECIATETHEREFOR." Motion by Councilman Miller, seconded by Councilman Browne to waive full reading of said resolution. — 12 — CITY COUNCIL Page Thirteen CITY ATTORNEY AGENDA — Cont'd. 4/2B/75 Councilman Tice: Mr. Mayor, there is a principle involved here that concerns me from the standpoint we are moving an individual from one type of job to another which is really only a lateral change and giving a promotion at the same time. I further looked at some of the job specifications and I see one of the • requirements under his new assignment is unclogging drains — I am . assuming that this is as liaison to taking care of the problem and not going out and actually unclogging drains. I question really the necessity everytime we make a lateral move like this why we have to give a promotion. To me it seems we don't have to promote each time we change an individual from one job to another, it is to the indivi— dual's benefit to get some cross training.. Mr. Aiassa: In this case this man has been operating under a special assignment in the CBD area since its inception and the bad part of the whole thing is that Engineering now is screaming for their staff and if we don't remove this man from Engineering and transfer him into the CBD which has a separate budget — this man is willing to give up his civil service position for an exempt position in the CBD. In CBD they are only assigned positions and this is one of the risks they take they will only have a job as long as the CBD functions. When it disbands they have to seek other positions or if we can we will absorb them. But at present they are shorthanded in Engineering and want to fill this position of the man assigned to CBD. Councilman Tice: I looked at the proposed specification closely and I wonder if you need an engineer to do the job. Mr. Aiassa: When we removed the old plaza area this man — Mac Winters — was the man that took the job on and he is kind of a specialist in handling these kinds of problems. It takes a specialist to do a lot of.these kinds of things and I am not going to hire a specialist just for one job. He also helps.with drafting and designing and works with the CDA in helping them in their program. Sc it is really a composite position and it is a lot better than recruiting on the outside because we know of his capabilities. This man has been on loan to the CBD and he now wants to know what his position is and where he is. He has been with us 15 years. Councilman Tice: It is not the individual I question here but the principle that is involved. Everytime we do something like this we remove an individual from one job to another and it generally ends up in a promotional thing and although I have no objections to promotions there is such a thing as lateral cross training without promotion. Mr. Aiassa: I wouldn't argue with you too much if it was a normal engineering operation but this is actually the Redevelopment Agency and the CBD and a job that the normal engineer will not tackle. We could go out and recruit for another person but I would rather have one from inhouse that we know can do the job. Councilman Browne: I have a similar concern as that of Councilman Tice. It. seems too frequently we are creating other positions within our organization. I don't know why we can't get more into a general classification in most areas. I can understand to a degree creating an exempt position but as Mr. Tice pointed out a lateral move would probably be the wiser way to go. I question the need for all of these special classifications placed within our organization and I called one to your attention the other day, that of a Tree Foreman. I can't understand what a Tree Foreman is. And these things just go on and on. — 13 — CITY COUNCIL Page Fourteen CITY ATTORNEY AGENDA - Cont'd. 4/28/75 Mr. Aiassa: We are revamping the basic classifications. We do have some unique things here, the CBD area is only approximately 2 years old. At the time we established the CBD we borrowed from Planning, Engineering and everyone else because we had no funds. We now feel it is better to decide one way or the other on this position because it has been pending now for 6 months. (Councilman.Tice questioned the number of ranges in the City - 36 - in comparison to the Federal Government's GS 18 - stating we could probably cut ours in half. Mr. Aiassa explained the problems involved in trying to cut down on ranges. Both Councilman Tice and Councilman Browne felt that the City was working 'itself; into a corner that we will never get out of and further couldn't imagine a man with 15 years under civil service putting his job on the line for a job that may not be there in a few years.) Councilman Browne: I would suggest that we do a restudy on this and have it come back and I would like to sit in on the study - Mr. Aiassa. Council voted the motion down. Councilman Tice moved to refer this back to staff for further study and that a meeting be set up for all interested Councilmen to be briefed on this subject; seconded by Councilman Browne and carried. APPROVAL OF PETITION FOR Mr. Wakefield: Mr. Mayor and members RECOGNITION - MISC.. of Council, the EMPLOYEES' ASSOCIATION Personnel Board has recommended that the City formally recognize as representative of the Miscellaneous Units of Employees the California League of City Employees Association, a unit of the Service Employees International Union, Local 660, excluding exempt, confidential,management and supervising employees, -such recognition to be effective for the calendar year beginning January 1, 1975 and ending December 31, 1975. The list of Departments included in the Miscellaneous Units are listed on the copy of the motion that was adopted by the Personnel Board, which you have. I might just comment briefly the Personnel Board originally considered the problem of the recognition of the Miscellaneous employee units at its meeting on April 17, 19759 because of a technical defect in the motion as adopted by the Board at that time the Board met in a special session this afternoon and rescinded that action and adopted the motion which is before you. Its the staff recommendation that you recognize the League of City Employees Association a unit of the Service Employees International Union, Local 660 for the Miscellaneous units that are listed on the motion as adopted by the Personnel Board. Mayor Chappell: These Departments listed here all have people actually in the Association at this time? Mr. Wakefield: Mr. Mayor and members of Council, the list that is appended as part of the motion is a list of Departments - it may very well be that the Union that is petitioning for recognition has no members in some of those Departments but at the time of the meet and confer sessions the Union is only authorized under the Myers, Milias, Brown Act to represent its own members, and so we will segregate out for the purpose of the meet and confer sessions those classes as to which the Union has no membership. - 14 - CITY COUNCIL Page Fifteen CITY ATTORNEY AGENDA — Cont'd. 4/28/75 Councilman Tice This is along the same lines as the Council approved last year — is that correct, Mr. Wakefield? (Answered: Yes, identical.) The.first go around on this they had them by classification. To me it indicated if we took all those classifications we would have in essence a closed union shop? Mr. Wakefield: That would be a possibility. Councilman Tice: Now under this particular category do we still have that closed union shop? If anybody wants to be represented by another association or represent themselves they would still have to go through the Employeegl Association? Mr. Wakefield: No sir. Every City Employee has the option to belong or not belong to any Association he chooses, or he may represent himself in connection with the negotiations for salary placement. This does not commit anybody to belong or not belong to the union which is being recognized here. It is simply recognition of the fact that this group as of the present time does represent at least a majority of the total number of employees. Councilman Tice: Does this preclude them from joining another union? Say they want repre— sentation from the Teamsters Union or another local? Mr. Wakefield: No sir, this does not preclude them from doing that. The meet and confer sessions are really divided into two categories and I think we need to have that distinction in mind in considering this matter. The so—called majority representative is the representative of simply a majority of employees. The City has an obligation to meet and confer with the maj'ority representative in good faith. It has the obligation to meet and confer with individual employees or another employee association which have fewer members than the recognized organization. It does not preclude an employee from joining any organization of his choice, and having that organization represent them. Councilman Tice: The reason I questioned that is that I noticed on the list given there were only 55% of the employees listed as belonging to that organization, another 45% for some reason or other are not members of the association. So it is just a slight majority. Mr. Wakefield: The underlying reason for that I think is really the fact that the Employees Association as it formerly existed has in effect merged into the SEIU group and there has been a change in the dues structure and the organizational structure, so not as many employees have elected to join it as there were in the old system. •Motion by Councilman Biller to approve the petition for recognition; seconded by Councilman Tice and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES': None ABSENT: Shearer — 15 — CITY COUNCIL CITY ATTORNEY'S AGENDA — Cont'd. Page Sixteen 4/28/75 AUTHORIZATION TO AMEND CETA Mr. Wakefield: Mr. Mayor and members TITLE II AGREEMENT of Council, this is (Staff Report) simply an update of the schedule of positions which have been approved by the County for CETA funding. You will remember that we added some classes to our'list of CETA •positions. The appropriate motion would be to authorize the Mayor to execute the contract and the City Clerk to attest to same. Moved approval by Councilman Browne, seconded by Mayor Chappell and carried. RESOLUTION NO. 5049 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, COMMENDING EILEEN BROWN FOR HER SERVICES TO THE CITY." Motion by Councilman Browne to waive full reading of said resolution; seconded by Councilman Miller and carried. Motion by Councilman Browne, seconded by Councilman Tice, to adopt said resolution and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer Mayor Chappell: I think we should make a few statements pertaining to Mrs. Brown. From the time I have been on the Council she certainly was an outstanding individual in her position. I was very sorry to see her have to leave due to a physical disability. I certainly wish her well so she can enjoy her retirement. Councilman Tice: I worked with her since 1967 — she had a pretty rough boss to work with for one thing — I don't know how she always managed to keep her equilibrium. Councilman Browne: She always kept an air of decorum with a little humor in the air regardless of the status at the time. She is definitely due for a commendation. (Mr. Aiassa asked if the resolution were to be perma—plaqued and the Mayor replied "yes".) GALAXIE LITTLE LEAGUE Mr. Wakefield: Mr. Mayor and members of REQUEST Council, this request is (Staff Report) to post signs on the outfield fences on Saturdays only during the 1975 season. The signs are to call attention to those business organizations that have undertaken to sponsor the Galaxie Little League. This is a limited request and can be approved by the City.,Council. The Recreation and Parks Commission recommends to Council that approval be granted. Mayor Chappell: We have approved items like this in the past, but I would like to make one state— ment that should be passed on to the President of the Little League. The League I was on at one time had this approval and it was most difficult near the end of the season to find people to take the signs down and put them away and then back up again. I think this should be for one year and if it doesn't work out topwell then we can't grant it next year. This is a problem, not at first but as the year goes on, to find someone to put the signs up and — 16 — CITY COUNCIL Page Seventeen CITY ATTORNEY'S AGENDA — Cont'd. 4/28/75 take them down. I found that out. It was a big headache, so they should be notified that this headache will prevail if they don't keep on top of it. Mr. Aiassa: We will so • a sandwich taken down. h notify them and advise them to make it board so it can be easily put up and Motion by Councilman Browne that approval be granted for the Galaxie Little League to post sponsor signs on the outfield fence at Friendship Park on Saturdays only during the 1975 Little League season; seconded by Councilman Tice and carried. XEROX COMPUTER Mr. Wakefield: Mr. Mayor and members of Council, SERVICES AGREEMENT this item is a Staff Report (Staff Report) recommending that the city enter into the Computer ServicesAgreement with the Xerox Corporation for the processing of Computer Service items for the City of West Covina. The recommendation is to approve the agreement and authorize the Mayor and City Clerk to execute the- contract. Councilman Tice moved approval, seconded by Councilman Miller. Councilman Browne: Mr. Mayor, a question. In the agreement we have a guaranteed monthly charge of $2,089 and then I think I read somewhere there would be an additional charge of installation. Leonard Eliot Mr. Mayor and Councilman Browne, I believe the Controller agreement shows that the payment is something like $2,188 for the first 6 months and includes the installation charge. After the first 6 months it drops down to $2,089. Councilman Browne:I understand the console is already in — why do we 1. have to pay for the installation? Mr. Eliot: That is their normal installation charge. In addition to the terminal that you see there there is the hard line, that is the permanent connection of the telephone communications. (Explained) (Councilman Browne questioned the effective date ofthe contract and .Mr. Eliot advised it is effective the date it is executed; Council— man Browne then referred to the cancellation clauses asking "do we have to have a 90 day cancellation notification? Mr. Eliot said that is _.._there normal requirement and we probably wouldn't want it any faster than that either if we wanted to take the data and put it on another piece of equipment. Mr. Browne asked if this were there standard form of contract; Mr. Eliot said "no, there is an important difference. Normally they do not give a guaranteed price; the price is usually quoted on an estimated basis and if the usage exceeds that by 15% they redo the billing based on your actual usage. So the chief difference on this contract is that you have a guaranteed price for one year.") Councilman Browne: I think Item 6 is rather amusing where it . delineates if the customer should default or become bankrupt. This is geared more for a business organization than a City. Maybe we will be bankrupt after we have our next budget go around. Is this a clause in there to protect them from a specific contingency? Mr. Wakefield: Mr. Mayor and members of Council, the item that Councilman Browne refers to, as he indicates, is — 17 — CITY COUNCIL Page Eighteen CITY ATTORNEY'S AGENDA - Cont'd. 4/28/75 the standard kind of agreement that is contained in a private trans- action. Unfortunately the U. S. Bankruptcy Act does not apply to a public agency so we can't avoid our responsibility by going bankruptas a private individual or company may. Mr. Aiass.a and I did discuss the possibility of requiring a Faithful Performance Bond in connection with •the agreement and you will notice in the basic provisions of the contract that the liability of the company is limited to the equivalent of a maximum of three months payment, which in this case would be $6,000. If for some reason the contract is not fully performed on .their part then the City might wish to have a performance bond that could be relied upon as additional security. Councilman Browne: I would be for that part of it and would recommend that it be added into the contract. Too frequently the City has been held on the short end of the stick. Mayor Chappell: It should be pointed out that the cost of operating What we now have is very close to this figure, plus the fact this equipment gives us a much better usage. We can utilize mor tems in our City than we are now for less cost than what we are spendin . Staff has recommended this, the City Attorney has approved the contract as it stands. Mr. Wakefield: Mr. Mayor - if you desire to require a Faithful Performance Bond I think for the record we should indicate the amount of the bond. Is $5,000 adequate? .(Council agreed on that amount) (Councilman Miller asked if Council would receive an annual report on the progress of this and Mr. Aiassa said Council would be kept posted and that there will be no additions to this that would increase the cost until it is taken up with Council.) Motion carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer WEST COVINA DISPOSAL (Agenda item marked "Delete") CONTRACT (Staff Report) Motion by Councilman Tice to hold this item over; seconded by Councilman Browne and carried. (Mr. Wakefield asked permission for the addition of an item to the Agenda - Precise Plan #665, Revision I. H. A. Geib. Permission given.) RESOLUTION NO. 5050 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROV- ING PRECISE PLAN OF DESIGN NO.,665, REV. I, (H. A. Geib)," (Apartment development at California & Vine) Motion by Councilman Browne to waive full reading of said resolution; seconded by Councilman Miller and carried. Motion by Councilman Browne to adopt said resolution; seconded by Councilman Miller and carried on roll call vote as follows: AYES: Tiller, Browne, Tice, Chappell NOES: None ABSENT: Shearer CITY COUNCIL Page Nineteen CITY ATTORNEY'S AGENDA - Cont'd. 4/28/75 LEGISLATION Mr. Wakefield: Mr. Mayor and members of Council, in the current League of Cities bulletin with respect to pending legislation there is an urgent request that the City go on record as opposed to SB189, which is now on the floor of the Senate. What this bill proposes to do is include the • amounts which are now separately assessed for various purposes in connection with fines imposed in the Municipal Court"that are described as penalty assessments and includes those as part of the basic fine itself rather than an addition to the fine. The result is that cities will lose substantial amounts of money if the bill is passed in its present form. The estimate is that the City of West Covina would lose approximately $34,000 a year. It is the Staff .recommendation that the City Council oppose the bill in its present form and authorize the Mayor to send a letter to that effect to the City's representatives in the Senate and Assembly. So moved by Councilman Tice, seconded by Councilman Browne and carried. THE MAYOR RECESSED THE COUNCIL MEETING AT 9:40 P.M. FOR THE PURPOSE OF CONDUCTING THE COMMUNITY REDEVELOPMENT.AGENCY MEETING. COUNCIL RECONVENED AT 9:42 P.M. CITY MANAGER'S AGENDA CARROWS RESTAURANT WALL (Staff Report) owners they would proceed. Mr. Aiassa: Mr. Mayor and members of Council, we are now just waiting for ratification of the contract - Carrows said if they had a signed statement from all the We now\,that-a-- signed statement. Motion by Councilman Browne, seconded by Councilman Miller and carried, to receive and file staff report. PROGRESS REPORT ON Motion by Councilman Tice to receive FREEWAY ANNEXATION and file informational report; seconded NO. 220 by Councilman Browne and carried. WORK-STUDY AGREEMENT Mr. Aiassa: Mr. Mayor and members of PITZER COLLEGE"FOR Council, this is the con- WILLIAM SIAS tract for an intern. The gentleman is to be paid on a 30-70 basis. I would like authorization to approve. Motion to approve work-study agreement with Pitzer College for William Sias on a"30-70 basis by Councilman Tice, seconded by Councilman Miller and carried. MAYOR'S REPORTS ACQUISITION OF SUNSET Mayor Chappell: We are in receipt of SCHOOL SITE & FACILITIES a letter from the (Oral Report) West Covina Unified School District signed by their President, Richard Brammer. The text of it is they declined our proposal of $450t000 and have substituted $575,000. I attended the School Board meeting and in their discussion they started out with a denial of our offer and during the course of the dis- cussion it was mentioned that we were offering less than. our appraiser had come up with - $619000. I think it should be brought out that this $619,000 was for the highest and best use of the land as appraised by Mr. Cox. Mr. Cox is not i-inknown in the area, he has been used by the School District, by the City, the Covina Valley Unified School District and also the City of Covina, so he is a reput- 19 - CITY COUNCIL Page Twenty MAYOR'S REPORTS - Cont'd. 4/28/75 able individual in his field. His recommendation.of $619,000 was on the.highest and best use which was a multiple family unit of between 15 and 20 units to the acre. We are attempting to buy this property as a recreational use and therefore it would have less value. I think this point should be brought out - I don't know if it came across to the other School Board members, it might have and just slipped by me. A motion was made to charge us $600,000 and carried 4 to 1, but working under the educational code it must be un- animous, so another motion was submitted for $575,000, which carried unanimously. So that is where we are. We want to buy the property as recreational and the appraisals were all for the highest and best use, so it is only natural that we would ask for it at less. I asked them to give us the land for nothing again and was asked if I was joking and I told them.I wasn't, but they didn't believe that either. We now have a proposal back to us of $575,000. In our conversation when Mayor Pro tem Browne and I met with their negotiating team we explained we couldn't spend anywhere near the figure they asked and still improve the property. So the $600,000 figure seemed to be excessive and I feel the $575,000 figure is excessive. I would like to recommend to Council that we continue some negotiations. I just wouldn't like to see it die here. It was pointed out that we are the City and contain a much larger group of people than the School District. It also should be pointed out that this site is an Edgewood High School District site and would really only be utilized by the members of that area. I don't think anyone would come over from the SouthHills High School area and perhaps the easterly area of West Covina because they are utilizing Cortez Park. I am sure the Galaxie people would stick to the Friendship Park and the people in Woodside Village would stay with Gingrich Park in Woodside Village. So basically this park is really being established for those citizens in that end of the city, so it is only reasonable to ask the School District through negotiations to perhaps reduce the price somewhat from their offer. Every dollar we can save in purchasing the price of the property will go into improvements and utilization of the property that much sooner. This is the philosophy that Mayor Pro Tem Browne and I have been operating under all the time. And will continue to operate under. So if the Council can give us any guidance I would like to have two things: some sort of a counter offer at this time and also approval for Mayor Pro tem Browne and myself to ask for a meeting with their representatives and sit down again and see if we can come up with something that we can all live with. Motion by Councilman Browne that Council turn down the $575,000 price and keep negotiations stable by requesting an additional meet- ing with those principals that sat in at the last meeting; seconded by Councilman Tice. Councilman Miller: Mr. Mayor, I would like to reiterate I would hope the School Board would again consider the fact that you were serious.,Mr. Mayor and I have .been serious and I am sure When we say something we are serious when we say to the School Board please consider letting us have it for nothing. I think it comes down to the point where there is a negotiating solution at that point if we want to endeavor into it. The School District can utilize the facilities as an adult educational facility and make money off of it and still own the property and still the City can have it to go on and build those buildings that are going to be at an enormously gigantic cost anyway. It seems at - 20 - CITY COUNCIL Page Twenty-one MAYOR'S REPORTS - Cont'd. 4/28/75 this point this isn't their desire but I hope they realize we are serious on that point. I go along with the motion just made with no figures involved - as I understand it. Motion carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer Mayor Chappell: Then without tying our hands to a maximum or mini- mum ceiling it appears that we will go back and talk to them again. Mayor Pro tem Browne and I then will meet again with staff and see if we can drain some more money out of the treasury. We do have two members of the School Board present tonight - Dale Henderson and Dick Jennings - we thank you for coming over. We will write the letter and ask for another negotiating session. PROCLAMATIONS: Mayor Chappell: We have been asked to proclaim the following proclamations: "Goodwill Week" - May 4/10/75; "National Transportation Week" - May 11/17/75; "Healthy Baby Week" - May 11/17/75; "Correct Posture Month of May, 1975;.and "ABWA Scholarship Month". - Month of May 1975. If there are no objections, I will so proclaim. (No objections We also have a resolution that was sent to me by the Soroptimist International of Covina -West Covina honoring Dorothea Hawkins in recognition of "International Woman's Year" and also Soroptimist program of "Women Helping Women". This resolution is to be presented to Mrs. Hawkins on May 6 at a dinner in her honor. She is the wife of the former Mayor of Covina. If you look at her accomplishments she has certainly been an outstanding citizen. She lives in Covina but the group honoring her is a Covina -West Covina group. Does anyone have any objection to this? I will be happy to present the resolution and also proclaim May 6th, 19.75 as "International Woma A Year" day. (No objections) Resolution No. 5051 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, HONORING DOROTHEA HAWKINS IN RECOGNITION OF INTERNATIONAL WOMAN�S YEAR." Motion by Councilman Browne, seconded by Councilman Tice and carried, to waive full reading of said resolution. Motion by Councilman Browne, seconded by Councilman Tice, to adopt said resolution and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer Mayor Chappell: I have been asked to mention that the Assistant Secretary of the Army - Mr. Dieszi is going to be honored on June 6 at California Poly Tech University and they are asking Councilmen if we would like to attend. The tickets are $7.50 each. .The reception starts at 6:30 with -a banquet at 8 P.M. I have the information here if any of you are interested in attending. He was for a very short time a Congratsman of our District and is now Assistant Secretary of the Army. COUNCILMEN'S REPORTS/COMMENTS Councilman Tice: Mr. Zimmerman, did we ever get that pro- blem resolved on Workman Avenue with the 21 - CITY COUNCIL Page Twenty-two COUNCILMEN'S REPORTS/COMMENTS 4/28/75 RTD buses - you Were supposed to send a letter to them asking them to watch their speed when they go along Workman. Mr. Zimmerman: Yes, we sent the letter, Mr. Tice. We will send you a copy. • Councilman Tice: Coming down here tonight I came down Sunset and there are three signals on Sunset Avenue just before you start down the freeway and I had to stop twice within about 50'. Are they synchronized?. Mr. Zimmerman: Councilman Tice, these have been installed in such -a manner that they are interconnected and do provide for the several movements that are handled at that location. I think the real reason for the problem is there are so many side streets coming in rather than just one. We have done the best we can on this but if you wish we will review the issue once more and give you a report back on it. (Requested report) Councilman Tice: Another item - last time Mr. Wakefield gave me a copy of the Noise Ordinance because of a complaint I received. This did not appear on the agenda tonight but I believe it will be on the next agenda -for the Council to review and discuss. Is that right, Mr. Aiassa? (Answered "yes".) The last item I have is a Summary of Progress report on the Senior Citizens Committee. I indicated I will meet with staff on this because this is not quite what I had in mind in the way of a summary report. I will meet with Frank O'Connor on Wednesday afternoon. This is a bit too negative, not quite what I want. Mr. Aiassa: We got some additional information today from another organization, Councilman Tice. I will get it together for you. Councilman Browne: I have two items, Mr. Mayor. On our agenda under I -a there was a letter to City Council thanking us for the opportunity of serving on the Youth Advisory Commission, this was signed by 'Suz.ie Sylvia : I overlooked the fact that her term had expired and therefore she did not seek re- appointment. I think Council should adopt a resolution similar to the one approved for Miss Futter in recognition of her service and present at the same time. I will make that a motion. Seconded by Councilman Tice. Mayor Chappell: So we don't do this piecemeal can we have Frank O'Connor prepare a complete list for our next meeting and then we can recognize them all at one time. I am sure there are several others that we should have recognized. Do you want to move on this one now and then we will pick up on the rest of them? (Council agreed) Councilman Browne: Yes, but I have one question. What is the normal procedure for the Youth Commission - - we have had a tremendous turnover. If they only serve a minor amount of time, say three months? Mayor Chappell: The Mayor writes them a letter and thanks them for serving. The full termers will receive a resolution and those who didn't serve full term receive a letter from the Mayor. I signed a number of.them the other day. Mr. Aiassa: Mr. Mayor, Janet Williams just brought me up to - 22 - CITY COUNCIL Page Twenty-three COUNCILMEN'S REPORTS/COMMENTS 4/28/75 date - if we do this one I believe we are pretty well caught up, but we will check. RESOLUTION NO. 5052 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE • CITY OF WEST COVINA, CALIFORNIA, HONORING suzJE SYLVIA FOR HER SERVICES ON THE YOUTH ADVISORY COMMISSION." Motion by Councilman Browne to waive full reading of said resolution; seconded by Councilman Tice and carried on roll call vote as follows: .AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer Mayor Chappell: One more bit of legislative information. AB 64 the Assembly Bill that says cities will form Districts to elect their Councilmen has come out of Committee and is now in the Ways and Means Committee. We already have moved that we would oppose this bill. I have written the letter but I want to make sure I have Councils continued approval to the Chairman of the Ways and deans Committee opposing this bill. Motion by Councilman Browne to oppose AB64 to the Ways and Means Committee; seconded by Councilman Tice and carried. Councilman Browne: One thing more. On Lark Ellen Avenue about one-half block south of South Garvey Last side of Lark Ellen there is a hole dug in the street with a construction barrier which is non- functional at night. The flasher does not work and this has been that way for a month or more. I would like to have this checked into to avoid having a serious injury on our hands. Mayor Chappell: We have an ad hoc committee that has been appointed from time to time and then due to people not running for re-election or Commissioners resigning, etc., we have had a request that this ad hoc committee be called back into session. It is a Street Improvement Policy and Participation Ad Hoc Committee. Since there is no one on the Committee still•around I would like to now reconvene that Committee because we have a matter that is to be studied. The Mayor is on it automatically and I am asking Councilman Tice to.serve on it and Planning Commissioners Bob Bacon and Vi Christopher, and the Planning Director - Mr. Miller and the City Engineer Staff Coordinator. This meeting will be called out when - Mr. Aiassa? Mr. Aiassa: They would like to get together as soon as possible - as soon as it is convenient for all. Councilman Browne: What is this in relation to, Mr. Mayor? Mayor Chappell: We have a condition for improvement for Tract 23211. The developer was •required to build half of the street in the tract, the other half of the street is adjoining the property of Temple Shalom. Thedeveloper has installed curb and gutter and prepared the sub -base for the entire street. The portion remaining is the base and pavement and he is requesting that the City partici- pate for the remaining pavement and base work on half of the street adjacent to the Temple. It is recommended that the item be referred to the Ad Hoc Committee Street Improvement Policy and Participation. That is where we are. That Committee will convene as soon as they can all conveniently meet and the time will not be set tonight because they are not all here tonight. - 23 - CITY COUNCIL APPROVAL OF DEMANDS Page Twenty-four 4/28/75 DEMANDS Motion by Councilman Browne to approve Demands totalling $2,234,680.93 as listed on Demand Sheets C1057, 8664A9 8665A, B584 and 8586. Seconded by Councilman Tice and carried on roll call vote as follows: AYES: Miller, Browne, Tice, Chappell NOES: None ABSENT: Shearer ADJOURNMENT Motion by Councilman Browne, seconded by Councilman Tice and carried, to adjourn this meeting at 10:08 P.M., to May 5, 1975-.at 7:30 P.M. in the City Manager's Conference Room for a joint meeting with the Planning Commission. ATTEST: CITY CLERK APPROVED: MAYOR - 24 -