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03-12-1973 - Regular Meeting - MinutesMINUTES OF `.PILE REGULAR MEETING OF 'fill: CITY COUNCIL CITY 03' WEST COVINA, CALIFORNIA MARCH 12, 1973. The regular meeting of the City Council. called to order at 7:31 P.M., •in the West Covina Council Chambers by Mayor Robert Young. The Pledge of Allegiance was given, followed by the invocation by Councilman Russ Nichols. ROLL CALL Present; Mayor Young; Councilmen:. Shearer, Nichols, Lloyd, Chappell Others Present: George Aiassa, City Manager George Wakeielci, City Attorney George Zimmerman, Pub.li_c Service Director Richard Munsell, Planning Director Lela Preston, City Cler?, Leonard Eliot, Controller Bert Yamasaki, Community Redev. Coordi.natoi.- John Li.ppitt., Acting City Engineer Wm. Vale tees, Dir. of Communications Gary Duvall, Administrative Assi-stant Mark Volmert, Administrative Analyst, Ross Bonar, Administrative Assistant Claudia Luther, Staff Reporter - L.? . Times Mike McDonald, Staff Reporter S. G. V.1:). ' 'fribu ie M,AIRCH 27, 1972 Motl`on by Councilman Chappell to approve F; BRT-7%CRY 26, 1973 mi.ncltes. Councilman Lloyd: I will second th.e mot -ion., but. I would like to have it k.no..a.n tl:iat on Page 18 apparent-.ly I made some statcrnent to tl-).c- ei-re•ct: tbat I don't know what I am doing and I would like that to be stricken from the record. If I don't, I don't want to admit .i_t.. Councilman Nichols: Cour.tci:l.man Lloyd, the only right of a Councilman is to ..correct his errors, not his misconceptions. Councilman Shearer: midway through my question fine, you have our promise "you have our petltllsslon to differencc. Mayor Young: • The minutes of February 26, 197.3, Page 32, midway in the pace, a comment with re.gard to the fir station poss:i-hle exc:lange, is "isn't there some way the City can say -- to include". I believe the S�c;tewent was include.... " which is a considerable Are the corrections noted by the.City Clerk.? (Answered: Yes) Motion carried, minutes approved as corrected. Councilman Nichols: Mr. Mayor, a 1.10int of councilmatic privilege, i.f. I mi:1y': We have present. with tls today Iaar.- tions o:t: a. class of fifth grade: students _f7I-m Californi-a School in west Covina -- thaL happen.-; to be the-;chuoJ, of My !�x.c=yid. zind Iauttc!r arl.d thi;; is thu first t.iit:e in 9 years since I have been On COL1111C:.t.1 that wli lldvc� had a 'Leacher :moo persujaE;ivc that she has hoer: a':.:le to coiivinc ee sott!c oi" hor 1;la1'�ils Lo come, out. and .hear us all. So :I. would :I iF;c to we lcome tho:,t� vot_1nq people here today and as)t tlrc :i.i: teacllc�r Mr_... Louis St.c.i.ubQ-.L(l to s��a ,d and I-x.! ;.ica.nolw dgc:d by i:,he audi once an..d l'urthur to w.e,lcom:-, you and all vour s Lucients llCre tonight. J Page Two CITY COUNCIL 3/12/73 Councilman Chappell: While wo are introducing People I notice School Board member in the Z West Covina audience - Mr. Miller. We welcome all our visitors here tonight# Mayor Young: we thoroughly appreciate this interest. •CONSENT CALENDAR Mayor Young explained the procedure of the Consent Calendar and asked if there were any comments on any of the following items: 1. WRITTEN COMMUNICATIONS a) MR. & MRS. MICHAEI SZABO 3158 East Virginia West Covina b) GALAXIE LITTLE LEAGUE 2. PLANNING COMMISSIO14 . a) SUMMARY OF ACTION. 3. PERSONNEL BOARD. FEBRUARY.20, 1973 4. _RECREATION & PARKS COMM. a) SUMMARY OF ACTION 5. PARADE PERMIT APPLICATION GALAYIE LITTLE LEAGUE Letter opposing proposed Mayer Construc- tion Co., development, east of Barranca St., (Receive and file. Staff directed to advise that case has been withdrawn) Invitation to League Parade on Opening Day, Saturday, April 28, 1973. (Informa- tional) March 7, 1973 meeting. (Accept and file) (Refer to General*Agenda Item C-1 for action items) Minutes of adjourned meeting. (Receive and file) (Refer to General Agenda for action items) February 27, 1973 meeting. (Accept and file) Requests permission to conduct parade on Saturday, April 28, 1973. Request waiver of $25 fee and $5,000 bond. (Recommend approval, subject to staff requirements) .6. CLAIMS FOR DAMAGES FILED WITH CITY CLERIC a) JO ANNE CASILLAS Damages to car when hitting hole in 17043 East Cypress street on North Vincent, betwee: (Deny and. Covina Workman 1?venue and freeway. , - refer to insurance carrier) b) MARGOT DILLARD Damages to car in collision with City 1635 South Rama Drive vehicle. (Deny and refer to insurance West Covina carrier) Motion'by Councilman Lloyd,.seconded by Councilman Shearer, to approve • Consent. Calendar . items 1. through Councilman. Shearer: A comment, Mr. Mayor. Item 6_� claim 'for I da►nagces. 1' will make the same comment. did at ti-le last meeting, it appears on the surface to be in the area of i:he freeway widening and if it is', I would e should be fild hope Staff would advise the the 100 claimant. that her claim day legislative limit. I would hate to with the State within out while she thinks it is the City and then finds out see it dragged it isn't. - 2 - CITY COUNCIL CONSLNT CALENDAR - Cont'd. Mayor Young: Mr. Aiassa: Page Three 3/12/73 Can such notification be provided - Mr. Aiassa or Mr. Wakefield? Yes, we are doing this. . Councilman Shearer: I trust then as a matter of policy you will do this and I won't bring it up again. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT.: None GENERAL AGENDA ITEMS AWARD OF BIDS BID NO. 73-60 LEASING OF TELEPHONE EQUIPMENT LOCATION: City Hall and other City Build-' ings. Bids were received in the Office of the Purchasing Agent up to 10:00 A.M., Wednesday, January 17, 1973, and thereafter publicly opened and read. (Held over from February 13 and 26, 1973 to this date) Mayor Young: I received additional material today on this and I trust the rest of you did during the course of the day. Some of us on Council convened here earlier this evening and had a presentation by -General •,, -,c Lcp%iviie-ompany. i :til l.L C1e Cl a'(' l 1115 llli LLC t VjJl 11 1Vr VViiC._L !. cussion unless there is a further Staff. Report. Mr. Aiassa: We will answer any questions Council may have. Both Mr. Eliot and Mr. Vanettes are present'. Mayor Young: All right then Staff will stand on the matcrial provided. Are there any questions"? Councilman Chappell_: My question is on the difference in cost. In the presentation this evening from the General Telephone Company.it was pointed out as technical improvements developed that perhaps in the next few years we would be wanting to upgrade our equipment again and I don't remember reading anywhere where we would upgrade our ITT agreement either in an exchange of equipment or for an additional fee. May we have an answer to that? Mr. Vanettes:. The system that we are proposing is to be Director of Communications paid out. in 8 years. At t.be end of 8 West Covina years we could either survey the equipment, buy new, return to the Telephone Company, the options are available at that time, or buy all new equipment in case we want to go back to the telephone system. • Councilman: ,Chappell; My 'quest:i_on 'wa.s if during this 8 year period something came about that looked like it might save us another operator or :sonet.}iing, would automatically a request from yourself take care of it with an additional fee or by iAdciing into the contract or could it be done at all? Mr. Vanettes: If the contract: was still in effect you could make a recommendation for adding on, wait until paid for and then purchase it again. 3 - CITY COUNCIL . BID NO 73-60 Councilman Chappell: Mr. Vanettes: • councilman Lloyd: Page Four 3/ 12/ 7 3 so we are not tied down with this equipment without being able to make a change on it? That is correct. Mr.. Vanettes, I understand you received a proposal from the Telephone people today. Is that correct? Mr. Vanettes: Yes, I did. Lloyd: Also you had a communication from somebody .Councilman els'e today on this same subject? Mr. Vanettes: Yes, a consultant - Tel -Plan. Councilman Lloyd: Have you reviewed both of these proposals and if so tell us about: them? Mr. Vanettes: Yes, I have reviewed the proposals and on Company - and the General Telephone proposal I received this. about 4:30 this afternoon - basically it still costs .more if the system is equal. to.JTT. Councilman Lloyd: You use the term "if" - have you looked into the quality of the systems? Nr. Vanettes:. I have to the'extent that I have it in front of me and that it has the same number of key sets, hardware, so to speak. • Councilman Lloyd: I am trying to .ascertain - in other words 'I. got this stuff.t.oday and I am prepared to ask for another stay on this thing until we can review all of these things, not because I wart to hold these various companies up.... Councilman Chappell: We also have a quote for a loan from the Bank of America which will be running out. Councilman Lloyd: When does that run out? Mr. Eliot: We have held it -over for several months now. The original proposal came before Council almost two months ago and we have held it over several times. Mr. Zartman is here and he could probably answer directly whether the Bank of America is going to hold this over very much longer. George. Zartman. Gentlemen - your question is? Bank of America' 1053 W. Garvey West Covina Councilman Lloyd: On the proposed loan on the .equipment are we in jeopardy if we were to hold this over for • another two .weeks and review the proposals .. we have at the moment? Mr_. Zartman: At the time. the bids were opened we were prepared for one additiona190 day renewal if necessary and :it would appear that we would . still be within the ground rules of our bid if you wish to'extend it another two weeks. Councilman Lloyd Mr. Eliot - when was the 90 days up? 4 - J CITY COUNCIL DID NO. 73-60 Mr. Eliot:. start until. the equipment about a time cut off for installed or are we just still have the 90 days to Page Five 3/12/73 A matter of clarification, please. Mr. Zartman, we are talking about: 90 days because of the installation of equipment, your loan wouldn't was installed. Therefore, are we talking now the time allowed for the equipment to be talking about giving an extension of time and install the equipment? Mr. Zartman: I am not prepared to get into a debate of how long it will take to install but we could go a 90 day extension beyond the original bid date and we are getting pretty close to that time. If you want to extend it another two weeks I can see that as possible but if it goes longer we will have to declare the bid null and void and start all over again. Councilman Lloyd: And we don't want to do that! I understand Mr. Vanettes doesn't want to extend it, I gather that.is what he was saying? Mr. Vanettes: No, I don't want to extend it. Councilman Lloyd: Arid we have another statement from a consultant that states he can save us money and we have a proposal. that appears to be new presented to us today and as long -as it doesn't jeopardize our position and I gather from what Mr.. Zartman said - it doesn't, so.I don't think anything would be out of line if we took a little longer look at the thing 1Qothing will be hurt in the City and it is still the taxpayers money that we are talking about spending and I am not overly concerned as long as we don't jeopardize our position and apparently we haven't. So as a result ' tijutYouyhiy iooised into. I • Oa_ 1 1. wally Liliii LlieSe Lhiiiyb snuu.iu L) - gather_ the recommendation of the staff is still towards the ITT - is that correct, Mr. Vanettes? Mr. Vanettes: Yes, that is correct. Councilman Lloyd: So they are predisposed towards that and that is their recommendation and I am going to lean very heavily on that, but the point I am making is that I don't want.to rush into so_nething if there is indeed an opportunity to explore avenues which will in anyway save money and still give the same service. I think we have an obligation to do that. I understand they want to get on with the program and they like the idea of solid state and all the rest of it and evidently General Telephone now has a solid state proposal but I really think in fairness to General Telephone and this other outfit - is the consultant in the audience? (Mr. Lutz indicated he was.) Mr. Lutz, we may well be voting on this thing this evening and I want to be sure you..have an opportunity you made a statement and wrote a letter to the Mayor wanting to make a presentation and I don't want anything left unsaid, not that we are going to go with you - you understand t4at? ' Mr. Lutz: Yes, I understand that. ..Tel -Plan My name is Douglas Lutz,,a resident of West Covina, an interested taxpayer in what the City does and I happento be inthe telephone consulting industry. and read an article in the papczr_ that ITT made a proposal to save the City money and General Telephone presented theirs tonight. I had a few questions 1 wanted to ask the City primarily as an interested taxpayer and that: is has, all the avenues been explored in competitive bidding.with ITT and the General Telephone Company: I met with Mr. .Vanettes this. afternoon and lie is satisfied that he has shopped around as much for equipment as. he could, selecting the ITT equipment for presenting to Council.. We are prepared as.a consulting company and in busiriess. in the Los Angeles area for 10 years, and as a resident 1 am also interested, we would like to present a proposal - 5 - •r CITY COUNCIL BID NO. 7 3-60 Page Six 3/12/73 which we have not'had time to gather or make a presentation to the City of West Covina or- evaluate the proposals already made to the City Council in hopes that we can get equipment comparable for less money to the City t0 meel. their objectives. That .is the purl.)ose of my letter to Mayor Young. Councilman Lloyd: I think that we are presented with several questions at this point, but I would relinquish the floor to hear what everybody else has to say.' Councilman. Shearer: I have a question of Mr. Lutz. This proposal of studying, etc., I assume is not to be done free? Mr. Lutz: No. Councilman Chappell: I think we need to know before delaying it - can you give us some idea what your firm would change on a consulting basis to evaluate the various proposals and perhaps make a proposal yourself? Mr. Lutz: I am not prepared at this time to make such a statement. I am sorry we just became aware of it and.in my meeting with Mr. Vanettes I had no idc=a of what I would be looking at nor as far as the Company was concerned the proposals we would be looking at. There are several avenues, we can do a complete evaluation of the existing Nystem or evaluate the proposals sent to Council. I don't know what that fee will be. Mayor Young: You don't actually sell equipment yourself - is that correct? Mr. Lutz: That is correct. Mayor Young: So the way you make a living is the evaluation itself? Mr. Lutz: Absolutely. Mayor Young: And in one given situation you might recommend A, B and C supplier and in another recommend something else? Mr. Lutz: That is correct. We are not motivated by selling equipment. We try and reach an . objective opinion and present it to the Council on all the avenues available to us. Mayor Young: Thank you. Councilman Nichols: The only question that is in my mind is one of procedure. Mr. Vanettes, will you step to the microphone, please. How were prices or quotes or bids solicited for this proposal? Mr. Vanettes: Number. 1, I went- around to various vendors • who sell this kind of equipment. . My first criteria was to find a system that I felt would do the job for tho. City in. relation to saving money. In making these. trips I determined that the best avenue would be to pick a system which ]: felt would give us the least amount of servicetrouble and this sort of thing. So I somewhat settled on the solid state equipment which in this case happ(zns to be the sole sources. Councilman Nichols: Excuse me, perhaps I am confusing you with 6 _ CITY COUNCIL BID NO. 73-60 Page Seven 3/12/73 the nature of my question. I am not par.ti.cularly.concerned now except overall with the methodology of your research but how did you go about socking firms who might provider this equit-)ment"? Was it by the basis of your own selection of several options"? Did the City .in anyway advertise or indicate in trade journals or promote the awareness that the City was interested in this equipment? Was there any general • dissemination of information that West Covina was interested in a system? Mr. Vanettes: Only by my personal inclination. Councilman Nichols: All. of the contacts of negotiation came about at your suggestion? Mr. Vanettes: That is right.. Councilman Nichols: To your knowledge are there other firms that are allegedly competent in the field of solid state circuitry that you.did not personally contact? Mr. Vanettes: No sir, to my knowledge, it is the on* sole -source that I have been able to find. Councilman Nichols: In other words in your professional opinion you have investigated all. tiie potential suppliers of systems that met the criteria: which you have recommended to the City of West Covina? And your recommendation is based upon an analysis- of all these possibilities? Mr. Vanettes: Yes sir. • Mayor Young: Is there any further questions? I think you. have this in the material and it sli.pl(:,d my mind, but on the system you recommend what is the pay out - 8 years? Mr. Vanettes: Yes sir.. Mayor Young: And the loan with the Bank of America run: out with that? Mr. Vanettes: Yes, it pays off in 8 years, principal. and interest. Mayor Young: How long does .the warranty last on the ITT system? Mr. Vanettes: For one year unconditio_zal on parts and labor. Mayor Young: After that.what will be projected services. cost? Mr. Vanettes: They have given us in our proposal the maximum cost - it would.cost us 'a year around $4,000 if we bought. the: entire • package with them. Now we anticipate being able to do this on a time and material basis or as needed type of service. Mayor Young: Do you anticipate being able to'do a lot. of.servicing on an inhouse basis?. Mr. Vanettes: T do. Mayor Young: Wii�.it. savings. do you project over the 8 yca.r pay oLt. t, . if ajiy, to the City as comp�ired w.i. t:li the present system we en )li;y"? _ 7 _ 4 CITY :COUNCIL Page Eight BID NO. 70-60. 3/12/73 Mr. Vanettes: We figure a minimum of $12,000 a year over the 8 year period. After that it becomes our property and we figure somewhere close to $20,000 a year. Mayor Young: That is if we don't junk it at the end of . the 8 years? Mr. Vanettes: If we wish we can replace it. We have it projected at an 8 year period and we feel our minimum even if we bought the entire service package would be $12,000 a year. Mayor Young: We would save at least $12,000 a year even with the entire package? Mr. Vanettes: That is right. Mayor Young: And if we are able to provide some of the service inhouse then that savings would increase in your estimation? Mr. Vanettes:.. Yes sir. Mayor Young: So in 8 years we would'save at least $96,000 and if at the end of that time we desired to replace the system rather than maintain it what would our capital outlay be at that.point? I -suppose obviously it would depend on the state of the market and prices at that time but would we have to reach into the pocket.where.we saved this money and pour it all out again? • Mr. Varrc:i:l.c::_c: In 'a sysl:e in such as this you must remember that: all interconnections within the entire b1iilding belongs to the City. Cable, terminal plugs, everything that it takes to put this system together. Obviously if you replace the system 8 years from now you would riot have to put all of this in and you could probably purchase it a lot cheaper. Mayor Young: Then the ITT program takes over right at the terminal point and General Telephone brings it up to our switchboard? Mr. Vanettes: They bring it.up.to their terminal in the bottom room and then we take it over. Councilman Shearer: Since you have opened the subject - you are talking about the possibility of what might happen in 8 years. Is it also the probability' that in 8 years we will be still satisfied with the system, that it.will still. enable the City Manager to call whomever.he wishes to call and a.l.ioV me to call into.City Hall and communicate from room to room - will this be the case? Mr. Vanettes: I don't anticipate any problem this way. I haven't heard of anything on the horizon • that would make it obso.lute -- if that is the . question. Councilman 'Shearer: That is basically the question .. Wq*, ark, not . talking about a system good for 8 yearL and 'outlay then we have to talk abou l another $1U,0,, 000.+ . spread over.- X years. through the generousity of the.Bank and' . the n have ..to pull it'out and buy ,a new one every 8 years? ' - 8 - CITY COUNCIL Page Nine BID NO. 73-60 3/12/73 Mr. Vanettes: No, most of the interconnect companies I have talked to.and it is close to a dozen of them, they project- the equipment for 20 years, which as a layman I. think is a little long although I have seen telephone company equipment last 20 years and I see no reason why it shouldn't. I would say at the end of 10 years we might be looking • at something better. Councilman Shearer: And even if it were obsolete at the end of 8 years 'and we had to go out and replace it we would have saved roughly $96,000? Mr. Vanettes: Yes sir. Councilman Lloyd: When you say we will save this money, naturally that is a conjecture on your part, that is not provable? If we have a break- down in the system - and first of all let me say this - I don't want any doubt in any one's mind or the Council's•mind that I am questioning your expertise. I recognize what you are capable of as presented the first day you came here, your credentials are impleccabl�e and they are not up for review at this time. I am trying to make sure that in our haste we do not somehow end up with a little waste. I am not prepared to support this thing this evening. I think we are going too fast, I don't think that we are looking into it adequately. There is no overriding demand that we go foward. Maybe you totally comprehend all that has been presented but I am flat out saying I don't totally comprehend all that is being presented here. We have a solid state system versus a solid state system versus somebody who says he can save us money on either' system. To met -these are overriding things that say �•�e C hnlll I nit {.�.r—rd th—; - �<>�n; r, T_T., �.,,-- T-I-,,..1_ 7____.. N • �-+ v ��v�.. is l.a,g. 11V VVV VCt, 1 1.11 J_111\ Wt_ 11r{VC arrived at the point where somebody should get a motion on the floor and we will find out where we qo. Councilman Nichols: Mayor, the only other comment I would have ' would be that we have again and again experienced these situations where proposals are -made -and come in at late dates. Almost.inevitably these proposals when analyzed are found deficient and yet we find ourselves in the situations of where an immediate vote creates some inference in some quarters that the Council has been premature and rushed into something and in that I don't feel we are faced with a critical situation in terms of time tonight I think to assure everyone that might be concerned with this that all further_ deliberations should be extended and it would be wise to postpone the final decision for two weeks from now. I can only caution by saying that in two weeks from now we will probably have two or three other firms appearing on the scene who also will have some last minute soul searching thinking to say to Council and we might find ourselves in the position,if we follow the logic of my comments, delaying indefinitely while. every firm large and small in the Continental United States offers its bid for posterity. Particularly because we have one Councilman who feels a vote tonight would be rushing into it so in deference to his position I think. it should be extended and I would support the feeling that we should hold over for two more weeks. • Mayor Young: I am anxious certainly to be courteous when a fellow Councilman asks for something but I have a little different thought on it, as I loot: at it basically General Telephone is providing our present service at so much per year and this will be revenue that no longer will they have coming -in from the City and this has created a justifiable interest on their part, if not an overriding concern, although I don't think General Telephone is going to go under if we go on to a interconnect system by any means. General Telephone in its presentation this evening has brought out numerous - 9 - CI'yY COUNCIL Page Ten BID NO. 73-60 3/12/73 points which I feel have been successfully and properly anticipated and answered by the Staff - Mr_. Vanettes and his crew - in the materials they presented to us. I have gone over it pretty carefully. We have that material and General Telephone is seeking to maintain its position, with sound reasons for doing so, and I don'tthink we re absent of all risk in an innovative program but I think the alance overall indicates to me that this is not a rash gamble by any means and one in which to me the weight of the evidence'says in the approach suggested by our Staff that we are going to save substantial sums of money and nothing indicated has disturbed that thought. Mr. Lutz has come into the picture as a telephone consultant and as a resident of the City. Mr. Lutz has not taken a judgmental position in the matter one way or the other. He would like to'take a look at it as this is his profession. I do not have evidence that our own Staff has not done so and we already have General Telephone here and we have no one else but Mr. Lutz and he isn't going to be able to be hired and come back: in two weeks with a report. So we come here two weeks from now and find out it is too late to hire Mr. Lutz and get a report back or we find out that his price is more than we want to pay or for whatever reason, but I don't think it is feasible. I question that we are gaining' anything by delaying the decision because I don't think we will have one shred more of evidence before us that we do -Lilt have immediately. That is my thought on it and I .sti7ould only do this action as an absolute courtesy to Councilman Lloyd and to your position Councilman Nichols. Councilman Shearer: I see nothing to be gained by delaying this unless the Council is willing to consider_ hiring a consultant, paying whatever his II. y i?`:;, ul_ ..11 G'L ED WSA1 .L ds!lc'd ttaIc qu c ._., �_..a.. ., ... -,..� further, well I am sure there are other consultants who would say "we would like to evaluate it also". We would first have to enter into a lengthy discussion to decide that Mr. Lutz's firm is perhaps the most competitive firm and the firm with the most expertise, which is may very well be. General Telephone earlier this evening stated to us that they cannot match price, they may match or exceed quality and I am not in a position to debate that but they cannot match price. Staff has entered into this with the stated intention of saving the City money. They have come forth with a proposal calculated over 8 years to save $12:000 per year and after that the savings is even higher. I am willing on the basis of the statement of the Bank of America that their bid of 3. 89% interest would. not be jeopardized by two weeks, but I would join Mayor Young in saying that I am sure the information we have in two weeks from now will be the information we have today. So unless we are prepared to delay it for several months and go into a contract with a consulting firm I don't believe we will have anything further. Councilman Nichols: Just to clarify my own feeling on this matter. Number one,.as I stated.at an earlier meeting, 1 have placed my faith in the judgment and recommendations of a competent staff. We have hired an expert, Mr. Vanettes is a communications expert and I would in no sense be of the opinion that we should now hire an •outside consulting firm to reanalyze and make recommendations which in my judgment would parallel his work.. At that point we should go to consulting firms we could terminate his employment and hire lower level technicians. The only point I have is that we have received late this afternoon a specific proposal by a very large firm and although our communications expert advisor has indicated on the basis of his look at this in the time lie had since this was received this afternoon that it doesn't really change his opinion. But I think in relation to the firm that has made that - 10 - CITY COUNCIL Page ..Eleven BID NO. 73-60 3/12/73 proposal and in relation to the relative short period of time since that proposal came into the City office that any loss of time in the way of a two week delay may well be offset by adverse public reaction. For that reason only I feel it would be desirable to ask staff to analyze that proposal in very great detail and either •confirm or modify the recommendation at our next regular meetinq. That is my thinking in this matter and for that reason I think it would be wise and for no compelling reason to the contrary, that we postpone final action on this matter for another two weeks. Councilman Chappell: When the original system was installed it was installed by a competent group of technicians and a consulting firm. Since that time we hired an expert in the communications field and I have a lot of faith in his ability. I would say the two weeks delay will not jeopardize anything at this time and it will give staff time to perhaps reassure them that the recommendations they are making tonight and have several times.before, that ITT is a savings of money. You are talking about the Telephone Company's proposal - because I keep feeling that maybe there is a third company coming in which I am not aware of. The Telephone Company did say tonight by matching the type of system ITT came in with there would be an additional $400. a month which would reduce the $12,000 to some $8,000. $8,-000 is still a considerable sum of money when you are talking about tax- payers ---dollars. I have no quarrel with the two weeks delay but at that time I will be ready to vote and I am going to ask my fellow Councilmen to make a decision at that time. I don't think we need a consultant, we have a professional on staff. So I would • move that we table this decision for two weeks to allow Staff to completely look over the General Telephone Company presentation and then come back and reaffirm their decision or change their decision. roll call AYES: NOES: ABSENT: Seconded by Councilman Lloyd and carried on vote as follows: .Shearer, Nichols, Young None Lloyd, Chappell MAYOR YOUNG CALLED THE EXECUTIVE SESSION AT 8:20 P.M. COUNCIL RE- CONVENED AT 8: 2 8 P.M. Mayor Young: I would like to announce that as a result of the Executive Session I have been instr>.(7ted by the City Council to cast my vote at the forthcoming Mayors' meeting on'M.arch 14, 1973, for the vacancy on the Los Angeles County Formation Committee .for Mayor Joe Finkbiner of the City of Glendora, who is presently a member of that Committee and isQ up for reelection. Thank you, gentlemen. I shall carry out your charge with pleasure. HEARINGS •ZONE -CHANGE APPLICA- LOCATION: Southwesterly corner of West TION NO. 480 - PRECISE Covina Parkway and California Avenue. PLAN NO. 651 REQUEST: Approval of a change of: zone CITY INITIATED from R-A (Residential -Agricultural) to N-C (Neighbor.locd-Commc-rci_al), and approval of a'Precise Plan of Design for a neighborhood shopping center on a triangularly shaped 5.85 acre parcel. (Recommended -by Planning Commission Resolution No. 2468) CITY COUNCIL Page Twelve HEARINGS': LC 4480, Pig Ir6 51 3/12/ 7 3 Mayor Young: This is the time hearing on this recommendation? and place for the public matter. Is there a Staff Mr. Aiassa: Mr. Mayor, there is a recommendation from • the Planning Commission and their findings and the Planning Director will report on that. Mr. Munse_l_l. Mr. Munsell: The Planning Commission on Zone Change No. 480 and Precise Plan No. 651 has recommended to the City Council approval of the Zone Change and the Precise Plan with conditions. On the wall screen you see a slide of the area. (Explained as to location, zoning of surrounding area, etc. Summarized briefly Staff Report dated February 21, 1973, stating the plan meets the development standards of the Neighborhood -Commercial Zone, the Civic Center Overlay Zone and the conditions for the development- agreement with a waiver of a 15' landscaped area along California Avenue - this is a requirement of the Civic Center Overlay zone, not necessarily a requirement of the Neighborhood -Commercial Zone .as a general rule. Slides shown of the proposed development and explained as to driveways,:, bridges, etc.) THIS IS TIiC, TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE No 480 AND PRECISE PLAN NO. 651. IN FAVOR _ ' Lloyd ple (Sworn in by City Clerk) 1035 Glendale All I want to say is that I think it is a • good ideu to have � ve a 1�1� Vl -oVJ 7!ll!iJil_L 11 J1 center there. It will provide a lot of service I am sure you won't find in the big Plaza. It is" valuable land and it has to be covered with something, they can't hold it. forever. I think it is the best suggested. I have looked at a lot of them around the country - Irvine and so forth, and I think they add to. the property really. They don't distract from them. I think it would be a good thing to•have there myself. Barney Goldman .(Sworn in by City Clerk) 2037 Cameron Ave., I just came up to state I represent West Covina Cal -Park Properties in this development. I have the architect of the project firm Kober,.Archuleta & Company present and he is available for any questions and if you have any of me I would be glad to answer. IN OPPOSITION Morris Brown (Sworn in by City Clerk). 645 South California First I feel there is no need. The reason West Covina for that is we have Old West Covina Center, we have all the sho`ping center there and we will have the Plaza. If any of. these businesses want to be relocated they can go to Old West Covina Center. I believe there are many.buildings available there. I �don't—care to .liv.e so close 'to a commercial business, I live within a block and a half. I feel within a very short period of time after the Plaza is built we will have a number of empty stores just like the Old West Covina. They all moved over into the Plaza. I feel this is another situation for spot zoning, In the 1.969 M.ast.er. Plan I don't believe this was included and we spent something like $60,000 for a Master Plan. I stand to be corrected _if I am incorrect, but I don't believe it was included. I feel with more shale for parking we. will have a chalice for more racing just as has occurred up at: the Plaza. - 12 - CITY COUNCIL Page Thirteen HEARINGS: zC 41.480 PP 4651 3/12/73 Ray Freer (Sworn in by the City Clerk) Pasadena I merely wish.t.o ask the Council to con- sider . the proposal by Quality Real Estate Investments and make sure this has been presented to you. Are you aware of that? • Mayor Young: I can't say that I am. Councilman Nichols: Mr. Mayor, the matter before the Council tonight is zoning and the Precise Plan and it doesn't bear at all on various proposals of developers who might be interested in the property, so the Council has no authority or jurisdiction over the control of indi- viduals who might be wishing to develop it. That is between the property owner for those propositionals. THERE BEING NO FURTHER PUBLIC TESTIMONY AND NO REBUTTAL OFFERED, PUBLIC HEARING CLOSED. COUNCIL DISCiJSSION. i Councilman Lloyd.: i i Mr. Munsell: { i Councilman Chappell: i solid building. Mr. Munsell, is there any reason why we don't have a pedestrian path across the Wash, or is there one? (Slide shown) We would anticipate there would be at least one pedestrian sidewalk • area on -the bridge and there may be two. Is this May we again see the architect's schematics? The reason I ask, the one we received in the mail appears to show a I later adaptation? • Mr. Munsell: No sir, this particular slide indicates the'small structure close to the corner, a restaurant or something of that nature. This particular slide _is the west end of the Center. You are looking at it from different angles. It is a L shaped structure. This is the offices, the L shaped structure that heads towards the major center. This slide is of the total center as viewed from the Wash. (Explained further.) Councilman shearer: I have some questions. I notice on the plan and also from observation, California Avenue south of the present bridge and across the Wash narrows several feet. Is there any provisions, which I can't find in the requirements, for the widening of California to the width it is in the north or if not is there provisions for the necessary dedication of right-of-way? Mr. Munsell: The Staff has reviewed the width of the street and this particular property appears narrower because the street is not improved in this location. Under Engineering Department requirements No. IX (d) we have a provision "A sout''i bound protected right turn shall be provided on California Avenue if required by the City Engineer. The developer shall work with the City Engineer to •determine the need for such a right turn pocket prior to issuance of any bui_I_ding permit. The developer shall dedicate and improve all .land needed for such a right turn pocket prior to issuance of any building permit." Other than that the right-of-way has been declared by our Traffic Engineer to be sufficient. Donald Frischer's analysis indicates there is sufficient width on the street to adequately handle traffic. I am not versed tbtally in the exact street dimension and if you wish more detail i.nformat_i.on we will have to pu_Lsue that for you. Councilman Shearer: I know the width to the north is greater - 13 - • E CITY COUNCIL Page fourteen ISARINGS: ZC #480, PP #651 3/12/73 than what is approved for the development. What about the width to the south? Mr Zimmerman: California Avenue southerly of the develop- ment is 60' right-of-way with a 40' curb to curb street. Councilman Shearer: What is the street as proposed adjacent to the development? Mr. Zimmerman: I think the conditions on the Precise Plan indicate that a further study would be made to determine what widening would be required, according to the condition Mr. Munsell read. Councilman Shearer: Do you know what our Master Plan of Streets 11 show as the width for California Avenue? Mr. Zimmerman: It shows as a local street, it is not a street on the Master Plan for subsequent widening to more than two lanes. Councilman Shearer: I am not sure I got my answer on that one. I notice on the plan there is a dimension shown on the road to the rear of the pro- perty showing a 20' minimum and I notice the Fire Department Condition No. 26 (a) "Developer and his successors must keep a minimum 20 foot. driveway along the southerly property line free and clear at all times." I take it from looking at the drawing i_hat i-_he ?Q l am , tanul.ci al .sn be the, lnadi.nea dock. Mavbe i am hung up on words, but I find it a little difficult to see how you .can use that 20' strip as a loading dock as well as keeping it free and clear at all times. Mr. Yamasaki: Councilman Shearer, the intent of than condition was to be certain that no build- ing improvements be located in the setback area. There is a 6' concrete block wall at the property line next to the single family residence and then there is a 6' buffered screened landscaping area and a 20' driveway which is :in -fact a stopping area for the trucks which may be loading and then there is a 4' area for the sidewalk or enclosed trash area and the building. It was the intent of Staff to be certain no building projection would be continued in that 20' area, this was to assure fire truck proper access. Councilman Shearer: Mr. Yamasaki: So "free and clear" doesn't refer to a parked truck. No sir. f Mr. Munsell: Councilman Shearer, I might add -that Condition 3 indicates"the loading area for that portion of the building labeled drug. store shall be redesigned to accept the largest truck which will be used in the proposed store. The firia_1 design of said. enclosed truck loading area shall be subject to the approval of the Planning Director and Executive Director of the Fgency." The large facility is the only one anticipated to be the one that: would have any significant sized vehicles for any period of time and a specific fully enclosed loading dock out. of that area is required. The other stores would be anticipated to have smaller vehicles for loading and a considerably shorter time frame because of the size and amount of delivery. Councilman Nichols: Mr. Mayor, a question of Mr. Zimmerman. Has there be(:,,n any investigation by Staff _ is _ CITY COUNCIL HEARINGS: : ZC #480 , PP 4651 Page Fifteen 3/12/ 7 3 that would allow you to answer the following question in a manner satisfactory to Council. Is there any legal or political, or engineering reason why the bridge structures across the Walnut Creek Wash might not be possible? • Mr. Zimmerman: No, there is no reason that I know of why they would not be possible. As a matter of fact the Chief Engineer of the Los Angeles County Flood Control District was out here and talked to him about some of those aspects and showed him the bridge we widened some 6 or 7 years ago at the channel and in preliminary discussion it was indicated there would be no reason why this would not be feasible. Councilman Nichols: Thank you. A question of the City Clerk. Were all residents within 300, of this pro- perty notified in writing of this hearing this evening including those on Glendale Street and California Avenue? Lela Preston: Yes sir, 81 notices were mailed out to City Clerk the property owners within the 300, radius of the area, on February 28th. Councilman Nichols: I ask that additional question because this proposal has been somewhat complicated by the fact that it is involved both with a considerationby the Council and, the Redevelopment Agency, and the Council has expressed every concern that ail proper procedures and notices be extended so that all residents who might be concerned •lave the opportunity to come befox-e the various bodies aria express their feelings and concerns. That option first occurred before the Planning Commission and now this evening before the Council. Without dimensioning either the importance of the testimony for or against this development I believe that the quality of the develop-. ment itself, that is the proposal and what I feel to be a reasonable nature for the use of this parcel of land indicates at least by inaction considerable concurrence on the part of those people who live in the general area. So my thinking tends to agree that this use is the best possible use and that it provides the best possible buffering for the area and that other pote;ltial uses f_or this land might be less desirable to areas surrounding and it would be my intention to support the recommendation for the zoning and the precise plan applications. Motion by Councilman Lloyd that Zone Change No. 480 and Precise Plan k7o. 651 be approved as submitted by tha Planning Commission and Staff Report of February 21, 1973, wherein they recommend the change from Residential -Agricultural to Neighborhood -Commercial for a shopping center on a 5.238 parcel located at the southwesterly corner of West Covina Parkway and California Avenue. Seconded by Councilman Chappell. Councilman Shearer: Mr. Mayor, I would like to pursue just a moment the line of questioning Coun cil- •man Nicho.l.s brought up. The two bridges are a part of the Precise Plan - is that correct? Mr. Munsell: Yes sir, that is a requirement. Councilman Shearer: And if for some reason one of the two bridges cannot be built this would consti- tute a sufficient change, in the precise plan for .it to come back with a new precise plan? Mr.. Munsel.l: No,'the standard procedure would allow the CITY COUNCIL HEARINGS: ZC #480, PP 4651 Page Sixteen 3/12/73 developer to first appeal .to the Planning Director and request a, deviation from the precise plan requirements of .the bridges. The Planning Commission might agree with it at thattime subject to your approval if you will or they might indicate to the developer, as I believe they would in this case because of the strong concern • expressed about the orientation of West Covina Parkway, that a totally new public hearing would be required. If you felt very strongly about it you could so -direct tonight, so there would be no question about it. Councilman Shearer: Then neither bridge could be deleted without this body, the City.Council, not having an opportunity to call it up, if they so desire. Mr. Munsell: That is correct. Mayor Young: Any further comments? I.would like to say one thing before calling for a vote on this. ! :And I certainly intend to vote in favor of both appl. cations, but in response to Mr. Brown's comments, which I think are worthy of response. He objects to getting the commercial encroachment this far into residential area -- it appears to me the area is adequately buffered by the walls and shrubbery -that will go in plus -the fact it will be the backs of the streets that come up against the residences which will eliminate the pedestrian type thing that we might find undesirable there. Therefore, I think it is adequately buffered and in turning this around this is bri.ngirig into use a puce of property where if we think_ in the alternative of a residential use it is property already well adjacent to an existing commercial area which is about to be exnandPd and wP knnw aG «P c;fi • here that would ultimately lead us to some kind of.multiple family use on the area unless the property to remain vacant year upon year. If there were a school across the street or residences all around. it this would be a different story br!t this is not the case. As far as spot zoning'I would make the same comment because it is only a street width away from the same existing zoning, so it is hardly spot zoning, it is only expansion of the existing zoning. Insofar as its becoming another West Covina Center I think we have to realize certain differences.. The Center is considerably older than my residence in the City which is some sixteen or seventeen years at this point and the Center perhaps is getting to the point where it will have to be rethought and perhaps brought into redevelopment itself ,at sometime in the future. At the moment this is a single piece of land whereas the Center is a multiplicity of ownerships, which makes it extremely difficult to deal with. So with all these thoughts in mind - Mr. Brown, I must in good conscience vote in favor of this zone change although your comments are well thought out and appreciated. Motion. carri.ed.on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell_, Young NOES: None ABSENT: None Mr. Wakefield: Mr. Mayor, because of the relationship of • the development of this project to the .overall .redevelopment.project the Ordinance providing for the change of zone has been prepared and is ready for introduction this evening, if that is the desire of City Council. Mayor Young: Is it your suggestion that we proceed with that forthwith? Mr. Wakefield: Yes si_r. Mayor Young: Is there any objections from Council? (None) - 1.6 - CITY COUNCIL-- Page Seventeen HEARINGS: ZC #480 , PP #6 5l 3/12/ 7 3 ORDINANCE The City Attorney presented: INTRODUC`1'ION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING TEE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PRE- MISES, ZONE CHANGE APPLICATION NO. 480, WEST • COVINA REDEVELOPMENT AGENCY." Motion by Councilman Shearer, seconded by Councilman Lloyd and carried, to waive further reading of said Ordinance. Motion by Councilman Shearer, seconded by Councilman Lloyd to introduce said Ordinance. Motion carried. Mr. Wakefield: Mr. Mayor, the resolution approving the Precise Plan is also ready for your con- sideration. RESOLUTION NO. 4699 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING PRECISE PLAN OF DESIGN 140. 651, WEST COVINA REDEVELOPMENT AGENCY." Motion by Councilman Shearer, seconded by Councilman Lloyd and carried, to waive further reading of said Resolution. Motion by Councilman Shearer, seconded by Councilman Lloyd to adopt said.Resolution. Motion carried on .roll call vote as follows:' AYES: Shearer, Nichols, Lloyd, Chappell, Young . NOES: None ABSENT None ORAL COMMUNICATIONS Mr. Thomas Ellis (Asked to read a letter addressed to -the 636 So. Sunset Council - Council concurred.) West Covina Dear Sirs: The undersigned, owners and ten- ants of the properties in t 600 block of South Sunset Avenue, directly across the street (easterly) of the Citrus Courts Building, wish to express our deep concern.ovel: the construction of a raised median strip on Sunset Avenue from West Covina Parkway north to the underpass at the Sari Bernardino Freeway. As planned, this median strip effectively blocks all bouth bound Sunset Avenue traffic from ingress to our properties. Patrons not familiar with the area cannot in time gain access to a left turn corridor to back track to the Alpha -Pieta parking lot ingress which then must be traversed to reach our properties. It is our purpose, in upgrading the buildings and parking lots, to attract ntw patrons to the area which also increases Sales Tax Revenues. It is our understanding that a U turn signal increment will be provided at West Covina Parkway, flich is at best a poor substitute for direct access to our properties. •There is a possible solution which we feel will not impede the flow of t.rai_fic nearly as much as a U turn. We feel that by providing a new approach at apprcx_i_mately one, half the distance between West Covina Parkway and the signaled intersection at the entrance to the new parking structure there will be sufficient distance between these two points to provide a left turn corridor through the proposed median strip. This we feel Will pro- vide a safe and effective ingress to the properties .in question. We respectully request that this matter be referred to the Traffic Committee for feasibility study as an URGENT matter, as construction on this project is imminent. We also wish to point out that the future widening of West Covina Par], -way and installation of raised medians without planni.nt-T for adequate two -Way CITY COUNCIL ORAL COMMUNICATIONS - Cont' d. Page Eighteen 3/12/73 access to our parking lots to the South and East will seriously affect our business volume. Should this not be resolved we shall find ourselves effectively blockaded on all sides of our properties from all but one-way traffic. This matter raises serious doubts as to • the economic feasibility of upgrading and beautifying a small but highly visable segment of the Civic Center and new Plaza areas. (Signed by 32 property owners and submitted to Council.) Mayor Young: Thank you, Mr. Ellis. Is there Council response at this time? Mr. Aiassa: Mr. Mayor, this just came in and I believe Mr. Zimmerman has looked it over - con- struction is to start tomorrow. Councilman Shearer: Mr. Mayor, I think the request of Mr. Ellis It is appropriate. His request was merely to refer to the Traffic Committee and there are such things as Change Orders. I assume the City has the prerogative of writing charge orders in plans and I would think this would be appropriate. 1 I would move that this be referred to the Traffic Committee with a report back to Council.two weeks from tonight i Councilman Nichols: I will second. it and I also have a comment. A year or two or more I recall individuals in ti .- _ , _ -inv ,talking to me about the discussions of building such structures in improving highways and at that time expressed a concern about closing off the median openings. The only question in my mind is why this matter waited.until today to come as a Council matter before Council - Mr. Ellis, would you respond to that"? Mr.. Ellis: We were not even aware of this median being done until last Thursday. Councilman Nichols: Mr. Ellis, I don't mean to be in any sense offensive at all but you have not an inconsequential investment in that area and the matter of the development of that project, that is the improve- ment of Sunset Avenue, the over hauling of the freeway underpass and the coming through of West Covina Parkway and all of these things have been in the fire, so to speak, for us for a couple of years and a very hot fire,for the past year or so and it strikes me as rather unusual that a man of your commitment to the values of that area would not have explored the flans in process for that development. It still strikes me a bit strange that the,.day before the actual construction is to get underway the Council for the very first time receives this type of request. We wouldn't intend in anyway to do you a disservice and certainly I am going to support the motion, but it still is a litile.bit hard to.understand why at such a late hour. for the first time the elected Councii is made ,at of this concern. Mr. Ellis: Well Mr. Nichols, every time I have been to the Engineering Department or the Planning Department I have been shown several different alternative routes, all of which were told tome were not solidified. It may go this way or it may go that, we don't know. Councilman Nichols: When was your most recent contact with the Engineering Department? - 18 - CITY COUNCIL ORAL COMMUNICATIONS - Cont'd. Mr. Ellis: Friday. Councilman Nichols: And prior to Friday? Page Nineteen 3/12/7 3 Mr. Ellis: Probably in November. *Councilman Nichols: And at that time you were not informed? Mr. Ellis: I was not informed about this at all at any time. Councilman Nichols:, At that time did you make an inquiry of this project? Mr. Ellis: I wasn't aware it was going to happen. The only thing I was informed of was - Mr. Ellis if you don't dedicate 131on West Covina Parkway so we can widen the street we will not approve your plans. Councilman Nichols: In November when you were here you had no knowledge that Sunset Avenue was to be approved or West Covina Parkway? Mr. Ellis: I knew about West Covina Parkway being widened.... Councilman Nichols: And nothing about Sunset? Mr. Ellis: I was never told it would be anything but what it is now. It just came to my knowledge Mayor Young: Thank you. We have a motion and a second. Is there any further comments? Councilman Chappell: Nothing further of Mr. Ellis - but this should be expedited immediately because we are talking about retail sales, we are talking about business and the business community. I think this should be looked into and brought back to Council at the very next meeting, because I can see a tremendous amount of business lost .in this type of situation if people can't get into a shopping center. This is being completely remodeled and a.lot of money is being spent and we certainly want the businessmen to have the opportunity of getting traffic into the shopping center if that is where the customers want to go. Councilman Nichols: I too concur wherever possible from the standpoint of minimum engineering feasibility we should give close i:,ttention to the needs of our shopping centers for access from these. streets. I.would like to address my question to any member of the Staff who might be knowledgeable in this area as to what communication was entered into by the Staff with the affected business comr„unity in terms of the specific proposals for the improvement of Sunset Avenue including 4Whe median strip which is alleged to be scheduled in such a fashion s to close off access from one direction in that area.? Mr. Zimmerman: Mr. Mayor and members of Council, I am not aware of any contact that was made with the business community in this regard. Motion carried. - 19 - I CITY COUNCIL Page. Twenty ORAL COMMUNICATIONS - Cont'd. 3/12/73 Bob.Duda Mr. Mayor, I expected by this time to be 1744 East Charlinda able to provide you with a detailed listing West Covina and accounting of -the Golden Jubilee; however due to illness on the part of one of our members we were unable to prepare the item. I will say and I know it is a concern of yours as a result of reading the minutes of the January 8th meeting, it appears that we have broken just about even. I don't know that the.City will recover the $2,000 that we had hoped to be able to repay. However, breaking it down into a $70,000 figure as opposed to a $72,000 figure which I read about recently in the paper I think it comes to .0208 per citizen as far as the cost of the jubilee celebration. I think it was very effective and probably more in youth events than in adult events. The youth worked very hard in a number of areas - on youth events as well as adult events. They provided entertainment as part of the Symphony presentation, the combined choirs of Edgewood and West Covina presented a very rewarding piece of entertainment, also at the Grand Ball the West Covina group presented entertainment which I thought was just out of this world. At the Childrens matinee as well as the Family Show and Pet Show, the Girl Scouts of our community provided the support and direction and the running of the different games, the Pet Shows and matinees to make them successful. I don't have the exact breakdown of the number of people but I will have that avail- able as well as an audit report next Council meeting. .The delivery of the program is another thing which I think was quite successful was done by Boy Scout Troop 457. They delivered 15,600 programs of events. It did two things for us. Due to the time structure that we had to distribute the programs it was impossible to do .it through the mail system so our Committee collated the programs, put in plastic envelopes and -the Scouts delivered them. I had a very few complaints from people not receiv- ing theirs and I had a couple of remarks that a few had been put in mail boxes but. overall. I think 1_5,600 deliveries was a pretty good job - a remarkable feat for Scout Troop 437. We paid them as I recall $400 to do this and this money will be used for two long trip hikes. One 100 miles and the other 50 miles. So in the delivery of the program it provided the citizens with what was happening as well as providing an outlet for this trip to show and be proud of their accomplishment. The Chess Tournament was the largest in participation in the City of West Covina and in the eastern San Gabriel. Valley, over 75 entries, there were a lot of local people who did win in the tournament. `1'he Marathon Dance, the Battle of the Bands and the Teen Dance involved over 1500 of oul .youth and it was put together with the- help of students from West Covina and Edgewood High with tremendous cooperation from our Police Department and as a result we went through -these three events without one little hassle, .which I think was quite commend- able--- especially when. the headlines a few days later dial indicate • that West Covina blec.T up. 1'he adL.:Lt events - the parade and the Open House were pretty wet and -that happened until the 14th of February and then it started to clear up and things started looking better for us. I am sure around the 14th of February Mr. Casper and I felt we were going to be digging into our pockets six or seven hundred dollars but when the sun came out it did get a little better. We had a Mi.hi.-Fair and the be cancelled. There was a theatrical pr.esentati_on poorly attended but again it was during the rains. Art Show had to which. was very There was a - 20 - CITY COUNCIL Page Twenty-one ORAL COIrMUNICATI:ONS - Cont'd. 3/12/73 presentation of .the "Fiddler on the Roof" by the Women's group, also the `Kitchen Band" by a group of older women from Glendora and they are very good. The combined choral presentation was rewarding to me to sit back and watch at Temple Beth Ami different religions and different churches getting together and providing a very enthusiastic choral presentation, also some solos by Mark Rissom • which were exceptionally good. The only thing 1 was concerned about was we have 18 churches in West Covina and we had such a poor turn out. I wonder if there are any ministers in our audience tonight if they shouldn't look into this. We had a IIorse Exposition that had to be cancelled because on Wednesday the field was a foot deep in.mud and on Saturday night we put it together again a4d we had several hundred people out there on Sunday and a barbecue prepared by -the Ridge Riders -.it was a financial success. The Symphony was well presented and also the Edgewood and West Covina Choral Groups as part of that. The Grand Bail was pretty well presented. I think special recognition should be given to various people. First the wives and husbands of the Golden Jubilee Committee. I know different wives and husbands wondering if they would ever see each other again. And the VFW Post 8620 who came through and aided us with no charge for their facilities. At times when their facilities really weren't available they said we could have them anytime except on a Friday and we ran into a situation with another location for.the Marathon Dance and they did make changes and permitted us to use their facilities, again at no charge. The West Covina Unified School District supported us tremendously as did the Ridge Riders and the Temple Beth Aini was very helpful as well as the Police Department - they did an •exceIICnt 3o1D in Iass,.`;Li.l-lg C:ur yu'-..il,II 111 P-Ldt111111y L_1c+t_.1-r_u.i_:._L�,o so there weren't any problems at the youth activities and I hope showed the City that our youth can be depended upon under proper supervision. I think we owe a vote of thanks to Ray Sii_ver, who I understand is leaving us very quickly. He worked very closely with us. I liked the news coverage we had. The special commenerative issue in my estimation could have covered a few things concerning the Golden Jubilee. I liked especially the fact that .in talking to some of our older residents as a result of this they did enjoy coming back and seeing the Security Pacific display put out and in talking with their older neighbors. Also the fact not only West Covina knew about it but the whole :San Gabriel Valley knew West Covina was having a 50th anniversary. There is one problem we have, which we hope to do something about - we have 3000 bumper stickers which would certainly advertise the City, we have for sale at a reduced rate.. I knew you were concerned whether or not this was going to cost money in excess of what it already has and I wanted to assure you that it is not. We have a bank balance of .$714.26 and we do have accounts receivable. due. We have }gilled everybody that made reservations for the Grand :3all and didn't show up and we are getting checks along that line as well as some other accounts receivable. We will have a complete report for you at the next Council meeting. • Mayor Young: -Thank. you, Mr. Duda. I do hope that you and your Commit -Lee is around to coordinate the 100th anniversary and that we are here to celebrate it with you. You did get off to an excel.J.ent start on commenorating anniversaries in my. opinion and 1 was- especially pleased to see so many of the events, as you mentioned, providing a kind of cohesive element that we haven't seen before among the schools. It was nice to see Edgewood. High and West Covina High cooperating on a musical program, as one example, and it was an outstanding effort on your part and I hope you will all get some - 21 - CITY COUNCIL OR,U- COMMUNICATIONS - Cont'd. Page Twenty-two 3/ 12/ 7 3 sleep now and restore your family relations and we don't have anything happen like the New Yoi:-k Yankees., THE CHAIR CALLED A RECESS AT 9:30 P.M. COUNCIL RECONVENED AT 9:40 P.M. PUBLIC WORKS SEWER ASSESSMENT LOCATION: Lark Hill Drive. DISTRICT A 111-73 Mr. Wakefield: Mr. Mayor and members of Council, there are two items in connection with this matter which need to be done by resolutions. Under date of January 9, 1973, the Health Officer reported to the City Council that the area in question was in need of sanitary sewers and recommended that proceedings be instituted at once. I would request that the letter from -the Health Officer be spread upon the minutes of the City Council meeting: "Gentlemen: During the course of this investigation six house to house calls were made and of this number two occupants were not home or did not answer the door. Of the four property owners or tenants actually contacted three or.75/ reporter having experienced trouble with their individual subsurface sewerage disposal systems. They complained of the seepage pits building up causing raw sewerage to back up into the house plumbing fixtures or to overflow on to the surface of the ground. Frequenting pumping and cleaning out of the seepage pits or the construction of new pits was necessary.' 'The soil within the area of this proposed sanitary sewerage district appears to consist mostly of tight soil. The effective percolation surfaces are. apparently becoming clogged with grease and smudge. • 'In view of our survey I, the undersigned _Health Officer of the County ,of Los Angeles having been officially designated by the City Council of t1le City of West Covina to perform public health services of the City of West Covina do hereby respectfully recommend that proceedings be instituted at once for the installation of sanitary sewers .in this district as an improvement necessary to the protection of pudic health.• This recommendation is made pursuant to the provisions of Section 2808 of the Streets and Highways Code. - Signed by: G. A. Heidebr_eder, MD. PH.,. M.P.H.., Deputy Director, Community Health Services, Health Officer." RESOLUTION NO. 4700 The City Attorney presented: ADOPTED "A RESOLUTION OF ThE CITY COUNCIL OF THE CITY OF WEST COVINA INITIATING PROCEEDINGS FOR THE CONSTRUCTION OF SE19ERS PURSUANT TO T:-IE IMPROVEMENT ACT OF 191i WITHIN LARK HILL DRIVE AND OTHER RIGHTS OF WAY." Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to waive further reading of said Re -solution. Motion by Councilman Chappell, seconded by Councilman Lloyd, to adopt said Resolution. • Councilman Shearer: A clarification of what Mr. Wakefield just. said. Did I understand you to say this was initiated because of the letter from the County rather than a petition from the citizens or did I misunderstand": Mr_. W�kefield: There was a petition from the affected property owners requesting the initiation of sewers on Lark Hill Drive; however the, real impetus for the initiation of the 1911 Act came from the report of the Health Officer. - 22 - y-three CITY COUNCIL Page Twunt PUB. WKS .: DISTRICT A ' .l. L-7 3 3/12/73 Councilman Shearer: And a majority protest provision is in the 1911 Act? Mr. Wakefield: Yes, there is a majority protest provision in the 1911 Act. (Explained in further detail the provisions of the 1911 Act.) • The Resolution permis the City Council -to go directly to the initia- tion of proceedings under the Improvement Act of 1911. Councilman Shearer: Then there are no provisions for any level of government - city, county or state or home owners - to go and require of the owners construction of sewers - is that correct? Mr. Wakefield: Under the 1911 Act if the Health Officer has recommended the construction of sewers for the protection of the city's health then the City Council by a 4/5ths vote can overrule and order the work to proceed. Councilman Shearer: And we are not talking about that drastic step at this time? Mr. Wakefield: No sir. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, .Young NOES: None ABSENT: None • RESOLUTION NO. 470i The City Attorney presented: . ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF `.I'HE CITY OF WEST COVINA APPOINTING TIE ENGINEER OF [IORK AND THE ASSESSMENT ENGINEER TO CONTRACT FOR THE PREPARATION OF PLANS AND SPECIFICA- TIONS AND DETAILED COST ESTIMATES FOR THE CONS`I'RUC`I'I.ON OF SET'nERS ON LARK HILL DRIVE." Mr. Wakefield: I am sure the City Council is aware the part of the design work for the construction of the sewers has been undertaken by Walsh- Forkett and this would authorize the Engineer to contract for the completion of the plans and specifications for the detailed cost estimates and the appointing of L. J. Thompson, Inc., for the costs for the District and Burke, Williams & Sorenson as Special_ Counsel. All of the costs to be paid from the District in connection with the proceedings. Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to waive further reading of said Resolution. Motion by Councilman Lloyd, seconded by Councilman Chappell to adopt said Resolution. Councilman Shearer: It seems _like we are getting the cart • before the horse. We have yet to have a protest hearing and.we are authorizing the City Engineer to go into contract and develop the plans - what happens if.more than 50/ protest? Mr. Wakefield: Under the 1911 Act it is required that you have plans and specifications and detailed cost estimates sv.bm:i_tted -before you make your determination whether or. not -to proceed, with the work. At the time the plans and specifications a.r.e submitted the Resolution of Intention will also be presented and if you decide to proceed at that time the ResolutJo-i will. be adopt.ec which will set the time and place for the public hearing at: which time the protests •CITY COUNCIL Page Twenty-four PUB. T✓KS DISTRICT A ' 11-73 3/12/73 of the property owners will be made and if you elect otherwise then the whole proceedings will terminate at that point. Mr. Zimmerman: Mr. Mayor, may I made a comment. We have anticipated that possibility and the costs for every property owner have been estimated and transmitted to each property owner. I believe there are some • thirteen parcels involved. The costs were just sent out about three days aao. If there appears to be a 50% or greater protest before going on we would come back to City Council and by passing the Resolution tonight this will expedite the matter if there are no protests. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None WATER QUALITY Motion by Councilman Shearer, seconded by MONITORING SYSTEM Councilman Lloyd and carried, to receive and file informational report. PLANNING COMMISSION TENTATIVE TRACT NO. LOCATION: South of Maplegrove Avenue, east 31407 of Valinda. VILLAGE DEVELOPERS REQUEST: Approval of a Tentative 'Tract for and BAUER DEV. CORP., a 111-lot subdivision on the southerly one-third of an irregularly shaped 36.4 acre parcel in the MF-15 Zone and PRD-1 Overlay. (Recommended by Planning Commission Res. No. 2469. Motion by Councilman Shearer, seconded. by Mayor Young, to approve Tentative Tract No. 31407 as recommended by Planning.Commission Resolution No. 2469. Councilman Lloyd: Mr. Mayor I am not sure really where this is located? Mr. Munsell: This is the northerly 36 acres.of what was known as the Macco annexation at Valinda, Maplewood and Pass and Covina Rodd. And this is the Tentative Tract approval for the developer to proceed to draw up his final plan. Motion carried. JOINT MEETING REQUEST (Mayor Young asked the Councilmen for a convenient date for the requested Joint meeting with the Planning Commission. After some discussion the nearest convenient available date was April 2, 1973 at 7:30 P.M:.� Staff to advise Planning Commission.) CITY ATTORNEY ORDINANCE The City Attorney presented: • INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THB CITY OF WEST COVINA AMENDING SECTION 3140 (c) OF THE lvTST COVINA MUNICIPAL CODE, DELE`1'ING A PORTION OF GARVE Y AVENUE FROM THE TRUCK ROUTE SYSTEM. " Mr. Wakefield: This deletion was recommended by the Traffic Committee in connection with their last minutes; . Motion by Councilman Lloyd, seconded by Councilman Chappell and carried to waive, further reading of Ordinance. - 24 - • • • CITY COUNCIL Page Twenty-five CITY ATTORNEY: Ordinance Int:roducti.on 3/12./73 Motion by Councilman Chappell, seconded by Councilman Lloyd to introduce said Ordinance.. Councilman Shearer: In the absence of a map will someone tell me what portion of Garvey Avenue and what is the ultimate route? Mr. Zimmerman: This item of.. the Traffic Committee minutes including South Garvey Avenue from Glendora to Azusa which will be deleted partly as a thru. route and will be thru the residential partly and the alternate route will be the freeway itself. Motion carried. ORDINANCE NO. 1216 The City Attorney presented: ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE ,-JEST COVINA 1 MUNICIPAL CODE SO AS TO REZONE CERTAIN PRE- MISES. (zone Change Application No. 479 - ( B. F. Smith)." Motion by Councilman Lloyd, seconded by Councilman Chappell and carried, to waive further reading of said Ordinance. i Motion by Councilman'Chappell, seconded by Councilman Shearer to adopt said Ordinance. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOS: None ABSENT: None PERSONNEL BOARD SECRETARY I and II Councilman Lloyd: I guess, Mr. Mayor, that CLASSIFICATIONS I must go down to defeat on this because there is indeed a great opportunity to continue this thing.. I make a motion for disapproval. I don't want Steps I and II. Mayor Young: Is there a second to the motion? Motion dies for lack of a second. The floor is open for a motion. Councilman Shearer: I.would be in favor, somewhat reluctantly of this proposal, with one provision. After rather lengthy discussions with Staff I am willing to compromise with one exception. On the second page of each class specification there :is a Note and in this Note it states "all operating Departments have permanent Secretary II positions. This. is not to me a proper item to be included in a. class specifica- tion for a description of the job. In reality what it does is tie our hands without a judgment. In budget sessions if we would decide,to budget only enough money for ,Secretary is by resolution we are asked to pass tonight it would tie our hands until we went back and changed these class specifications. Class specifications in my understanding are to describe the job, describe the quai_ifi.- catkons - so maiy words• a minute, required leve.l_s of competency, etc., and are not the place to state what Departments do or do not have this particular classification. So therefore, I would move approval of the Staff recommendation subject to the deletion in both cases - Secretary I and Secretary II - of that portion of the NTote which reads: "All. operating Departments have permanent Secretary II positions." Mayor Young: Mr. Aiassa, may I inquire if that WOUl.d sink the chap Of state if deleted i:rotn the specifj.catIons.'.� - CI'i'Y COUNCIL Page Twenty-six PERS._ DD.: Secretary I and II Classif.i.cati_on 3/12/73 Mr. Aiassa: We discussed this in length and I believe Mr. Wakefield has the answer. I think we can accomplish what Mr. Shearer is request- ing. There are two parts to our No. 1277 Resolution. The portion we will modify is under the complete jurisdiction of the Council, nd that is actually the number of personnel in the various positions. And this is by a separate action, we have two resolution's and I believe Mr. Wakefield can exiain further. Mr. Wakefield: Mr. Mayor and members of Council, there are two separate Resolutions necessary. One to approve the Class Specification in whatever form the Council may determine on and the other will be to provide for the number of positions if any to be provided in the several offices and Departments of the City for Secretary I and II classifications. Motion seconded by Councilman Chappell. Mayor Young: Are we now ready for a vote or is there further discussion? Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Young NOES: Lloyd ABSENT: None Councilman Lloyd: Mr. Mayor., I.wonder if I would be out of line .in asking that those who are already appointed to -,Secretary II and those who ac�vancP to Secretary I if E_ ich of the Councilmen will be notified of hose positions. It is a personal point with me but I would appreciate it. I don't believe it requires a motion. Mayor Young: Okay - so let's move ahead. THE CHAIR CALLED A RECESS AT 10:04 P.M. TO CALL THE REDEVELOPMENT AGENCY MEETING TO ORDER. COUNCIL RECONVENED AT 10:10 P.M. CITY MANAGER EXCIaPNGE OF BARRANCA STREET LOCATION: Re Alternate Site westerly FIRE STATION NO. 2 SITE of Barranca Along East Garvey (South). (Re proposed Zone Change No. 477, P.R.D. No. 2. - Dev. Plan No. 1. Held over from February 26, 1973). Mayor Young: We have a request to withdraw this item from the agenda -- is there a motion? So moved by Councilman Chappell, seconded by Councilman Lloyd and carried. Councilman Shearer: Mr. Mayor., I would like to make a request that the next time this thing comes around and I am sure it is not a dead issue, that: be handled a little differently so that e don' t t get into all the ��•� details of the land acquisition or land exchange and it be handled similar to the way we finally did this time and merely give our per- mission to the developer to include it in the Zone Change Application and not get tied up in the details of who is going to make what. LEAGUE OF CALIFORNIA Mr. Aiassa: I submitted a written CITIES - NEW LEGISLATION report of the League SUMMARY Bulletin. There are certain items in the bullet.i_n of concern to our City. I would like to have Council autbc) ize :that mvself and the City Attorney work on it. Th(-�re is one in particular - Assembly Bill 90, this may have - 2G - CITY COUNCIL IPage Twenty-seven CT.TY NGP.: Leag«e of Calii:ornia Cities Lugisl:ation Summary 3/12/73 some effect on the special districts a11d the increase of 40/ in Edison rates that took place. Motion by Councilman Lloyd that the City Council authorize the City 0 ttorney and City Manager to review the legislative summary and make a eport to Council and that action be taken separately. Seconded by Councilman Chappell and carried. . . LEAGUE OF CALIFORNIA Mr, Aiassa: If any of the Council CITIES MAYORS AND would care to go please COUNCILMEN'S LEGISLATIVE advise and we will send in the reservations CONFERENCE and make the arrangements. Mayor Young: Mr. Aiassa: 1 I i' Mayor Young: 1 i Councilman Chappell: Councilman Lloyd: i Mayor Youn�: • LEAGUE OF CALIFORNIA CITIES COMMITTEE ON REVENUE & TAXATION LEAGUE OF CALIFORNIA CITIES LEGISLATIVE BULLETIN - 2/22/73 Is this a budgeted item? Yes, but I don't know if the total has been consumed. Will you please review and then take a poll of the Council? I will not be attending. I would like to attend this meeting if the funds are available. I think we ought to be going to these things so I will be going with or without. You have two that would like to attend, you can bring it back at a later time for the appropriation of funds. Mr. Aiassa: This is just informa- tional. Motion by Councilman Chappell to authorize the City Manager to attend on March 30, 1973, at the Los Angeles International Airport. Seconded by Councilman Lloyd and carried. (No action required) TRAFFIC COMMITTEE MINUTES Mayor Young: Two items were held FEBRUARY 20, 1973 over from the meeting of February 26, 1973 and Staff requests a further hold over to April 9, 1973. So moved by Councilman Nichols, seconded by Councilman Lloyd. Councilman Lloyd: Didn't we come to some discussion on this last time? Mr. Wakefield: Yes and .the report has not yet been completed.. • Motion carried. REPORT RE; ADDITIONAL Mr. Aiassa: Mr_. Mayor - this item PERSONNEL & EQUIPMENT was to be followed up TO ENFORCE PROPOSED further by Staff and NOISE ORDINANCE I believe it has not been done so it had better be carried over. So moved by Councilman Lloyd, seconded by Councilman Chappell _i �'.. � fir•-iC'Z 77 - CITY COUNCIL MAYOR'S REPORTS Page 'Twenty-eight 3/12/73 Ell REINECKE, ON BEHALF Mayor Young: 'These are all before OF TI-E, GOVERNOR'S COUNCIL, you in the form of ON INTERGOVERNMENTAL written items. Maybe RELATIONS EXTENDS INVITATION we had batter go through them. The TO COUNCIL TO TESTIFY BEFORE information to testify - do you desire A SUBCOMMITTEE OF THE COUNCIL to take any formal action on that? ON SUBJECT OF LOCAL GOVERNMENT REFORM Mr. Aiassa:. Mr. Mayor, we can attend and I think we should designate a Councilman to appear. We will do the review and analysis of what is being hea.rd.. Councilman Chappell: It is the policy that the Mayor attend and make the necessary testimony before the Committee if at all possible. Mayor Young: When does the Council reorganize? City Clerk: The 23rd of April. Mayor Young:, As far as April 6th is,concerned that will be -out for me. I would be happy to designate Mayor Pro Tem Lloyd, if agreeable with him. Councilman Lloyd: Yes but before we go to these things we will have to have some agreement by Council as to the representation they want. Mayor Young: Yes, -it would seem to me some guidance would be needed. If_ I were going to testify I *think a Study Session would be appropriate to determine What items we might like to testify on. Mr. Aiassa: LOS ANGELES COUNTY BOARD OF SUPERVISORS LETTER RE SELECTION OF OUTSTANDING SENIOR CITIZEN IN COMMUNITY Mr. Aiassa: Mayor Young: I will notify them that we will be calling a meeting and will set our calendar for these dates. Mayor Young: We are asked. to select an outstanding Senior Citizen. You will note the deadline is March 22nd. We have handled this more or less informally in the past and I see no reason for not continuing handling it that Way. Mrs. Josephine Hedges was written up as one of the oldest citizens and her husband was at one time on the Council. Well we have ten days andone suggestion. Councilman Shearer: We have a Senior Citizen group of West Covina, I would suggest they be contacted and I am sure they would know of people Win their group that have been outstanding in community work, i_t. oesn't necessarily have to meet the criteria of outstanding community service- during the past year. Mr. jAiassa: Yes, I beii_eve we can submit several names, Mr. Mayor. Mayor Young: Mr. Aiassa will you have your 'Secr etary mace contact wit], the. Sen i car Citizens Group, then we can bull. tl-i.is down to one ci: two non:inecs and take a telephone poll of Council. CITY COUNCIL MAYOR'S REPORTS - Cont'd. Page Twenty-nine 3/12/73 INVITATIONS TO ATTEND Mayor Young: You have received OPENING DAY CEREMONIES: invitations to the West Covina Bobbi-Sox League various League Edgewood Baseball League opening and several • West Covina Natl. Little more came in today. League Baseball, Inc., Galaxie Little League Councilman Lloyd: I note that my name was mentioned on the 17th and I will be out of town as of Friday afternoon to Sunday afternoon. Mayor Young: I will be out of town on the 17th. Is there a volunteer to make certain to be present? I know all Councilmen are invited. Councilman Chappell: I will be attending, Mayor. Mayor'Young: Would you consider yourself designated as the spokesman, if they want such? Councilman Chappell: Most happy to. I hope someone gets the word to them to start promptly at 8 A.M., because there is another one at '9:30 A.M. Mayor Young: I don't believe you all have this, I will try and have it circulated to you. South Hills Little League is April 14th at 9 A.M. San. Jose is April 7th at 8: 30 A.M. ; with a parade at 9: 30 A.M., ceremonies and lunch at 11. •PROCLAMATIONS Mayor Young: This would be a ratification on the Rotary Club of ,Test Covina Month. We did this at our last meeting and the proclamation has been prepared. I will again proclaim, it at a regular meeting. We have been asked to proclaim Saturday, March 17, 1973, as."Muscular Dystrophy Day". Hearing no objections, so proclaimed. Also the American Cancer Society would like April 17, 1973 proclaimed as "Put Out Cancer" effort day. No objections, so proclaimed. You will also Note they want the use of the Fire truck and some personnel. The floor is open on that. Councilman Lloyd: Do we have any money for this? Mr. Aiassa: We have money if they can get the fire truck to run. We are still looking for some' parts. Councilman Nichols: Have we loaned the truck at any time before to nonprofit community groups? • Mr. Aiassa: Yes; we have made it available. Councilman Nicizols: Do we need a motion to authority this -. Mr. Aiassa? Mr... Aiassa: Ycs and there are expenditures involved for transportation, etc. I don't believe it would exceed $75.00: Motion by Councilman Nichols that authorization be granted with expenses not to exceed $75.00. Seconded by Councilman Chappell and carried on ro_l.l call vote as follows: - 29 - CITY COUNCIL MAYOR'S REPORTS Page Thirty 3/12/73 AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None Mayor Young: Mr.. Aiassa, will you see that they are is notified immediately of this action. COUNCILMEN'S REPORTS/ Councilman Nichols. One item only. COMMENTS Gentlemen of the Council on the 29th of this month the West Covina School District Administra- tion Association is hosting an appearance in West Covina of District Attorney Joe Busch.. It is a dinner meeting at Stark's Restaurant with administrative members of the West Covina School District, Covina, Glendora, Baldwin Park and I think Azusa School administrators and selected public officials including corporate personnel of the City Attorney's office, Police officials and City officials. Certain representatives of all of these groups will be receiving invitations to participate. It will be a dinner meeting beginning at 6:30 with the reception followed by a dinner at 7:30 and a talk by District Attorney Busch. in the area of law and the concerns we all have now on juvenile procedures. The tickets will be $5.50 per person and every member of the Council will be receiving an invitation. If your agendas are clear that night we would be happy to have you join for an evening that we feel will be worthwhile and one of good fellowship and education. That is the 29th of this month at Starks. Councilman Chappell: I do want to put something on the table • iw1 t!1C 1, e,ull:; _!. 1- l:a C'D'lsldLC i, = SoSUe 1,! 1llG ago we talked about this special medical group known as the Paramedics through our. Fire Department. The Queen of the Valley Hospital has now put their end of the equipment in and it is :ready to operate and the._ County from the City of Industry and also from Baldwin Park are .in thc_-� process of using this equipment. I. think with Revenue Sharing fulds - it wasn't discussed but I think it is something that should be looked at very seriously because we are receiving more and more calls for rescue type of operation and our people are not equipped to handle it, they don't have the proper equipment to handle serious medical calls. I would like to see us, if necessary, have a Study Session on it or have the City Manager put some information together for us. It was done some time ago but there were, absolutely no funds at that time and we shelved it but it has been in the back of my mind and I know this equipment is now available and we do have some funds and I think in a way we are obligated to look into it for the protection of our citizens. Mayor Young: Is this a matter you feel should be referred to. Staff at this time?, Councilman Chappell: It.probably should start there. They have a file on it and it can be. brought uptodate and brought back to us with some •man hour costs, etc. I be,' ---',eve the Fire Department would be required to send some men away to school and there was a, lack of funds for doing this previously but.it appears to me we do have some revenue sharing funds and things like this -is what was thought of in that regard. Motion by Councilman Chappell that City Council. instruct the City Manager to put together material and bring back to the City Council the feasibility of going into this program at this time with costs, etc., both in labor and material. Seconded by Councilman Lloyd and carried. - 30 - CITY COUNCIL APPROVE DI MANDS Page Thirty-one: 3/12/ 7 3 Motion by Councilman Lloyd that Council approve demands totalling $ 229, 349. 63 as listed on Demand Sheets C846A, C858-862, B568A and 569A, as subm:itted'by the Controller. Seconded by Councilman Shearer and carried on.roll call vote as follows: AYES: Shearer, Nichols,,Lloyd,. Chappell, Young . NOES: None ABSENT: None THE CHAIR CALLED THE EXECUTIVE SESSION OF COUNCIL, ON THE SUBJECT OF CROSSING GUARD SALARY INCREASES AND THE AWARDING OF THE SALARY, CLASSIFICATION, FRINGE BENEFIT CONTRACT. Council recessed to the Executive Session at 10:30 P.M. COUNCIL RECONVENED AT 10:40 P.M. SALARY, CLASSIFICATION Motion by Councilman Shearer that the AND FRINGE BENEFIT STUDY City Council approve the contract of Public Service Institute, Inc., of North America for a Salary, Classifica- tion and Fringe Benefit Study not to exceed in cost $3,750. Seconded by Councilman Chappell and carried on roll call vote as follows: AYES: Shearer., Nichols, Lloyd, Chappell, Young, NOES: None ABSENT: None CROSSING,GUARD Mayor Young: In our discussion it SALARY INCREASE was decided to table i this item until the next budgetary consideration. So moved by Councilman Lloyd, seconded by Councilman Chappell • and carried. Councilman Lloyd: A motion to prepare for this Council approval a resolution favoring the concept of freedom -of sources for journalists as reference the, Farr case in Los Angeles, wherein this gentleman was incarceratedfor failure to reveal his sources. I think this absolutely abridges the first amendment of -the Constitution, which is of course the freedom of speech and freedom of news, etc. I think the spirit and intent of the Constitution is clear and I think this Council should go on record indicating its desire that those fundamental freedoms be protected and fostered so they will endure. Seconded by Mayor Young. Mayor Young: What you are saying essentially is this Council endorses the concept that a newspaper man's source of news shall be of his absolute discretion and privilege. Councilman Nichols: I don't think that perhaps discretion on freedom of 'source - I am more in mind of Congressman Wiggins and a few other astute leaders in the County, that recognize there should be some qualification to the pronounce- ment of news sources and. I wouldn't support the resolution that had • no qualifications -at all Councilman Shearer: .I th:i_nk this J_s kind of a touchy issue. If you vote "no" you are sort of a bad guy. but before- I vote "yes" I would like to see the resolution. I would vote to have one prepared. Councilman Lloyd: I believe I used the te.r.rn ",prepare" a resolution by the City Attorney and return to Couricil for approvaland adoption. That is the intent of the mo',�ion. Motion carried. - 31 - f � CITY COUNCIL.- _ Page Thirty-two 3/12/73 ADJOURNMENT Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to adjourn meeting at 10:55 P.M. • APPROVED : ATTEST: C UPY CLERK • • M MAYOR .- 32 -