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02-13-1973 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA FEBRUARY 13, 1973. The regular meeting of the Council was called to order at 7:30 P.M., in the West Covina Council Chambers by Mayor Pro tem Lloyd. Councilman Shearer led the Pledge of Allegiance and Councilman a • Nichols gave the invocation. (Mayor Pro Tem Lloyd advised that Mayor Young was absent due to illness.) ROLL CALL Present: ,,Mayor "Pro: tem Lloyd; ;Councilmen: -Shearer, Nichols, :Chappell Absent: Mayor 'Young Others Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk Richard Munsell, Planning Director John Lippitt, Acting City.Engineer Leonard Eliot, Controller Gary Duvall, Administrative Assistant Jeff Butzlaff, Administrative Analyst, Jr. Ray Silver, Administrative Analyst, Jr. Claudia Luther,,Staff Reporter _ L.A. Times Jeff Schenkel,..Staff Reporter S.G.V..D. Tribune PRESENTATIONS CITIZENS° COMMITTEE Mr. Dick Brammer: Copies of the report FOR COMMUNITY PRIORITIES Chairman have been submitted to the Mayor and I don't know if he has given the copies out or not. I would like to make a few comments. The Committee did spend a lot of time working on this project and came up with what I feel are truly realistic recommendations of the needs of the community. Each ,Sub-ICtmmi.tted- met separately and then met jointly as a full Committee. Everybody put their share into .it. We received our assistance from people in the City and the Community. There is one item on Page 2 of the report that I would like to call to your attention, there appears to be a slight four and a half million dollar typing error, which might make a little difference. The auditorium is $500,000 not five million. If Council has any questions on the report there are representatives of each Sub -Committee present tonight. Mayor Pro tem Lloyd: Would you be so kind as to ask the members of your Committee to stand And be recognized? (Mr. Brammer introduced Ken Bonar,.Co-Chairman; Terry.Davis, Chairman of the Public Safety Sub®Committee;,Elba Comeau, Park &-Recreation ,Sub®Committee; Vi Christopher, Public Safety; Katherine Howard, Public Works; Chuck Richardson, Public Works; Judy Leonard, Parks & -Recreation; and Joe Payne, Parks & Recreation.) Mr. Brammer: If there are no questions we would like to thank the Council for the opportunity to serve on the Committee and make our presenta- tion to you. Mayor Pro tem Lloyd: I.know I speak for the Council and for Mayor Young ® I want to thank each and every one of you people who gave so generously of your time to serve on this Committee and help us on the Council. I think I can say without any reservation that every recommendatirn made by this Committee will receive the utMsticcons'ideration by this body in its deliberative efforts. I can assure you I have read the report and-1--am impressed and speaking only for myself I am certainly CITY COUNCIL PRESENTATION. Citizens' Committee Page Two 2/13/73 going to incorporate some of the things you have presented and I thank you not only personally but collectively. Councilman.Shearer:. I am not sure whether this is in order or not. but what I am about to say is in no way a reflection on the Commitee ® I see we have six items and I am sure there were other items the Committee considered and I am sure they were •nit always in unanimous agreement, so 'I would like to see some of the other items offered, considered and possibly rejected. Those of,,: a Iower. pri"o:rity to help me in evaluating the report a little better, Mr. Brammer: 'Each Sub®Committee°s report was included -in the copy submitted to the Mayor. I don't know whether you got those reports or not. I don't believe they kept minutes on items considered and discarded immediately. I might add at this time that probably one of the first things that came to our attention as a priority need was the manpower situation. We did not address ourselves to this in that this is a budget item that has to go on year after year and with the limited project we had we dismissed that from our considerations; however, we did consider it as a very high priority but due to the time factor we didn't feel we should address ourselves to that. Councilman Shearer: Perhaps then I can get that additional information from the Mayor because I don't have those reports here. Mayor Pro tem Lloyd. Mr. Brammer, were sufficient copies submitted for the Council? Mr. Brammer: Yes, 8 copies were submitted to the Mayor. Councilman Nichols: I recall receiving a Recreation Sub -Committee report and I believe a Public Services Sub - Committee report - were there others? Mr. Brammer: Also one from the Public.Works Sub -Committee. It was a little late and submitted late to the Mayor, but it has since that time got to the Mayor. Councilman Chappell: I think these people should be complimented on the time and effort they put into this on a long term basis and in their report they have come up with certain things that will cause consideration to apply one way or the other to our Community. I certainly hope you will be standing by for other Committeesof this type because the Mayor does have further ideas along this line and will perhaps be calling on you again. I commend you all for your hours and hours of effort. Councilman Nichols: You folks have spent about 3 months I think in a great many meetings m how much of your report do you think reflects city staff input and how much do you think reflects community input? Or can you analyze that in just a few words? In other words, we are concerned that we are representing 70,000+ people and I don't mean to pose it as an embarras- dz g.-.queskiop, in any sense at all, but I would like to have the reassurance of your own analysis in terms of what you feel might have been the community input that leavened the raw data you received in. your study. ® 2 CITY COUNCIL Page Three PRESENTATION: Citizens' Committee 2/13/73 Mr. Brammer: I would say we probably started with staff in some areas. Anything that we did receive from staff was personally verified by some of the Committee and discussed before being made a recommendation. The first two items of this report we were very hesitant to put in as a priority because we didn't feel in fact they were priority items but they were truly a necessity of the community. Something we must have. If you analyze it, how much came from staff and how much from the community, I would say probably 25% staff, 75/ community. The staff was very cooperative with us, however, staff did not try to lead us or.gude use: Mayor Pro tem Lloyd: Thank you, very much. RECOGNITION OF Mayor Pro Tem Lloyd-. Mary Lou.Wessel, will "GOLDEN JUBILEE" PARADE you step forward. BANDS Mary Lou ,Wessel. Gentlemen;, it is redundant for me to repeat what a wonder- ful.parade we had in spite of Jupiter Pluvius - who came down upon us in great volumes towards the end of the parade. I thought because of the gallantry expressed and shown by our bands particularly, who kept,-qtep and played right through the deluge, that it would be nice if I introduced those that are present tonight to you. (Introduced the various band leaders from the different schools. Also introduced the Clown Girls present and asked that the various band people present stand and take a bow.) Mayor Pro tem Lloyd: -Mary Lou, let me say this to you e we thank you very much. I know you worked very hard and very long. I think our town is blessed with citizens who involve themselves as you have and give unselfishly of their time, effort and energy. We, as a Council, say "thank you from the bottom of our heart." Councilman Nichols: I have been myself more than 20 years working in the schools of our community and I was never prouder of our young people, of our employees, the people who I work with, as I was at the parade situation. We didn't have a big turnout, the weather was lousy, it was a first time ever in all these 20 years that I have seen this kind of school participation, but I have never seen a moment in all these years that I took greater pride in m the young people, the employees and all those that contributed to it and I surely do thank you and please come back again. .Councilman Chappell° I am. sure Councilman Nichols expressed every thing quite well in regard to the parade and those that participated. To me it was a real thrill to see so many.members of our community involved. I thought it was a good parade. I have marched in all kinds of parades in.the Unit I belong to and those clowns were the best and the girls in the bands were the greatest and I know we are going to do this time and time again and keep up the fine spirit we started on our 50th Birthday in.West Covina. Councilman Shearer: This sounds like the time for speeches. With the exception of the rain I enjoyed the day very macho Councilman Chappell was mentioning .all the pardd4§s:he marched in, I saw him the week before but I didn't know it. He gives of his time in a very worthy endeavor, he is also a clown. Maybe you have seen the Citrus Shriner's Group marching by in parades, it is 'Councilman Chappell e I looked very closely at the Baldwin Park Parade but couldn't figure out which one he was but he was there. 3 CITY COUNCIL PRESENTATION: "Golden Jubilee" Parade Bands Page Four 2/13/73 The parade was fine as Councilman Nichols said and I think the young people demonstrated a very good spirit for sticking it out to the end. Of course I have a special interest in one band, I had two of my children participating in it. I am glad we have such fine youth as well as leaders in our community. Councilman Chappell: One further comment. Those of you that missed the parade there was a part of the parade that was something special and that was our City insignia on a float made by the students at Edgewood High. This was a beautiful creation and I hope they enter that particular float in every parade from now on - and the manpower to move that around - I thought a Volkswagon was underneath to move the float until I found'out there were some good strong boys with strong backs pushing that thing all over town. I hope we can see that fle:at again before it is destroy- ed. Mr. Duda: I also want to thank all the bands and the Edgewood High group for that particular float. I know they called me up Friday afternoon and asked me to come over and they were still glui g,.- papers into it. It was a fantastic thing, but Councilman Chappell there was one fellow back there that rode part of the way. Also -the other groups I think deserve special recognition. We had what I think was a very nice parade, everyone that was in it including the bands as well as every other group performed very well and the rain didn't seem to dampen their spirits at all. I think we all owe them a vote of "thanks". Sally Hickson I would like to introduce to you the guy Student Body Vice-Pres.,!'.:..-that designed the float and was ..Edgewood High responsible for getting everybody to work on it and getting all the materials - I think he deserves some recognition - Dave Spierso Mayor Pro tem Lloyd: Thank you very much Sally. ..We do thank Dave. I am very sorry the rains came butit was really very inspiring and.a hearty thanks to all these people that participated. At this time I am going to call for a short recess for some pictures by a photographer from the Tribune - pictures of the Council members. This was agreed to previously, so please don't go away we will be back very quickly. (Council recessed at 7.55 P.M. Council reconvened at 8 P.M.) Mayor Pro tem Lloyd: Gentlemen, I am going to deviate from the Agenda and at this time call for Councilmatic Reports. COUNCILMEN°S REPORTS/ Councilman Chappell. You all received a COMMENTS written communication from me regarding the trip that I took to Sacramento to vist our legislators and lay the ground work in case we have to go up on an emergency type basis from time to time. I must say that I don't feel the time was wasted but due to weather conditions I could have accomplished a lot more if I had arrived at my scheduled time. I had appointments set up;but unfortunately Assemblyman Montoya and Assemblyman Johnson had to come back prior to my really having a full meeting with them. In talking with Assemblyman Montoya and Assemblyman Lancaster they thought it was a good idea for us to come up and discuss local matters with them from time to time so they could familiarize themselves with us and we with them. Senator Lancaster is going to set up a meeting with the Councilmen and Mayors of his area and he has asked us to come up with some ideas that we can discuss at some future meeting date not just pertaining to West Covina but to 4 - CITY COUNCIL COUNCILMEN'S REPORTS/COMMENTS Page Five 2/13/73 all the cities in general. Those of you that know my problem in flying well I thought I was going to for some reason get there without any problem until that darn plane started going around in circles for 45 minutes and then I was wishing I was back and had a c au] lIeA:more`,dr.ama- mines. I do think the idea is very worthwhile and when the various Councilmen have time to go on a trip to Sacramento I think it will bear fruit in the future. If you have any questions I will be glad to answer them. Mayor Pro tem Lloyd: Thank you,,Councilman Chappell. Councilman Chappell; I.also want to bring up a couple of more things in regard to our 50th Bir(thday. I don't know why it is happening but we have had two fine presentations over the last weekend, we had the Junior Women's Club put on Fiddler on the Roof, and the next night a combined choir of the churches of our city and frankly there were more people participating in the performances than were in attendance. I ask the press if they can possibly give more publicity to the various events and invite our citizens to come to these affairs. They certainly are not expensive. Many of them are free. I think those that do not attend are really missing something. The combined choir Sunday night was unbelievably good. They sang all types of songs and seeing members of various churches singing together after just a few practice sessions, well we have talent in our community and we are not taking advantage of it. We are not turning out to see and enjoy ourselves. So I ask that if at all possible that we get more publicity.on the events for the rest of this month. The Ridge Riders event, the family picnic and a number of other things that should be better attended by the citizens. Councilman Nichols: I have one item. What I presented some weeks ago, the request of the Council for an appropriation of funds for an investigative trip to Scottsdale, Arizona, relative to a private contract for Fire Protection Services m I had personally taken the responsibility for dictating to the City Manager what I thought was an adequate sum to cover the cost of the trip so I really was the one responsible for recommending to Council that the sum of $150.. should be allottdd:f.®r that trip. Plans have now been made in detail and they do require a full day on a Monday beginning in the very early morning and well into the evening in scheduled activities and it is going to require the party that goes to spend two nights there in Scottsdale, Arizona. There are four people going representing the City, .Councilman Lloyd and myself, the City Manager and the Fire chief. The City Manager advises me the rooms cost.$24. per night and there is just no way we can go for.$150., and stay there two nights and eat anything. So I am coming back to Council tonight to ask that the Council approve an increase in that allotment to a maximum of $300 for the entire trip for all expenses for a party of four for two nights and two days. Seconded by Councilman Shearer and carried on roll call vote as follows: AYES: Shearer, Nichols,.Chappell, Lloyd NOES: None ABSENT: Young 0 MAYOR'S REPORTS PROCLAMATION APPROVAL OF MINUTES Mayor Pro tem Lloyd. If,there are no objections I will proclaim "National Engineers Week", ,February 18 m 24, 1973. (So proclaimed.) July 10, 1972. July.24, 1972. .,d%l.y 26, 1972. Motion by Councilman Shearer, seconded by Councilman Chappell and carried, to approve minutes as submitted. ® 5 CITY COUNCIL CONSENT CALENDAR Page Six 2/13/73 Mayor Pro tem Lloyd explained the procedure of the Consent Calendar items and asked if there were any comments on any of the following items: 1. WRITTEN COMMUNICATIONS a) JOHN HARPER Request for a business license for small 508 E. Michelle St., volume mail order business. (Refer to West Covina City Attorney and City.Clerk) b) MELVIN K. SAWYER 124 Juniper Street West Covina c) EAST VALLEY FREE CLINIC, INC., d) JOHN RUST e) JOY RICE 1521 S. .Sunkist West Covina f) CRIPPLED CHILDREN°S SOCIETY of L.A. COUNTY 2. PLANNING COMMISSION a) SUMMARY OF ACTION b) SUMMARY OF ACTION 3.'RECREATION & PARKS COMM. a) SUMMARY OF ACTION b) SUMMARY ITEM #C®7 4. HUMAN RELATIONS COMM. a) SUMMARY OF ACTION 5. YOUTH.ADVISORY COMM. a) SUMMARY OF ACTION 6..A.B.Co APPLICATION Von ° s G.. •ocery Company P. O. Box 3338 - Terminal Annex Los Angeles Request for mail order drop -ship business license. (Refer to City Attorney and City Clerk) A non-profit corporation requetts exemption of a business license. (Refer to City Attorney) Requests permission to hold auction of fine art at The Akron -.February 3rd and 4th, 19730 (Council polled February 2, 1973, approval granted. Recommend ratifi- cation.) Offered assistance in beautification of parks. (Accept and file) Requests permission for fundraising campaign, January 1 m March 31, 1973. (Approved in prior years, recommend approval.) AdiPorned--meeting of January 24, 1973. (Receive and file)(Refe.r to C-1 re T.To31272) Regular meeting of February 7, 1973. (Receive and file) (R.efer° 'to comment on Page 8) Meeting of January 23, 1973. (Receive and file) Re annual California Park & Recreation Conference*. refer to City Manager°s.Agenda Item No. H-3. Meeting of January 25, 1973. (Receive and file) Adjourned meeting of January 30, 1973. (Receive and file) Chief of Police recommends NO PROTEST. dba Von Is 777 .South Glendora :Ave. , ) 7, CLAIMS FOR DAMAGES FILED WITH CITY CLERIC a) ROBERT LEVINE Damages to car after hitting newly con® 1608 W. Sawyer structed unmarked curb on Cherrywood West Covina Street, off Garvey Avenue. (Deny and refer to Insurance Carrier). (Refer to discussion on Pages 7.nd �). CITY COUNCIL CONSENT CALENDAR m Cont°da b) LYNN M. CROWE 15321 Elliot La Puente Page Seven 2/13/73 Damages to car when hitting hole in street in construction area on North Vincent Avenue between Workman Avenue and freeway. (Deny and refer to Insurance Carrier.) (Refer to discussion on Pages 7 & 8) Councilman Shearer: Mr. Mayor, a question regarding Item 7 (a) and (b)_ Were either one of these in the area of the freeway construction? Mr. Lippitt: Yes, both items for damages were in the area of freeway construction. Councilman Shearer: M 'on,ly comment would be that perhaps it would bein order'to notify these people that there is. -.a- -limit in time on the filing of claims with the State. I would suggest that these two claimants be advised at the earliest possible date that this area was under the jurisdiction of either the contractor of the State. Mayor Pro tem Lloyd: Mr. .Wakefield, do you have a comment on this? Mr..Wakefield: I think Councilman Shearer°s suggestion is entirely appropriate. If in fact the claim should be filed within a certain time period in order to protect the interests of the injured parties they. should by all means be advised of that facto Councilman Nichols: Mr. Mayor o along that line an observation to Council and hopefully Staff. Some weeks back I had a situation in my personal affairs ,ire:=.&n accident occurred involving a vehicle of a neighboring community which damaged property of my own and I followed up and went to the City Clerk of that community and filled out the appropriate claim forms and it was one of those instances where it was not a problem of liability or a determination of circumstances, etc.0 and in due course following the Council meeting I received; -;,form letter from that City indicating to me my claim had been denied and if I desired to pursue the claim further pursuant to law, etc., etc I should engage the services of an attorney within a certain period of time. But I did not receive in that communication any indication of procedure, although I subsequently learned the form letters sent to me were letters required by law. I waited some weeks and then recontacted the City Clerk and finally was able to be in touch with the powers that be and achieved a satisfactory resolution of the problem.. I reflected on it at the time and thought. if that particular community had some sort of response in addition to the very routine letter that implied an outright rejection and only a recourse to court action that it might be more satisfying to people if the individuals knew it had been referred to some other source or that something else was underway, which in fact it was in that particu- lar community. I don't know what our procedures are in this community but I would ask that Staff look at our own procedures because we on the Council sit up here and we see claims that are clearly unjustified even from the layman°s point of view and sometimes we receive claims that we don't know the validity of and other times we receive claims that seem to apparently convey some degree of civic responsibility and yet in each instance we reject outright and if in doing we are not engaging in the most appropriate kinds of public relations in that process we are probably erring in some way. So I would like to see a Staff Report when convenient to Council enumerating for us our own procedures in these matters so we can assure ourselves that whatever course we are following is not only legally correct and appropriate in the terms of the insurance coverage that we have, and our agreements with our carrier, but also incorporate those necessary amenities that indicate to the citizen that his claim is in ® 7 CITY COUNCIL Page Eight CONSENT CALENDAR ® Cont°d. 2/13/73 fact being considered in some proper form. Councilman Chappell: In regards to that m Councilman Nichols ® we as a Council deny the claims as far as the City funds are concerned and refer it to the Insurance Carrier who then assigns an adjuster and he determines the validity of the claim and either makes a settlement or a denial to the person filing the claim. Most of the time, as I have done in insuring communities, this is done expeditiously and the claim's are settled quickly. The procedure you had does not follow the normal procedure of the companies I have followed in the past, maybe they do something a little differently,' Normally they automatically have an insurance adjuster assigned to the case and they determine it and pay it. I hope I am correct andI am sure the City .Manager will look into this. If I am incorrect then I think we should make sure that is the way it is done in the future because that is our obligation tf we are liable and if we are not liable then it is the Insurance Carrier's obligation to find that out. Councilman Nichols: I appreciate that but I am thinking of the period of time that elapses from the time a person enters the claim and a contact may come from an Insurance Carrier saying "sorry buddy", and if the communications that flow from the City in that initial period do not make clear what the procedures are and why the letter of denial comes and why the form letter says "see your attorney" m this can result in rather a bit of confusion. In my case several weeks elapsed between that indication and any other contact and I had considerable budgetary alarm in that period. Councilman Chappell: Along that same line the Insurance Carrier should have alreidy"..received the claim and should have informed him that at the next meeting there will be denial and then referred to him. So under normal circumstances many of these claims are already settled, as I have seen them, before we get the item even two weeks later for denial and referring to theme I think -bur City Manager should look into this. Councilman Nichols: I hope so but basically the citizen feels he is entering a claim against a municipality and not an insurance carrier and that initial communication should be such that it.,,is not so abrupt and so terminative in nature that the citizen feels he has been given short shrift and that is the only concern I have. If our procedures covers that adequately fine, but I am sure we can all receive a little bit of assurance as to what does goc. on. Mayor Pro tem Lloyd- Mr. Aiassa, Mr. Wakefield, do you need any further guidance? (Indicated they did not.) Then we will go forward. Motion by Councilman Chappell, seconded by Councilman .Shearer, to approve Consent Calendar items 1 through 7. Mayor Pro tem Lloyd: Before we vote I have two items. Pla_ nning Co fission Item (b) what was the final • outcome on the Wickes sign? r M. Aiassa. We have not resolved it as yet. We are meeting and you will get a report on it in two days© Mayor Pro tem Lloyd° Mr. Aiassa, will Mr. Duvall at his convenience give us a report on the "Golden Jubilee" activities? CITY COUNCIL Page Nine CONSENT CALENDAR ® Cont'd. 2/13/73 Mr..Aiassa: Yes, we can put him on under the City Manager's agenda. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT: Young GENERAL AGENDA ITEMS AWARD OF BIDS BID NO. 73-60 LOCATION: City Hall and other City Buildings. LEASING OF TELEPHONE Bids were received in the Office of the Pur- EQUIPMENT .•chasing Agent up to 10:00 AoM.,,Wednesday, January 17, 1973, and thereafter publicly opened and read. (Held over frown January 22,. 1973). Request to hold over to February 26, 1973, meeting pending information from Office of Emergency Services on its possible participation in partial funding of this system. Mr. Aiassa: We are asking that this item be held over to the meeting of February 26, 1973. There is a possibility we aright be able to get half of the initial cost amounting to about $80,000 funded through the Civil Defense Office. I am in touch with them. Motion by Councilman Shearer, seconded by Councilman Chappell and carried, to carry this item over to the City Council meeting of February 26, 1973. BID NO. 73-62 Bids received in the Office of the Purchasing TIRE REQUIREMENTS Agent up to 10:00 A.M., Wednesday, .January 31, POLICE VEHICLES 1973, and thereafter publicly opened and read. Council reviewed Controller's report. Request matter be held over to Monday,.February 26, 1973. Motion by Councilman Chappell, seconded by Councilman Nichols and carried, to hold this item over to the meeting of February 26, 1973,as requested in the report from the Controller's Office. PUBLIC WORKS SAN BERNARDINO FREEWAY LOCATION: Various sanitary sewers WIDENING ® AMENDMENT throughout the City. Council reviewed TO UTILITIES AGREEMENT Engineer's report. NO. 7Ut®4192 Motion by Councilman Nichols, seconded by Councilman Chappell, that the City Council approve the amendment to Utilities Agreement No. 7Utm4192 and authorize the Mayor and City Clerk to execute this amendment. Motion carried on roll call vote as follows: AYES: Nichols, ;Chappell, Lloyd NOES: None ABSENT: Young ABSTAIN: Shearer (because of his employment with the State Div. of Hwys.) PROJECT SPm73005, COOPERATIVE AGREEMENT LOS ANGELES COUNTY RESOLUTION NO. 4688 ADOPTED SYSTEM OF COUNTY HIGHWAYS OF Environmental Impact Report.) LOCATION: Cameron Avenue, 150 feet east of Inman Road to Grand Avenue, Council reviewed Engineer's report. The City Attorney presented. B0A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO ESTABLISHMENT OF A PORTION OF CAMERON AVENUE WITHIN SAID CITY AS A PART OF THE THE COUNTY OF LOS ANGELES." (Approving 9 CITY COUNCIL PUBLIC WORKS: PROJECT SP-73005 (Reso.#4688) Page Ten 2/ 13/ 7 3 Motion by.Councilman Chappell,'seconded by.Councilman Nichols and carried, to waive further reading of body of said Resolution. Motion by Councilman Chappell, seconded by Councilman Nichols, to adopt said Resolution. Councilman Shearer: A question. The Staff Report first paragraph details the cost estimate of the project - West Covina°s portion $140,000; the second paragraph says "In addition to the above, the City.was.responsible for obtaining all right-of®way000000 is that included in the $140,000 estimate? Mr. Lippitt: It is not included. Councilman Shearer: What is the total estimated cost? Mr. Lippitt: Estimated cost totally for the portion within the City of West Covina is.$150,OOOo In other words about $10,000 in addition. Motion carried on roll call vote as follows: AYES: Shearer, Nichols,,Chappell, Lloyd NOES: None ABSENT: Young Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to approve the cooperative agreement between Los Angeles County and the City of West Covina for the improvement of Cameron Avenue, and authorize the Mayor and City Clerk to execute the same. RESOLUTION NO. 4689 The Mayor Pro tem presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF -THE CITY OF WEST COVINA ORDERING THE VACATION OF A CERTAIN PORTION OF CALIFORNIA AVENUE." Motion by Councilman Chappell, seconded by Councilman Shearer and carried,.to waive further reading of the body of said Resolution. Motion by Councilman Chappell, seconded by Councilman Nichols, to adopt said Resolution. Councilman.Shearer: A question of the City Attorney. The public hearing was held and I was not on the Council at that time m what is my legal status in voting? Mra.Wakefield: The hearing was in this case for the purpose of determining whether or not there is any necessity for the continued public use of the area in question and that determination is made by this Resolution. I see no reason why you cannot vote on the Resolution itself. Motion carried on roll call vote as follows: AYES: Shearer, Nichols,.Chappell, Lloyd NOES: None ABSENT: Young UNCLASSIFIED USE PERMIT LOCATION. Intersection of California NO. 141 Avenue and South Frontage Rd. EUGENE Lo.WOOD Council reviewed Engineer's report. RESOLUTION NO. 4690 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE EXECUTION OF A CORPORATION QUITCLAIM DEED FOR SANITARY SEWER PURPOSES AND DIRECTING THE RECORDATION THEREOF." 10 CITY COUNCIL PUBLIC WKS.: UUP #141 (Res. 4690) Page Eleven 2/13/73 Motion by Councilman Chappell, seconded by Councilman Shearer and carried, to waive further reading of,body of said Resolution. Motion by Councilman Shearer, seconded by Councilman Chappell,,to adopt said Resolution. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT: Young RESOLUTION NO. 4691 The City Attorney presented: ADOPTED '°A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA.ACCEPTING A GRANT,OF EASEMENT .,,EXECUTED BY.UMARK, INC., AND DIRECTING THE :RECORDATION THEREOF.°° (MTD 328) Motion by Councilman Chappell, seconded by Councilman Shearer and carried, to waive full reading of the body of said Resolution. Motion by Councilman Chappell, seconded by Councilman Shearer to adopt said Resolution. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, .Chappell, Lloyd NOES: None ABSENT: Young APPROVAL OF REFUND LOCATION: Main extension and stubouts AGREEMENT WITH for future meters along Frontage Road and SUBURBAN WATER SERVICES San Bernardino Freeway. Council reviewed Engineer's report. Motion by Councilman Chappell that the City Council approve the agree- ment with Suburban Water Systems in the amount of $6,605, and authorize the Mayor and City Clerk to execute same. Seconded by Councilman Shearer. Councilman Shearer: I assume if I read the report right that they pay us, not that we pay them. Mr..Wakefield: That is right. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT: Young HEARINGS ZONE CHANGE LOCATION: Northwesterly of the intersection APPLICATION NO. 479 of Azusa and Rowland Avenues. PRECISE PLAN # 647 REQUEST: Approval of a change of zone from B. Fa SMITH N-C (Neighborhood Commercial) and MF-20 (Medium Density Multiple Residential) to S-C (Service Commercial); and approval of a Precise Plan of Design for retail shops and offices on a 3.6 acre parcel. Approved by Planning Commission Resolution No. 2462. Is (Slides shown and explained by Mr. Munsell, Planning Director, with regard to site location, surrounding property and zoningo Explained in detail Phases I, II and III of the proposed project. ) Mr. Munsell: The facility as shown meets all of the standards for parking, etc., in the S-C zone and Staff has applied its normal conditions of approval for this type of development and as the Planning Commission Resolution for both the Zone Change and the Precise Plan is for approval, Staff mom CITY COUNCIL Page Twelve HEARINGS: ZC ##479 & PP #647 2/13/73 would complete its presentation unless you have additional questions. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE NO. 479 AND PRECISE PLAN NO. 647. 0 IN FAVOR Robert Smith (Sworn in by City Clerk) Mr..Smith, my father, had to go back to the East on an emergency and he is not able to be here tonight. I will be glad to answer any questions. I have really nothing to say, the architect was supposed to be here but apparently he got -held up. I think the plan speaks for itself, so unless Council.has some particular questions, I have nothing else to say. THERE BEING NO TESTIMQNY:'.IN-_OPI-�CS.ITION.PUILIC..BMRING CLOSED. COUNCIL DISCUSSION. Councilman Nichols: Mr. Mayor, as has been indicated in the Staff Report, this development appears to be in harmony with the North Azusa Plan and the move towards the upgrading of the area, and the S-C zone is definitely an upgrading of previous potential commercial designations, and therefore I would move the approval of Zone Change Application No. 479 and Precise Plan Application No. 647, hearings having been held concurrently. Seconded by Councilman Shearer and carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT: Young PLANNING COMMISSION TENTATIVE TRACT LOCATION: West side of Azusa Avenue between NO. 31272 Francisquito Avenue and Autumn Drive. COMMUNITY SCIENCE REQUEST: Approval of a Tentative Tract for TECHNOLOGY DEVELOPMENT a 26.4 acre town house development on an CORPORATION irregularly shaped parcel. Recommended by Planning Commission Resolution No. 2463. (PRD#3-D.P.#1) Mr. Munsell: This is a Tentative Tract approved by the Planning Commission with a Precise Plan which includes what we call a Planned Residential Development. The property is zoned Multiple Family, 15 dwellings to the acre and the developer proposes a condominium type development which requires a particular subdivision less than what the normal multiple family zoning would allow. As can be seen the property immediately surrounding this to the north, south and west is single family, to the south and west is unincorporated county territory and existing single family subdivision and to the north is a large orange grove with one single family home on it. (Slides shown and explained as to location, surrounding area and zoning. Slides shown of the proposed townhouse development.) There was no citizen reaction of a negative effect at the Planning Commission hearing and the Planning Commission recommends that this preliminary subdivision tract No. 31272 be approved. Councilman Shearer: A question. Is it correct that we are not 6 being asked to consider either the zoning nor the precise plan but merely approving technically the subdividing of the one parcel so he can sell it as individual condominiums? Mr. Munsell: That is correct. Councilman Nichols: The only comment I would like to make is that we in West Covina went through a period for a number of years where most of the proposals coming before the Council were for non -owner occuViL6d,1_. apartment type 12 CITY COUNCIL Page Thirteen TT #31272 2/13/73 developments which naturally generated a considerable amount of opposi- tion. I, for one, recognize that the day of mass single family development in the City is pretty well over except in the very high price ranges and I am very satisfied and pleased to see the trend or return coming towards the owner occuppied condominium development because 1: it bodes a little higher quality and 2: it creates a situation where people have a vested interest in what they are occupying and I think that in itself implies an upgrading in the terms of caliber of tenancy and probably the long term appearance of the-areer. So I am pleased with this type of plan coming in as compared to the typical apartment development. Councilman Chappell: already to. where we are I have.one question. I notice the park fees are going to be paid. Did they determine not to give land and choose this or was this zoned not entitled to land for parks per se? Mr. Munsell: This property was zoned for multiple family. The park fee requirement for multiple family zones 'does not give an option for land dedication. It was determined that. all of the parcels not subdivided up to the time of the adoption of that ordinance were so small that they could not give a sufficient amount of parkland to the City to be an economically justified type of thing. This particular development has a substantial HomeownerL" Association and a substantial amount of open area with tennis courts, recreational area, etc., of it own and in addition to this/ part of the tentative tract requirement is that a Maintenance District be applied for all of the steep slopes as they face all of the residential pro- perties all the way around, so if the Homeowners' Association fails to live up to its obligation in terms of the maintenance and landscaing that an easement can be accepted by the City and our crews can go in and maintain the slopes and bill them through the tax bills. This is what is called'a ghost maintenance district and it is an insurance policy that you have to insure proper maintenance of this property. Motion by Counoilanan Nichols, seconded by Councilman Shearer and carried, to approve Tentative Tract No. 31272. ORAL COMMUNICATIONS Mrs. Dorothy Davis First I would like to address Mayor Pro tem President Lloyd and the City Council and I wish to thank S.G.V. EkAnEh you for the proclamation that you proclaimed N.A.A.C.P. for Black History and Brotherhood Week. But I am also here regarding a letter that the San Gabriel Valley N.A.A.C.P. sent to the Mayor and City Council dated January 6, 1973. I would like with your permission to give the City Council a copy of this letter to refresh their memory. The San Gabriel Valley N.A.A.C.P. is very much concerned about the employment of our black citizenso Do you know the City of West Covina, as I have been told and if I am wrong I stand to be corrected., employed only 1/ black persons. This is one full time and one half time. The City is now engaged in a redevelopment and affirmative action program for the City and I am here to ask the City .Fathers to take positive steps to integrate our City. This is Brotherhood Week and what more appropriate time to be,`brothers' to your black brothers than to begin this week to see that they also share in the American dreams and to give our young black citizens hope for the future and also the adults as well. Let us have hope for the future as other citizens in this community do. I have faith in this City and the City.Fathers that if you know about the problems the black citizens have you would help solve this problem. We would be happy to give you of our knowledge and support in helping to solve this problem with you. We are our brothers keepers and would you please take some action on this correspondence? Thank you. Mayor Pro tem Lloyd: What is your pleasure, gentlemen? 13 CITY COUNCIL Page Fourteen ORAL COMMUNICATIONS - Cont°d. 2/13/73 Councilman Nichols: Mr. Mayor m I think it is an appropriate communication and a matter of legitimate con- cern. I think it is something we should definitely look into and very promptly. I really can't respond in terms of specific efforts that the City Staff has engaged in to increase the employmentr)6ft,-qualified members of our community of all races and creeds. I think however this is a mandate to us to request of Staff that Staff inform us in a Staff Report what affirmative actionsr::Staff:: _.hhs...— undertaken to try and rec° if what I feel is an apparent problem. Certainly if these statistics are correct, and I have no'reason to feel they are not, there must be some explanation for this and if not then we need to do more than we have. I would move that this letter be re -referred to Staff with a request for a report back on the affirmative action programs of the City in terms of employment- at the next regular meeting and,further,that an analysis be made of our present contract- ural .obligations f;.; relative to redevelopment as to what rights and powers the City might have to act further in the area to assure equal employment opportunities for all of our citizens. Seconded by Councilman Lloyd and carried. Mrs. .'.011a Fox All I want to say is that we are not making Labor Chairman the accusation. We do feel that all Cities N. ..A.C.P. should be aggressively seeking out affirmative action and be sure that all the citizens are represented within the City. Thank you. Erick Witt, and We own a piece of property over here on Holt Mrs. Hazel Grace Witt Avenue. We contacted several people in regard 3965 Tracey to the one thing we want to know. First.of all Los Angeles we consulted.Mro Munsell about it and we merely Re: Monte Verde Dr. want to ask for the vacation of the west side Por cony vacated of Monte Verde Avenue as it adjoins our pro- perty at 3650 East Holt Avenue, which was condemned by the State. The new road goes through our property., We wish to be assured that the west half of the Monte Verde road will revert: to us as owners so that we may include this portion to a possible buyer. I need to know this because that triangle otherwise would be substandard in size. We were told so in :the condemnation suit completed here several months ago. It would be a great help to us to know if it would revert back to possibly the original owners of this property and we are the sole owners. .Mrso.Witt: 'We might add that the right-of-way agent who first approached us, Mr. Baker, told us before the condemnation was finished that this would be reverted to use Mayor Pro tem Lloyd. Do you have any comments on this, Mro.Aiassa? Mr. Aiassa: No,, ill we can do is refer them to staff and then Mr. Lippitt can work with them. Mayor Pro tem Lloyd: (Pointed out Mr. Lippitt to Mr. & Mrso.Witt) He has been designated at this time to work with you and I know he will do so with a certain amount of alacrity. I would advise you that this Council likes to have rather prompt attention to these matters and of course we will expect a Staff Report back to us on what happens in regard to your specific program. That doesn't mean that we approve or dis- approve, all we are asking for is some attention to your problem° Does that solve your problem for the moment? Mr. Witt: Yes. 14 CITY COUNCIL ORAL COMMUNICATIONS - Cont°do Page Fifteen 2/13/73 d Councilman Nichols: Mr. Mayor, is there an answer to this problem available right now? I don't mean for the Council but to these people so they don't have to make trips back and forth to West Covina. Could they get an answer tonight? . Mr. Lippitt: Mr. Mayor, I would like to recheck the location but I believe this is the same spot that the Council held a hearing on in November. (Council suggested Mr. Lippitt adjourn to the Council Chamber room and see if he could give them an answer tonight.) THERE BEING NO FURTHER ORAL COMMUNICATIONS, ORAL COMMUNICATIONS CLOSED. CITY ATTORNEY AETNA and NEW YORK (Held over from January 22, 1973) LIFE INSURANCE CO., DEFERRED COMPENSA- Mr. -Wakefield. This item involves TION PLAY1,CARRIERS the adoption of a Resolution in effect approving the Aetna Life and Casualty Company plan for deferred compensation and also the New York Life plan which the Council had previously considered. RESOLUTION NO. 4692 The City Attorney.presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTABLISHING DEFERRED COMPEN- SATION PLANS AND AUTHORIZING THE PURCHASE OF ANNUITY AND VARIABLE ANNUITY CONTRACTS." Mr...Wdkefield::..i I.fk_ that. reso;luti'ohl. is approved it will provide the foundation upon which individual employees may elect to defer a portion of their compensation and invest the amount so deferred in one or the other of the plans that are available from these two companies as they may choose. This will.implement the action which the Council took two weeks ago. Motion by Councilman Shearer, seconded by Councilman Chappell and carried, to waive further reading of the body of said Resolution. Motion by Councilman Shearer, seconded by Councilman Chappell to adopt said Resolution and carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT., Young 'ENVIRONMENTAL QUALITY Mro.Wakefield. This is simply an ACT OF 1970 e- SUMMARY informational report (HELD OVER) that may be received and filed. It was prepared at the.request of Staff simply to outline the procedural steps that must be taken to .implement the 1972 legislation with respect to the EIR Act in both private and public properties, Councilman Shearer: I don't seem to have that report. (Council indicated they had not received report.) I move that this be held over to the next meeting of Council, Seconded by Councilman Chappell and carried. THE MAYOR CALLED A::RECE'SS AT 8.55 P.M., FOR THE PURPOSE OF CALLING THE .REDEVELOPMENT AGENCY MEETING,TO ORDER. AT THE CONCLUSION OF THE REDEVELOPMENT AGENCY MEETING MAYOR PRO TEM. LLOYD CALLED FOR A RECESS OF THE COUNCIL AT 9.15 P.M. COUNCIL RECONVENED AT 9.25 P.M. 15 1 CITY COUNCIL CITY MANAGER AGENDA INSPECTION TRIP TO SCOTTSDALE,.ARIZONA RE FIRE DEPARTMENT Councilman Nichols: Page Sixteen 2/13/73 Motion by Councilman Chappell that'City Council approve the inspection trip to Scottsdale, Arizona for two City Councilmen and two City employees, one being the City Manager, on February 18, 19 and 20, 1973. Seconded by Councilman Shearer. Mr. Aiassa, who will be in charge of the ship of state while you are gone? Mr. Aiassa: I will designate someone at the end of the agenda m we have a personnel session coming up. (No acne designated.) Motion carried. WEST COVINA/COVINA Mr, Aiassa: Mr. Mayor and members SPHERE OF INFLUENCE of Council we submitted a.report and map to you showing the areas of concern and what we need now is direction from the Council authorizing us to meet with Covina and LAFCO so we can review the material involving both cities. Councilman Nichols: In that Mayor Young at the joint meeting stated the position he felt the City Staff should try and meet together on this subject it would seem the staff recommendation is simply in response to what staff would feel would be the Councils, feelings on this and I am in support of the Mayor's feelings, so I therefore move that approval be granted for staff to move ahead in this area. Seconded by Councilman Chappell and carried. RECREATION & PARK Mr. Aiassa: This is a budgeted item re - COMMISSIONERS' CONFERENCE quiring_Council action. Generally we only permit .$150 a each but .they have rem quested.$175o each or a total of $525. for the attendance of three Commissioners. This requires Council action of authorization. Councilman Chappell moved approval, seconded by Councilman Nichols. Councilman Shearer. I have been advised that while the report says three are going that only two have definitely decided to goo One has apparently dropped out so would that be inappropriate then to authorize two at.$175o each or a total of $350a? Mro.Aiassa: Mr. Mayor, I have not been apprised of that. The last count I got today was that three were scheduled to goo They will not expend the money if you approve it at $175.00 each. Councilman Chappell: Which Commissioners are going? Mr. Aiassa: Mr. Stevens was to provide me with that list which he didn't do. I think it is the is Chairman and Mrs. Wilson and one other party. Councilman Nichols: I note that three Commissioners are going to San Francisco at a total cost of $525. and that the two Councilmen and the City Manager and the Fire Chief are going clear to Scottsdale, Arizona for $300. So I think we are showing excellent leadershipo Councilman Shearer: I am sure Councilman Nichols stated that in gest but this is a four night convention in 16 a CITY COUNCIL Page Seventeen CITY MGR.: Rec. & Pkso Commissioners' Convention 2/13/73 San Francisco and at the rates the hotels charge up there and including the air fare and registration fee, I think $175 will barely cover and they may be required to eat at McDonald°so Councilman Nichols: You ruined the whole thing, you have just tb.rn,:'it all apart. Councilman Shearer: Okay you are showing leadership but they need the money. Motion_ carried on..roll call vote as follows: AYES: Shearer,.Chappe.11, Nichols, Lloyd NOES: None ABSENT: Young COVINA IRRIGATING Mr. Aiassa: We are a stockholder and COMPANY it is a good idea to have one of our members attend the annual Stockholders meeting being held February 170 1973. So moved by Councilman Chappell, seconded by Councilman Nichols, and carried. SOUTHERN CALIFORNIA Mr. Aiassa: This is the General ASSOCIATION OF Assembly of Local Elected GOVERNMENTS Officials meeting on February 15-16, 1973 and some of the Councilmen are interested in attendingo It is to be held in Hollywood. If Council wishes to attend or you want to direct that Staff attend we will have to make the arrangements. A local elected official is desired in attendanceo Councilman Chappell: Councilman Lloyd is our appointed representa- tive? (Councilman Lloyd indicated he was attending.. -City- Mgr. Mated eith.sr : he or Mr. Zimmerman would attend.) Motion by Councilman Chappell that the City Council authorize up to $50.00 for City representatives to attend the SCAG meeting on February 15-16, 1973. Seconded by Councilman Shearer, and carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Lloyd NOES: None ABSENT: Young REPORT ON NOISE Mr. Aiassa: This is quite an extended CONTROL and ENFORCE® report o if Council wishes MENT WORKSHOP AT to carry it over to allow more time for HI,LTON HOTEL, L,,A. reading it m we hAd tentatively introduced an ordinance on this but it can be held in abeyance until February 26tho So moved by Councilman Chappell, seconded by .Councilman Shearer and carried. Councilman Nichols. One comment. -Mr. Aiassa, would you check with staff on the recommendation area. I think perhaps the recommendation is stated not as it Is might be intended under (a) o it sounds a little ambiguous. You might look at that again. Mro.Aiassa: Yes, that is one reason why I want to carry it over - Mr. Zimmerman is not here tonight. Councilman Nichols: Mr. Aiassa., on a matter of this type where we say we are going to hold it over and we have a very voluminous report oftentimes I have to confess I mislay it and it seems tome it is rather a costly element in reproducing these things. 0 17 • I CITY COUNCIL CITY MGR.: Noise Control Report Page Eighteen 2/13/73 If there is a way that we can recover these items that are held over for sometime rather than having them re- produced each time? Mr. Aiassa: We are planning on bringing this back at our next meeting. Councilman Nichols: Well my remark is that these things are redone for the Council the next time around at some expense to the City and I just wondered if there might be some way.of doing.it without reprinting it. Mayor Pro tem Lloyd: Mr._Aiassao do you want us to leave these copies here for distribution next time around or do you want us to take the report with us? Councilman Chappell: I want to take mine with me, I haven't finished reading ito Councilman Nichols: The problem I raise is one of years and years duration, that when a problem of significant nature comes before Council ditentimes it will be held over for an extended time and we do take it home and hopefully we read it and study it, but quite often before that week or month goes by it is mislaid or misplaced at home and then it is reproduced again for the Council. I don't have an answer but I know the ;labor and materials involved in reproducing these things is a significant element. Mr. Aiassa: Mr. Mayor, may I address a comment to Mr. Nichols. I might suggest that this be turned over to the City Attorney and my staff and they put in any valuable information into the Ordinance already worked on and then you can discuss the Ordinance itself. Mayor pro tem Lloyd: Yes, but what. Councilman Nichols is talking about is there someway that someone on your staff could work out something from the point of the cost of reproducing these reports - something be done that will not cause staff to reproduce these volumes over and over again. In other words we are prepared to consider this so will you put somebody on.your staff to work on this or would �qe be unduly burdening your staff by asking for that? Mr..Aiassa: No. Councilman Nichols: That's right. I don't know the answer and it .is only a suggestion of a possible area to save staff time and money. I am not prepared to come up with a rationale or discuss it now but perhaps there is some way that these kinds of matters that come before us that we can get the benefit of it and retain the original copies so when they are held over they are not lost. Maybe staff should just flag that item on the agenda and say "bring your copy to the next meeting", remind-Ing us that we did take home our copy, but to reproduce it each time seems to me a wasteful procedure. Mayor Pro tem Lloyd: All -right. I don't think that requires any, further action on the part of the Council at $his time. Mr..Aiassa,I you have the desires of the Council.. CITY CLERK CANVASS OF RESULTS OF (City Clerk instructed, the Council on the ELECTION IN SOUTH- procedure to be followed. Mayor Pro Tem Lloyd EASTERLY ANNEXATION appointed Councilman Chappell as the DISTRICT NO. 2117 ��yy Inalae�ct6r. Councilmen Nichols and Shearer as LOCATION: T . ONOMERCED HO.L9L&SHASTA ST . 18 m CITY COUNCIL Page Nineteen CITY CLERK: -Election Results 2/13/73 Clerks and the Mayor Pro tem as the Judge.) Councilman Chappell: Mr. Mayor, I have now opened the .roster of voters and I am now looking at Page 5 having the signatures of 17 registered voters who voted in the precinct. (City Clerk passed to.t-4epstwo--Clerks their.pabkages; the Clerks reviewed the:'.Ta1.ly'.:Sheets ) Councilman Chappell:- A comment. I was rather surprised that we -did have a number of people that voted in opposition. Originally when we looked into this I thought there was only one person in opposition and it came out six "noes". Madam City Clerk, I have now opened the envelope for absentee voters with one.absentee ballot. ,.. t'Precirict .1 10 6 Absentee. Vote:. 1 0.... Total Vote 11 6' RESOLUTION NO. 4693 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF WEST COVINA, CALIFORNIA,.STATING THE.RESULTS OF THE CANVASS OF ELECTION RETURNS OF THE SPECIAL ELECTION HELD FEBRUARY 6, 1973,,.CON- CERNING SOUTHEASTERLY ANNEXATION DISTRICT NO. 2 1 7 . �' Motion by Councilman Chappell, seconded by.Councilman Shearer and carried, to waive further reading of said Resolution. Motion by Councilman Chappell, seconded by Councilman Shearer, to adopt said Resolution. Motion carried on roll.call vote as follows: AYES: Shearer, Nichols, Chappell,,Lloyd NOES: None ABSENT: Young ORDINANCE The City Attorney presented: INTRODUCTION "AN ORDINANCE OF THE .CITY COUNCIL .OF THE .CITY OF WEST COVINA, CALIFORNIA, ,APPROVING THE ANNEXATION TO .THE CITY OF WEST COVINA OF CERTAIN INHABITED TERRITORY DESIGNATED AS "WEST COVINA SOUTHERLY ANNEXATION DISTRICT NO. 217" PURSUANT TO A SPECIAL ELECTION HELD IN SAID TERRITORY ON FEBRUARY 6, 19730" CENSUS Councilman Chappell: Mr. Mayor, we had a new census of our community ® would this be the time for you to announce the latest count of our community? Mayor Pro tem Lloyd: It gives me a great deal. of pleasure to announce we have 72,800 population. I think that is an item for the press and also Mr. Aiassa, what kind of increased revenues will that insure our good City, if any? Mr. Aiassa: We picked up 1500 multiplied at $17.00 or $18.00 each. Motion by Councilman Chappell that City Council instruct the City Manager to have the signs at all entrances of our City corrected. Seconded by Councilman Shearer. Motion carried. ® 19 r� is CITY COUNCIL Page Twenty 2/13/73 MAYOR PRO TEM LLOYD RECESSED: THE: C0...UNCI'L _MFETING'AT,,.9 : 5Q P .M; .. FQR THE PURPOSE: -'OF, AN,­EXECUTIVE:.S'ESSIQN.ON PERSONNEL. MATTER REQUESTED., BYi.,THE CITY MANAGER. --COUNCIL RECONVENED AT 10:26 P.M. PERSONNEL SESSION Mayor Pro tem Lloyd: Mr. Aiassa, will you comment on the Personnel Session? Mr. Aiassa: As Council knows we made a temporary appoint— ment of Mr. George Zimmerman to February 1, 1973, on the possibility that he could qualify for Public Service Director, and I would like to extend his probationary period for an additional 60 days. Motion by Councilman Nichols, seconded by Councilman Shearer, and carried, that the request of additional probationary period time of 60 days for the Public Service Director position be granted. DEMANDS Motion by Councilman Shearer that the City Council approve Demands totalling.$862.,406.49 as listed on Demand Sheets C850 to 854, .C854A, B5.70,.B564A through 566A. Seconded by Councilman Lloyd and carried on roll call vote as follows: AYES: ,Shearer, Nichols,.Chappell, Lloyd NOES: None ABSENT: Young LETTER ,FROM PRESIDENT NIXON Mayor Pro tem Lloyd: At this point I would friend from the Tribune - Jeff Schenkel from the Whit6.`..HoAm z:igned by President the City of West Covina, acknowledging which was given to each Councilman. I like to acknowledge the fact that our good - reproduced the letter received Richard Nixon to the Mayor of our 50th Anniversary, a copy of thank you very much, Jeff. Councilman Chappell: Mr. Mayor, will you make the announcement that Jeff has just received a promotion? Mayor Pro tem Lloyd: I am'not aware of the new promotion, would you make that announcement Jeff? Mr..Sc�enkel! This is the last meeting unfortunately that I i will be privileged to attend in West Covina, I will be moving down to Los Angeles City Hall to cover the City News Service starting Monday morning. Mayor Pro tem Lloyd: Congratulationsd Motion by Councilman Chappell that the City Council issue a Resolution honoring his.presence as the newspaper reporter for the Tribune in the City of West Covina and that said Resolution be perma plaqued. Seconded by Councilman Nichols, and carried. RESOLUTION NO. 4694 The City Atto�ney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONGRATULATING JEFF SCHENKEL ON HIS PROMOTION." Motion by Councilman Chappell, seconded by.Councilman Nichols and carried to waive further reading of said Resolution. Motion by Councilman Chappell, seconded by Councilman Shearer, to adopt said Resolution. Motion carried on roll call vote as follows: AYES: Shearer, Nichols,.Chappell, Lloyd NOES: None ABSENT: Young CITY COUNCIL RES. 4694 Councilman Nichols: Jeff Schenkel: Page Twenty-one 2/13/73 Mr.. Mayor, a comment. Jeff you have been very objective in your reports - you have done an excellent job. Thank you. ADJOURNMENT Motion by Councilman Chappell, seconded by Councilman Shearer.and carried, to adjourn this meeting at 10:31"P.M. 3. ATTEST: CITY CLERK APPROVED: MAYOR PRO TEM 21