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01-08-1973 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA JANUARY 8., 1978. .The regular meeting of the City Council called to order at 7:30 P.M., in the West Covina Council Chambers by Mayor Robert Young. The Pledge of Allegiance was given. The Reverend Charles R. Simmons of the United Methodist Church gave the invocation. _ 12OLL CALL Present: Mayor Young; Councilmen: Shearer, Nichols, Lloyd, Chappell Others Present: George Aiassa, City Manager George Wakefield City Attorney Lela Preston, City Clerk George Zimmerman, Public Service Director Richard Munsell, Planning Director Bert Yamasaki, Ass't. Planning Director John Lippitt, Acting City Engineer Craig Meacham,,Deputy Police Chief Leonard Eliot, Controller Gary Duvall, Administrative Assistant Jeff"Butzl�tf.-,;.:.:.Adms;riis.trative Analyst, Jr. Jeff Schenkel, Staff Reporter ® $(t;:G.V.D. Tribune Tom Mayer, President m W.C.C.E.A. CONSENT CALENDAR Mayor Young explained the procedure of the Consent Calendar items and asked if there were comments on any of the following items: 1..WRITTEN COMMUNICATIONS a) PRIME RIB INN b) CALIFORNIA TAXPAYERS' ASSOCIATION c) CHAMBER .OF COMMERCE d) PAULSON DEVELOPMENT CORPORATION e) CITY OF LA PUENTE f ) WEST COVINA BEAUTIFUL, INC. @2- PLANNING COMMISSION SUMMARY OF ACTION 3. PERSONNEL BOARD MINUTES OF MEETING MINUTES OF MEETING Re decline in volume of business since closing of freeway off -ramp at Lark Ellen. Request consideration of favor- able solution. (Refer to Staff) Re use of -revenue sharing funds to reduce property taxes. (Oouficil):(Sdadsscussion on pg. 8) Re date for joint meeting with City Council to discuss Advisory Board procedures. (Refer to City Manager's Agenda Item No. H®3) Letter presenting background information re Precise Plan Noo 643. (Refers to Hearing Item No. B-l) Re notice of consideration of Environ- mental Impact Report-(EIRm17) and proposed Zone Change No. 199 and Parcel Map No. 3520 before City Council, Tuesday (January 9, 1973). (Receive and file) Re progress report on Golden Jubilee. (See-.di9.cu88i6t) on pgs o 3 - 7, and 25 and 26) January 3, 1973. (Receive and File) December 5, 1972. (Receive and File) December 18, 1972. (Special Meeting) (Receive and file) CITY COUNCIL CONSENT CALENDAR - Cont-d. Page Two 1/8/73 c) SUMMARY OF ACTION 4. HUMAN RELATIONS COMMISSION SUMMARY OF ACTION 5..ACCEPTANCE OF IMPROVEMENTS • AND/OR.RELEASE OF BONDS Meeting of January 2, 1973. (Refer to City Manager's Agenda Item No. H-7) January 4, 1973. (Receive and file) TRACT NO. 10794 LOCATION: 3511 East Cortez Street .ALBERT J. and SHEILA GALEN Accept sewer and manhole improvements and authorize release of The Travelers Indemnity Company bond in the amount of $1,900. (Staff recommends acceptance) TRACT NO. 24006 LOCATION: _Tract No. 24006 - north of DONALD L. BREN COMPANY Amar Road, east of Lark Ellen. Accept street and sewer improvements and authorize release of The American In- surance Company Bond No. 7105496, in the amount of $210,OOO. (Staff recommends acceptance) TRACT NO. 29126 LOCATION: Tract No. 29126 - south of BRUTOCO ENGINEERING & Francisquito Avenue, east of Azusa C(VBTRUCTIONtCOMPANY Avenue. Accept sewer improvements and authorize release of cash deposit in the amount of $16,OOO. (Staff recommends acceptance) TRACT NO. 2.9126 LOCATION: Tract No. 29126 - south of BRUTOCO DEVELOPMENT CO., Francisquito Avenue, east of Azusa Avenue. Accept storm drain improvements and authorize release of The Travelers Indemnity Company Bond No. 1859100, in the amount of $133,000. (Staff recommends acceptance) PROJECT NO. TS-71007 LOCATION: litrus Street - Workman POWER LINE ERECTORS Avenue inte section. Accept traffic signals installation and authorize release of Federal Insurance Company Bond No. 80514526, in the amount of $20,850. (Staff recommends acceptance) PRECISE PLAN NO. 236 LOCATION.- South side of Merced Avenue, REV. 2 east side of Butterfield Road, cul-de-sac FIRST CHURCH OF CHRIST, of Leaf Avenue. .SCIENTIST Accept driveway approach and sidewalk improvements and authorize release of cash deposit in the amount of $2,OOO. (Staff recommends acceptance) PRECISE PLAN NO. 492 LOCATION*. North side of Center Street, HOME SAVINGS & LOAN ASSOC., east of Vincent Avenue. .Accept sidewalk and street improvements and authorize release of General Insur- ance Company of America Bond No. 927128, in the amount of $2,500. (Staff recommends acceptance.) PRECISE PLAN NO. 594 LOCATION.- Northwest corner Lark Ellen LARK ELLEN HOSPITAL, INC. Avenue and Badillo Street. Accept driveway approach and sidewalk improvements and authorize release of Fireman's Fund Insurance Company Bond in the amount of $1,500. (Staff recommends acceptance) 2 CITY COUNCIL CONSENT CALENDAR ® Cont°d. Page Three 1/8/73 PRECISE PLAN NO. 599 UNION FEDERAL SAVINGS & LOAN ASSOCIATION (Allstate Insurance) PRECISE PLAN NO. 604 J. H. HEDRICK COMPANY PRECISE PLAN NO. 609 LLOYD E. MOEN CONSTRUCTION COMPANY CLAIMS FOR DAMAGES FILED WITH CITY CLERK Steven T. Pritchett 200 West Pacific West Covina LOCATION: East end of Sawyer Avenue, south side of Cameron Avenue. Accept sidewalk and street improve- ments and authorize release of United Pacific Insurance Company Bond No. B-626630 in the amount of $2,800. (Staff recommends:acceptan�:e) LOCATION: North side of Merced Avenue, east of Orange Avenue. Accept driveway approach and sidewalk improvements and authorize release of The Stuyvesant Insurance Company Bond No. 3022869, in the amount of $750. (Staff recommends acceptance) LOCATION: Northeast corner Azusa and Eckerman . lftnties Accept driveway approach and sidewalk improvements and authorize release of Employers Commercial Union Insurance Company Bond No. EA 71022-94, in the amount of $500. (Staff recommends acceptance) City sign blown down by severe winds and hit car. (Deny and refer to Insurance Carrier and City Attorney) Mayor Young: I might say I met with Mr. Duda, who is here and Mr. Vaughn, on Friday in my office�..'with regard to the Golden Jubilee celebration. Specifically I asked Mr. Duda to come here this evening and make some further report orally and discuss a problem or two. This is with regard to Item 1 (f) of the Consent Calendar. This might be the appropriate time for Mr. Duda to speak if you gentlemen agree. (Council agreed) Mr. Duda Mr. Mayor, our calendar seems to be changing West Covina Beautiful daily, there have been changes made since the one we provided for your agenda. The golf tournament is changed to February 12 and it will be held locally,. South Hills Country Club was made available to US. I don't think the Square Dance on February 17th at 8 PoM. is on your agenda. We firmed this up pretty well on just about every- thing with the exception of one theatrical presentation that we may have to eliminate, either the loth or llth of February. We talked with the Dramatic Leader at the Women°s Club and they have a meeting this week to decide whether or not they will provide this. They seem very enthusiastic about it. I believe the Lion°s had a meeting today with regard to whether or not they will supervise the activities on February 17th which will be at Cortez Park. Other than that I think everything is pretty well firmed.up and coming along very well, with the exception of the Grand Marshall. hit you "Sally" Lassie the same way as on the Paul I*gdo: Show. Mayor Young: Mr. .Duda: We had a suggestion today which will probably it did me. It is Pamel*n'Ferdin- -_'she-:.is,;-, the show right now and she'is also OLucy°° on the Could we get Lassie? I really don't watch television, but I am sure 3 CITY COUNCIL Page Four CONSENT CALENDAR ® Cont°d.. 1/8/73 we could get a Lassie to ride along with her. Councilman Chappell: John McKay is not available? Mr. .Duda: No, he is not. Mayor Young: In my office we talked about Brian Keith, • and District Attorney Joseph Busch, which tends to grow on me a little bit. He is a local boy made good and he is outside the realm of controversy at this point having won.his election. Mr. Duda: I believe we should bring these tob light. The Tribune ran an article yesterday asking for the oldest citizens to report to our office. Our office manager had a meeting this morning with the Historical Society and I have not received a report on that yet. But, these are all thoughts and'I really think you gentlemen should help us in this decision. It was Mr. Krieger actually that contacted Mr. McKay and he is going to be out of town on the 3rd. Councilman Lloyd: I think it is a good idea to ask Mr. Busch. Mr. Duda: I would r6-ally think this would be an excellent choice. You know I am just drawing straws at the present time. Councilman Lloyd: I think a local figure ® Mr. Busch, Mr. McKay, Supervisor Schabarum ® frankly.,this is far more adceptabhe.� to me than a.celebrity. However, if you want a celebrity they are not really that hard to contact and I would be glad to help you on that. Mr. Duda: We have contacted.Supervisor Schabarum and he will be out of town from the 25th of January to the 5th of February. Mayor Young: To dispose of the Grand Marshall, the thoughts expressed by Councilman Lloyd, ,I concur with. Is that the consensus of Council? It was suggested by Mr. Duda in my office and we thought we would air it before Council and get your input on it. Councilman Shearer: I feel if we are commeliorating the Birthday of West Covina we can find someone in West Covina even it if were the present Mayor to be Grand Marshall, or an ex -Mayor, or the potential future Mayorp. But in all due respect to this young lady that you mentioned I never heard of her before and I think that would probably be the �;-pase AW.Ith::.. .,:.,good of the people in West Covina. I don't see the reason for having some person just because she is on some TV program. Make the Grand Marshall the oldest citizen or the City Manager, or someone connected with the City and its activities. .Councilman Chappell: Mr. Mayor, I would suggest if we can't get Joe Busch, why don't we suggest all the former Mayors_, still in the area? There are a number of them here, and they seem to all speak to one another, maybe a whole carload of former Mayors-- would be the answer. Mr. Duda. .Actually all of you gentlemen have been invited to participate. The parade is coming along very nicely and really we are kind of drawing at straws as far as the Grand Marshall was concerned. Councilman Chappell© I have not responded yet to your invitation and I will do so now. Thank you, I will be attending. ® 4 CITY COUNCIL Page Five CONSENT.CALENDAR - Cont'd. 1/8/73 Mayor Young: With this much input I think the Grand Marshall can be resolved - don't you think so, Mr. .Duda? Mr..Duda: Fine, if we have somebody that can get to the District Attorney. .Mayor Young: -That is no problem. Do you want me to do it in • my capacity as Mayor? (Council agreed) Councilman Nichols: A question as long as we have Mr. Duda here. Mr. Mayor, you indicated to me last week that you thought it would be joyful if I would represent the Council and attend the meeting this Wednesday night - is there a meeting this.Wednesday night that I can be helpful in attending? Mr. Duda: It is an open meeting and what they have been basically on Wednesday night is more or less informative meetings. Councilman Nichols: Do you feel I can be of service to you by being there? Mr. Duda: Yes, I certainly feel you can be of service by being there. Councilman Nichols: Just to come and do nothing - because I have four other meetings to attend, but if you need me I would be happy to be there. Mr. Duda: Yes, I certainly feel you can be of service by being there. We would like your opinion on certain matters. The meeting is at our head- quarters at 8 P.M. We have been having this meeting regularly on Wednesday and this has been more or less an informal meeting. We try to have various of'ganizations participate. Councilman Nichols., The reason I inquired�a couple of ladies called me -earlier and said they reported for a meeting last Wednesday night and there was no meeting going on and they were somewhat disturbed. So I wanted to confirm if there was a meeting this Wednesday. I wouldn't be disturbed if there was not but I wouldn't care to go and do nothing either. Mr —Duda: There was a little misunderstanding - we wanted to talk to them before the regular meeting and I had four other meetings that night all in connection with this item-. Mayor Young: There is another big problem that we discussed Friday and that has to do with the location for the Grand Ball and various other activities which lend themselves to some kind of central location. You thought of the Shopping Bag building in the Plaza area and this is where we thought the Council's opinion would be of some value. Mr. Duda: This is a problem, a definite one, as far as the location. Of course .the Shopping Bag would be the best location we could provide, providing it would become available either through the City's acquisition through the CBD or through our acquisition at a later time. I understand it has gone into escrow., I don't know how long it takes escrow to close. Right now we have no definite plans and we are looking for and considering alternatd:veso Mayor Young: I did discuss this problem with Mr. Eliot by phone on Friday and I am well aware as Mr. Duda is that there are enormous pr.oblems involved, %'_. `_,ems �, _`•._a'�M' (G': ._-�.. a,. y �.a.i __� L. .. .. .. CITY COUNCIL Page Six CONSENT CALENDAR m Cont°d. 1/8/73 legal problems, in getting the Shopping Bag, especially in having it in time to do what is necessary to prepare it. Also%,.�with respect to advertising these events. It is a shaky deal. I did ask for some suggestions and a list has just been handed to me here, various locations for various events. The list handed to me states West Covina High School Gym.,.Edgewood High Gym, Bishop.AmatGym, VFW Hall, Elk's Lodge,_South Hills Country Club, .Covina Bowl, .South Hills High School Gym - these are a few suggestions and it appears to be a fairly •comprehensive list. So that problem is on the table. Mr..Duda: We thought of a few of those alternatives and a couple of them are out of West Covina which I really don't want to sponsor an event honoring the City°s 50th birthday and having it out of West Covina. But there are some good suggestions on this list. Mayor Young: I don't know that it would be worthy to particularly kick it around at this point much further. We all understand the problem. Councilman Lloyd: No, I don't fully understand the problem. What is the problem? Mayor Young: The problem is a location for various act.ivi® ..tle tl�- would best lend . si—L -'a a ldoor Acct&VIty. The Grand Ball, the proposed combined church choir presentation, the School Bands, Square Dance, etc., that sort of thing. Mr. Duda and his Committee had hoped that the Shopping Bag would be available. Councilman Lloyd: Who owns the Shopping Bag? Mayor Young: I think I know, but I would just as soon get staff to answer. Mr. Aiassa. Mr. Goldring m there are more than one owner and we would have to buy a lease and I don't really like to stir this up while we are trying to buy it. Councilman Lloyd: They will not just willingly loan this out of the goodness of their heart? Mr. Aiassa: There are complications. Councilman Lloyd: It goes to show you that it is a one way ball game with some of those guys m you might quote that statement to Mr. Goldring, Mr. Aiassa, I would be delighted. Mr. Duda: May I comment, Mr. Mayor? I think I heard a statement and I am not stirring up anything but I have gone on this assumption since early December. I talked with Mr. Shulman who asked that I wait ten or fifteen days -at that time, and I talked to various people who said let's wait and not stir anything up. Perhaps if the City can't provide it we as a Committee can go to the present owner and lease it. This is just a thought. We thought we would have to pay somebody something to use it and I think it is time that we talk about it and perhaps the possibility of us as a Committee going and leasing the facility. We talked to Chief Sill and Captain Ryan has worked very closely with us, also one of the Sergeants has attended all of our youth meetings. We feel that this would be the best place for all our youth entertainment. There would be the best protection there, the best way of keeping the peace - so to speak ® and huge enough to take care of any of our events. You can go through the list and all except for the first weekend m we can use it in almost every case. ® 6 CITY COUNCIL Page Seven CONSENT CALENDAR - Cont'd. 1/8/73 However, if we have to go somewhere else we will have to. But I am just a salesman and I am not connected with anything like this and my feeling at this time is if the City doesn't feel they can provide it for us that we might approach the present owners and lease it, the same way as we did our headquarters building. *Mayor Young: That question is before us n?w. From the standpoint of staff, Mr. Aiassa, do you think there would be any objection to ,West Covina Beautiful making a direct approach to those who currently have the legal ownership of the building? Particularly the lessee of the building, who has the right of posession, which is the primary thing. Mr. Aiassa: Mr. Mayor, .I think if we can have a meeting with Mr..Wakefield on Wednesday and review the ups and downs of the acquisition of this property, and then it probably would be better if the City made the contact through the Redevelopment Agency. This way we will not force any outside commitments to West Covina Beautiful. Mayor Young: And do you have some kind ofan estimate of when the City might be able to make this contact, since time is of the essence here? Mr. Aiassa: We will probably make it Thursday and Mr. Duda can contact Mr. Eliot. Councilman Chappell: As a member of Council I would encourage the Mayor to work on this and see that we do get that building, because it is the most suit-. able building in the City and it is vacant and I think people could make a lot of points with us by allowing us to use it. Councilman Lloyd: I don't presume they want to make points, but I am with you. Mayor Young: .The Mayor is more than happy to do anything along this line, but the Mayor would be heavily inclined to work very closely with staff in this and not just jump out. .Councilman Chappell: We don't want anyone to think that Council wasn't behind Otaff when they were making these feelers. Mr. Duda: I talked to Mr. Aiassa on this who referred me to Mr. Shulman earlier in December and we have been sort of waiting hoping all the time to make this facility available. Mayor Young: We will go forward on this on Thursday of this week. Is there anything else,Mr. Duda'b that needs to be emphasized in. your report? Mr. -Duda, Not really. I honestly feel everything is coming along nicely. We have commitments from just about every organization in the *City. We will go ahead with the bumper stickers in the form of a seal. I believe you have a copy of a seal that was provided by Mr. John Schuster of Mr. Lloyd's office, and I think it is very acceptable. We intend to use it G our bumper sticker, just astit is in a 32" diameter and also use it for advertisement. We want to use it as a window sticker and we are going to apply to the local businesses to use it and maybe distribute it as well. Mayor Young: Thank you, very much, Mr. Duda for coming here. I am sure I speak for the Council when ® 7 CITY COUNCIL CONSENT CALENDAR ® Cont°de Page Eight 1/8/73 I say " thank you" to you and your group for all of your hard work on this, it is shaping up very nicely. Gentlemen, we are still on the Consent Calendar, Pages 1 through 3® Is there anything else that any member of the audience would like to address himself to? Is there any comment from Council? ®Councilman.Shearer: Item 1 (b) is marked for Council disposition. I move that it should be referred to staff and to the Mayor's Priority Committee. Seconded by.Ndyar Young aid carried. Councilman Lloyd: Mr. Mayor, on Item 1 (a), I will abstain from voting and discussing, I have serviced them. Motion by Councilman Chappell, seconded by Councilman Shearer, that the Consent Calendar Items 1 through 6 be approved. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Chappell, Young NOES: None ABSENT: None ABSTAIN: Councilman Lloyd GENERAL AUNDA ITEMS AWARD OF BIDS BID NO. 73-57 .FURNISHING OF ANNUAL TIRE REQUIREMENTS FOR POLICE PATROL VEHICLES Bids received in the Office of the Purchasing Agent up to 10:00.A.M., Wednesday, December 27, 1972, and thereafter publicly opened and read. n�xnc l .;x°ey:i®wed .Ccntx°c , °s,:,.report Motion by Cbuncilman.'Chappell, seconded by carried, that City Council reject the bids staff to -re -open the bid process for Police PUBLIC WORKS WEST COVINA PARKWAY - ESTABLISHMENT OF PRECISE LOCATION ( Staff Report) Councilman Lloyd and submitted and direct the Department requirements. LOCATION: West Covina Parkway between .San Bernardino Freeway (Orange Avenue) and Glendora Avenue. . Possible alternate proposals in connection with Engineering Projects done by outside firms. (Staff recommends continuance to meeting of January 22, 1973.) Motion by Councilman Chappell, seconded by Councilman Shearer and carried, to continue this item as recommended by staff to the January 22, 1973 meeting of City Council. HEARINGS PRECISE PLAN APPLICATION LOCATION: Northeast corner of NO, 643 California Avenue and Vine Avenue. DEVELOPMENT CORP. REQUEST: Approval of a precise plan of design for a 26-unit apartment develop- ment on a l.l-acre parcel in the MF-20 (medium Density -Multiple Family) zone. Denied by Planning Commission Resolution No. 2454. Appealed by applicant on December 20, 1972. Mayor Young: We have a staff report and a recommendation is there a further staff presentation? CITY COUNCIL Page Nine HEARINGS: PP #643 1/8/73 Mr. Aiassa: Yes. I would like to advise Council at this time that Mr. Bert Yamasaki will be taking the CBD co-ordinating position and Mr. Munsell will be back in the Planning Director's position. Mr. Yamasaki,,;4Ass.ia``Planning Director, explained location of subject property, slides shown of the location, elevations and plot plan sub- mitted by applicant. Mr. Yamasaki: This case has a long history. This is the third and last of three property owners who have taken advantage of the grandfather period, the 90 day moratorium the Council granted to those property owners of the Multiple -Family 25 zone when it was changed to Multiple - Family 20- The ordinance was adopted in April 1972 and at that time all property owners were notified of the action of the Council and were again notified in late July that the September 5th deadline was coming up which would be the deadline for new applications to be applied for under the old MF-25 zone. The first hearing on this application was in the month of October and it was continued twice and finally denied on December 6th by the Planning Commission by their resolution No. 2454. The Planning Commission's feeling, both at the public hearing and in the resolution, was that there was adequate time provided prior to the deadline date of September 5th and that there were three months passage of time for plans to be developed and submitted. The main contention is that the parking ratio has not been met by the applicant. The City has a policy that those stalls adjacent to a wall of any kind shall be 111 in.width in order for the car to manuever into that stall. This plan did not meet it. And even if it were met a number of ,ttalls would require a variance dfitQ'_.the►.mod_.-...yard. ber-ausoe!.rihe�pa.tking stalls lih.trud� into the side yard areas. This variance was not applied for or advertis- ed by the Planning Commission at their public hearing because the issue of the parking stalls in the side yard was not known to staff prior to the deadline of the advertising. If the Council were to approve this it would have to be held over and advertised for the Variance in the side yard areas. The elevations, it was staff°s indication to the applicant when the application was first submitted that they were inadequate. The flat roofs and rather bleak appearance of the elevations were not acceptable to staff. The applicant in letter form did indicate that corrections would be made but these are still the original elevations submitted. Finally the staff°s opinion of the Environ- mental Impadt Report as submitted by the applicant .is sketchy at best. Therefore, the Planning Commission after various continuances did adopt Resolution No. 2455 which denied the application for Multiple -Family 25 development for this property. Mr. Paulson is here to represent himself. That is a broad staff report and if you have any questions I will be glad to answer them for you. Maya,,r Young: Thank you. Are there any questions of Mr. Yamasaki at this time? Or shall we con- tinue on with the hearing? THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON PRECISE PLAN NO. 643. IN FAVOR Mr. Ray Paulson (Sworn in by the City Clerk) 967 Edgecomb Gentlemen, I would just like to comment on Covina the letter we submitted and refer to it as 9 CITY COUNCIL HEARINGS: PP #64 3 our comments as far as I don't feel I can make at this time. Wait and hearing itself. Mr.: Wakefield: City Attorney *Mayor Young: Mr. Paulson: Page Ten 1/8/73 we are concerned towards this development. any further comments than what we have there perhaps discuss it a little further in the This is the hearing, Mr. Paulson. This is your opportunity. Mr. Paulson m your letter of January 6th you feel is an adequate statement with respect to the appeal? That is correct. We wouldn't feel we can add anything further that might be pertinent to the situation. Mayor Young: Thank you. I think it is very commendable to have your presentation in this written form and presented in this fashion. Thank you, very kindly. Is there any one else tAlkt wishes to speak in ,*avoz?'::'..1f :'not, any one who desires to speak in opposition? I might mention Mr. Paulson you will have an opportunity to rebut any opposition testimony. n_ IN OPPOSITION Mr. Brasher (Sworn in by City Clerk) 1008 South California I am not familiar with this procedure so I Avenue will just state what I have got. I live West Covina next door to this particular piece of property. The land was bought in 1948 as a residential area. My Dad bought it, I inherited it when he died. 'I personally don't want that next door to me. As far as I am concerned it is an invasion of my privacy. Behind our property is another apartment house already there. .They have a proposed road going through, which is -St. Malo, which goes all the way past approximately 8 acres of property back there which are all deep lots which would be fine and I think myself and all my neighbors are for it. But we have enough problems with one apartment house back there as far as noise, people and particularly that street. You can't go shopping on that street come traffic time or even get.in there because it is a matter of people parking there. There is parking on both sides. One side it is a Christmas Tree Farm. There is a patch of rose bulshes and a chopped off road and people park there whether they are supposed to or not. It creates problems. I don't particularly want 21 apartment units there facing me over an 8' wall, and listen to cars, etc., all night long. We get enough static from this one behind us now. West Covina Police are there now at least once a week. As I said I feel this is an invasion of my rights because we have a residential area there in back that we can develop. I am a representative of the whole cotton picking bunch and they are all ready to go for development in the back and keep it residential in front. I just can't see going for more cars, more harrassm9nt and more people. We call the cope ourselves. I go out in my orange grove:_ ® I have 8 trees so I call it my orange greve L m and I don't know who I am going to find out there. We now have beer cans, whiskey bottles and you name it, all in our back yard and the people that drink it come along with it. I can't see having anymore problems than we already have. I don't want it and neither do my neighbors. IM ayor Young: Okay, Mr. Brasher, you stated it clear and ]4;, I think you should understand that the zoning is on the property already, the issue at the moment is a precise plan of development. Mr. Brasher: This was issued by the East San Gabriel Valley Realtor, 133.W..College St., Covina, .:November 24, 1961, to my father. 10 CITY COUNCIL HEARINGS: PP #64 3 Page Eleven 1/8/73 "Dear Mr. Brasher: The undersigned agrees.that if. the.proposedkR-3 zoning is approved by the City, 135' from California Avenue that.. -he will limit the northwesterly 50 x 50, adjoining y'v&L:r pWp ty .6f iELaid-R-3 zone to be planned as a landscaped area. We also agree if you desire a condoete block wall it will be erected along your property line for said 50 a . " .Mayor Young: Okay, thank you. Is there any further testimony in opposition? If not, Mr. Paulson, do you care to testify in rebuttal? You have that right, if you so desire. "t.... REBUTTAL Mr. Paulson: I just like to bring to the attention of Council respectfully that Mr. Brasher called us earlier in the late year and asked us if we would be interested in looking at his property as an additional portion of this development. I understand through our realtor that brought this development to our attention that he does have his property listed with the intent of selling it as an R-3 or R-4 site. So it is our feeling if he is in disagreement with the develop- ment he is certainly looking forward to some type of interest as far as he is concerned. THERE BEING NO FURTHER PUBLIC TESTIMONY, PUBLIC HEARING CLOSED. COUNCIL DISCUSSION. Councilman Shearer: Mr. Mayor. I think we have a number of questions here. The one upon which I will base my decision on - and to avoid wondering what that decision is, I am going to vote to uphold the Planning Commission's -decision. To me a grandfather clause, at least my intent when I voted on it back in April, was not to give the opportunity to people who 'at that time did not have the faintest idea of developing the chance to hurry up and put a plan together and shoot it in to City Hall and get it approved and then possibly sit on it for quite sometime, as we know quite frequently happens. My idea of voting for the grandfather clause was to give those developers the opportunity who had perhaps started and to some extent had expended time and money and effort in developing plans and pro- posals based on the old building requirements. Now obviously when you give the grandfather clause there is going to be an opportunity for people to take the former course and come in and in those cases I think it behooves the developer to do it expeditiously and comply with the various requirements and not try and submit plans that require variances and do not meet the accepted standards of the Planning Department, Planning Commission or City Council. The letter I have before me dated January 6, 1973, outlining Mr. Paulson°s company's position states in the third paragraph "When this subject property was acquired under an agreement to purchase on :August 31, 1972....11 Now this is quite sometime after the adoption of the change and the advice to the property owners that there .was to be a change in development standards. I fail to see where this, at least in my opinion, really fits the condition of the grandfather clause and I will vote to uphold the denial. Councilman Chappell! When we voted to reduce the number -of units that could be built on an acre we did so to get better development and more landscaping and the grandfather clause was stuck on as Councilman Shearer point- ed out and I feel he stated it just about exactly the way I feel in regards to that subject and in my mind this project does not fall under any one getting any special additional time or recognition on it -and I will also vote in opposition. Mayor Young: There are a couple of issues that disturb me here a little bit. I certainly lean to upholding the Planning Commission,', -,because CITY COUNCIL Page Twelve HEARINGS: PP #643 1/8/73 when we passed the new requirement, like Councilman.Chappell says, it was to upgrade our zoning requirements and try and bring about reduced density aftdL.a'better_quality of environment and this is what we want m that is why we voted for it and I believe most of our citizens, if not all, join us in preferring this type of improvement. I will address this question to Mr. Yamasaki. Is the only issue the 111 parking requirement that is mentioned here *in Mr. Paulson's letter? Apparently there is a vast.difference of opinion between Mr. Paulson and the Planning Department as to whether this is a legal requirement, and that is the reason for my question. Mr. Yamasaki: There are two other areas that staff feels the plan is weak on. The elevations which in staff's opinion is not acceptable, as well as the Environmental Impact Report which is supposed to give the applicant's view of what impact this development will have upon the environment. We feel the three paragraph summary does not answer or address itself adequately to the impact 25 or 26 units will have on the input in the area. Mayor Young: Going one by one, under the grandfather clause, the old ordinance, is the 111 requirement a legal requirement or not? Mr. Yamasaki: No sir, Mr. Mayor. The Planning Commission adopted a separate resolution apart from the change recommended to the Council on the MF-20 zone, which established a.,policy and this was done after many hours of study by our Traffic Engineer, that wherever a stall was next to a wall that stall should be wider than the ordinance stated because the turn around and the wall area required a wider stall to get into it and use it. Mayor Young: When was'this policy made by the Planning Commission? Mr. Wakefield: Mr. Mayor, perhaps I can answer that portion of it. The City Council will recall the MF-20 ordinance was adopted April 22, 1972 and the policy resolution which Mr. Yamasaki refers to was adopted,by the Planking Commission on May 17, 1972. It is true that the MF-25 zone as a part of the ordinance requires a minimum of 10, wide parking stalls. When the MF-20 ordinance was adopted it does require a minimum of 101 in width for parking stalls but it also contains the exception which was included in the resolution and that is those parking spaces next to walls, covered or uncovered, shall be at least 119 wide. As you can see there was some overlapping in dates, the ordinance itself, that is the MF-25 ordinance does not contain the exception with respect to the' ll' wide parking spaces next to walls and I think it is understandable there might have been some confusion on the part of Mr. Paulson and his architects or engineers if they were looking at the MF-25 requirements they would not have found the exception that is referred to although it is in the bMF-20 ordinance and it is specifically spelled out there. Mayor Young: Let me ask this question. If an applicant comes in with a precise plan, it meets the minimum requirements of the zoning ordinance that it is brought in under, how much discretion does staff, or the Commission, or the Council have in rejecting that plan? I will address that question to the parking requirements and also to the elevation requirement. Mr. Wakefield: Mr. Mayor, insofar as the parking requirement is concerned, the parking requirement was based upon a recommendation of the Traffic Committee. 12 CITY COUNCIL HEARINGS: PP ##64 3 Page Thirteen 1/8/73 Apparently it was determined that it was virtually impossible to get in and out of a parking stall that was only 101 wide if next to a wall and the turning radius was impeded. As I see it the parking requirement with respect to the 111 width next to walls is More in the nature of an Engineering requirement than a Planning Department requirement. I think it is one'of those things that can be reasonably applied to the MF-20 zone even though not spelled out in that zone. What I am saying is there are other engineering requirements which are setforth in connection with specific projects as those projects are submitted for approval that may not be spelled out precisely in the zen`*ng ordinance itself. Now with respect to the elevation requirements, again those are items which if what has been submitted does not meet the City standards then both the Planning Commission and the City Council would be justified in rejecting the plan. Mayor Young: Again, the thing I am getting at, Mr..Wakefield, we talk about standards but who sets the standards? Can an applicant for a precise plan - does he have an objective standard that he can go to which establishes minimum standards and it is an objective standard and does not depend upon somebody's subjective view or aesthetic leanings but strictly an objective standard, he meets those standards is he then entitled to the approval of his precise plan as a matter of right? Are there such standards, number one, and number two, having been met, as a matter of right should he get approval of his precise plan? Mr. Wakefield: Normally if the city standards are met by the precise plan then the applicant is entitled as a matter of right to have the plan. approved. Mayor Young: And these standards are defined by the code? Mr. Wakefield: In this case the standard was adopted and embodied in a resolution adopted by the Planning Commission but it was a standard which was in existence. It is true it was not a part of the ordinance MF-25 but it was a standard which was in existence and had been since May ® just at the time the precise plan was filed. Mayor Young: A question of Mr. Yamasaki. The elevations which did not meet the staff approval B now according to what standard was used in rejecting the elevations? Is that a code standard or a staff standard? Mr. Yamasaki: It is an evaluation by the staff, Mr.. Mayor. Much of our criteria is on the aesthetic appearance of the building as well as the character of that building as it applies to buildings in the area. So that unlike a number 09r "intensity of light that can be measured,the elevations were Mnot acceptable to staff because it did not meet some of the basic criteria that we use in evaluating elevations appr skate aesthetically. Mayor Young: What is the authority that the staff operates under in establishing these criteria? Again is it an objective test or a subjective test? Mr. Yamasaki: I believe it is a subjective test. However, in evaluating the plans it is a judgment on the staff°s part and only a recommendation to the Commission that the new development will not materially be a detriment to the surrounding area as a matter of property values and appropriateness. 13 CITY COUNCIL HEARINGS: PP #643 Page Fourteen 1/8/73 Mayor Young: One further question. I note on Page 24 of the Planning Commission minutes, dated i January 6, 1972, Mr. Terzian.who was here as City Attorney, stated "I think they might take an appeal to the City Council on the Planning Commission refusal to hear the plan. They have 20 days." In looking over these minutes the question that arises in my mind ;,.; was the plan in fact then heard and rejected by •the Planning Commission? It would appear in fact it was not heard by the Planning Commission. Mr. Yamasaki: Mr. Mayor, if I might add some thought here. The Planning Commission did hold a public hearing on December 6. It had a staff presentation and a presentation by Mr. Paulson and plans, as we showed this.evening, were presented to the Commission with staff comments why we felt the plan to be inappropriate. Mayor Young: As I read the minutes there was a very minimal presentation of the plan itself and the thrust of the hearing appeared to be on some of the delays and the fact there were still problems unresolved between staff and the developer and some further delay was desired and then we get down to the City Attorney opinion apparently that the plan itself was not heard on December 6. Mr. Wakefield: applicant did have the City Council if it was Mr. Terzian intended to so far as the Planning Mr. Mayor, I think that all that Mr. Terzian .was indicating was if the plan was dis- approved by the Planning Commission that the opportunity to appeal that decision to the his desire to do so. I don't think imply `_anq_-_ lack of an adequate hearing Commission was concerned. Councilman Shearer: Mr. Mayor, may I pursue a bit further on what you were speaking of. You mentioned the 11, requirement, and you atchi�bebtdral of the elevation. There was another point brought out that was deficient in this plan and I believe that was the parking in -the required side yard setback. Is that correct, Mr. Yamasaki? Mr. Yamasaki. That is correct. Councilman Shearer: This would require a Variance in order to approve this. Was the required side yard setback under the old MF-25 zone? Under that zone would this parking have been allowed by right or would it have required a Variance? Mr. Yamasaki-. Councilman Shearer. not have been allowed b Mr. Yamasaki: ,Councilman Shearer: It would have required a Variance. y That is correct. And the applicant should have been aware of it. Councilman Nichols: !Mr. Mayor - one question only. With all the other comments aside, is the density being proposed in this development in compliance with the new ordinance? Mr. Yamasaki: The density is 25 units to the acre, so it does meet the old criteria. ® 14 CITY COUNCIL HEARINGS: PP #64 3 Page Fifteen 1/8/73 Councilman Nichols: I think we have to cut through all the other problems and be aware that either we are going to stand by the intent of our ordinance to reduce the density in this City or we are not. We are either going to interpret the grandfather clause as has been mentioned by Councilman Shearer, or we are not. This very small parcel I would like to point out in my own comments is abutted by California Avenue, where we are getting constant complaints about traffic speed and congestion now, which is a two lane street. It is abutted on the other side by Vine Avenue which will not be ever more than a two lane street, it is abutted on the other side by a potential street that will not be more than a two lane street and immediately across the street on California Avenue flanking the entire length of this property is an elementary school, which will not profit- by additional congestion with large numbers of motor vehicles parked on the street because the on site parking is not adequate. I thought originally it was a poor choice to further add the congestion of hight4e aWY-1Aousing into the area. I think it is an exceptionally poor choice to contem- plate it and make exception to our existing ordinance when we are striving mightly to reduce that congestion. I am in opposition to it and will vote in support of the Planning Commission's recommendation. Mayor Young: Mr. Nichols, I agree wholeheartedly with what you say and I would not for one second entertain even the thought of making an exception to the present ordinance. The only thing I am trying to satisfy myself on is that the applicant, the developer,is not being treated in an arbitrary fashion in a:.. legitimate effort to come under the grandfather clause,.which this Council did establish. Councilman Nichols: And in no way did my comments imply that you weren't doing just that. Mayor Young: If the City Attorney can advise me in good faith in viewing the staff adtion and in viewing the Planning Commission action as we have recorded here -in the minutes before us that the developer has not been dealt with in an arbitrary fashion then that is that. I am quite willing to uphold the Planning Commission. Do you have a comment Mr. City Attorney? Mr. Wakefield: I am familiar with the background of this matter. It is my opinion that the developer has not been dealt with in an arbitrary mannero Mayor Young: Then that settles my vote® Motion by Councilman Lloyd that Precise Plan No. 643, Paulson Development Corporation, located at California and Vine Avenues, be denied as per the Planning Commission Resolution No. 2454. Seconded by Councilman Shearer and carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None ORAL COMMUNICATIONS Gene Twiford Mr. Mayor m we have sent an engraved invita- DAV Chapter 44 tion to the City Council during the holidays West Covina and I guess it must have got lost. We are cordially inviting you to attend a ceremony of a charter that we are giving to a handicapped tromp. which the DAV Chapter 44 of West Covina is sponsoring. It is the first of its kind here in the Valley. It will be on January 18 at 8 o'clock at the VFW Hall on Merced. We have confirmation that Congressman Wiggins is sending a representative and a few others that will be in Washington are sending representatives to the function. Our Department Commander will be there and we would like to see the Council attend, or the Mayor. The Chief of Police will be attending, also Judge Alex m 15 CITY COUNCIL ORAL COMMUNICATIONS - Cont'd. Page Sixteen 1/8/73 has accepted. We have not heard from Judge Martin yet. We are trying to make this a pretty good function. Mayor Young: Thank you, Mr. Twiford. I do think I'can attend and I hope some of the other Councilmen can make it. This is at 8 P.M. on January 18 at the VFW Hall. �.Mr. Twiford: Yes and this is for a handicapped Boy Scouts Troop. We are the,sponsors. Mayor Young: Thank you, Mr. Twiford, and congratulations on that good work, we will try and be there. Lynn Giles I would just like to reintroduce myself. I am Commissioner Lynn Giles, I represent the Youth Advisory Youth Advisory Comm. Commission and will be working with Council as the Commission's liaison. So if there is any questions or if you would like for me to attend any meetings I would be more than glad to do so. Mayor Young: Thank you, Lynn. How is the Youth Advisory Commission coming along? Lynn Giles: So far so good. Also, I would like to ask that a copy of the agenda of each meeting be sent to me, early, if possible. Mayor Young: Mr. Aiassa, will you take care of that? (Answered: Yes.) Councilman Chappell: Mr. Mayor, when she says "early" I think we should explain to her that we get ours on Friday before the meeting. Lynn Giles: Well,whenever. Thank you. THE CHAIR CALLED A RECESS AT 8:40 P.M. COUNCIL RECONVENED AT 8:47 P.M. CITY ATTORNEY ORDINANCE The City Attorney presented: INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF. WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES. (Zone Change Application No. 478 - City Initiated)" Mr. Wakefield: This is the City owned property that is east of Aroma Drive and northerly of Galster Park. Motion by Councilman Shearer, seconded by Councilman.£happ.el.11-and carried, to waive further reading of the body of said ordinance. Motion by Councilman Shearer, seconded by Councilman Chapp.e1l(.and carried, to introduce said ordinance. RESOLUTION NO. 4682 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA GRANTING AN UNCLASSIFIED USE PERMIT INTO. 133, REV. 1 - CITY INITIATED." Mr. Wakefield: This is the same property and authorizing the installation of the field lights. 16 - CITY COUNCIL Page Seventeen CITY ATTORNEY m Res. #k4682 1/8/73 Motion by Councilman Shearer, seconded by Councilman Chappell:, -"..and carried, to waive further reading of the body of said resolution. Motion by Councilman Chappell,seconded by Councilman Ehearer,.�-to adopt said resolution. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd,,Chappell, Young - NOES: None • ABSENT: None RESOLUTION NO. 4683 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING ASSESSMENT INFORMA- TION FROM THE 1973-74 ASSESSMENT ROLL," Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to waive further reading of the body of said resolution. Motion by Councilman Shearer, seconded by Councilman Chappell, to adopt said resolution. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None AMENDMENT TO SECTION Mr. Wakefield: This item relates to the XI'OF RESOLUTION problem which arises in NO© 1277 connection with the day of mourning which was proclaimed by the President of the United States and the Governor of California at the time of former President Harry S. Truman's death. It really involves an amendment to the salary resolution and our Municipal Code which requires that items of that sort be considered by the Personnel Board and they in turn make their recommendation for action to the City Council. It seems to me under the circumstances it would be appropriate to refer the matter to the Personnel Board .for review and recommendation back to the City Council® So moved by Councilman Chappell, seconded by Councilman Shearer and carried. AT 8:56 P.M. THE CHAIR RECESSED THE CITY COUNCIL MEETING FOR THE PURPOSE OF OPENING THE REDEVELOPMENT AGENCY MEETING° COUNCIL RECONVENED AT 9003 P.M. V0402ITY MANAGER ANNUAL VEHICLE Mayor Young: We have a staff report LEASING CONTRACT and a recommendation. The recommendation certainly appears in order. with Councilman Lloyd's comment during the Redevelopment Agency meeting. Councilman Chappell. Mr. Mayor, I have insured Mandy Williams Oldsmobile, Inc., for the past. 12 years, I would like to abstain from any dis- cussion or voting on this item. Mayor Young: Thank you, Councilman Chappell. 19'Motibn by Councilman Lloyd seconded b Councilman Nichols to o Y o approve a lease agreement with Mandy Williams Oldsmobile, Inc., covering fourteen 1973 Oldsmobile Delta 88 four -door sedans, for a .period of one year, at a cost of $327.60 per month. per vehicle, and authorize the Mayor and City Clerk to execute said agreement. Mayor Young: Just one question, Mr. Wakefield. We don't run into any problem here now? Apparently 17 m CITY COUNCIL Page Eighteen CITY MANAGER`: Annual Vehicle Leasing Contract 1/8/73 it is a net low bid considering the sales tax factor but it is not the gross low bid. We don't have any legal problems with Citrus Auto Leasing or any other bidder? Mr. Wakefield: No sir, Mr. Mayor. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Young NOES: None ABSENT: None ABSTAIN: Chappell Councilman Shearer: Mr. Mayor, may I -interject a request at this point m it has to do with police cars and I amasking for information. I am going to request information that probably is very readily available but I was wondering if they could present a report to me and the rest of the Council, if you are interested, in why it is necessary for a City such as West Covina, to obtain such high powered automobiles? There are times when I feel it might be prudent not to require our Police Officers to pursue someone at 90 miles or 100 miles per hour down our City streets. The question comes to my mind whether it might not be more prudent to let the speeder get away. Phan endan.cjeri;fihe_ life .of the Police: Officer. b r.ov dia y:.p� g;:ihim::.:wi-th::.a`:car,_..that:.l am:.sure.,can;:travel at very high rates of speed on city streets. All of us have had the experience of not hearing sirens or observing red lights, etc. We had an unfortunate situation in the City here not long ago. I am not saying it was related in anyway to that, but I thought over the years we place in the hands of a Police Officer an automobile capable of such high speeds and that.somewhat implies we expect him to use it at high speeds when necessary. I would just like to know the thoughts of the Police Department in this regard. I am perfectly willing to go ahead this year and probably the following years, but I would like to know their thoughts in this regard. Councilman Nichols: I think that would be a worthwhile request. I certainly have had some thoughts on it but I wouldn't want to take the Council's time on it tonight but I would certainly like to get the thinking of the Police Department on that before I would react to it. Councilman Lloyd: I think that once again this brings forward the thought of a helicopter m they move around very nicelyd Mayor Young: Gentlemen, we will move ahead with the agenda and we will look forward to some response to Councilman Shearer°s question and ride in the helicopter if it comes to passe CRITERIA FOR RESOLUTIONS Mayor Young: We have a staff report OF COMMENDATION 1 and a recommendation.' Are there any comments? Councilman Lloyd: While I appreciate the work that has gone into this by Mr. Butzlaff, I find that I can't quite agree with the concept that ,,because somebody has done a job they have to be given a plaque or something and somehovr-;,;° there is an onus on this body to award it to them. Frankly, there are a lot of good people in this City who. have very frankly contributed much or more than some of the people`, that work for the City and who have served without any remuneration or re- wa,r_d� . -Perhaps they."..have-:-not,_ putthe hours in but on the other hand they havc-n°t been paid either. I think the pay we give the people and the attention we pay is sufficient._:oi. Nbiw . for somebody that has done something really significant above and beyond the normal expected performances very definitely there should be a pre- �i M CITY COUNCIL Page Nineteen CITY MANAGER: Criteria for Resolutions of Commendation 1/8/73 sentation of resolutions, plaques, etc., to recognize what can be termed as truly outstanding service. One of the things happening to our society today is the fact that everybody is expected to be a winner and not everybody is a winner. I think one of the things we might consider is the fact that excellent performance is something which deserves recognition but not every person who performs a job faithfully and loyally and with honest endeavor .needs'-_ a..' resolution saying that you have served that way. I don't read it that way and maybe I.have misinterpretated what we are saying, "an employee that has served the City for at least ten years and leaves on good terms shall be awarded a perms plaque resolution." What for? He served ten years, he has been paid during that period of time and he has received more than adequate compensation in general. I don't find working in this City Hall hard to take - very frankly I would love to have the accoutesm(�nts they have right here in City Hall and I know the people from the Tribune would be delighted with it because I have seen their offices and I have seen the offices of many people that sit down in this room and they don't anywhere come near to the quality of what is provided for the employees of this City. I am not picking. I am not against anybody on this thing but I just say let us reserve our accolades and our applause for those that truly have served this City beyond and above, and there are men that have served this City in the Fire Department, Police Department, Parks and Recreation, Administrative and all the way through and who have given long, long hours, but ten years service and they get a ten year pin, and as far as I am concerned that does it.' I really would vote against this. There has to be other criteria from my point of view. I would be delighted to hear from my fellow Councilmen. . Councilman Nichols: Mr. Mayor, I will speak to it. We held this item over until you could be with us because we knew it would be a chance to get into a good argument about something. I think the entire proposal is commendable with one .exception. I think there should be a methodology for recognizing employees. Private employers do that. They give a certificate after 5 years and a gold watch after 80. They do recognize their employees in someway. I think a person that has spent some significant time of his life and leaves would like to take something away that he can put on the wall in his den or keep as a record of some contribution he has made in his life. But I think perhaps the use of a Council resolution should be reserved for those uses that the Council in itself would determine it. -likes to use. I think to broaden this to -the point of all employees and personnel tends to make the resolution something functionally other than what the Council intended it to be and that is a direct action of Council each time having weighed a particular circumstance. Yet I think the same thing can be accomplished very well by this Council directing that a certificate form be prepared by City Staff, properly prepared and printed, that would be available and would imply all the dignity and recognition of the City of West Covina and that form could then be filled in appropriately as a Certificate of Commendation by the City of West Covina and this criteria be adopted through Items 4 and that such a certificate then be made available to the City Administra- tion for preparation in all of these instances, with Item 5 and 6 still reserved for the Council's own determination. I think if we do that it wouldn't diminish 41 at all what I think our staff is attempting to do in a uniform way for our employees. Then if the Council in its wisdom desires to single out some particular employee for some exceptional contribution and make its own determination in a particular circumstance it would be open to the Council. I tend to feel a;f the resolution of commendation becomes a blank form to be filled in routinely that it loses some of its intent as a Council tool. So I would hope we could move in this direction and adopt these first four criteria and come 19 - CITY COUNCIL Page Twenty CITY MGR.: Criteria for Resolutions of Commendation 1/8/73 up with a comparable certificate suitable for that purpose. Councilman Chappell: I think the idea of recognizing an employee for faithful service and tenure is important. Although many people receive lots 'of :awg:-rd$:9 there are also many that receive few, if any, rewards.- Pats on the back, so to speak;:.. I think ari employee should be recognized for faithful and good service and receivethis type of an award. It will be held in the highest esteem for the rest of their lives. The idea behind this is excellent and I concur with Councilman Nichols on his thinking and would recommend that we vote for it at this time. Councilman Shearer: I agree. I think this is a good idea, whether it.is a resolution of the Council or what, I am not going to get hung up on that. But putting it quite honestly the vast majority of employees at City Hall I do not know and I couldn't tell you whether they are doing an outstanding job or not. I think it becomes then purely hit and miss for certain individuals to be mentioned to Council. Generally it is those who we deal with, Department Heads on the basis here at Council meetings, and these by far are not the complete City Staff and to leave it up to the City Manager, with all due respect to him, - but to leave it up to him -as to tah6..I;o bring to the City Council to get a resolution of commendation I think places too much of a burden on the City Manager. I like something like this, a certificate for faithful service, perhaps not using the word "outstanding service" would be very appropriate. Whether or not it should be perma plaqued I don't feel is a big issue. The $7.00 or $8.00 I don't feel is too much to give in recognition of an employee who serves ten years on a job. I think that is quite admirable.in itself. Some people might say anyone that can put up with City Hall for ten years ought to get something - - I don't know if that is true or not but I am sure there 'are many who might say that. I will vote for this. Councilman Nichols: I would offer a motion that the staff recommendation in regard to resolutions of commendation be adopted except in instances 1, 2, 3 and 4, the method of commendation be by way of a certificate of commendation authorized and approved by the City Council of West Covina, prepared by the Staff in sample form and submitted later to Council for final approval. Seconded by Councilman Lloyd. Mayor Young: I am philosophically bothered by criteria like this myself, I think I tend towards Councilman Lloyd's thinking, but it is a good idea so I will vote for it. Motion carried. CHAMBER OF COMMERCE Mayor Young: We had a letter earlier MEETING WITH COUNCIL in our agenda from RE BUSINESS IMPROVE- Mr. Strachan - I forget MENT TAX the date suggested. Mr. Aiassa: Mr. Mayor, there seems to be a correction in 41 the suggested date, they prefer February 5th at 4:36 or 7:30 PoM. Councilman Chappell: Mr. Mayor, I will be unable to attend the 7:30 meeting but I can attend the 4:30 meeting. Councilman Shearer: I will be unable to attend either one, I ism CITY COUNCIL Page Twenty-one CITY MGR.: Chamber of Commerce Joint Meeting with Council 1/8/73 will be in Sacramento on the 5th. However, you are free, if you have a quorum, to proceed with the business at hand. Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to hold a joint meeting with the Chamber of Commerce on February 5, 1973, at 4:30 P.M., in the Council Chambers regarding Business Improvement Tax, Advisory Board procedures. AUTHORIZATION FOR STAFF Councilman Nichols: Mr. Mayor, I have TO GO TO SCOTTSDALE, indicated to the ARIZONA RE FIRE DEPART- City Manager that MENT I would speak to this item. He might have some additional comments. I think I am the genesis of this. As we all know we are faced with periods of greater and greater expenses and costs in operating essential public services in our Cities and the lion°s share of the costs are borne in providing public safety services to the Cities. I think sometimes we allow public services to evolve over the years without reflecting the changing times and additions of communications, transportation and methodology that may make it possible to look again at those particular services. There are some cities in the United States today that are not terribly dissimilar to our own, who have modified some of their public safety services in various fashions which they feel result. in greatly reduced costs and comparable efficiency of services. There are many techniques used and one of them, of course, is to combine police and fire into a single public safety department. Other uses are to contract for certain of the fire department services. One of the progressive modern areas, newly developed and one which has followed much the historic pattern of West Covina in rapid expansion is the Scottsdale area in Arizona and they have gone into certain contract uses of fire services and they are themselves quite pleased with this and feel they have saved considerable money. I felt the time had come when at ]_east we ought to place ourselves in the forefront of the Valley communities here and at least indicate a receptivity to looking at all possible areas in cost savings of providing any type of services, so I indicated some months ago to Mr. Aiassa that I thought personally it would be desirable for us at least to look at some of these kinds of programs as they are operating with no commitment at all, except gather information and discuss it and talk about it with those people in those kinds of programs. Get a firsthand analysis of the cost savings, community receptivity, etco So I had asked him if it was possible to look into it and see if maybe we could come to the Council at some later date and recommend a look in some of these areas, so Mr. Aiassa has followed up on it. I rarely as you know go to conventions or out of town or anywhere .in connection with City business, but I would very much be interested in personally participating in this and having the opportunity of representing the City and go with Mr. Aiassa, or any he suggests, and spend a day and find out. what we can and come back to you with some detailed reports and if .it has any merit at all we can go more into detail, if not we can bury it. 9 Mayor Young: Councilman Nichols: Yes, I think in. Scottsdale they have gone to contracting with a private firm on fire service. Some of the other communities which we would probably like to look at have moved into a merger of fire and police services into public safety divisions. There are a number of devices that require a great deal of thought and a lot of analysis, but it seems to me we have to start looking Is this in essence a private service? - 21 CITY COUNCIL CITY MGR.: Fire Department Reorganization Page Twenty-two 1/8/73 somewhere into these matters. I don't intend for my suggestion to shake up a lot of people prematurely, but our first responsibility is to our citizens to provide the best possible services that we can at the least cost to the taxpayers and if they are evolving in this modern time better ways that we are -not aware of perhaps we should begin seeing if we can uncover those. If not, then no harm is done, but perhaps we can see some areas wherein we can begin to move • perhaps gradually in some changes in structure that might be of great assistance to our community and might set a model for some of our brother communities who are facing the same problem we face. Mayor Young: I would certainly go along with what you have said and would like to entertain or offer a motion authorizing Councilman Nichols and one member of the Staff to go to Scottsdale, Arizona for a review of the organizational system of the Fire Department and allocate not exceeding blank dollars for this purpose. Do you have some estimate of the cost Mr..Aiassa? Mr. Aiassa: Councilman Lloyd: I think one overnight stay with an expendi- ture of $75.00.and use a City vehicle. How far is it? I am .interested enough to want to go and would fly? (Councilman Nichols indicated he would not fly but would be glad to meet Councilman Lloyd there.) Mayor Young. I will so .insert that in the blank in my motion and ask for a second. Seconded by Councilman Chappell. Councilman Nichols: Seriously though, would you like to join us Councilman Lloyd in looking into this area? Councilman Lloyd: I certainly would - the only aversion I have is spending hours in a car on highways, but the answer is --yes, I am very much interested and I would like to be included. Councilman Shearer: Then the motion should be a little broader, authorizing such members up to a maximum of 2 Councilmen, etc. Mayor Young. Let's say one City Staff and Council probably has the prerogative. Councilman Nichols: Is it Mr. Ai.assa°s intention to send a Staff member, I am not aware of that? Councilman Shearer: I wonder if one Staff member is sufficient, and if we could consider a representative of the Fire Department and the City Manager's office - or what did you have in mind, Mr. Aiassa? Mr. Aiassa: I was planning on utilizing someone from the Fire Department or a member of my own staff. Councilman Nichols: So we are talking about two staff members and possibly two Councilmen - could you incorporate that into your motion? Mr. Aiassa: I won't make that on. $75.00. 22 CITY COUNCIL Page Twenty-three CITY MGR.: Fire Department Reorganization 1/8/73 Mayor Young: Not to exceed $150.00. Will the second consent to the amendment up to four. individuals, two Councilmen, two Staff, not to exceed $150. expenses. Is that agreeablesCouncilman Chappell? Councilman Chappell: Very agreeable. is Motion carried on roll call vote'as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None LEAGUE OF CALIFORNIA Motion by Councilman Chappell, seconded by CITIES° SPRING MEETING Councilman Shearer, to authorize the City Manager to attend the League of California Cities' Spring meeting for City Managers in Oakland, California, February 21 through 23, 1973, expenses not to exceed $125.00. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None SAFCO m LIFE INSURANCE Councilman Chappell: Mr. Mayor, I would CARRIER like to comment that I represent the Safco Life Insurance Company but I have nothing to do with the bid that came in to the City or the underwriting of it or servicing of the policy, so I do not feel that I should not vote on this, but I do feel I should call this to the attention of the Council, that this is one of the companies I do represent. May I have an 0pin o_?_ fr5m the City Attorney? Mr. Wakefield: I agree with you. If you have no interest in the premium that may be derived from the policy, such as Commissions and the like, then there is no reason why you should not vote on. the item. Mayor Young: The recommendation is that we continue with Safco for what: is the period of 'time, Mr. Aiassa? Mr. Aiassa: One year. Mayor Young. From when to when? Mr. Aiassa: From January 1 to December 31, the calendar year. Councilman Chappel.lo No, November is the anniversary date, Mr. Aiassa. Mr. Aiassa: I would prefer that it be on the calendar year o I was going to give an extension of 30 days and then make it on the calendar year o Mayor Young: What kind of a motion do you want? Mr. Aiassa,. That we extend the rates and so forth to ti insure to December 31, 1973. So moved by Councilman Chappell, seconded by Councilman Shearer and carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES: None ABSENT: None 23 CITY COUNCIL Page Twenty-four CITY MGRo m Cont°do 1/8/73 ADMINISTRATIVE ANALYST, JR./ Mr. Aiassa: Mr. Mayor and members of REDEVELOPMENT AGENCY Council, as you know we POSITION have to amend the Personnel Rules and Regulations, Resolution No. 1277„(to include this position). At the time we established the position of Administrative Analyst-: I had the classification of Administrative Analyst and Junior Analyst. I need a fill-in for a Junior Analyst. We did fill one position with PEP but we now need assistance for the Rede-Oblopment Agency. We have a part-time employee now that qualifies to be an Administrative Analyst, Jr., and he will take the necessary examination. I would like to carry this person on the payroll until I have time to revamp and reorganize the administrational division which I assured Council I would have ready for your con- sideration the first -meeting in February, This is the lowest position in the administrative staff. I would like to have Council accept the :recommendation of the Personnel Board and that the job classification of Administrative Analyst, Jr.,/Redevelopment Agency be added. RESOLUTION NO. 4684 The City Manager presented: ADOPTED °"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING RESOLUTION NO. 1277 BY ADDING THE FOLLOWING CLASS ASSIGNED TO THE COMMUNITY REDEVELOPMENT AGENCY AND ASSIGNING THE SALARY RANGE APPLICABLE TO SUCH EMPLOYEE." Mr. Aiassa: This salary range is at the same grade as is now existing for our Administrative Analyst, Jr. position. Mayor Young. We have a suggested motion by the.City Manager - this is embodied in. the recommendation dated January 5, 1973, which we have before use This will be in the form of a resolution, Mr. Wakefield? Mr. Wakefield: Yes, Mr. Mayor, it will be adopted by a Resolution and the City Manager has read the title of the Resolution. Motion by Councilman Chappell, seconded by Councilman Lloyd and carried, to waive further reading of the body of said Resolution. Motion by Councilman Lloyd, seconded by Councilman: Chappell, to adopt said Resolution. Councilman Shearer: I am going to vote "no" on this for the same reason I voted "no"" can the last resolution that set up these positions. After a rather lengthy discussion with the City Manager I am still not convinced that jobs.of this level need to be exempt positions. Maybe that is because I have 17 years background in. Service and I am brain- washed or indoctrinated or whatever you may want to call it. I don't question certain top level positions in the City Staff - there .is no question, in my mind that exempt positions are proper, but when we get down to the, as was stated, 'Ilowest paid position in the organizationBO and .in this case in the Redevelopment Department this 'too is an exempt position, I am just not convinced, so I will vote "no". Motion carried on roll call vote as follows. AYES: Nichols, Lloyd, Chappell, Young NOES: Shearer ABSENT: None Mayor Young: Is there anything further, Mr. City Manager? CITY COUNCIL Page Twenty-five CITY MGR.: - Cont°d. 1/8/73 Mr. Aiassa: No, other than I want to advise you I wasn't able to take off my three days, ,And one further point. We have administratively appointed Gary Duvall of my Administrative Staff to be the liaison for the Golden Jubilee program and we will coordinate our programs through Mr. Duvall. Mayor Young: Mr. Aiassa, with respect to the Golden Jubilee, this is something Councilman Nichols and I were mumbling about to ourselves here a few moments ago and Councilman Nichols has voiced to me a very good suggestion, that perhaps we should have a joint meeting between the City Manager, whatever representatives of West Covina Beautiful and representatives of the Council, I suppose myself - since I was named the primary liaison, to go over this memorandum and any other thoughts so we can clarify the communication problems and also get some better line on the financial aspects of it. Does that sound agreeable to the rest of you gentlemen? Mr. Aiassa: I believe, Mr. Mayor, you were also going to suggest that we coordinate with the Chamber of Commerce also. Mayor Young: Yes, perhaps we can have a Chamber representative also and Mr. Strachan indicates this will be agreeable. Councilman Nichols: I agree. There are some very great, indeed tremendous, almost gigantic plans that are being publicized relative to this that will take I would think almost a superhuman effort to pull it off. Although the City Council has only sanctioned the activities of this organization there is no possible way that a failure of a significant portion could do other than reflect here upon the government of West Covina and the City Council. Some concerns have been raised privately and publicly and I indeed think that it would be appro- priate at the highest levels of Council and City Administration that some additional coordination be attempted here to see where this group is heading and whether the Council should in fact involve itself in any further manner whether it be of auditing or support. Mayor Young: I agree. I am awfully sorry we didn't -have this particular memorandum available at the time Mr. Duda was here, because this would have been best handled in his presence. Perhaps we can get together sometime Thursday of this week, since we have other activities at that time as well. Councilman Chappell: One further thing on this subject. Several meetings that I have attended with representatives of other cities around us and it just so happens -they were Mayors at the League meetings, but as I see it our City Council has provided no funds at all for this project. In talking to the Mayors of Azusa, Baldwin Park, Glendora and some of the other cities around, that have had functions sometimes more often than once every 50 years, and there is money provided to help make these plans go. It still sets in my mind that on a 50th Birthday this City should in'. -some ay be participating financially so it will be a success. It is only going to happen once, at least .in my tenure of life. I really think we may be strapped for money and darn near broke and everything else, but it just appears to me that finances should be made available by this Council to help pursue this Birthday Program so it comes out well and everybody can say West Covina had a good 50th Birthday-- and proceed on down the track. Councilman Nichols: I agree with the sentiments you are expressing entirely in that sense. Of course, Mr. Duda has come before us on several occasions and on each occasion he has indicated they are not seeking city fundsy Perhaps at the next meeting we are suggesting - 25 CITY COUNCIL Page Twenty-six CITY MGR.: 50th Birthday Program o Cont°do 1/8/73 we can find out if there is a need rising and get some direction. It is my recollection we do have some funds for use in that area. The great fear I would have is that we not know what these costs are and improper methods of financing might be utilized and in the end we might find that various vendors are billing the City for very sub- stantial sums of money that we have in fact not considered and authorized. So if there is a need it should bestated and stated soon and if there are limits they should be .imposed and be imposed soon by the City Council. Councilman Chappell: Probably one of the reasons he came with that remark was in discussion with me- yWhen'__ I first discussed it with him I explained to him as I saw it the funds of the City were limited or nonexistent and maybe some of the other Councilmen expressed the same thing to them and maybe that is one of the reasons they have not asked, but I don't see how we can help but not get involved in. this morally and financially to make sure it is a good 50th Birthday for the City of West Covina. Councilman Nichols: But you do concur that any financial involvement should, be with our knowledge and commitment? Councilman Chappell: Yes, definitely. That meeting probably would be a good time to feel it out and see where we stand and make a decision. I don't th.i.nk they are going to raise $17, 000 by selling donations on a Toyota. I think the Chamber of Commerce can give us a little back- ground on selling donations on two aut.omobileso They didn't reach... any where near that figure on,two automobiles o they started out with two and had to give three because I knew my Insurance Company participated in providing that third vehicle. Mayor Young: Mr. Massa, if you can establish such a meeting perhaps Mr. Duvall can set :it up. I would be happy to participate and I think the other Councilmen should be notified and invited as 've,l.l - if you are free to attend so much the better. MAYOR'S REPORTS PROCLAMATION Mayor. Young: This seems to be West Covina Beautiful night ® I have been requested. to proclaim the month of February, 1973, as Nest Covina Birthday Month. If there are no obaections9I would ask that an appropriate proclamation be drafted and issued in the very near future. (No objections) Alsoo a memorandum from. the City Managex ° s office requesting a point meeting with the City of Covina and LAFCO. This is regarding some of the annexation problems of common interest that Mr. Aiassa discussed with us at the last meeting or two, 12 noon on. Tuesday, January 16, requesting city representation and council representation, either the Mayor or Mayor Pro tem. Are you available on that date G Councilman Lloyd? Councilman Lloyd: Mayor Young: COUNCILMEN°s REPORTS/ COMMENTS I think so, I am not sure, It will be on January 16th at noon at South Hills. o I am sure one or the other if not both can be present. Councilman`Shearer. I have one item that as the time grows shorter and that is Sometime ago I asked for a report from is becoming of greater concern to me the item of Revenue Sharing. staff regarding the City°s 26 CITY COUNCIL COUNCILMEN°S REPORTS/COMMENTS Page Twenty-seven. 1/8/73 position, the Optional Formula versus the one on which the revenue was distributed, and I would urge that be made at posthaste, particularly when I see items that say under the Optional Formula the City of West Covina would receive almost twice as much money as under the present form. The other item that.concerns me in this regard ® and this is because the time is growing short, items I read that I couldn't put my finger on this afternoon, but I read somewhere that each City was required to submit by the first part of March a report to the Federal Government as to how we propose to spend our Revenue Sharing money. If that is the case, the first part`of March is only two months away. I don't want to be placed in the position that we are placed in all too frequently because of time we are sort of backed into a corner ® we have to get it approved because of lack of time. I realize the Mayor's Committee is working on this and other priority matters, but I hope that we begin to see something before the end of February if I am correct that March lst or 4th or whatever the date, that we have to have this report in to the Federal Government© or we are going to lose our money. I don't want to be backed into that type of .a panic situation. So for what it is worth I would like some enlightment by our next meeting. If that early March is not correct, maybe someone can enlighten me on that between now and then.° Councilman Nichols: I think your sentiments are very well stated m there are very critical elements involved m and stated in a quiet tone but the implication is very significant. We should definitely get a response on that. Councilman Shearer: Mr. Mayor, at the last League meeting I was appointed Chairman of the. Resolutions Committee, so I would encourage any member of our Council if they have any resoluti'ns they are thinking about that we get them .in good order so they can be sub- mitted in time. I don't know if that is an honor or not, I h.aven°t quite figured it out yet, it appears there is a lot of work involved, but I accepted it, Mayor Young! It is obviously a tribute to your diligent service, Councilman Chappell m thank you very much DEMANDS Motion by Councilman Lloyd, seconded by Councilman Shearer, to approve Demands totalling $296,685.88 as listed on Demand Sheets B567-568, B560A-561A, C843-846 and C844Ao Councilman LLt. And now Mr. Mayor, we have a small problem. ,We failed to approve Demands as a Redevelopment Agency. Can we hook that on to this, or how do we do that? Mr. Wakefield: Mr. Mayor, I think it would be proper to consider the motion before you and then -F"E, and again open the Redevelopment Agency meeting. Motion carried on roll call vote as follows: AYES: Shearer, Nichols, Lloyd, Chappell, Young NOES! None ABSENT: None 27 , T'- CITY COUNCIL Page Twenty-eight 1/8/73 THE CHAIR CALLED A RECESS AT 9 : 50 P.M., FOR THE PURPOSE OF R.EOPENIAG THE REDEVELOPMENT AGENCY MEETING. COUNCIL RECONVENED AT 9.52 P oM ADJOURNMENT Motion by Councilman Lloyd,, seconded by 0Councilman Nichols and carried, to adjourn this meeting at 9:52 PoM. ATTEST: CITY CLERK • APPROVAL: MAYOR