12-26-1972 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE.CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
DECEMBER 26, 1972
The regular meeting of the City Council wa.s called to order a.t 7:32 P.M.,
en the West Covina. Council Cha.mbers by Mayor Robert Young. The Pledge of
llegia.nce wa.s given. Fa.ther'Steven Lowra.nce of St. Christopher's Church
gave the invocation.
R(1T.T. OLiT.T.
Present:
Absent:
Others Present:
•PPROVAL OF MINUTES
November 27, 1972
CONSENT CALENDAR
Ma.yor Young, Councilmen Shea.rer, Nichols, Cha.ppell
Councilman Lloyd
George Aiassa., City Ma.na.ger
Lela. W. Preston, City Clerk
George Wakefield, City Attorney
Leonard Eliot, Controller
John Lippitt, Acting City Engineer
Bert Ya.ma.sa.ki, Acting Pla.nning Director
Richard Munsell, Pla.nning Director
Ga.ry Duvall, Administrative Assistant
Ra.y Silver, Administrative Analyst, Jr.
Yvonne Ca.lmes, City Treasurer
Willia.m Fowler, Director of Building a.nd Safety
Cla.udia. Luther, L. A. Times Reporter
Jeff Schenkel, S. G. V. Daily Tribune Reporter
Motion by Councilma.n Shearer, seconded by Council-
ma.n Nichols, a.nd carried, to a.pprove minutes a.s
submitted.
Mayor Young explained the procedure of the Consent Calendar items a.nd
a.sked if there were comments on a.ny of the following items:
1. WRITTEN COMMUNICATIONS
a.) YELLOW CAB COMPANY
SAN GABRIEL VALLEY
b) LOCAL AGENCY FORMATION
COMMISSION
c) ST. VINCENT DE PAUL
SOCIETY
. d) WEST COVINA CHAMBER
OF COMMERCE
2. PLANNING COMMISSION
a.) SUMMARY OF ACTION
Request a waiver from Business Improve-
ment Tax Levy.. (Refer to Sta.ff)
Re Covina Southerly Annexation District
No. 56. (Refer to City Ma.nager's Agenda.
Item No. G-5)
Request a. wa.iver of business license for
pick up of.disca.rded goods. (Approved in
prior years. Staff recommends approval)
Request a meeting with the City Council
to discuss the Business Improvement Tax -
Advisory Board procedures. (Council)
December 20, 1972.
C.C. Mtg. - 12/26/72 Page Two
CONSENT CALENDAR - Cont'd.
3. RECREATION & PARKS COMMISSION
a.) SUMMARY OF ACTION December 18, 1972.
• PERSONNEL BOARD
a.) SPECIAL MEETING Re job classifications and salary ranges
DECEMBER 1^8, 1972 for the Redevelopment Agency staff.
(Refer to City Manager's Agenda. Item
No. G-2)
5. YOUTH ADVISORY COMMISSION
a.) SUMMARY OF ACTION December 19, 1972.
6. CITY TREASURER
a.) REPORT November, 1972. (Receive and file)
7. TRAFFIC COMMITTEE MINUTES
a.) DECEMBER 19, 1972 (Receive and file)
Motion by Councilman Chappell, seconded by Councilman Shearer to approve
Consent Calendar Items 1 through 7.
�ouncilma.n Shearer: Mr. Mayor, a, comment. Item 1-d, Chamber of
Item 1-d Commerce request for a. meeting with Council
to discuss a particular item, in this case,
the Business Improvement Tax - Advisory Board Procedures: There is no
recommendation for a, meeting date. The letter request suggests an early
January meeting, which is like awful quick. Are we to set one up? I
assume we run into somewhat of the same problem we ha.d the last time be-
cause of all Councilmen being present. It will have to be a public
meeting. (Mr. Wakefield said "Yes:')
Councilman Nichols: Mr. Mayor, I would suggest in the absence
of, Councilman Lloyd and in the absence of
any great urgency about the matter that we
hold this over to our next meeting and then set a, date for the meeting.
Mayor Young: Perhaps staff could poll the Council in
advance, with regard to a. time, Mr. Aia.ssa.,
for the meeting, in the event Councilman
Nichols' suggestion is accepted. Is that the consensus of Council?
(Council agreed.) Is there anything further; Councilman Shearer? If not,
does that motion comprehend the modification as suggested by Councilman
Nichols?
Councilman Chappell: Yes, sir.
Motion carried on roll call vote as follows:
AYES: Councilmen: Shearer, Nichols, Chappell, Young
NOES: Councilmen: None
ABSENT:. Councilmen: Lloyd
RESOLUTIONS FOR ADOPTION
RESOLUTION NO. 4P76 The City Attorney presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA GRANTING A VARIANCE
(Variance Application No. 688 - Don Koll
Company, Inc., - Wickes Furniture)."
-2-
C.C. Mtg. - 12/26/72
RESOLUTIONS FOR ADOPTION - Cont'd.
Page Three
RESOLUTION NO. 4677 "A RESOLUTION OF THE CITY COUNCIL OF THE
ADOPTED CITY OF WEST COVINA AUTHORIZING THE
EXECUTION OF A QUITCLAIM DEED FOR A PORTION
OF FORMER VINCENT PLACE. (Da.niel J. and
Freda, Spellman)."
• RESOLUTION NO. 4678 "A RESOLUTION OF THE CITY COUNCIL OF THE
ADOPTED CITY OF WEST COVINA APPROVING ELECTION OF
OFFICERS FOR SPECIAL ELECTION TO BE HELD
ON FEBRUARY 6, 1973,. PERTAINING TO SOUTH-
EASTERLY ANNEXATION NO. 217."
Motion by Councilman Chappell, seconded by Councilman Shearer and carried,
to waive further reading of said Resolutions.
Motion by Councilma.n Chappell, seconded .by Mayor Young, to adopt said
Resolutions.
Mayor Young: Is there a, desire to segregate Resolution
No. 4676 from the other two resolutions?
(Council asked that it be done that wa.y.)
Motion carried on roll call vote on Resolution
No. 4676 as follows:
AYES: Councilmen: Nichols, Chappell, Young
NOES: Councilman Shearer
ABSENT: Councilman Lloyd
Motion carried on roll call vote on Resolutions
Nos. 4677 and 4678 as follows:
AYES: Councilmen: Shearer, Nichols, Chappell, Young
ONOES: None
BSENT: Councilman Lloyd
PUBLIC WORKS
PROJECT SP-73003 LOCATION: Sunset Avenue between Cameron Avenue
and San Bernardino Freeway.
(Council reviewed Engineer's report)
Motion by Councilman Nichols that City Council approve the plans and
specifications for City Project SP-73003 and authorize the City Engineer
to call for bids; and further authorize staff to modify plans and speci-
fications for irrigation and landscaping. Seconded by Councilman Chappell
and carried.
Councilman Shearer: Mr. Mayor, I would like to make a comment in
regard to modifying plans and specifications for
irrigation and landscaping. In the past budget
session we had some rather lengthy sessions with regard to the cost to
maintain such things as landscaped medians and I would urge when staff
prepares these plans they keep this concern in mind and do their best to
come up.with low maintenance cost landscaping for our ground covers.
There are ground covers that can be used that perhaps take less landscap-
ing than some of the others that at times have been used.
Councilman Nichols: I certainly concur in that sentiment.
0STABLISHMENT OF PRECISE LOCATION: West Covina Parkway between
LOCATION OF WEST COVINA San Bernardino Freeway (Orange Avenue) and
PARKWAY Glendora, Avenue.
(Council reviewed Engineer's report)
Motion by Councilman Chappell to approve issuance of a. purchase order
not to exceed $5,720 for the precise surveying of West Covina. Parkway
between San Bernardino Freeway (Orange Avenue) and Glendora Avenue,
to Walsh-Forkert Civil Engineers, Inc. Seconded by Councilman Nichols.
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C.C.Mtg. - 12/26/72 Page Four
PUB. WKS.: Precise Location of West Covina Pkwy.
Councilman Nichols: Mr. Mayor a question of Mr. Aiassa. Is it the
situation that we do not have inhouse capability
of doing the precising?
Mr. Aiassa: That is right. It is more economical to do it
• this way.
Councilman Nichols: It seems like rather a large charge.
Mr. Aiassa: Most of it will be actual physical surveying.
Councilman Nichols: We have come up with this thought before,'
when we get into these items that run into the
thousands of dollars it seems to me that we
might indicate some effort to survey other qualified civil engineering
firms to see what their charges might be. Many of these charges are
relatively modest but I don't think $5,720 is a modest charge and we
are simply engaging a firm without any information to the Council that
this is the most reasonable charge that might be available to the
City. What is the urgency of the approval, Mr. Aiassa?
Mr. Aiassa: We brought this up to Council at our last meet-
ing and there are certain parcels of land that
are now being considered .for development and without
precise design or alignment we are not going to be in a position to
tell these people whether or not they are going to be affected by the
alignment.
Councilman Nichols: I appreciate that and I recognize that as the
basis for the vote to precise it at our last
meeting, but my question is what is the urgency
of action here on this particular item? A two week delay in anyway
predudices the Ci.ty's position?
Mr. Aiassa: No, other than this is rather a low time in the
year when their projects are not as heavy as
in early spring and summer.
Councilman Nichols: We are all aware there are other firms in this
particular business and it would seem to me it
might be appropriate coming into a new year to
look at this again. I tend to feel because of the significant amount
of money involved and because we call for these kinds of services
periodically during the year that it might be appropriate to let staff
look at this a little longer and come back with some bids from other
civil engineering firms. I don't know how the others feel.
Councilman Chappell: I was under the impression that each year we
do approve certain engineering firms on a
cost basis per hour and that Walsh-Forkert is
one of that group that we do approve with a stipulated cost figure
per hour and this is the way it reads that it will have an hourly
rate schedule as adopted by the Council, which we do adopt each year.
Am I not correct on that?
• Councilman Nichols: We do, Councilman Chappell, adopt hourly rates.
That is we accept by action the hourly rates
being charged by engineering firms providing
services to the City. My only thought is that the amount of the
hourly rates don't necessarily coincide with the ultimate cost of
comparable work being done. Apparently this type of work is
relatively mechanical in nature and I always feel some concern when we
come to items on our agenda with no competitive bids involved and
we come to recommendations for thousands of dollars of appropriations
to particular firms todo certain types of work for the City. I
always end up with the question in mind - is there a less expensive
but equally qualified firm that might be available to do these kinds
of jobs?
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C.C. Mtg.-12/26/72 Page Five
PUB. WKS.: Precise Location of W.C. Pkwy.
It has come up in other areas. There is.a history to this that might
be of interest to some, of various firms competing for this type of
business with the City. I have no reflection at all in a negative
sense towards this firm, I am only saying we are asked routinely to
approve $5,700 for precising and I wonder if there is a less costly
�aay to provide this service to the City. Perhaps there isn't, but
think it would be in order to let staff tell us that.
Mr. Aiassa: Do you want to carry this over to January 8th?
Councilman Nichols: We have a motion on the floor. I have only
expressed my own opinion about it.
Mayor Young: I would certainly concur with the intent of
Councilman Nichols' remarks. If this is fully
comprehended by staff and if we can have some
further review of this matter, but if it is just carried over to the
8th and then back before us as it is now, well then we might as well
take action on it now. I think the point is well taken and I tagged
it here somewhat in the absence of Councilman Lloyd because this is
the position he often takes when he is with us. For example, it just
happened to slip my mind whether this is a local firm and it is, so
that answers one question. Secondly, is it possible that we might get
the same service for $1,000 less or whatever, and have we looked into
that? Now if there is something to be gained by a delay to answer
those questions I think it would be right to hold it over.
Councilman Nichols: As far as the local firm concept is concerned
there has been no consistency in practice
either by the city staff or the Council in this
•area: When bids come in for police vehicles without a very great
strain indeed we find it possible to buy one place or another depend-
ing upon the extent of the savings. We have always said if rates
and fees are comparable or close we should try to deal locally.
I think the primary concern has to be the savings of the taxpayers'
dollars. It is obvious to me that hourly rates quoted are one thing
and cumulative charges up in the thousands'of dollars are another
thing. It is rather obvious also to all of us that no reasonable
person can calculate precisely and exactly the number of hours,of
professional time that would be used to perform this service. So the
figures being quoted are an authorization by the Council for charges
to be levied up to that amount. The ability of Council to control
these kinds of expenditures are limited only up to the amount being
authorized, and I have some concern in this area. I only commend the
thought that a great many thousands of dollars every year are expend-
ed by this Council in these kinds of items and I think it might be
in order that we apply a little more judicious wisdom in observing
these kinds of expenditures where we do not have a direct control
in the bidding process. That is why I thought it might be appro-
priate to start out the new year with this thought in mind.
Mayor Young: Do you feel, Mr. Aiassa, in light of these
comments it would be beneficial to hold this
item over in your opinion?
Mr. Aiassa: In my opinion I think the firm that did give
us the quote has the crew and the manpower
to do this job. They have done some of the
work on street improvements in that location also,but maybe
Mr. Nichols' suggestion might be followed starting the first of the
year and we get at least two alternate bids.
Mayor Young: With those thoughts in mind, gentlemen, are
you ready for a vote on the motion? I would
suggest we might vote this one down and
then have a new motion.
Motion failed. All voting "no."
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C.C.. Mtg.- 12/26/72 Page Six
PUB. WKS.: Precise Location of W.C. Pkwy.
Motion by Councilman Nichols that this item be held over to the meeting
of January 8, 1973, and that in the interim staff investigate the
possibility of achieving alternate figures or quotations from firms that
staff would feel are competent to make such a proposition. Seconded by
Councilman Chappell and carried.
• CITY ATTORNEY
VENDING MACHINE Mr. Wakefield: This item was on your agenda
FEES several meetings ago, it is
the proposed Ordinance relat-
ing to the establishment of license fees for vending machines on a gross
receipts basis. After your first consideration of the problem, and the
objection raised by the representatives of an Association of Merchandise
Vendors through machines, I communicated with Mr. Kallick, the
Association representative and asked him to provide us with the amount
of gross receipts from specified kinds of machines at typical locations
within the City of West Covina. He replied that was not possible
because of the variation in locations and the kinds of machines
installed in various places within the City. Under the circumstances
the City really has no basis upon which to evaluate the validity of
the proposed license fees. It seems to me that all we can do is
set fees which are designed to maintain the present level of revenue
from vending machine operations and if it turns out that these rates
are excessive or too low then they can be adjusted for a subsequent
license year. After all it was the vending machine operators them-
selves who. sought the legislation that imposed the responsibility
of fixing fees for these kinds of machines upon a gross receipts
basis and I think all we can do under the circumstances is use our
own best judgment as to an appropriate fee until we have some
•experience in the area. Therefore, it is my recommendation that the
ordinance be adopted as originally proposed.
Councilman Nichols: Mr. Mayor. With the revised or override tax,
so to speak, being applied to the license
revenue system not scheduled to be effective
to July 1, I gather the implementation of this ordinance from
January 1 to July 1 will continue the existing fee structure. Is
that correct?
Mr. Wakefield: Essentially that is correct.
Councilman Nichols: Therefore there is a period of time when
additional input might come from these indivi-
duals that could be taken into consideration
in relation to the surcharge that is .to be levied. It was also my
understanding that was one of the primary sources of the objection of
that group. So in light of the fact that there is no further input
from them and because a cushion of time has been created before that
surcharge becomes effective I would concur with the City Attorney's
thinking and his recommendation and be prepared to vote on the
ordinance as proposed.
Mayor Young:
*Mr. Wakefield:
Mayor Young:
out of the area and
respond.
Mr. Wakefield:
One question -
ence? And Mr.
have a cold?
Yes sir.
what was the recent correspond -
Wakefield, incidentally do you
You sure sound like it. What was .the recent
correspondence from Mr. Kallick's office?
Apparently he has been out of the office and
tied up somewhere else and really unable to
His secretary indicated in the correspondence
that he expected to return around the 20th of
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C.C. Mtg. - 12/26/72
CITY ATTORNEY: Vending Machine Fees
Page Seven
December and would be in touch with me. I have had no calls or
further correspondence with Mr. Kallick.
Mayor Young: What would we lose by deferring action here
• tonight? This being sort of a special time
of the year when people are celebrating and
what have you and business doesn't really go on as usual - to defer
this for.a couple of weeks? Would we be adding a burden to anyone
by doing that to give Mr. Kallick that opportunity? I am really
concerned about the presentation he made. On its face I think it
had a lot of validity and I am reluctant to take a committing
action, especially in light of the fact there has been some
communication and he has been out of the area. Would it be a burden
to delay action on this for a period of time?
Mr. Wakefield: I think the only burden is one upon the staff.
As you know the licenses are due and payable
commencing January 1. Normally the clerk
would send out a notice of the amount due based upon the past year's
experience and the owner of the machines would remit the amount as
billed. However, here we have a situation where the basis of the tax
has been changed from that which we followed in the past. It is an
obligation really that is imposed by law upon the City to change
its taxing structure on these particular kinds of machines. I am sure
the Ordinance can be drafted in such a way that it will be effective
the first of January,; I think the only problem is one of attempting
to obtain the information which can be made the basis for valid
judgment as to the amount of the license fees which is appropriate
in the light of the change in the law.
Mayor Young: Have we had an introduction of the Ordinance?
Mr. Wakefield: Yes sir, but the title needs to be read again
for adoption.
Councilman Shearer: Mr. Mayor, I would like to be enlightened on
how the City Clerk is going to bill on the
basis of gross receipts? If I understood you
earlier, Mr. Kallick. said there was no basis for giving information
as to what the gross receipts on machines in West Covina.were, so will
somebody tell me how we are going to bill on the basis of gross
receipts if we don't have that kind of information?
Mr. Wakefield: Councilman Shearer, there is a base license
fee which is calculated upon the first unit
of gross receipts applicable to a given kind
of machine. For example, the proposed rate is $16.00 for the first
$1,000 of gross receipts from a cigarette vending machine. That
amount is due and payable at the commencement of the year and at
the end of the year the operator of the machine is required to file
a report of his gross receipts. If the amount exceeds the $1,000
then he pays whatever additional tax is due.
Councilman Shearer: Taking that same cigarette machine , what
does the operator pay today?
• Mr. Wakefield: He pays $16.00 per machine regardless of his
income.
Councilman Shearer: What about a candy machine, or just some
other machine?
Mr. Wakefield: If the machine requires 10(, or less to
operate, which is the average price of candy
bars....
Councilman Shearer: You haven't bought a candy bar lately, they are
15(,1.
7 _
C.C. Mtg. - 12/26/72
CITY ATTORNEY: Vending Machine Tax
Page Eight
Mr. Wakefield: If it requires 10(1, or less to operate then
the license tax is $5.00 for the first $500.
or less of gross.receipts and $1.00 for each
additional $100. of gross receipts. Presently it is $5.00 per year.
What the Ordinance does really is to fix a basic gross receipts tax
�hich is equivalent to the amount presently charged on a per machine
asis with the requirement that the operator report his gross
receipts at the end of the calendar year and that if any additional
taxes are due he pays that amount before the issuance of his renewal
license.
Councilman Shearer: I am beginning to see some of the problems now.
I probably should have been alert to this
before. Your proposal guarantees us, even if
a machine doesn't make 5(,,assuming a guy buys his license, the same
income under the proposed structure as we have now, because the first
increment is equal to the full year's license before.
Mr. Wakefield: That is correct.
Councilman Shearer: In the case of the cigarette machine if he
does $1,000 of business or anything over
$1,000 or in the case of a 10(1, machine or
less, anything over $500 , then we receive more revenue.
Mr. Wakefield: That is correct. Based upon the gross receipts
from that particular machine.
Councilman Shearer: So really the implication received in the letter
from Mr. Kallick.'s office of December 11 - if we
wanted to raise that first increment up to
$16.00 per $10,000 we would still in .fact have a gross receipts tax
at least in name but perhaps not as steep as the one we are proposing
and we would still receive the same amount of income. Is that correct?
Mr. Wakefield: Yes, that is correct.
Councilman Shearer: It does seem a little high tome to tax a 10e,
machine at the rate of 1/ compared to other
.business licenses in the City which I am sure
are much less than 1%. Could we if we adopt this tonight adjust it
later in the year when these,gross receipts accountingsare filed
and we find out that maybe the cigarette machines did a bang up busi-
ness in town and the guy really owes a lot of money - could we
adjust it at that time and get on with the business of adopting this?
Mr. Wakefield: I think it would be extremely difficult.
The theory of taxation is that a tax obliga-
tion accrues when it is due, and when it becomes
payable under the ordinance. If the City Council were to adjust the
rate of tax on a retroactive basis we would then in effect be
relieving the taxpayer of the burden of his obligation. I think
better that we take what time is necessary at this point in our
proceedings and make whatever adjustments may be indicated before
the ordinance is actually adopted.
• Councilman Chappell: Don't we have any communities in L.A. County
that have been using the gross receipts tax
in some form for guidelines? I just feel that
some of these cigarette machines sell many thousands of dollars of
cigarettes a year. I think a package of cigarettes runs 40 or 50(,
and in some of these real fast moving restaurants around here .I can
see a lot of cigarettes being sold. Somebody must have some history
of this type of tax that perhaps we could look at and compare.
- 8 -
C.C. Mtg. 12/26/72 Page Nine
CITY ATTORNEY: Vending Machine Tax
Mayor Young: That was the whole presentation of Mr. Kallic.k
and I think we were all under the impression
that he was going to provide some of the input
and we were all certainly concerned. We expressed ourselves then
.that we wanted to be fair about it and comparisons have some
• validity as to what is fair and what is not.
Councilman Nichols: I have a feeling about this matter that says
to me really the obligation to present evidence
to the City Council that its levy is an
inordinate one is upon the individual who initially appeared before
the Council and expressed that thought. The Council heard the
testimony and gave a receptive ear and I am sure Mr. Kallick. was
well aware that January 1 is the beginning of the business license
year and he represents this organization, he came before this body.
and stated the proposal would be excessive, we indicated we would be
receptive to information that would support that view and we held
this matter over. I don't believe he is here tonight or any repre-
sentative from his organization and we have heard no additional
information and there is in.f act in this community no history upon
which to form a judgment. Certainly if he cannot provide us with data
we cannot provider it ourselves. It seems to me we should move ahead
on this matter and give it a trial this year. Now if at the end of
the first quarter or any previous or subsequent period up to July 1
that we receive indication that it has in fact resulted in an unfair
levy we can probably compensate through our surcharge system that will
.be levied on individuals and make some adjustmentsin that area to
compensate those groups that might be excessively taxed. But the
hour is now and no one is here to tell us otherwise and I feel we
should go ahead and vote the ordinance.
. Councilman Shearer: I would like to pursue some of these rates.
Are the rates pretty consistent after
the first increment - say in the neighborhood
of l% on the gross from thereon on'the various types of machines?
Mr. Wakefield: Yes, Councilman Shearer.
Councilman Shearer: It would seem to me we are talking about
let's give it a try and see how it works
and maybe we are going on the wrong end of
the scale. I don't .know if this is possible or not under our
parlimentary procedures but I will throw it out as bait.and see if
I get a nibble. I would like for us to consider keeping the base
rate of $16.00 for the first $1,000 on cigarette machines and $5.00
for the first $500 on other machines but then cut drastically the
additional increments to say 1/10th of 1% and find out how it works,
and pardon the expression but see if we haven't stuck it to him too
badly. It would be easier to raise it and adjust it than to go into
something like this because as Councilman Chappell pointed out we
may find someone doing a bang-up cigarette business on a relatively
small margin of profit but he may be paying as much business license as
the May Company is, which seems somewhat out.of line for a cigarette
machine.
Councilman Nichols:
Councilman Shearer:
Mr. Wakefield:
Well I will nibble on that. I will nibble on
any figure to get the thing launched.
Since I have one nibble is it possible to
amend an ordinance between the introduction
and the adoption to the.extent I mentioned?
The ordinance would have to be reintroduced
as amended and then subsequently adopted.
Councilman Shearer:
Can we make it an emergency ordinance .so we
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C-.C. Mtg. - 12/26/72 Page Ten
CITY ATTORNEY: Vending Machine Tax
can get back in tonight and be as far ahead as we were ?
Mr. Wakefield: Yes sir.
Councilman Shearer: You tell me what I have to do to make it
• legal.
Mr. Wakefield: If Council concurs in your suggestion for
1/10th of 1% for the additional gross
receipts over and above the basic amount set,I.can
prepare the amendments..
Councilman Nichols: I don't know where the 1/10th of 1/ brings
with it any particular genius .....
Councilman Shearer: It is easier to divide by 10 then by 12-1/2
or 11-3/4.
Councilman Nichols: But because we are moving into a new area
and we certainly don't intend to overtax.
these individuals and because that approach
will provide all the mechanics for determining this year the extent
of additional charges that may result I can accept that and support
it.
Mayor Young: I can probably support it, the only thing
is we come back to something that bothers
me from time to time. That is when we
sit here more or less in the dark and devise
a compromise on something - it moves the agenda that's for sure and
• we need to get to the public hearings, but the thing that bothers
me is we have an ordinance presented to us and we had objections to
that ordinance which struck a responsive note and now we have a
compromise.offered by Councilman Shearer, which is perhaps the most
genius compromise we have ever heard. Councilman Shearer has in
his mind that what relationship does it have to what is a reasonable
and proper thing to do under the circumstances and this is what we
want to do under the circumstances. We want to do ultimately what is
reasonable and the proper thing to do. We don't have the information
to act on the ordinance before us.that,convinces me that it is a
reasonable and proper ordinance, and with all respect for Councilman
Shearer, I am not sure that we have the information to support his
idea which makes that a reasonable and proper compromise. We are
shooting in the dark and I don't like to shoot -in the dark.
Councilman Nichols: Of course we are shooting in the dark on the
ordinance as proposed, as we have indicated
there is no basis, but it is rather obvious
that the basis which is being levied in this ordinance will produce
the same revenue that has been produced, that any percentage
applied in this particular area will result in an increase in
licensing costs and that is in addition to the surcharge that will
be levied on business licenses per se.. So Councilman Shearer's
proposal carries with it no greater or lesser wisdom than the 1/
figure.
Mayor Young: It carries a lesser burden on the taxpayer
which is good, I am for that.
Councilman Nichols: And a lesser burden of oppression by the
legislative body that is operating in the dark.
Councilman Shearer: Can I speak in defense of my idea a little bit.
Mayor Young: I am not attacking it, Councilman Shearer.
Councilman Shearer: I want to defend it anyway. Is it correct,
10 -
C.C. Mtg. - 12/26/72 Page Eleven
CITY ATTORNEY: Vending Machine Tax
Mr. Wakefield, that under State law we must for the calendar 1973
year have some semblance at least of a gross business tax?
Mr. Wakefield: That is the requirement of the State law.
• Councilman Shearer: My motion wasn'.t intended to imply wisdom or
anything else - it was just a way to retain
the present income, and granted we are
shooting in the dark, we were told the people can't produce any
idea of what their gross receipts are. I could have come.'.w.i.th 1/100th
of 1% if you really wanted to slice it thin, it was just the
mechanics of satisfying by January 1 the State requirement that we
have to have such an ordinance on the books. Now if that is not the
requirement then I would suggest we not adopt it tonight and keep
it the way it is already. Mr. Wakefield has indicated we have to
have something so we don't get in trouble with Sacramento.
Mayor Young: Your genius then lies in a parlimentary
manuever which leaves some flexibility if we
decide to amend in a downward fashion.
Councilman Shearer: Right. I would rather start small. We are
already guaranteed the basic increment and I
am not in favor of adopting an ordinance
blindly that might cause a major tax increase for the guy selling
cigarettes, although in my opinion I think we ought to tax
cigarettes a little higher. We apparently are under the requirement
to get something out and I would rather have it on the small side
than find out we had really added a big tax increase on some
successful machine vendor. I do think these fees are out of pro-
portion when it comes to 1% of gross business. I don't think any
of the others with perhaps the exception of the eggmen and d few
gardeners in town, I don't think any of the regular businesses
have a license that comes up anywhere near 1% of their gross. And
I don't have any interest in vending machines, I don't own any.
Mayor Young: Now with Councilman Shearer's defense of his
position and as I am intezpret.ing.. what you
are saying,you are suggesting more or less a
parlimentary procedure to satisfy the requirements of the law and
at the same time we know we are not establishing an excessive burden
if we adopt your proposal. The only thing we don't know is if we are
being unfair when we look at the vending machine in relation to
other businesses.
Councilman Shearer: Maybe the basic $16.00 is too high but that
is what we already have to start with and if
we are going to start : analyzing our basic
vending machine fees I don't believe there is enough time between
now and the lst of January to do that. It is a little late in the
year to do that. We already have the basic $16.00 fee and the $5.00
fee, etc.
Mayor Young: Mr. Wakefield, did we have the reading of the
ordinance yet?
• Mr. Wakefield: The reading of the ordinance had not occurred
yet and there was no motion before Council.
Mayor Young: Adopting Councilman Shearer's point of view
how should we proceed?
Mr. Wakefield: It would be in order to read the title of the
ordinance for the purpose of introduction
as amended by Councilman Shearer's suggestion
and it would then be before you for adoption at your next regular
meeting.
- 11 -
C.C. Mtg. - 12/26/72
CITY ATTORNEY: Vending Machine Tax
Page Twelve
ORDINANCE The City Attorney presented:
INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA AMENDING SECTION 6235.6 of
CHAPTER 2,ARTICLE 6 OF THE WEST..COVINA MUNICIPAL
COU RELATING.TO.LICENSE FEES AND VENDING MACHINES."
• Motion by Councilman Chappell, seconded by Councilman Shearer and
carried, to waive further reading of said ordinance.
Motion by Councilman Shearer, seconded by Councilman Chappell, to
introduce said ordinance. Motion carried on roll call vote as follows:
AYES: Shearer, Nichols, Chappell, Young
NOES: None
ABSENT: Lloyd
(Council discussed moving now on the ordinance as an emergency
ordinance. Mr. Wakefield advised the ordinance can be effective and
retroactive as of the lst of January if it is adopted at the next
regular Council meeting, it will not require a 30 day period to
become effective.)
Mayor Young: With that thought in mind does anyone desire
to move an urgency on this?
Councilman Chappell: I don't know what difference it makes and if
we are going to do it we might as well do it
now. I move for an emergency ordinance
adoption on Ordinance No. 1211.
• ORDINANCE NO. 1211 The City Attorney presented:
(EMERGENCY) "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
ADOPTED OF WEST COVINA AMENDING SECTION 6235.6 of
CHAPTER 2,ARTICLE .6 OF THE WEST COVINA MUNICIPAL
CODE RELATING.TO LICENSE FEES AND VENDING MACHINES."
Motion by Councilman Chappell, seconded by Councilman Shearer and
carried, to waive further reading of said ordinance.
Motion by Councilman Chappell, seconded by Councilman Shearer to
adopt said ordinance. Motion carried on roll call vote as follows:
AYES: Shearer, Nichols, Chappell, Young
NOES: None
ABSENT: Lloyd
HEARINGS
ZONE CHANGE NO. 478
LOCATION: An irregularly shaped 3.34
UNCLASSIFIED USE
acre parcel located generally east of the
PERMIT NO. 133, REV.
1 southerly terminus of Aroma Drive and
CITY INITIATED
northerly of Galster Park.
REQUEST: Request a change of zone from
MF-15 and MF-20 to P-B (Public Building)
and approval of a revision to an unclassi-
fied use permit to allow field lights for
•
an existing ball field. Recommended by
Planning Commission Resolution No. 2451.
Mayor Young:
We have before us a staff report, a copy of
the Planning Commission Resolution and also I
hope you received a copy of the letter that
has been addressed at
a late date from several interested individuals.
Is there a further staff report at this time?
Mr. Yamasaki: Resolution No. 2451 does outline the findings
and the action of the Planning Commission.
If you wish, Mr. Mayor, a full staff report
- 12 -
C.C. Mtg. - 12/26/72 Page Thirteen
HEARINGS: UUP #133, REV. 1, ZC #478
I will be happy to present it along with slides.
Mayor Young: What is your pleasure, gentlemen? Would you
like to proceed with the hearing or perhaps
you could give just a brief summary for the
benefit of the audience.
(Slides shown of the ballfield, location of proposed lights,
surrounding area and explained in detail by Mr. Yamasaki, Acting
Planning Director.)
Mr. Yamasaki: The Planning Commission recommended approval
of the Zone Change and the Unclassified Use
Permit. These applications were City Initiated
and the Planning Commission placed four
conditions of approval thereon.
THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE
NO. 478 AND UNCLASSIFIED USE PERMIT NO. 133, REV. 1.
IN FAVOR
Elton Chatfield (Sworn in by the City Clerk)
1035 So. Hillborn Mr. Mayor and Councilmen, the reason why
West Covina we are here tonight is of course to 0
President of represent the Little League, but I wanted to
San Jose Little League explain that some of the people out here are
serving three purposes. Some are getting
credit for Boy Scouts, some for school and also supporting our Little
League. We are in the Brutoco Development area and have been playing
baseball in West Covina since 1957, but when we moved to the
Brutoco area we had two fields. Presently the one lower field is soon
going to be occuppied by apartments or condominiums, so we are losing
one ballfield and consequently we are getting more ball players
because of new residents. Presently we have about 350 boys playing
and in losing the one ballfield we need the lights on the one field
we will have to support the same number of boys. The area we are
talking. about is Galster Park, which blends into night lighting
and as you saw on the slide, Alpine Drive houses were the closest
ones and I don't think there would be a great deal of hindrance to
their privacy.
The lighting of course will be funded
strictly from San Jose Little League on which we already have people
working on fund raising projects. We feel this will not only help
the Little League but in off-season,the City of West Covina
of course needs additional lighted facilities for football, girl's
softball and other recreational activities, that can use it for
night purposes when lighted. So we would like to ask your support
of this project. Thank you, very much.
Mayor Young: Is there anyone else that wishes to speak in
favor? Anyone wish to speak.in opposition?
Before. closing the public hearing 'I think
our record should reflect the letter from several residents in the
area signed by Mr. & Mrs. Phil O'Brien, Dr. & Mrs. Leslie Greenbaum,
•Mr. & Mrs. Ralph Colatto, Joseph J. Helgan, Dr. & Mrs. P. R. Carter
and Mr. & Mrs. Fred B. Secard. If that could be incorporated in the
minutes by reference. The letter is in favor except the letter
requests an appropriate dispersal of multiple speakers in order to
maintain a low volume of sound and a 9 P.M. curfew on the use of any
loud speaker system. These are the only items in the letter that would
indicate anything negative.
THERE BEING NO FURTHER PUBLIC TESTIMONY PUBLIC HEARING CLOSED. COUNCIL
DISCUSSION.
- 13 -
C.C. Mtg. - 12/26/72 Page Fourteen
HEARINGS: UUP #133 REV. 1 ZC #478
Councilman Shearer: Mr. Mayor, I have a question of Mr. Chatfield.
The letter that Mayor Young referred to states
in part "We further urge a 9 P.M. curfew on the
use of any loud speaker system. It is our understanding that the
San Jose Little League has no objection to the above stipulations."
•Now I am not asking you to say "yes" to those I didn't read but
specifically with regard to the 9 P.M. curfew on the use of a loud
speaker - what is your reaction?
Mr. Chatfield:
At
the Planning Commission I thought
it was
set
at 9:30 P.M. So they are moving
it back
all
the time. I made.a statement at
that time
that we could very
easily
live with a curfew of 9:30. This
would not
hurt our playing in
anyway
because our rules state that no
innings
start after 9 P.M.,
so we
would be finished by 9:30 anyway.
I don't
know what the report
is on
the Planning Commission but I thought
it
was at 9:30 P.M.
Councilman Shearer: The Planning Commission resolution doesn't
contain a stipulation with regard to the time
on the loud speakers, only that the field
lights are to be off by 10:30 P.M. Is that right, Mr. Yamasaki?
Mr. Yamasaki: That is correct. The actual items of the
condition of approval do not include a cut
off time for the loud speakers but it does
refer to a loud speaker system of -sufficient size that would minimize
the noise.
• Mr. Chatfield: I think I got the letter from the Recreation
and Parks Department on what Cortez Park is
doing and this is what we will plan to do,
take our present PA system and add probably an additional two
speakers at the ends of the bleachers and thus keep.our volume down.
I don't know what their curfew time is over there. Of course, my
question to these people presenting the letter would be if the PA
system is objectionable at 9:30 why isn't it at 9 - I don't think
9:30 is -such a late hour. Most of the time we will be finished by
9, but if Council feels the 9 P.M. curfew should be put on the PA
system we are willing to go along with it. I think it will be
handled as at Cortez Park where announcers during the last game do
not announce play by play action only the boys name and the position
he plays. I don't think we would object to the 9 P.M. curfew but
I would like it to be extended to 9:30 as it was suggested earlier
but that is up to the Council.
Councilman Shearer: In view of the fact that we have under study
a rather comprehensive noise ordinance that I
would think would take care of the policing
of amplified sound whether at the San Jose Little League or
wherever, I would be prepared to move ahead with the recommendation
of the Planning Commission without specifying any maximum time in
the use of the lights and the League's own rule as stated here says
that no inning after 9 P.M. shall be started, so it would really
take care of the situation itself without us trying to write in a
•further condition in the use permit and then following it up with a
noise ordinance.
I would move that Unclassified Use Permit
No. 133, Rev. 1 and Zone Change No. 478 be approved as recommended
to us by the Plannina Commission.
Seconded by Councilman Chappell.
Councilman Nichols: Is there any member of staff present tonight
that would care to state what current
lighting restrictions exist on any other field
in the City? _ 14 -
C.C. Mtg. - 12/26/72 Page Fifteen
HEARING: UUP #133 REV. 1 ZC 478
Mr. Aiassa: Yes, Mr. Stevens, Director of Recreation and
Parks, is present.
Mr. Stevens: There are no limitations regarding the lighting
at this time.
• Councilman Shearer: I don't want to argue with the Recreation
Director but apparently someone is confused
because the Planning Commission stated in their
report "a time limit of 10:30 P.M. as used at both Cortez and
Orangewood Parks." So at least the Planning Commission was under the
impression there was a 10:30 time limit.
Mr. Aiassa: I think what happened is that most of the
lights came in in the last 7 or 8 years and
they made an acceptable arrangement with the
neighbors and between 10 and 10:30 was an acceptable time in the
preliminary hearings we had. I think in lieu of a specific written
time this gradually built as the time schedule.
Councilman Shearer: It is not in our use permit but it is the
accepted time?
Mr. Aiassa: Right.
Mayor Young: I would like to suggest that we adopt the
motion that has been made and seconded and
while I am inclined to agree very much with
Councilman Shearer, Mr. Chatfield tells us about the Little League
Policy of no innings started after the hour of 9 P.M. and that does
• kind of take care of it and that is why the, 9:30 time is not
objectionable, and I think probably would not be objectionable to
the people that sent the letter. The only thought is, as
Mr. Chatfield mentions here, that this lighted field could have
some multiple purposes and I don't know what the requirements are
of the other organizations that might use it or some evening
tournaments that might go past this hour. I think that it
would be reasonable, since it is primarily designed as a ball park,
to accept the request of these residents with a modest compromise
and set a 9:30 P.M..curfew on the loud speaker system. I know a
little something about loud speakers living across the street
from a speaker system, as those of you know when you park in my
front yard when you attend games, and we have never minded it but
I can see where other people might and this can be a source of
great comfort and if it avoids the necessity of an item by item
approval or something coming back in the way of a beef to this
Council. So I would like to have you keep that in mind and I will
offer such a motion after we have dealt with the motion that is
before us. Is there anything further, gentlemen?
Councilman Chappell: The only thing is I am glad to see a group
of interested citizens coming out, raising
additional funds to keep the boys playing
baseball. The fact that we lost the second field which has been
near and dear to my heart and I am still trying to find a way to
•keep it from being lost, but I think my cause is down the drain.
I would prefer to see two fields with no lights rather than one
field with lights, but it looks like it is a lost cause, but I
haven't given up on it yet and I am still talking to the people
who have the power to make the change.
I see no problem here. We have several other
fields in the City lighted and we have a much more restricted area.
The type of lights built today and the type of lights I looked at
when I was attempting to get lights for Maverick Field, will not
shine or bother_ the people as much as some of the lights we have in
-. 15
C.C. Mtg. -. 12/26/72 Page Sixteen
HEARING: UUP #133 REV. 1 ZC #478
the City now. -I.think we will put this park to good use and these
young men will continue to play the game of baseball and I am look-
ing forward to coming out there and watching the games.
Motion
AYES
NOES:
ABSENT:
Mayor Young:
carried on roll call, vote as follows:
Shearer, Nichols, Chappell, Young
None
Lloyd
Zone Change No. 478 and
Councilman Chappell:
Mayor Young:
Gentlemen, I will offer a motion that a curfew
of 9:30 P.M. be established on the use of sound
amplification within the area comprehended in
Unclassified Use Permit No. 133, Rev. 1.
This is strictly sound amplification and nothing
with regard to the 10:30 P.M. light situation?
Right.
Seconded by Councilman Nichols.
Councilman.Nichols: I conclude much along the lines of the conclu-
-sion reached by Councilman Shearer. That is,
we are presently contemplating an overall
approach to noise control in the City and I think to apply unilaterally
this type of restriction at this site and not apply it at other sites
existing in the City, where quite obviously because of other
conditions the sound problem could be considerably greater, I think it
is untimely. I believe if we are going to start restricting earlier
than the hour of 10:30 we should do it on an equitable basis to all
•other groups in the City. In that the :other lighted areas are allowed
to broadcast up until the time they turn off lights at 10:30 P.M.
I don't feel like supporting a restriction even though it is an
uncontested restriction in this instance.
Mayor Young:' As I look at it we are changing a zone and we
are granting a permit and we have some public
spirited people who.are putting up the money
to accomplish the change in use and the change in concept as far as
that immediate area is concerned and we have a request that every
one agrees is a reasonable one. We have implied concessions made
by the prime motivators of this whole operation, the Little League,
that there will be other uses if desired or needed from time to
time in the area. I would like to see us avoid a kind of ad hoc
item by item policy and just have it established that we are in
accord with the people doing the job and primarily in accord with
those people living in the area. I will submit it.
Councilman.,Shearer: I am going to vote "no" on the basis of the
fact that I don't think at this time we are
discussing any use permit. It doesn't cover
the installation of amplifying equipment, it does cover the
installation of lights. I don't think this is really the time to
tie the two together. The ordinance that we did have before us
at one time, I am sure will be back sometime in February, required
•a permit for every usage of sound amplification equipment and at
that time the conditions could be applied. Now I can foresee in the
future (and I don't mean to.raise the ire of those people on the
hills), but come July and August tournament times, if your League
rules don't allow you to play after 9 P.M. in tournaments there
are going to be isolated cases where there will be demonstrated a
need for use beyond 9:30 P.M. and in July 9:30 is not very late.
So I am not in favor of putting such a restriction tied in with
the use permit at this time.
Councilman Nichols: I didn't want to belabor this after testimony
was given to the contrary, but I am very
firmly of the opinion that the Council has
16 -
C.C. Mtg.,.- 12/26/72 Page Seventeen
HEARING: UUP #133 REV. 1 ZC #478
taken definite action in the past in respect to the 10:30 cut off
on lighting on at least one and possibly two locations, and we have
on subsequent times received before the Council requests for waivers of
those rules at times of particular tournament activit-ies... I don't
know just when this went on but I am sure the research of Council
•minutes will indicate that this 10:30 time listed in the Planning
Commission action is a time based on earlier action by Council.
I think if we are going to modify that and may be we should, if we
are going to entertain sound control, perhaps it should be done
in a unified sense and not on the basis of a single shot deal or
one location alone.
Mayor Young: Well, he whogoverns least,:governs..best,.I suppose.
Is there further comment? Ready for the question?
Motion failed on roll call vote as follows:
AYES: Mayor Young
NOES: Shearer, Nichols, Chappell
ABSENT: Lloyd
THE CHAIR CALLED FOR A RECESS AT 8:55 P.M. AND STATED AN EXECUTIVE
SESSION WOULD BE CALLED AT THE SAME TIME. COUNCIL RECONVENED AT
9:05 P.M.
EXECUTIVE SESSION
Mayor Young: I called for the
TOPIC
Executive Session to request
the counsel of my fellow Councilmen as to
the Regional Coastal Zone Commission, which .there
will.be a delegate selected for tomorrow night,
and I have to vote for that.
CITY ATTORNEY - Cont'd.
ORDINANCE NO. 1212
The City Attorney presented:
ADOPTED
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA DEFERRING THE OPERATIVE DATE
OF ORDINANCE NO. 1210, PROVIDING FOR THE
PAYMENT OF ONE-HALF OF THE ADDITIONAL BUSINESS
IMPROVEMENT AREA TAX FOR THE PERIOD FROM
JULY 1, 1973 TO DECEMBER 31, 1973, AND
PRESCRIBING THE PROCEDURE THEREFOR, AND
DECLARING THE URGENCY OF THIS ORDINANCE AND
l
PROVIDING THAT IT SHALL TAKE EFFECT
IMMEDIATELY."
Motion by Councilman Chappell, seconded by Councilman Shearer and
carried, to waive further reading of said ordinance.
Motion by Councilman Chappell, seconded by Councilman Shearer to
adopt said ordinance. Motion carried on roll call vote as follows:
AYES: Shearer, Nichols, Chappell, Young
NOES: None
ABSENT: Lloyd
ORDINANCE NO. 1213 The City Attorney presented:
• ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA AMENDING SECTION 2410 OF THE
WEST COVINA MUNICIPAL CODE, RELATING TO
OFFICES AND EMPLOYMENTS IN THE EXEMPT SERVICES."
Motion by Councilman Chappell, seconded by.Mayor Young, to waive
further reading of said ordinance.
Motion by Councilman Chappell, seconded by Mayor Young, to adopt
said ordinance. Motion carried on roll call vote as follows:
AYES: Nichols, Chappell, Young
NOES: Shearer
ABSENT: Lloyd - 17 -
C.C. Mtg. - 12/26/72
CITY ATTORNEY: Cont'd.
Page Eighteen
RESOLUTION NO. 4679 The City Attorney presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA AMENDING RESOLUTION NO. 4594
RELATING TO SCHEDULE OF FEES."
• Mr. Wakefield: Mr. Mayor and members of Council, this is
clarifying only, it doesn't change the basic
fees established originally but it does
spell out the 'categories a little more specifically so it eliminates
questions from the persons required to pay the fees.
Motion by Councilman Chappell, seconded by Councilman Shearer to
waive further reading of said Resolution.
Motion by Councilman Chappell, seconded by Councilman Shearer to
adopt said Resolution. Motion carried on roll call vote as follows:
AYES: Shearer, Nichols, Chappell, Young
NOES: None
ABSENT: Lloyd
AT 9:07 P.M., THE CHAIR ADJOURNED THE COUNCIL MEETING AND OPENED THE
REDEVELOPMENT AGENCY MEETING. COUNCIL RECONVENED AT 9:30 P.M.
ORAL COMMUNICATIONS None.
CITY MANAGER
ANNUAL VEHICLE
Mr. Aiassa:
Mr. Mayor
and members
of
LEASING CONTRACT
Council, I
would like
per-
mission to
carry this
item
to the January 8
meeting of Council. We have some local merchants
•over
that want to participate.
So moved by
Councilman Nichols,
seconded
by
Councilman Shearer and
carried.
RESOLUTION NO. 4680 The City Attorney presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA AMENDING RESOLUTION NO. 1277
BY ADDING THE FOLLOWING CLASSES ASSIGNED TO
COMMUNITY REDEVELOPMENT AND PRESCRIBING THE
SALARY RANGES APPLICABLE TO SUCH EMPLOYEES."
Motion by Councilman Chappell, seconded by Mayor Young and carried,
to waive further reading of said Resolution.
Motion by Councilman Chappell, seconded by Mayor Young to adopt said
Resolution.
Councilman Nichols: Mr. Mayor. It is my understanding that the
Council stated the opinion that we did not
desire to see the position of Executive
Director established separately.
Mr. Aiassa: No salary.
• Councilman Nichols: I understand that but I don't think that was
basically what the discussion was at the time.
It was simply that you were wearing two hats.
Mr. Aiassa: I may want to delegate it and give the same
opportunity to some other worthy employee.
Mayor Young: I think this is what is the problem - I believe
what Council had in mind was they would like to
make this as part of the City Manager's duties
if it comes up so you don't have it later as a pressure point.
- 18 -
C.C. Mtg. - 12/26/72 Page Nineteen
CITY MGR.: Res. #4680
Councilman Nichols: It was my understanding that at this time we
did not desire to create a separate position
of Executive Director of Redevelopment, but
continue as it has been and the removal of compensation was certainly
a concern, admittedly. But it is obvious to me on the face of it there
•is no point in having a position that could be delegated without any
remuneration. You could appoint any one you choose to assist you to
carry out any function you may delegate without compensation. I can
see only one possible reason to have this position in here that at some
point someone later will come back and want to add a salary to it.
Mr. Aiassa: The only phase of concern to me is if it comes
to a time of emergency that the responsibility
will have to be removed or limited that the
manager can relinquish -this position and at that time the Council can
weigh the amount of work and responsibility they have, maybe they will
want to contract or create a position in Lhat area. At least you have
the job description and you wouldn't have a salary so it can never be
filled and there is actually no person authorized in the Personnel Rules
and Regulations to fill it, just a job description.
Councilman Nichols: The City Manager is the Executive Director by
virtue of the original proposal, the only
emergency I could envisage is that you could
drop dead and that would be a far greater concern than having to fill
an Executive Director position. If any other emergency arises it.would
be a very simple process for you to come to Council and indicate the
nature of that problem and why you need to create such a position and
fill it, and in the interim, unless I am going off here on a tangent,
•that wasn't in keeping with our thinking, in the interim I thought we
had directed that the status quo be maintained and the Directorship not
be created.
•
Mr. Aiassa: A question of Mr. Wakefield. When we set up
the Redevelopment Agency we did create a
position of Executive Director title only?
Mr. Wakefield:. No sir, the original Resolution provided that
certain city officers and department heads
would perform functions for the Redevelopment
Agency without additional compensation. The position of General
Manager, the position of. Treasurer and a series of engineering
positions were all encompassed in that Resolution.
Mr. Aiassa:
Mayor Young:
and if the need comes
second and three votes
a lot of discussion.
Councilman Shearer:
Mr. Aiassa:
So we really don't have the specific position
of Executive Director per se.
Could I make a suggestion I think that
Councilman Nichols is correct in his summation
of it - and that we, simply strike this position
for this position it will take just one motion, a
to get it and you will have it. That would save
with the proviso that the
abeyance.
Mayor Young:
Put'your job description in the file somewhere
and when you need it pull it out again.
We would have to do this because we had a
special meeting with the Personnel Board. The
Council would have to adopt a resolution
Executive Director job position be held in
And deleted therefrom.
Councilman Shearer.
So moved by Councilman Nichols, seconded by
- 19 -
C.C. Mtg. - 12/26/72
CITY. MGR.: Res. #4680
Mayor Young:
Mayor Young:
Page Twenty
The proper motion then is to amend the
Resolution, that would.take precedence.
Motion carried amending Resolution.
May we now have a motion to adopt the
Resolution as amended?
So moved by Councilman Nichols, seconded
er and carried on roll call vote as follows:
by Councilmanz Shear
AYES: Shearer, Nichols, Chappell, Young
NOES: None
ABSENT: Councilman Lloyd
RESOLUTION NO. 4681
The City Attorney presented:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY
ADOPTED
OF WEST COVINA AMENDING RESOLUTION NO. 1277
RELATING TO DEPARTMENT HEAD AND FLAT RATE
POSITION SALARIES. (Deputy Director/Emergency
Services.)"
Motion by Councilman
Chappell, seconded by Councilman Nichols and
carried, to -waive further reading of said Resolutbn.
Motion by .Councilman
Chappell, seconded by Councilman Nichols to adopt
said Resolution.
Councilman Shearer:
Mr. Mayor, will somebody tell me what this is?
This is an exempt position and the State, under
Mr. Aiassa:
Civil: Defense, pays 50% of this salary and the
Secretary to the Civil Defense Department.
Councilman Shearer:
Okay. But, what's this resolution doing, raising
the.salary?
Mr. Aiassa:
Yes, we are giving him a raise.
CouncilmanShearer:
When did we discuss that?
Mr. Aiassa I brought that up in a Personnel Session, that I
had with you. I said he would be working with the Redevelop-
ment Agency is the one position that will not
be filled and that is the administrative side.of the Redevelopment
Agency. This position will fill that; in lieu.
Councilman Shearer: I must have been asleep. If you are referring
to the Personnel Session we had last meeting,
we discussed two, maybe I was asleep, but we
discussed the Deputy Police Chief and ....
Mr. Aiassa: No, this has nothing to do with that:position. This
is related to the Redevelopment Agency - part of the
Redevelopment Agency set-up.
Councilman Shearer • Alright., but that is not what I am talking
about. You said"at the Personnel Sessin" o
and apparently it was another Personnel Session.
Session....
Mr. Aiassa The Personnel Session that we discussed the
Redevelopment Agency staff.
Councilman Shearer: At that time we discussed on giving this
position a raise?
Mr. Aiassa:
That is right. I said I was going to give it
additional responsibility but still main-
tain it under Civil Defense because we are being
20 -
C.C. Mtg. - 12/26/72
CITY MGR.: Res. #4680
Page Twenty-one
remunerated . 50/ of the salary and if we charge the title or do
anything contrary to what we are doing now we will have problems to
get the State to reimburse us.
Councilman Shearer: What is the amount of the increase?
*r. Aiassa: $120 and $60 of it will be paid by the State
and $60 by the City.
Councilman Shearer: Does anybody else remember that? I don't remember.
Councilman Nichols: I remember the discussion but I don't remember
when or where.
Councilman Chappell: I think the name of the individual was used
and this may be the problem. I remember the
gist of it.
Councilman Shearer: All right I won't belabor the point., then. I
think I know the name of the individual. I have
my doubts that I was asleep.
Councilman Chappell: It was 11:00 or 12:30 that night,= it was
12: 30.
Councilman Shearer: Yes, there was a lot going on at that session
as I recall.
Mayor Young: We have a motion to adopt before us. May we
have a roll call vote if there is no further
discussion?
Wouncilman Shearer: Due to the fact I must have been asleep, I
am going to vote "No".
Motion carried on roll call vote as follows:
AYES: Nichols, Chappell, Young
NOES: Shearer
ABSENT: Lloyd
DEFERRED COMPENSATION Mayor Young: We are asked to approve a
PLAN Deferred Ci,mpens ati on Plan
for the City of West Covina. You have before
you a staff report. Is there discussion or
questions?
Councilman Chappell: A question. Who was the City Department
Chairman? It says"this company was chosen
over all others by the City's Department
Chairman".
Mr. Aiassa: We created a Committee of Department Heads...
Councilman Chappell: Not just one individual?
Mr. Aiassa: No,he was the'ChairmAn of this Committee and after
evaluating all the various plans referred this
to us as a Deferred Compensation Plan. This
will permit this individual to meet and confer with the employee on
his own time. This is probably limited to Department Heads or somebody
in the $900 to $1000 a month income.
Mayor Young: If there is any chance that this would create
any kind of a burden or expense on the part
of the City,I don't see any point in adopting
it. Let it be negotiated for and a detailed cost analysis placed on it.
Mr. Aiassa: It.might be a payroll deduction.
21 -
C.C. Mtg. - 12/26/72
CITY MGR.: Deferred Compensation Plan
Councilman Chappell:
Mr. Wakefield:
Not might, it will be.
Yes, it will be.
Page Twenty-two
Mayor Young: It seems like no matter what the Council does
• it turns out that we are..a lousy group as far asthe
spokesman of the employees is concerned. And
to simply volunteer something without resulting from hard core bar-
gaining and a detailed cost puton it,I don't feel any strong incentive in
this day and age.
Councilman Nichols: Mr. Mayor, as I understand it, it involves no
cost to the City.
Mayor Young: It is a payroll deduction and that is an
administrative cost right there.
Councilman Nichols: Yes, I would agree with that. That there is
some very minor payroll cost involved in
entering an amount, but these types of programs
are very wide -spread and they are engaged in at the option and cost to
the employee as an investment program and I don't envisage it as an
item that would.be considered a fringe benefit being .extended by Council.
Mr. Aiassa: The main purpose of bringing it before you is
to let you know this plan is being considered
and the representative is here. The Department
Heads had two meetings on this and w've.talked .ID several representatives of
various firms and this one seems to be the one the Committee and the
staff, at least the Department Head level, wanted to go into.
*Mayor Young: If Council approves it then the program is
in existence at this time and the New York'Life
representative is free then to contact the employees and determine whether
or not.they desire to enroll in it.
Mr. Aiassa: Yes we are allowing them the opportunity to
meet and.converse with the employee who is
interested and it has to be a voluntary program
on the part of the employee. It is not a mandatory program. There is a
group benefit acid the larger the group the more benefits they will derive.
Councilman Chappell: How was the information put out for various
companies to come in and make their proposal?
Mr. Leonard Eliot: The contact was actually made with us
Controller initially when new legislation in the State
authorized municipalities to enter into this
type of contract. We were contacted originally by Sutro & Company,which is
primarily engaged in mutual funds. Shortly after that we hada telephone call
from Aetna Life Insurance and also New York Life. We did not make any
contact with anyone else other than those three firms.
Mayor Young: Have the employees themselves participated
in the choice?
Mr. Eliot: No. This is primarily upper management. It is really
not something to be bargained for by the
average employee organizations;because it is
a Deferred Compensat--km Plan the likelihood of those that will take
advantage of it is the uppermiddle management that are not covered in
your bargaining groups. By the way this will cover elective officials,
appointive officials and contractors with the City. These individuals
will probably take advantage of it more than the rank and file although
it will be available to everyone.
Mayor Young: We are not getting into a bind if)for example)
- 22 -
C.C. Mtg. - 12/26/72
CITY MGR.: Deferred Compensation Plait
the City Employee Association says "we might
organization that offers this and we had no
of the Agency that we are now asked to give
and hold for the next 20.years."
Page Twenty-three
prefer Su.tro.or some other
voice in the selection
our money to and invest for us
.Mr. Eliot: No, all we can anticipate is that a minimal.
number of persons will be participating in the
lower pay groin. This was presented to the
Department Heads; actually by the various representatives. There was
a Committee of three set up to screen the three and that is why the
selection was made by three individuals from Department Head level
because it was looked at primarily, as a benefit to groups nonrepresented
in your bargaining organizations.
Mr. Aiassa: These are the exempt positions.
Councilman Nichols: Mr. Mayor, as a matter of interest,the, School
Districts of California have been authorized
to engage in this type of program for about
two or three years now and the County counsel,not too long ago.,ruled
that the School Districts were required to admit all outside agencies
who desired to make available to employees their particular program.
So the discussion tonight may prove ultimately somewhat academic
because the probability is that one or more firms that have not applied
or been turned down will challenge the employee groups right to limit
their access and the probability is at some future point there will be
other firms in dealing in this area. This is the beginning of something
that will probably become more extensive in the municipal field.
�Mr. Aiassa: What would be the required procedure on this -
can this be done administratively?
Mr. Wakefield;- No, the plan can be implemented only by
agreement approved by the City Council between
the City and New York Life Insurance Company and,
in effect, approving the plan as proposed and making available to the
City the various kinds of insurance programs which are available through
the group plan that is ultimately incorporated in the proposal by
New York Life.
Councilman Shearer: Could we enter into an agreement with Aetna,.
also?
Mr. Wakefield: Yes, sir.
Councilman Shearer: We are not entering then into.an exclusive
agreement with New York Life?
Mr. Wakefield: No.
Mr. Aiassa: And the employee is still entitled to go to
any other similar service regardless of New
Yolk Life or any. other.
Councilman Shearer: If he is entitled to go to somebody else why
do we have to have an agreement?
Mr. Wakefield: I don't think that is quite true, Mr. Mayor
and members of Council, The Deferred
Compensation Plan has two aspects to it.
The first is an agreement between the City and the individual employee
pursuant to which the employee agrees that a certain amount of..his
monthly compensation may be withheld and invested in a particular
program. The program available to the employees is that program or
programs which have been approved by the City and formalized byagreement be-
tween the Cityandthe various companies or company that writes the
particular Deferred Compensation Program, but there are some limits.
- 23 -
C.C. Mtg. - 12/26/72 Page Twenty-four
CITY MGR.: Deferred Compensation Plan
For example, I understand the New York Life proposal requires a minimum of
12 employees to participate in the group before it may become effective
and this is part of the agreement between New York Life and the City.
There are other details that will be spelled out, but before any employee
may authorize payroll deductions_for this purpose, or Deferred Compensa-
tion as it is called, there must be an arrangement existing between the
*ty and the carrier for what really amounts to the investment of the
nds of the employee in a, particular program.
Mayor Young: Apparently in the overall discussion any action
we take tonight approving this would not pre-
judice any further action that might become ap-
propriate in the future?
Mr. Wakefield: That is correct.
Mayor Young: Whether it be admitting other organizations to
the program or something else, so with that in
mind, perhaps a. motion would be in order.
Councilman Shearer: Is the action we are being asked to..take -- I
thought this was an informational thing, it says
Staff Report and there is no recommendation. If
we approve to go into this agreement, is this some sort of indication on
our part that we think this is a. good plan? If so, then I will vote "no",
because I don't know anything about the plan.
Mayor Young:
Councilman Shearer
•
Mayor Young:
One by one, are we asked to.take action tonight?
I wasn't aware we were, but the way the discussion
has been going, it sounds like that's what we're
about to....
That's the way I construed this. Reading it over-
all, I assumed that we were supposed to pass it.
Maybe I was out of order.
Councilman Nichols: Mr. Mayor, It seems to me we are making more of
this by some of the information that is coming up
to us, perhaps, tha.n,we should be making. Mr.
Wakefield, the enabling legislation, is it substantially different than
the legislation operative in the school districts?
Mr. Wakefield:
Councilman
ment or the
thing else
one that is
warranty or
No, it is identical.
Nichols: Isn't the function of the City Council, really,
simply to recognize this agent? It is not our
obligation to insure the validity of the invest -
degree of the return or to warrant its success or to do any -
except recognize this as one of perhaps a, number, but certainly
authorized to deal with City employees? We don't imply any
any responsibility as a. Council in this action, do we?
Mr. Wakefield: No. It is a, voluntary program on the part of the
employee in which the City becomes a, participant
because the City is required, pursuant to the
regulations of the Internal Revenue Service, if the plan is actually a.p-
roved as a. Deferred Compensation Plan, to hold the employees' funds for
Thvestment as directed or agreed upon,or in this particular case to pay
e premium on a. particular kind of insurance for the employee.
Councilman Nichols: Yes, but there are many, many agencies that the
City withholds for employees such as Blue Cross
programs, United Crusade, etc., where employees
direct the City to withhold so many dollars a month and the legislative
body assumes no responsibility other than recognizing an agency and giving
them that right to contact the employees. So I think what we are going to
see is probably a. half dozen similar organizations over the next year come.
in and ask for's:imilar recognition. As' I see.it, we are doing nothing other than saying to
- 24 -
C.C. Mtg. = 12/26/72 Page Twenty-five
CITY MGR.: Deferred Compensation Plan
the employee "okay, if you want to go ahead - fine, the city
administratively will take the money out as you direct it.." And it is
an entirely innocuous type of action as far as I can see.
Mayor Young: Well,Councilman Shearer has two questions
pending, one being, are we asked to take
action tonight? Are we?
Mr. Aiassa: There is a procedure to take but if there is any
doubt in any Councilman's mind,it 'can be
carried over.
Mayor Young: Can't you just say "yes"?
Mr. Aiassa: Yes.
Councilman Shearer: I will withdraw my reservation as long as I am
assured that if any Tom, Dick or Harry wants
to come in and offer a plan and he can sell
some City Employee to invest in it that we in no way as a Council are
saying this is a good or bad company and that we will let anybody in
who wants to come in. If that is the idea,then let's allow New York
Life to come in to be followed by anybody else.
Mr. Aiassa: I believe that is what Mr. Wakefield is
saying.
Mayor Young: Is that a motion?
Councilman Shearer: Yes.
Seconded by'Councilman Chappell and carried.
PROPOSED COVINA . Mayor Young: We have a Staff Report and
SOUTHERLY ANNEXATIONS recommendation.
NOS. 55, 56, 57.
Motion by Councilman Nichols, seconded by
Councilman Chappell, to authorize the Mayor
to sign the protest letter and further instruct Staff to appear at
the December 27, 1972, hearing and present the letter as the position.
of the City of West Covina.
Councilman Shearer: I discussed this earlier today with the City
Manager and I am not convinced that the City
'of West Covina should be trying to tell LAFCO
or the City of Covi:,a or anybody else except in those cases where it
has a direct influence on us as to whether or not properties should be
annexed. And looking at the maps on the two annexations, there are
three mentioned in the agenda,is "56" a misprint?
6
Mr. Yamasaki: Mr. Mayor and members of Council, the proposed
annexation No. 56 is one that will come on the
LAFCO Agenda at a later date. The other two
are immediate ones.
Councilman Shearer: Neither one of them, while they are in the
general area of West Covina, I really don't
see where it has any detrimental effect on
us and we talk about creating islands, etc., and in the one case,it
creates no island. The other one near Grand merely cuts one island
already existing into a couple of smaller ones because.the islands
are already there. In our proposed letter of protest we get into an
item that to me isn't even pertinent, that is how county property
ought to be developed, That has nothing to do with annexations to
Covina. If you could convince me - or you could go .ahead and vote
on it you still have probably 3 votes, but it just seems to me it
- 25 -
C.C. Mtg. - 12/26/72 Page Twenty-six
CITY MGR.: Proposed Covina Annexations #55.56.57
smells a little bit of sour grapes thatwewant to go up to the County
and say we are protesting the annexation - particularly this one-up
,here - there isn't even an adjacent boundary. It is up nortn of the
freeway and it seems to me we should keep our hands off of it. It is
residential property, not prime property.
Or. Aiassa: Mr. Mayor, may I address the Council? Funda-
mentally the purpose of this letter is that
LAFCO has required the adjoining cities to
get together and determine some basis on which they have some common grounds
on which annexations can be worked. The perfect one is the one we
just completed with Walnut City where the cities are adjoining and
they met and came to decisions: We have this whole vast area on the
eastern perimeter that we never had this opportunity to go into.
I talked to a LAFCO representative and they thought that this was'one time
for the two cities to_at least have some mutual understandings. So may
I say if we do protest one with any tingling of sour grapes that it
won't be that,because we will then have an opportunity to decide what
areas of influence one City has to the other City so that we don't
create just an arbitrary protest. I agree with you, Councilman Shearer,
I think it is completely irrelevant to go there and protest and be
"sour grapes" because LAFCO and.the County are not that naive not to
know when sour grapes come in and what factors are there, but there is
a requirement and it is a requirement of LAFCO that the cities get
together and study the joint influences of their areas and we have not
been able to accomplish this in this one area and this is oneof the
areas that has caused tribulations.. I would say of the annexations
of Covina this is probably one of the least that we could really stir
up a big storm on because it is residential and inhabited and they will
have to vote it. But what we are more concerned about is the
Wemaining areas that will have a direct effect on us in the next ones
that are coming. The only thing our letter is trying to spell out and
I admit it does s>und a little bit of sour grapes, but we have to come
to some* understanding between the two cities before we go beyond these
other areas that are now being proposed and developed into one city or
the other. This is where LAFCO has made it a mandatory requirement.
We made out two reports for LAFCO and this is what we are trying to -accom-
plish. Maybe this area will not have any importance or significance
to West Covina and if that is the case,then we won't even waste our
time to talk to them about it.
Councilman Shearer: It just seems to me it is kind of late in
the game, annexation, for some reason. And
I don't know whether the people in the area
have come to the City of Covina and said they would like to annex or
what - I don't know their procedure. We as a matter of past practice
here have taken sort of a "you come to us basis" with regard to
residential areas and if that is the same situation there and these
people vote they want to be in Covina,I don't see where we should
stand up in front of a County Agency and say'we protest. Now if our
City wants to get together with Covina and work out a sphere of
influence line - fine, but I don't think now or this is the tool to
do it by protesting an annexation of some residential property. Let
the voters speak for themselves. If they want to be in Covina,they
vote "yes",and if they.want to be in West Covina,they vote "no" and
hen come to see us.
Mr. Aiassa: The only answer I can give is that of any issues
or areas that could be least controversial
between the two cities, .would be these two parcels
of property annexed and I believe* „that this would then stimulate the time and
place for us to get together with LAFCO and have a joint meeting with
the two cities and this is the thing in talking with LAFCO,that has
some correlation because this is the area that is so split up and has
so many islands and usages that we should have this kind of analysis.
As a matter of fact., the Board of Supervisors put amanda.te armarattxium on any
- 26 -
C.C. Mtg. - 12/26/72 Page Twenty-seven
CITY MGR.: Proposed Covina Annexations #55 56 57
zoning or any annexations of this kind to see whether some realistic
approach can be made.7hey gerrymanded all over the cities in the past
annexations and that is why LAFCO was created.
• Mayor Young: I will never forgive those people for cheating
us out of land all around that little neck down
to Galaxie.
Mr. Aiassa: If we had a sphere of influence study LAFCO
would take that stand.
Councilman Nichols: Mayor, there has been a very clear difference
of opinions expressed by the City Manager
and Councilman Shearer. As I understand
Councilman Shearer's position,he`feels this is a petty place to pick a
fight and Mr. Aiassa feels the petty place is the place to get the
thing going before the big fight comes. So it is a matter of
approach. We have a recommendation, the hour is moving on - if
Councilman Shearer has nothing more to add I would just as soon call for
the question.
Councilman Shearer: Other than if the vote goes against me and I
have a hunch it will, may I encourage the
Mayor before he signs this letter, that he
take a long hard look at the last paragraph. It doesn't have anything
to do with the question of protest of the annexation.
Mayor Young: I have been trying to figure it out. It seems
to me perhaps if the moratorium is present,
as suggested,that a simple letter stating
we feel the areas proposed are within our sphere of influence and there-
fore we would prefer a .delay until appropriate studies are made.1his might be less
offensive to the City of Covina and still accompiish our purpose.
Councilman Nichols: Let's vote the letter down and get a new letter
going.
Mr. Aiassa: This is a rough draft letter. You are not
accepting the letter,per se. You are simply
directing the Mayor to voice this expression;
as Mr. Nichols pointed out, it is easier to play intbe_.penny-pin_diing areas"than
when you get to the multi -thousands of dollars situation.
Mayor Young: Well,let's have a motion of some kind,
gentlemen?
Mr. Aiassa: You can give the Mayor the authority to
write the letter.
Councilman Nichols: We have a motion on the floor based on the
Staff Report recommendation.
Mayor Young: Let's vote it down if that is our desire and
then offer a new motion.
Motion failed. All voting "no".
•Motion by Councilman Nichols that the Mayor meet with the City Manager
and prepare and sign a letter expressing the sentiments of the Council,
that is that a letter be directed which will achieve the point that
staff desires to make and be less offensive in terms of the impact of
the letter. Seconded by Councilman Chappell. Motion carried as
follows:
AYES: Nichols, Chappell, Young
NOES: Shearer
ABSENT: Lloyd
Mayor Young: I would like to suggest that the first two
paragraphs of the existing letter simply be
- 27 -
C.C. Mtg. - 12/26/72 Page Twenty-eight
CITY MGR.: Proposed Covina Annexations #55. 56. 57
the letter and that seems to cover it.
Councilman Nichols: That's fine!
Mayor Young: You are talking about the sphere of influence
• and drop it there - let that be presented.
(Council agreed other than Councilman Shearer, who still felt "it was
not any of the Council's business.")
RESOLUTIONS OF COMMENDA- Councilman Shearer: Mr. Mayor, I
TION move that this
SUGGESTED NEW CRITERIA matter be held
over to our next regular meeting primarily
because Councilman Lloyd is absent and he is
the one that wanted more time to discuss it.
Seconded by Mayor Young and carried.
Mayor Young:' One point - I would like someone to be able
todistinguish the difference between a plaque
and a perma-plaque, however.
(Mayor Young asked if there was anything further and Mr. Aiassa said
"No, only to advise Council I did not take three days vacation last
week.")
MAYOR'S REPORTS
"WEST COVINA BEAUTIFUL" Mayor Young: The Committee on the
50th ANNIVERSARY West Covina Golden
CELEBRATION FOR CITY Jubilee would like to have
OF WEST COVINA two Councilmen to act as representatiVes on
this Committee. I am having a little trouble
in attending on Wednesday night and Councilman Shearer went to the
last meeting and made a few suggestions which I followed through on.
I wonder if someone else would like to volunteer as an additional
liaison to this Committee?
Councilman Nichols: Mr. Mayor, I know it comes.from me like a
broken record - Wednesday nights are bad for
me, except during the summer..months, and that
is why I`had:'.a 4 month_ period: on the Planning Commission,, terminating in
September.
Mayor Young: Perhaps Councilman Shearer would like to take
it on as the permanent liaison?
Councilman Shearer: That is on Wednesday night, I would suggest
perhaps, Mr. Mayor, that you defer that until
you get to the next item insomuch as Council-
man Nichols is on for that assignment which is on a Wednesday night
and you might want to make some adjustments there. If that adjustment
should include me going to the Planning Commission then I would have to
defer the other request.
Wayor Young: All right. You 0have a list of the recommended
liaisons for the coming quarter. I think
Councilman Nichols would like to be relieved
of the Planning Commission.
Councilman Nichols: Yes I would for the reason just stated and that
in September I finished a 4 month assignment on
the Planning Commission and would be happy to have
it again in May or June for another 4 months.
Councilman Shearer: I will take it but in that case I won't take
the Birthday Party.
- 28
C.C. Mtg.-.12/26/72 Page Twenty-nine
MAYOR'S REPORTS: Council Liaisons
Councilman Nichols: Mr. Mayor, I could take the 50th Anniversary
Celebration assignment with the understanding
that I would be unavailable on the lst and 3rd
Wednesdays, but all other Wednesdays I would be on call and be happy to
meet with them. If that would be understood when you turn my name in
�o them I would be pleased to be appointed to that Committee.
Mayor Young: That will be understood. Planning Commission -
Shearer/Nichols; Recreation & Parks Commission -
Lloyd/Chappell; Personnel Board - Chappell/Young;
Human Relations Commission - Young/Chappell; Chamber of Commerce - Lloyd/
Young; West Covina School Board ....
Councilman Nichols: Mr. Mayor, I.never served as a representative
to the School Board and you have Mr. Shearer
down. Obviously there are reasons why I never
served but I am just getting old enough and mean enough to think that
it might be time I took the Council liaison appointment and attend a few
of the School Board meetings.
Mayor Young: All right. The custom is not to attend unless
it is a matter of great importance, but.that is
up to you. Councilman Nichols will be assigned
to the School Board. As amended it will be Councilman Nichols/Lloyd.
Youth Advisory Commission - Nichols/Shearer.
COUNCILMEN'S REPORTS/ None.
COMMENTS
DEMANDS Motion by Councilman Chappell to approve demands
totalling $842,354.21 as listed on Demand Sheets
B564 through 566, and B559A. Seconded by
Councilman Shearer and carried on roll call vote as follows:
AYES: SHearer, Nichols, Chappell, Young
NOES: None
ABSENT: Lloyd,,
ADJOURNMENT Motion by Councilman Chappell, seconded by
Councilman Nichols to adjourn at 10:15 P.M.
Councilman Shearer: Mr. Mayor, could we make the motion to adjourn
in honor of our deceased President Harry S. Truman.
Councilman Chappell: I will amend the motion in honor of Harry S. Truman.
ATTEST:
Seconded by Councilman Nichols and carried.
APPROVAL:
MAYOR
- 29 -