02-08-1971 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF "'THE= CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
:FEBRUARY 8, 1971.
The regular meeting of the City Council was called to order at
7:30 P.M. by Mayor Ken Chappell in the West Covina Council Chambers.
The Pledge of Allegiance was led by Councilman Russ Nichols. The
invocation was given by Reverend Robert F. Condon of the Queen of
the Valley Hospital.
ROLL CALL
Present: Mayor Chappell; Councilmen Shearer, Nichols, Young
Lloyd
Others Present: George Aiassa, City Manager
Lela Preston, City Clerk
George Wakefield, City Attorney
George Zimmerman, City Engineer
Richard Munsell, Planning Director
Leonard Eliot, Controller
Barry Konier, Park Superintendent
Louis Winters, Civil Engr. Associate
Bert Yamasaki, Ass°t. Planning Director
Ross Nammar, Administrative Assistant
Richard C. Oakley, Administrative Analyst
APPROVAL OF MINUTES
January 25, 1971 On motion made by Councilman Lloyd, seconded by
Councilman Young and carried, minutes approved
as submitted. Mayor Chappell abstained.
PUBLIC WORKS ITEMS
PROJECT NO. MP-69019 LOCATION. Cameron Park and Friendship Park.
SECO ELECTRIC CO. INC. (Council reviewed Engineer's report.)
Mayor Chappell: We have a staff report along with a request
for an extension of time to Seco Electric
Company.
Councilman Young: Mr. Mayor, based on the report of the staff
in this respect and appearing that the delay
was justifiable and no fault of the con-
tractor, I so move that an extension of
contract time in the amount of 124 days be granted.
Seconded by Councilman Lloyd.
Councilman Shearer:" Were the specifications for this job
written in such a manner that the vendor
was eventually 124 days late? Was he the
only one available that could"provide this particular contract?
We had a contractr roughly' f or 25"-working days and we ended up with
an extension of 124 days?
Mr. Zimmerman: This was a sole source item which was
particularly carefully referenced to be
vandal -proof and while it was an item in
the catalogue of the vendor it was not an on -the -shelf type item
and had to be manuf acturedJ and that is the reason for the delay.
Councilman Shearer: If it is in fact vandal -proof I will be
glad to give the extension.
Motion carried.
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CITY COUNCIL 2/8/71
PUBLIC WORKS ITEMS - No. MP-69019
Page Two
Motion by Councilman.Young, seconded by Councilman Lloyd, and
carried, to accept the contractor's work and authorize release of
United States Fidelity and Guarantee Company faithful performance
bond.Noo 40-0120-1377-70 in the amount of $15,698 subject.to notice
of completion procedure.
•PROJECT NO. SP-71006 LOCATION., Amar Road from Azusa Avenue to
GRIFFITH COMPANY 2000 ft. east of Azusa Avenue
Motion by Councilman Shearer, seconded by Councilman Lloyd and
carried,to accept street improvements and authorize. release of
The American Insurance Company faithful performance bond
No. SCR-707 40 68 in the amount of $148,993.20.
RESOLUTION NO. 4297 The City Clerk presented:.
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REQUESTING
THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY, CALIFORNIA, TO
PERMIT THE USE OF CERTAIN GASOLINE TAX MONEY ALLOCATED AS COUNTY AID
TOWARDS THE IMPROVEMENT OF SUNSET AVENUE DESCRIBED BELOW, BY THE
CONSTRUCTION OF CONCRETE PAVEMENT ON AGGREGATE BASE AND APPURTENANT
WORK." (City Project go. SP-69006)Sunset Avenue.)
Mayor Chappell: Hearing no objections, waive further reading
of the body of said resolution.
Motion by Councilman Shearer, seconded by Councilman Young, to adopt
said Resolution.
Councilman Young: Mr. Mayor,. probably a very naive question,
but I am going to ask it. I take it this
job will be put out to bids and that the
funds we will get will be the amount of the bid up to the amount
specified in this Resolution?
Mr. Aiassa: This will be the only amount the County will
put in. The City also puts funds in. This
is the County°s contribution to us on a
large allocation and we take portions of it out on projects.
Councilman Young: Do we anticipate a bid situation where the
total amount may be greater than this
amount?
Mr. Aiassa: Yes, it will be greater than we expect from
the County. The total amount is budgeted.
When we are ready to go to bid we call for
the money and it requires a resolution from us to the County for
them to allocate the money to use All the programs are budgeted in
the 1970-71 budget.
Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
PROJECT NO. SP-71010 LOCATION: No. Sunkist Avenue, northerly of
is STREET IMPROVEMENTS Garvey Avenue.
1911 ACT (SHORT FORM) (Council reviewedEngineer's report.)
Motion by Councilman Young, seconded by Councilman Shearer and
carried, to accept and :file the Engineer's report.
Motion by Councilman Shearer, seconded by Councilman Young and
carried, to approve the plans and specifications for Sunkist Avenue
Short Form.1911 Act Project SP-71010.
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CITY COUNCIL 2/8/71
PUBLIC WKSo ITEMS: NO. SP 71010
Page Three
RESOLUTION NO. 4298 The City Clerk presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVIN.A, DIRECTING THE STREET
SUPERINTENDENT TO GIVE NOTICE TO CONSTRUCT CURB, GUTTER, AND
DRIVEWAY APPROACHES PURSUANT TO SECTIONS 5870 ET SEQ. OF THE
STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA ON SUNKIST
• AVENUE."
Mayor Chappell. Hearing no objections, waive further reading
of the body of said Resolution.
Motion by Councilman Shearer, seconded by Councilman Young, to adopt
said Resolution.
Councilman.Nichols: A question of Mr. Aiassa. Has there been a
contact made by staff with the property
owners on North Sunkist Avenue that are
affected by this action?
Mr. Zimmerman: The staff has written a letter over my
signature to the individuals indicating we
will go ahead and of course,,we have surveyed
the street and I am sure they are well aware that this will occur.
Councilman Nichols: When was the letter sent?
Mr. Zimmerman: About the time of one of the first Council
meeting's in January, when it was presented to
Council.
Councilman Shearer: It is correct that if they so desire they can
go ahead and put the curb and gutters in
themselves?
Mr. Aiassa: As long as they do not interfere with the
project.
Mr. Zimmerman: There is a 60-day delay, during which time
they have an opportunity to put in the curb
and gutter at their own expense under the
plans approved as of now.
Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell:
NOES: None
ABSENT: None
PRECISE ALIGNMENT LOCATION. West Covina Parkway, Barranca
WEST COVINA PARKWAY Street to Grand Avenue.
(Council reviewed Engineer's Report.)
Councilman Nichols: Mr. Mayorel have a question.. which I would
like to direct to the City Manager because
it is a policy matter. With a sum as great
as 85,000 being involved, why is this type of activity placed on the
basis of a negotiated agreement rather than a call for bids on
professional services?
Mr. Aiassa: Professional engineers, like architects,
well,the word "bidding" is rather taboo
and what we normally do is negotiate with
consulting firms that will do this type of work and see which one
will do it for a number of dollars, but we cannot go out and solicit
for public bid.
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CITY COUNCIL 2/8/71 Page Four
PUBLIC WKS. ITEMS: West Covina Parkway
Councilman Nichols: I am somewhat concerned that over the
years we seem always to be negotiating
these types of services and I don't recall
a History of the Council being presented with options as to cost
and it seems these figures get larger and larger and when we get
up to the sum of five thousand dollars - a very large sum of money
indeed. It seems to be somehow less desirable where the Council
has no opportunity to weigh the various values. I am perfectly will-
ing to accept the staff recommendation in this instance but I do feel
it would be desirable if we got some sort of an indication as to the
basis of these negotiations and why they end up at stipulated fee-s
particularly where there is no comparison of .figures for the Council
to judge.
Mr. Aiassa: I think you are right. We should probably
provide you with the statistics. Normally,
for example, when we hired the architectural
services for Friendship Park we had five firms considered. We
interviewed all five. One thing we are faced with is that most of
these engineering firms have a fixed or semi -fixed fee and it is
just a matter of accumulated hours. Some firms will lower their
fees but their work hours are charged off over a longer period of
time because they are limited in staff and personnel. Now,maybe the
City Attorney can give us some enlightenment-on'thiso
Mr. Wakefield: I think the matter is entirely one of
policy. The Government Code authorizes
negotiated contracts for certain types of
professional services,of which this is one. If the City Council
desires as a matter of policy, that the administration obtain
quotations from several engineering firms engaged in business of this
sort and submit to the City Council, the Council would then have the
option of selecting whichever of the quotations appears to be more
satisfactory.
Councilman Nichols: I think my own experience indicates to me
it is not only desirable to do that because
sometimes there are intangibles involved
in preferring the professional services of one firm to another, but
I only seek to make the point that t}¢®recommendation is that the
City Engineer be authorized to enter/ e agreement and it seems to
me it might be desirable for the Council to have the opportunity to
pass upon the proposals as they come in so that staff at that time
might indicate it is the most favorable bid possible and that there
were other sources checked. That is the basis for my point.
Mr. Aiassa: Why don't we reword the staff recommenda-
tion and say "City Engineer be authorized
to negotiate with professional engineering
services for the precise survey and layout of right -of -way -for
West Covina Parkway between Barranca Street and Grand Avenue,
subject to the approval of the Council'm
Councilman Lloyd: I think Councilman Nichols' point is that
it involves policy and he wanted a dis-
cussion of the policy level and I think
staff thoroughly understands what his concern is. I have often
wondered myself, although I feel very strongly that our staffyin
the form of Mr. Aiassa and the other people who contract. for these
services/and I know Councilman Nichols concurs on this, that they
have endeavored to get the best price but there are other con-
siderations. I think of a nearby City that contracted out of the
United States and I have heard very many unfavorable comments on
that. So I think this would bear a lot of consideration because
when you.say engineers simply won't discuss a contract bid, I
believe I can say,as a professional, that I am prepared if cities
or states have to have that type of involvement I am not so up on
a
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CITY COUNCIL 2/8/71 Page Five
PUBLIC WKS. ITEMS: West Covina Parkway
Mount Olympus that I would not be willing to meet competiVely/
and I do concur if one man charges $50.00 an hour and another man
$75.00 an hour and another $25.00 an hour, that has nothing to do
with the amount of time that goes into it because the man that asks
for $50.00 can do it in half the time that the man who wants
$75. or $25. There is no question about the fact that each
• professional must charge the standards by which his work will be
obtained. I agree wholeheartedly on that. I think in this case that
we could probably consider the fact that someone would be willing
to bid on it. Have we ever asked that?
Mr. Aiassa: Yes. We have tried public bids on several
items where factors involved professional
services and it is kind of a code standard
that most of the reliable people don't want to get into that.
Business isn't that bad that they have to bargain. They tell you
what the rates are and the approximate cost of the project and if
you have done business with the firm you then know their reliability.
The only difference I have found is that some of the cheapest bids
are not the cheapest. (Explained one unfavorable incident.) The
bids that would probably be involved in this would be three or four
of the engineering firms that are doing business with the City at
the present time. These are established businesses that are going
and we would probably contact them and tell them what we want done
and get their price and bring back to the City Council for
approval.
Councilman Lloyd: Thank you, you said the magic words.
Councilman Shearer: In defense of the engineering professiop,
the code of ethics does not preclude them
from telling you what they will Work for
per hour. They will not sit down and say they will do the job for
X number of dollars complete. But any engineer, or attorney, or
Mr. Lloyd's profession will tell you basically) but not in
competition with someone else. He will say he will work for $25.00
an hour,but he won't sit down and say the guy next door said $20.00-
so I will go down to $19.00. I.don°t think any professions whether
it be medical, law or engineering, will do that. But they will tell
you in advance what the rate will be.
Councilman Lloyd: I agree with that.
Councilman Young: I think we are jun1ping the gun on this
thing. As I understand,itJ we don't have
an active program right now to expand West
Covina Parkway beyond the present development. Is that true?
Are we in the process of condemning property, for example?
Mr. Aiassa: No.
Councilman Young: And we are up in an area that will not be
connecting with West Covina Parkway m is
that true?
Mr. Aiassa: No, it will be connecting/because on the
west side o£. Batranc'&- it is already extended.
' Councilman Young: Do we have an active program at this time
to extend West Covina Parkway across the
area that we are talking about surveying,
and we actually are acquiring land at this time?
Mr. Aiassa: It is not really the acquisition of land.
What we are trying to do is precise a
line for a street right-of-way.
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CITY COUNCIL 2/8/71 Page.Six
PUBLIC WKS. ITEMS: West Covina Parkway
Councilman Young: The initiative comes from the homeowners
in the area)and as I look at this thing
it is a situation where the homeowner
wants the metes and bounds of his property established in
accordance with some future plan which the City has which is not
an active plan at this moment. I can understand the homeowner's
• concern; he wants to know what he has and what he hasn't got. He
might want to put in a swimming pool,or improve his property in°
some other way. But,,to meo it seems/that the development of the exact
metes and bounds on the precise location of this lot through
surveying techniques should be a part and parcel of an overall program
for acquiring the land and going ahead with the extension. This is
sort of like a preliminary condemnation which may never materialize
if the Council changes its wisdom at some future time.
Mr. Aiassa: The only time it will change is if Council
calls another hearing and reopens the
preliminary alignment which Council has
already established. Actually what we are doing now for this kind.
of money -this is peanuts for what it would cost to do a deep exact
study of the alignments for each one of these parcels. All we are
doing is giving a precise, almost like a center line, so from each
side of the center line there will be so m-ihy f0et'taken for street
right-of-way so if we have a developer come in and he wants to
develop one or more parcels he knows how much street right-of-way
land he has to give. We went through this on the west side;.iahen
Bob Meyer opened that tract for mutiple dwellings. We did have to
precise that portion of the street. As a matter of f act�we were
pushed fast to make a decision. So this time we ;thought we would
do some advance planning and not get trapped in that tomorrow or
today we must make a decision.
Councilman Young: I don't want to see us spend $5,000 to
establish a precise alignment which may or
may not materialize and particularly if
that precise alignment is not some kind of a burden on the property,
some kind of an encumbrance which I don't think it would be until we
get into the actual development of the street which would involve
the negotiated purchase of the property or condemnation. We can go
in right now and establish precisely where it is going to be and
the homeowner could still come along and build a swimming pool right
in the middle of it because it wouldn't amount to a lien or anything
else, just an announcement of some future plan the City has for
five, ten or twenty years from now. This is the disturbing feature
of it in my mind.
Mr. Aiassa: I think the only important thing of an
alignment of this type would be to the City
because it gives you a `pr6tty- good idea of
what you are going to be undertaking to extend West Covina Parkway
from Barranca across to Grand Avenue.
Councilman Young: It gives us the idea�but do we want it
because the thing is initiated here by the
homeowner who perhaps wants to sell his
house and the buyer has asked about it. These are legitimate
objectives and I am not critizing the homeowner but I am wondering
if it is a legitimate public expense at this time. We are looking
at a project some years into the future and one that may never
materialize.
Mr. Aiassa: The only key to this whole thing is that
no matter where or when a developer comes
in and makes a request for the modifica-
tion or change of his land use, and it particularly happened on the
west side of Barranca and we are having,similar.feelings from
developers now. on? the east si,de, and. what` staff is concerned about
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CITY COUNCIL 2/8/71 Page Seven
PUBLIC WKS,, ITEMS: West Covina Parkway
t1
if this project does get off the ground they can decide to put
their parcels together and can use for possibly multiple dwellings
and then the Council also has an idea of what the alignment is
going to be so we can intelligently sit down with the developer and -
say you cannot build your development in this area because you are
automatically disturbing the street alignments.
• Councilman Young: All we can do now is on a general basis
but not on a specific metes and bounds.
If the developer comes in he is coming in
with the very legitimate motive of developing the land and making a
profit and more power to him; that is what we want him to do/
and he just might be willing to work with the City and even pick up
a portion of the tab for establishing the metes and bounds of
West Covina Parkway if it is leaning towards his ultimate achieve
ment of the development on which he hopes to make a profit.
Mr. Aiassa: He makes his contribution in another way.
When we develo�ed the property to the west
it was contingent of their development
that they not only give up the right-of-way but do the physical
improvements. If we get that kind of return on a $5,000 investment
you have pretty good multiple re -turns as long as your alignments
are precise so that on Grand Avenue and Barranca there is an align-
ment that ties itself together,
Councilman Young: I would like to spend that $5,000 when we
have the potential of that return on it.
This is my point. It might be a good
investment or it might -be a-$5-,000_additional that the developer
would be.willing,to pay. I don't know. When the developer pays
the initial $50000-he has to pass that cost along.to the ultimate
consumers; I recognize that.but it does put the burden where the
improvement is,' -.to say the least.
Mr. Zimmerman: I don't believe there was a specific
question posed, but I might recite the
history of the westerl7.side of Barranca
Street, in which case there was an expenditure of:$2500.-for precise
engineering after the City Council approved the precise street plan,
and the amount of right-of-way obtained in connection with the
Meyer Construction was in the neighborhood of $120,000 at the
appraised square footage price and this is apparently what we are
facing in this ingtanceo
Councilman Shearer: I think what the City has to gain in this
area is potentially developable, maybe
in ' the immediate future. If I, as a
developer, came to the City and said I wanted to do something
in this area and we say - fine but you have to give me 1001 or,
whatever, and he says - oka), where is it, and we say we don't
know, you go out and find out. I think this is rather an
embarrassing situation. On the other hand f if the engineer can
pull out the drawing and say here it is, this is what you have to
give, I think the City would stand to look a little better than
saying you go out and find out and then give it to use So I.am in
favor of . this o
Councilman Young: That is an experienced highway man talking,
and I have a great deal of respect for
that last comment.
Councilman Lloyd: There is one question not yet asked.
You already have a direct indication that
people are ready to move on the east side?
Mr. Aiassa: Yes,
- 7 -
CITY COUNCIL - 2/8/71 Page.Eight
PUBLIC WKS. ITEMS: - West Covina Parkway
Councilman--Lioyd: The next statement is that we should be
aware that there are properties back in
there and they are landlocked at this
point, east from Barranca going towards Grand Avenue, and these
people would like to have this alignment because it would make
•their property developable. It would facilitate this type of
thing and as a result of that the $5,00G would be well spent
because it would come back to the City.
Mr. Zimmerman:
Yes9that
is trueo.'There are some.properties
in there
that do
not have frontage on a
public street
at
this time.
Mayor Chappell:
We have
committed
ourselves to the West Covina
Parkway
alignment
and I think the sooner we
move it
along the
better.
Motion by Councilman Nichols, seconded by Councilman Shearer and
carried, that the City Engineer be authorized to negotiate with
professional engineering services for a precise survey and layout
of right-of-way for West Covina Parkway between Barranca Street and
Grand Avenues
ASSESSMENT ZONE CHANGE LOCATION': Amar Road and Azusa; Avenue.
MAP NO. 1 (Council reviewed Engineer's report.)
WOODSIDE VILLAGE
MAINTENANCE DISTRICT Mr. Zimmerman: Mr. Mayor and members of
NO. 1 the City Council,
Mr. Rossetti of the
assessment firm of L. J. Thompson, and the City Attorney, have worked
a great deal on this and I am sure would be glad to answer any
questions that you might have.
Mr. Wakefield: Mr. Mayor and members of Council, by way of
background information the Council will recall
that when Woodside Village Maintenance.District
No. 1 was created last Fall it provided for two zones. These zones
were based upon the information that was available at that time with
respect to the extent of the development of the area by the
Donald L. Bren Company. The City has been advised by the Company
that the development will not reach a stage which will warrant the
assessment of certain areas included,' in the original Zone II and,,
partly in Zone I)and they have requested that the zones be modified
to provide for five zones rather than the present two. This will
permit the assessment which will be levied for the -fiscal year
1971-72 to be more equitably proportioned between the five areas.
The purpose of these two resolutions is to set the stage for the
modification of the two zones to provide actually for five. The
first resolution is simply the approval of a map describing the
five zones and delineates their boundaries. The second resolution
provides for public notice of the proposed change and sets a time for
the hearing, which is at your first meeting in March, at which
time anyone who desires to be heard with reference to the modification'
of the zones will have an opportunity to be heard. At the conclusion
of that hearinggthe resolution woul.dbe adoptedto confirm and
approve the changes in the zone boundaries.
i
Councilman Shearer: I have a question. I am a bit confused/
and perhaps�a simple.answer can unconfuse
me. The action that we are requested to
take tonight is going to determine who pays and who doesn't pay?
Or it merely sets up the machinery later? I"am a bit confused about
these five zones. Is this merely a way the Bren Company has of
excluding some of their undeveloped property from having to pay, or�h
not?
8 . �'
L
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CITY COUNCIL 2/8/71 Page Nine
PUBLIC WORKS ITEMS: Main. District No. l
Mr. Wakefield: No, Councilman Shearer. All of the pro-
perty in this particular district is
included within the basic maintenance
district. The entire property will carry a basic maintenance dis-
trict assessment. Certain of the zones, because they will be
developed before the end of the fiscal year 1971-72 will carry a
supplemental assessment which will represent the value to those
areas of the open space which is being developed and maintained.
In certain of the other zones in which no immediate development is
contemplated those areas will simply pay the basic assessment.
The actual amount of the assessment will be determined at the time
the budget is submitted by the Parks Department before the lst of
July indicating their estimate as to the amount to be spent within
each zone for the maintenance of the open space within that zone.
At that time a special assessment will be determined and established
for each zone. if_ that zone has been improved in anyway or will
benefit from improvement in other zones: otherwise the area will
simply carry the basic maintenance district assessment.
Councilman Shearer: Will we see the maps at the time the
hearing is scheduled?
Mr. Wakefield: Yes�the maps will be available at the time
of the hearing at your first meeting in
March.
Motion by Councilman Lloyd, seconded by Councilman Young and carried,
to accept the Engineer's report.
RESOLUTION NO. 4299 The City Attorney presented:
ADOPTED "A RESOLUTION,OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, APPROVING ASSESSMENT
ZONE CHANGE MAP NO. 1 ESTABLISHING
PROPOSED BOUNDARIES FOR THE CHANGED ASSESSMENT ZONES WITHIN
WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 1.11
Mayor Chappell: Hearing no objections, waive further reading
of the body of said Resolution.
Councilman Shearer: Mr. Mayor, another question, if I may?
(Permission given.) We ,are adopting a
resolution approving the changes and the
next item on the agenda is a resolution declaring its intention
to change. Are we at odds in what we are doing?
Mr. Wakefield: The Government Code requires that in
connection with assessment district pro-
ceedings of this type that a map be approv-
ed which delineates the proposed boundaries of the assessment areas.
This is a preliminary step; that map is then filed for record in the
County Recorder's office and gives anyone interested not only notice
of the proposal but an'opportunity to examine the pr1acise
boundaries of the proposal to establish the zones. The map is
simply the preliminary process of advising the property owners of the
precise proposals so they may be prepared at the time of the hearing
in March to come in and express any opposition they have.
Councilman Shearer: So the final approval comes after the hear-
ing?
Mr. Wakefield: That is right. This is only the establish-
ment of the proposals.
Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
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CITY COUNCIL 2/8/71
PUBLIC WORKS ITEMS: Main. District No. 1
Page Ten
RESOLUTION NO. 4300 The City Attorney presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, DECLARING ITS INTEN
TION TO,:CHANGE THE BOUNDARIES OF THE ASSESSMENT ZONES ESTABLISHED
WITHIN WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 1 AND THE LOTS,
PARCELS OR PIECES OF LAND TO BE ASSESSED FOR SPECIAL SERVICES OR
OSPECIAL FACILITIES IN ADDITION TO THOSE PROVIDED GENERALLY BY
THE SAID MAINTENANCE DISTRICT AS DESIGNATED AND DESCRIBED ON ASSESS-
MENT ZONE CHANGE MAP NO. 1.8"
Mayor Chappell: Hearing no objections, waive further reading
of the body of said Resolution®
Motion by Councilman Young, seconded by Councilman Lloyd, to admpt
said Resolution. Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
FREEWAY WIDENING Councilman Lloyd: Mr. Mayor, I have a
RIGHT-OF-WAY question of Mr. Wakefield.
ACQUISITION AT ORANGE I have a problem. I have done professional
AVENUE OFF -RAMP work for the West Covina Hospital; however, I
have not been approached on this. Do I have
a conflict of interest in this case?
Mr. Wakefield: No, The fact that you have declared your
prior employment is all that is required
under the circumstances.
Mayor Chappell: We do have a staff report along with a'
recommendation... Is there any discussion?
Councilman Young-. The recommendation seems fine and well
supported by the staff report-, and I would
move that Council approve the agreement
with West Covina Hospital regarding the exchange of right-of-way
for the Orange Avenue off -ramp construction and authorize the Mayor
and City Clerk to execute said agreement.
RESOLUTION NO. 4301
ADOPTED
GENERAL PREVAILING RATE
WITHIN THE CITY.81
Mayor Chappell:
Seconded by Councilman Shearer, and carried.
The City Clerk presented:
8°A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, ASCERTAINING THE
PER DIEM WAGES TO BE PAID UPON PUBLIC WORK
Hearing no objections, wave further reading
of the body of said Resolution.
Motion by Councilman .Lloyd, seconded by Councilman Young, to adopt said.
resolution. Motion carried on roll. call, vote as follows
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell.
NOES: None
ABSENT: None
PROJECT NO. 125-7009 .LOCATION: Sentous Ave,, Levelglen Dr.,
FRIENDSHIP PARK Quinnell Dr.,; and Ferntower Avenue.
COMFORT STATION
Motion by Councilman Shearer, seconded by Councilman Lloyd, to... -approve
the plans and specifications for the City Project 125-7009 and
authorizL the Recreation and Parks Department to call for bids.
M111M
CITY COUNCIL 2/8/71
PUBLIC WKS. ITEMS: NO. 125-7009
Page Eleven
Councilman Shearer: One comment. Since I did raise the
question at the time we authorized
the money for the architect.I have
looked at the plans and I feel we did get a good value for the
money spent. The plans provided are flexible enough and can be
used in other locations. I feel I had to say that in all due respect
to Mr. Aiassa - with whom I had a little discussion as to whether an
architect was needed to design a comfort station, and I think it was
money well spent.
Motion carried.
CITY MANAGER
YOUTH ADVISORY COUNCIL Mayor Chappell:
STEERING COMMITTEE
REPORT
like to move to this item - Item 1 under
(No objections) Mr. Aiassa/do you have
If Council has no objections,
we do have quite a number of
members of the Steering
Committee present and I would
the City Manager's agenda.
any more input at this time?
Mr. Aiassa: We have quite a bit of input and there are a
couple of areas in which the Council will
have to make decisions. The Commission
referred a larger group of 7/ and the staff feels it should be 5
members, like all the other Commissions. And -as for the compensa-
tion of the Commissioners/ we felt only Cocil could determine that.
They.have recommended $20.00 and staff is suggesting $10 or $15.
monthly. I think in general we are pretty well in agreement on this
report. One of my staff people worked in liaison with the Youth
Advisory Council Steering Committee; they spent a lot of hours in
putting this report together and as Council knows the budgeted
fund-s for any organization has to be predicated on the°71-72 budget.
It will take us about that much time to put the organization into
focus and ready to launch as of July 1, 1971. Mr. Rhiner, Chairman
of the Steering Committee/ is present to answer any questions Council
may have.
COUNCIL DISCUSSION.
Councilman Nichols: I have attempted to study the report care
fully and I find general favor with the can-
cept of a Youth Advisory Council or
Commission. I think the literal implementation of the total
recommendation of the Committee might be somewhat premature. Let me
hasten to say that I mean by that, that there are statements in the
report on Page 4 the report recommends that the Youth Council - at
the bottom of the page - it is strongly suggested that any proposed
Youth Commission or Council be given the same status, responsibility
and remuneration that any other City Commission is given. It would
be my own feeling that we might desire to move somewhat more
cautiously into the organization of the structures and there are
many reasons for this. On Page 7j';the feelings of the Police Depart-
ment are stated and they are almost emphatical to'the-statement on
Page 41 where the Police Department states that there should be a very
close supervision and a very close screening of the activities of
the Commission; agendas should be screened, and I am sure the Police
Department is referring to adult screening of some sort. At any
rated the position that has been taken by the Police authority in
the community so far is not in harmony with creating immediately 6-
Commission with the rank"and authority in parallel to the other
Commissions and Boards. Of course, the other Commissions have a
legal function .in the State and it would be pretty difficult to
put a Youth Commission into that area.
Another area I had some concern about, at
one place in the report it indicated that the Commission itself
would screen its membership and select its membership subsequently
- 11 -
CITY COUNCIL 2/8/71 Page Twelve
CITY MGR.: Youth Advisory Council
to the initial selection, and, at another place in the report, the
summary of the report indicated that the Council would in fact do
the selecting of the members subject to initial recommendations
by the Committee. You will note those differences on Page 11
where it states"it is believed thereafter that the matter of
selection of candidates can be left in the hands of the newly formed
Commission subject to the approval of the Council`..' Then/ on Page 13/
it takes a slightly different slant and indicates simply that the
Youth Commission would recommend candidates to the City Council and
the Council would then make their selection. So there are some
differences there.
What I am attempting to say is that I
believe it is time the City did move ahead in this area. I believe
the youth in the community have much to offer. I believe the report.)
which has a heavy emphasis on giving young people a responsibility
and not just conning them into thinking they have a responsibility, is
a valid point. However, in the natural structure of the organization
we need significant arestr.aiht and I would prefer to see us move
cautiously into this rattier than enact a massive resolution making
the forces less effective upon a group and then find possibly we have
gone a bit too far. I favor the staff recommendation that it be
returned to the staff and the City Attorney for review and drafting
of tentative resolutions for further review by the Council.
Councilman Shearer: Mr. Mayor, I agree pretty much with what
Councilman Nichols said. I don't take quite
as much apparent exception to the wording as
Councilman Nichols did about the status of the Commission, etc. If I
am not mistaken the Planning Commission is the only one in the City
that has any legal, independent status. The other Commissions,
everything they do must be concurred in by the Council, so in that
sense the Youth Commission would have the same type of status of the
Personnel Board, Human Relations Commission, etc.
I do agree with the staff recommendati(m
if we are going to proceed along this line there should be 5 instead
of 7. I don't quarrel over $5.00 per month. I think we might tend
to narrow the generation gap and say we are recognizing you as young
adults and pay you the same as we pay other Commissions. One thought
I had�so far as selection of the members of the Commission and maybe
this isn't practical, but I wonder if some way could be worked out
with the high schools to involve all of the students, perhaps as
they select a student body president they could elect at the same
time a Youth Commission representa,tive, say up to 3, and in that way
no one could say - well/ yes,it is_still controlled by the establishment°,
they.make--the appointments, etc. This way 2 would be appointed by
Council and 3 by the high school students and this would give them a
majority on the Commission and perhaps make them feel more a part
of this than if I were to recommend Joe Doe from West Covina High
who may not be very popular. with the students at West Covina High.
He may be completely out of step, more so even than I am. Sc I
would like that discussed by the Steering Committee. Maybe they
already have. If they have and rejected it,perhaps we could have
some comments on that before we proceed?
Seth Rhiner, Chairman One of the things you talked about is
fa Youth Advisory Council three high schools, but we have West Covina
Steering Committee kids going to Covina High School; West Covina
1318 W. Eckerman St. High School; South Hills; Edgewood; Bishop
Amato Northview; Sunset High Continuation
School; and Mount SAC. When you cover the age group of 14 to 19 you
cover all those kids. And�in addition/we have a number of kids that
don't go to school at all and we are trying to reach some of these
kids. At our meetings some of the best kids we had came out of the
Continuation School. 'And this is one of the reasons why we did as
we did.
12 -
CITY COUNCIL 2/8/71 Page Thirteen
CITY MGR.: Youth Advisory Council
Most of the other points you covered and
some of your points are valid, some of the wording may not be
exactly right'. That is why we are putting in an adult advisor and
thought this was a very necessary thing. Somebody that can see more
than what only the kids can see, but we didn't want to lose sight of
the kidsleagerness and their youth, their fresh ideas. We think the
Council is wanting fresh ideas from this, a fresh point of view.
About the number of people - I missed the point that sae only have 5
Commissioners on our Commissions, but we did feel wider representation
from all these high schools would be better if possible. We don't
want the Junior Commissioners, or Associate Commissioners, or a
Little Commission - we want a full-fledged Commission of kids that
are going to do a mature job, hopefully. Thank you very much. .
Councilman Shearer., If I may continue, Mr Mayor. I wasn't
realizing we had so many high schools
involved in West Covinao I will defer to
your consideration.
As Councilman Nichols said, I would like to
see this referred back to staff in conjunction with the City Attorney,
to draft a resolution along the lines we talked about, plus I would
like to see recommendation number five carried out at the same time,
because without some specific starting goals chances for success are
not too good. They are a brand new group,.and if some goals are not
set,I am afraid they may flounder around and sink before they even
start to make any progress. So I would be in favor of having a
resolution drafted plus) at the same time the Steering Committee work
on goals.
Councilman Young., I say let's have a Youth Advisory Commission.
Let's start it.as early as we can. I think
the report given by the Steering Committee
plus the feed -in from the City Manager's office - between the two, I
think we have what we need. I would personally be inclined to hope
that we will have 7 rather than 5, but I will go either way. I also
like the idea of having some specific goals but I think we are deal-
ing with something that will necessarily have to develop some of its
own goals. I know the way the Council works. Ne are designated as
liaison to various Boa&ds and=Commissions in the City plus the School
Board, and we go and sit and we don't have a voice in those_ things.,..
and we shouldn't have, but we learn a lot from attending the meetings,
I think if we start it out with members of this Youth Advisory
Council assigning themselves as .liaison for various periods of time
to the City Council, Planning Commission, Recreation & Parks Com-
mission, Personnel Board, Human Relations Commission and),if not too
presumpt-uous�to the School Board and then the input they get woul'd
set up ideas for goals. I think within a few months' time they can
find goals developing out of this liaison with our other Commissions.
So I says let ° s go.
Councilman Lloyd: My attitude is to get the involvement and
I would concur that the more you have,within
the realm of reason, the better off you are.
I think the report submitted is really very fine and shows a good
deal of study and I am more than willing to accept their recommenda-
tions.
I think something the report does not allude
to, and simply because it probably wasn't a consideration at the
time, is something which is very much upon us, whether we like it or
not, aid I have no objection to it since I was for it- the 18 year
olds are going to be voting shortly in our elections and they may
well be voting for both the School Boards and the City Council, so
they will have a voice. Now we can go forward and say - let's do
it now and get the people here,or we can stand by and they are going
to do it anyhow -only flounder into it.
- 13
CITY COUNCIL 2/8/71 Page Fourteen
CITY MGR.: Youth Advisory Council
I think there is a meaningful communica-
tion bridge available to us through this medium and although I see
no reason why it shouldn't go back to staff, I can't see what the
staff can really achieve over and above that which has been done.
I am well satisfied with that which has been presented. As to an
advisor, let me say only this. I think it is a policy matter. I
Overy strongly want to review the credentials of any advisor appoint-
ed;: whether it comes from staff or elsewhere. I think there is
certainly a need for that/and that decision should rest with this
body. All in all I am very pleased; I think it is excellent. I
think it is involvement and some points presented by these people,
frankly,I hadn't thought of. I took the liberty of asking my 16-
year old son to read it and asked him if he would be interested in
involvement in this type of activity or who he thought would be,
and he said a lot of kids at school would like to be involved and
yes, indeed,that he would like to be involved. Which tells me it
canl.t be all wrong. It may not be all right, but it certainly can't
be all wrong. I think the Council has made it very clear from a
policy point of view that it is indeed, as the elected body, the
Council that will make the decisions. I think there are certain
situations presented which have a certain element of danger to them
as far as the dynamics of urbanization and including youth, and
that is we can all of a sudden have a great'.Tise of some sort of a
movement which could be instigated through this type of a body. This
is something that may or may not be coordinated properly with our
city administration and there seems to be some question there un-
answered, so I would want to leave it with our staff for that reason.
But, all in all,I think this is a positive thing and I am, of course,
interested in the public relations aspect. I think this group might
stimulate the newspapers, or other media of radio, etc. I think this
is one of the things that should occur and.maybe this group can do
that. There are youth groups in other cities and I think we should
certainly acknowledge their presence by having one in this City.
Mayor Chappell: Summing it up for the members of the Steer-
ing Committee present, Council is certainly
in favor of this endeavor and I agree with
them in most everything that they have said. I also agree that since
the City Council doesin the final analysis pick the members of all
Commissions through interviewsswe would probably want to continue this
form, and there is a beautiful application here. Those interested in
the area could apply and we will interview and I think this would
keep the Youth Commission going in the right direction. The
recommendation is that the City Attorney having heard what the Council
has said this evening will put together a resolution in cooperation
with staff.
Councilman Young: I suggest and move that the Youth Advisory
Council Steering Committee be constituted a
continuing body to work in conjunction with the City Attorney in
drafting the necessary resolution for Council adoption, which would
constitute a Youth Advisory Commission.
Seconded by Councilman Shearer.
Councilman Nichols: Mr. Mayor, my own reaction would be that
too many cooks spoil the broth and I
believe to direct the City Attorney to draft
a resolution in concert with the entire Advisory body would be
somewhat cumbersome. I would prefer to see the City Attorney prepare
a draft of a resolution in consultation with staff and then the
tentative draft be furnished to the Council and the Advisory Committee
so at a subsequent time the Council may act on it and the Advisory
Committee make comment on it, certainly�if there are points of concern.
And certainly the City Attorney would, without question, have access to
the Advisory Committee as a consulting basis. But I personally would
not like to mandate that the drafting of it be a multi -preparation.
14
CITY COUNCIL 2/8/71 Page Fifteen
CITY MGR.: Youth Advisory Committee
Councilman Young: Mr. Mayor, I think I agree with
Councilman Nichols in the sense that we
don't want to encumber the procedure more
than necessary. The intent of the motion I am sure can be
achieved between the recommendations of the Youth Advisory Committee,
the excellent input by the City Manager and yet we have some rules
Oto be solved. ,Will there be 5 or 7 Commissioners? What will be
the goals -and the remuneration? We have had some input by the
Council tonight which Mr. Rhiner has indicated he finds interesting
and worthy of consideration. I would like to see achieved -
No. 1 - let's move along as rapidly as possible; and -No. 2 - but
retain as much flexibility as we can in refining this so the input
of the Committee, staff, Council and City Attorney, does come out
with a common goal and one that can be achieved within a few weeks
and I certainly,by the next budget. That is what I had in mind,
Councilman Lloyd: Mr. Mayor - Councilman Young, do I under-
stand you would like to incorporate that
kind of thing with Mr. Wakefield, and a
"no" vote on the involvement?
Councilman Young: I would certainly accept a "no" vote on the
motion and not consider it as a personel
insult.
Motion failed on roll call vote as follows:
AYES: None
NOES: Councilman Shearer, Nichols,'Young, Lloyd, Chappell
ABSENT: None
Motion by Councilman S�earer that the City Attorney be instructed to
draft a resolution and/or resolutions, if necessary, for future
action soon by the City Council establishing the Youth Commission
along the lines proposed by the Youth Advisory Council Steering
Committee and staff in conjunction with the comments of City -Council
this evening. Seconded by Councilman Nichols.
Councilman Nichols: Mr Mayor - Founcilman Young brought up one
matter that/ would tend to have some question
about. He indicated from his point of view
that it would be great to have the Youth Commission members on.a
rotating basis sit in on the Council. I was just wondering if his
thinking on that line, which I don't find objectionable, couldn't
be implemented informally rather than be structured in setting up
the Commission, in that no other Commission is constituted that their
members have to attend Council meetings. I wondered if he would
accept the thought that it could be by invitation and direction
that they could be encouraged to come, rather than leave it so the
City Attorney would be incorporating in the resolution, which I would
not.myself favor.
Councilman Young: I think the specifics as to what the Youth
Commission will do, whether it be sitting
in on Council meetings or some other
Boards, certainly should be in the realm of flexibility. My thought
is we have four Commissions in .this.City,plus a City Council;and
these five bodies certainly have the total interest of the community
at heart, including the youth, and yet the youth themselves..are
seeking and we want the active participation of youth and this is
where I feel that if we have the specific participation by observa-
tion at the Boards, Commissions and including the City Council, that
they can take these observations back to their own Commission and
they have input then from the City Council, the Planning Commission,
the Personnel Board, Recreation and Parks Commission and the Human
Relations Commission, and the discussions and actions, I think.Jwould
help them develop and pursue the goals that they have as a Youth
Commission. I disagree with really basically segmenting one portion
- 15 -
O
CITY COUNCIL 2/8/71 Page Sixteen
CITY MGR.: Youth Advisory Council
of the society and saying you go and promote your interests,
because it is a total community type thing. This is where I want to
see the Youth Commission working, in harmony and-in*:as:integrated a
fashion as possible with the Council and the other Boards and
Commissions. We could just as well have had a Senior Citizens
Committee, because I think this Council is interested in Senior
Citizens also. That is my thought.
Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell-.
NOES: None
ABSENT: None
(Mayor Chappell then asked Mr. Rhiner to introduce to Council those
people of the Steering Committee that are present.)
Mr. Rhiner: One further comment. If you do approve the
Youth Commission, this is February and we
recommended that it be appointed by June 1.
So this means we have March, April and May to interview the kids
and get the Committee set up and working prior to the end of the
school term. So we feel there is some need of haste because we
don't want to have to wait until the next school term to start, and
we have been working on this for a year now.
Mayor Chappell: Mr. Wakefield, you have your work cut out
for you. (Mr. Wakefield agreed.)
THE CHAIR CALLED A RECESS AT 8:50 P.M'. COUNCIL RECONVENED AT
9:07 P.M.
HEARINGS
ZONE CHANGE NO. 442 LOCATION: South side of Cameron Avenue
PRECISE PLAN NO. 599 adjacent to and west of the Walnut
Maurice Zebker Creek Channel.
Mayor Chappell: The applicant has requested that this matter
be held over again to March 8, 1971. May
we have a motion?
Motion by Councilman Young, seconded by Councilman Lloyd, that the
request of the applicant be granted.
Councilman Shearer: A question. If this is delayedado we have
to send notices out? '
Mr. Wakefield: No sir. The original notice fixed a time
and place for the hearing and from that
time on it is simply a matter of continuing
that hearing from time to time. There is no extra cost to the City.
Councilman Shearer: Thank you. As a matter of principle,
Mr. Mayor, I would like to make this state-
ment. If this were a controversial issue
and we had people turning out,I would be opposed to a further delay.
Motion carried.
PLANNING COMMISSION
REVIEW ACTION OF (Council reviewed summary of action.)
FEBRUARY 3, 1971
Councilman Lloyd: Under Department
Reports, Item II with
regards to the County Library. Where do we stand, Mr. Aiassa?
- 16 -
CITY COUNCIL 2/8/71 Page Seventeen
PLAN. COM.: Dept. Reports
Mr. Aiassa: The Board of Supervisors have squelched
only the Central Library, not the West
Covina branch addition. They are ready
to move foiward on ours and you have already created the Joint
Powers Agreement necessary. The new central library has been
deleted entirely from their program and you don't have to make a
• decision.
Councilman Young: Under Department Reportg, Page 2, amendment
to the Unclassified Use Permit No. 71
Revision 5, B.K.K. Company, this is covered
also under item C-2?
Mr. Aiassa: Council°s request for review of the Permit
is handled in Resolution No. 2311 by the
Planning Commission.
Councilman Young: With the exception of Item 1 of Department
Reports on Page 2, I move that the
Planning Commission action be accepted and
filed.
Seconded by Councilman Shearer, and carried.
PLANNING COMMISSION Mr. Wakefield: Mr. Mayor and members of
RESOLUTION NO. 2311 the Council, the Planning
re UUP NO. 71, REV. 5 Commission has amended
(B.K.K.) the resolution with refer-
ence to Revision No. 5 to
specifically provide for either an appeal to the City Council or a
call-up of the action by Council of the Planning Commission action
and the approval of the Master Plan for the development of the
disposal area. It will come to the City Council if the Council
desires tp review it, and there is no further action necessary by
the Council at this time.
Councilman Shearer: Has the B.K.K. company reviewed the twenty-
five pages of resolution and is there any
serious disagreement?
Mr. Aiassa: They have one serious disagreement which we
haven't settled yet until we develop the
Master Plan/and that is the fee for the land.
In fact/ we have kind of more than a disagreement.
Councilman Lloyd: I thought in reading this thing that
actually this mitigated positively as far as
the City of West Covina is concerned, because
doesn't it bring in another agency?
Mr. Aiassa:
Yes/there is more than one agency involved
because many things are involved. (Explained
further.)
Councilman Shearer:
Does this action allow them to do anything
today that they could not have done
yesterday?
Mr. Aiassa:
They cannot develop over the 35 acres that
they now have a permit on. This does give
them a movement forward that,if and when
they develop a Master Plan
with those proper controls and the
information and data we
requireyit will be submitted to the Planning
Commission and reviewed
by the Council and/if accepted/then they can
develop the 583 acres,
but until that time they cannot develop over
what they have now, the
35 acres.
- 17 -
CITY COUNCIL 2/8/71 Page Eighteen
PLAN. COM®: RES. NO. 71, Rev. 5 (B.K.K.)
Councilman Shearer: This is sort of a if you do -this, then
we will let you do this, etc!(,?
Mr. Aiassa: This is like the constitution/and if they
want to comply with it9they must meet all
the requirements of the constitution and it
does give them an indication that they have passed all the points
of the public hearing, and the only thing that is going to be of
concern is the Master Plan, the scope of development, the fees and
charges, etc.
Motion by Councilman Shearer, seconded by Councilman Lloyd, and
carried, to receive and file
RECREATION & PARKS Councilman Young: I think this is the one
COMMISSION we referred back to the
REVIEW ACTION OF Commission - the request
JANUARY 26, 19710 of Mrs. Wilson about participating in a
national forum on public relations. The
action by the Commission doesn't tell us
much. Personally,)I would like to see Mrs. Wilson participate but I
don't know if it involves an expenditure of city funds or staff time.
We don't seem to have a recommendation on it.
Mr. Aiassa: I.think the Commission has this one problem,
that unless a member of the Commission is a
member of an organization, such as the
League, with an organization that we are affiliated with and do attend
those conferences, it does make it a little bit difficult because we
have other organizations and other planning groups where members could
become affiliated with some very far—reaching organizations. One,
that I remember, was a very nice conference in Hawaii .... one that
we did not attend. And then there was another conference that took
away one of my Commissioners from another Commission for almost a
week, which was rather bad for the City and it was expensive. At that
time they voted similar to this. If the party wants to go and they
feel it is advisable for them to go,they would sanction*"it.but the
expenses would be their own.
Councilman Young: Is that the recommendation then of the
Commission?
Mr, Aiassa: That is what I read in what they state here:
° ....... recommending in view of the fact that
Commissioner Wilson serves strictly as a volunteer member of the
California Park & Recreation Commissioners & Board Members
Association that the Commission feels it is the decision of
Commissioner Wilson whether or not she wishes to serve in this
volunteer capacity on this Committee, that the Commission does
sanction Mrs. Wilson°s participation in this Committee as beneficial
to the City of West Covina."
Councilman Young: I take itlif Mrs. Wilson desires to bring
it before the Council again,she is free to
do so?
Councilman Lloyd: I think that we are not really reviewing
this thing properly, First of all,she did
send a letter to this Council, as I recall,
and Councilman Nichols and I referred it back to her Commission.
Here it comes back again and there is nothing positive in this state-
ment,and this person is participating at a different level. Whether
you want to accept it or note she is representing the City of West
Covina. What do you want to do about it? Do you feel that in these
Commissioners serving on these Commissions that if they have an
opportunity to serve at a higher level - and that is what has
occurred - should they be allowed to participate? Because what you
are in essence saying is,we really don't care what you do but don't
ask us for money? That is what it is saying. I got the message
- 18 -
CITY COUNCIL 2/8/71 Page Nineteen
REC, & PK. COM.: Summary of Action
very clearly, and I think that frankly we are wrong, If you want
these people to participate,then encourage them to do so and if we
don't then let's tell everyone"no way9 you are not going to go
to these things; you are not going to be involvedyso don't even
bother us. It is a policy situation, and I am not getting all
steamed up, but doggone it, maybe she shouldn't go,but I think
her services have been adequate and all the rest of its and in
recognition of the fact that she has participated and we all knew
she has been participating at this level for many, many months,
because letters have come irk so it hasn't come upon us as any great
thing,we have seen it coming. Now the question is - gentlemen,
how do you feel about it? Should Commissioners, whether it is the
Planning Commission or Recreation and Park Commission or any other,
as a matter of fact, you are starting the chain all over again
potentially with this Youth Commission. What if one of them wants
to go` to a national organization?
Councilman Nichols: Mr. L1oyd,I will respond to you the way I
feel about it. I think that the City
Council should determine what other special
organizations Commissioners should belong to that would involve
participation and activities needful of remuneration of one sort or
another, because if we wait and only react rather than act and if we
authorize Board member X to participate at Board member X°s
volition,we will be in an untenable -position to refuse to reimburse
or pay the expenses of any other Commissioner who may determine that
they want to attend some particular type of activity that they feel 4L
relates in some way to their official role. This Commissioner did
not at any_ time seek the advice of either the Recreation & Park
Commission or the Council in terms of the merits or worth of this
activity. It was done independently without consultation, without
solicitation or approval) and without request for official designa-
tion. Now it has come back to the Council and we referred it to the
Commission,.and I think the Commission begged the issue, but I can
understand why, because of the personal element involved. It is
very difficult to sit side by side with someone and tutu them down.
I would say this that I would not be prepared to vote an authorization
to attend that activity unless�in the requestythere was some .
justification to me that led. me to believe that that activity was in
fact going to be in the interests of the City and the Council, and
because she is a member does not indicate.that to me. If she wants
to come in and say this is what it is, this is what I would get, and
this is what I would propose to bring back to the City, I would act
on it on its merits.
Councilman Lloyd: I think what you said is absolutely valid
and I concur and I do understand the logic.
The only thing I am saying and I am asking
the Council to review from that point of view - is this individual
has participated at this level for a period of time in excess of a
yearn she has participated, we have received copies of letters that
she is performing at this level and I think we should set a policy.
We should go out and say to our Commissioners- once you have been
appointed to t1fis Commission or any Commission, it does not give you
carte blanche to go forward and do anything at a State, Regional or
National level, that is'not an unrealistic requirement, unless the
City Council places its stamp of approval on it. I don't think we
have set that policy,have we,Mr.-Aiassa?
Mr. Aiassa: Yes,
Councilman Nichols: I take the view that it goes without
saying if a Commissioner is appointed to
a local organization by the City Council,
they should riot presume that they may go on to other levels of
service and .'.bill the City for expenses in connection thereto.
If I, 1e a Councilman, want to become a member of some State or
Regional organization I would think that I should better come to
th-e, Counci.l..before I sign up on the dotted line and sayl now if I
`19 (7.
CITY COUNCIL 2/8/71 Page Twenty
REC. & PKS. COM.: Summary of Action
do this,can I get remuneration for it and if'I go ahead and do it
anyway and then come back, I really have no claim on it.
Councilman Young: I don't think that either of the Councilmen
just speaking intended anything personal
about what they said with respect to
Mrs. Wilson. I think we are discussing a general problem and this
happens to be a convenient example. I have a personal feeling about
conventions and the like which is analogous to some Councilmen's
feelings about service stations. That is my own personal feeling. I
don't recall that Mrs. Wilson particularly asked for funds in her
initial communication with Council,and I think by receiving and
filing these minutes that we are not taking a position and that she
is quite free to act. I would say that I would be essentially
opposed to spending city funds; I would in fact like to see it cut
down in other areas if,frankly/we can do it. I am all in favor of
her doing this activity but before putting money into this or any
other activity9I would like to have it demonstrated that there would
be a clear and definite benefit back to the City..
I move that we accept and file the .Summary
of Action of .January 26, 1971.
Seconded by Councilman Shearer and carried.
Councilman Lloyd voting "no".
Mr. Aiassa: Mr. Mayor, I just have one more item of
information to the Council. During the
preliminary budget sessions and at the time
of the budget all Commissions are then advised that if there are any
particular things they want to attend that is the time they make
it known and that is the time they designate the amounts needed) and
that is the time the Council rules on the appropriation. But if you
come tally -wagging in the middle of the fiscal year)or at the end
of the year when the conference actually comes up, well the only one
we allow that liberty to is the Council. From time to time the
Council is called on to meet in Sacramento, -and none of the
Commissions are given that responsibility.
Councilman Lloyd: I think Mr. Aiassa�you have made your
point very clear. No one is going to spend
your money without asking if you have it.
However, if we did decide to expend the money as a policy decision,
we would hope that you would try and give us that kind of support.
Councilman Shearer: Mr. Mayor, I would like to request that the
staff) through the Parks Department,communi-
cate with Mrs. Wilson informally that if
she is in fact going to come forward with a request for money that
she do it soon because I would hate to see her get so far down the
line committed on this - I think the meeting is in April - and all of
a sudden she comes and says - hey I want some money, and we say''no'
and down goes her whole plan. If she is going to request it, it
better be soon.
Mr. Aiassa: Specifically�I think the Commissioner pre-
sented it to the Commission trying to get
a response from the Commission,and if -the
Commission solidly supported her attending and I think you would
have had a favorable request from the Commission that she attend.
I reviewed the minutes, and there was quite a bit of discussion as to
whether or not it was of benefit to the City, etc., and also questions
to that effect by Mrs. Wilson.
Councilman Nichols: You mean she didn't have a strong urging
to go to Vegas?
.M.4. Aiassa: Councilman Nichols,I think you well phrased
that statement.
- 20 -
CITY -COUNCIL 2/8/71 Page Twenty-one
REC. & PK. COM.: Summary of Action
Councilman Young: I think we put an awful lot on the minutes
that could be misconstrued by Mrs. Wilson
and I hope we are unanimous .....
Mayor Chappell: I am sure if she reads the minutes she will
get something out of it this time.
Councilman Young: It seems to me there has been a lot of
personal discussion,whereas we are talking
in generalities and using this as an
example. I think Mrs. Wilson is rendering a fine service)both_to
the City and in her activities beyond those of the City;she is
acting very favorably for the City.
Councilman Nichols: I certainly appreciate your comments and
in that I have spoken in this area I
should perhaps add the only reason
Mrs. Wilson°s name is mentioned is that it is her request before the
Council/ and her request raises a fundamental interest which we must
discuss in order to make a decision, but it does not allude to her
personally in the sense of it being a reflection upon her service to
the community which is indeed highly creditable.
Mr. Aiassa: I will call Mrs. Wilson.
JOINT MEETING REQUEST (Council discussed the dates of March 15th
FROM REC. & PARKS and March 29th; decision to hold joint
COMMISSION meeting March 29th. Councilman Lloyd
advised the Mayor that he may not be able
to .attend in that period of time because he may have to be out of
town. Councilman Shearer questioned the later date, stating he
would prefer the earlier date,because it seemed a long period of
time had elapsed since receiving the request for a joint meeting
from the Commission. Mr. Aiassa explained the reason for March 29th
was to give the new Assistant Director - Mr. Stevens - a chance to
become acquainted.)
Motion by Councilman Shearer, seconded by Councilman Nichols and
carried, that the joint meeting be held March 29, 1971, at
7:30 P.M. in the Council Chambers.
PERSONNEL BOARD Motion by Councilman Young, seconded by
MINUTES OF JAN, 12/71 Councilman Lloyd and carried, to receive
JAN. 15/71 and file the minutes of January 12, 1971.
Motion by Councilman Young and seconded by
Councilman Lloyd and carried, to receive and file the minutes of
January 15, 1971,
JOB SPECIFICATION Mayor Chappell: This also appears under
CHANGE OF ACCOUNTANT the City Attorney°s
TO ADMIN. ACCOUNTANT agenda)so may we have a
motion holding over to the City Attorney°s
agenda?
So moved by Councilman Lloyd, seconded by
Councilman Young and carried.
HUMAN RELATIONS COM. Motion by Councilman Lloyd, seconded by
MINUTES OF DEC. 17/70 Councilman Young, to receive and.file._the
minutes of the Human Relations Commission.
Councilman Lloyd: A question. Mr. AiassapI noted that these
were minutes of December 17 - is there a
reason for the lateness?
- 21 -
CITY COUNCIL 2/8/71 Page Twenty-two
HUM. REL. COM. MINUTES
Mr. Aiassa: The one factor is that it has to be
approved by the Commission before presenting
to Council and they only meet once a month, --
they met the end of January,
Councilman Lloyd: I noticed there was quite a bit of comment
in here about the real estate availability
of housing and how it is presented to the
public regarding minority groups - do we automatically send the
minutes to the Realty Board?
Mr. Aiassa: We normally don't unless Council so requests.
Councilman Lloyd: I think we should in view of the fact they
were discussed at the meeting.
Councilman Young: Wouldn't this be a matter more properly
recommended by the Human Relations Commission?
Mr. Aiassa: Yes,and we could have them invite the Realty
Board to a meeting.
Councilman Lloyd: Yes,it would. Also we do have a.joint meeting.
scheduled with them on March lst. We could
discuss'it with them at that time.
Mayor,Chappell: I think that is a good idea,Councilman Lloyd.
Councilman Shearer: On Page 20 of the minutes there was a motion
made to develop a pictorial map regarding
minority households in the City of West
Covina and was passed. Is this legal?
Mr. Aiassa: We have considerable debate going on in
this matter. One Commissioner is pushing
this issue. Maybe Mr. Wakefield can comment.
Mr. Wakefield: Mr. Mayor and members of Council, information
and data of this sort is customarily gathered
by planning agencies and is in the files of
many cities. There is no legal prohibition of the development of such
information;it is simply a question of policy as to whether or not it
is a desirable thing to do simply from the standpoint of the use which
the city is able to make of the information. If it serves some
useful purpose as far as the City is concerned9then it could be
developed. Information of this sort is collected by the U.S. Bureau
of Census and other agencies. The census direction does not
necessarily develop to the boundaries of the City and it is sometimes
difficult to convert that information to specific locality. There is
no legal problem involved.
Councilman Shearer: Do we have an estimate as to what it is
going to cost the City? And if we approve
these minutes tonight,I believe we are saying
in essence - go ahead. Is the next step to hire a consultant to draw
the map?
Mr. Aiassa: I have my own personal comments on this
if Council wants to he,ar it.
Councilman Shearer: First off9I would like to know what such a
map would cost?
Mr. Aiassa: Roughly four or five thousand, if I do a
good comprehensive analysis as they are
requesting and then I would be afraid to
publish it, because it is such isolated
- 22 -
CITY COUNCIL 2/8/71 Page Twenty-three
HUM. REL. COM. MINUTES
areas where the minorities are and it is like pinpointing the
areas. I wouldn't want to be a party of it. If my City was
over a quarter or a half minority.
Councilman Lloyd: The total percentage is 6.5/ - isn't it?
Mr. Munsell: The Federal Census that would give us this
information won't be released until 1972.
Councilman Lloyd: We had a figure and.I believe it was 6.5/
black and the rest Oriental, etc.
Mr. Munsel.l: That was a projected estimate and it is a
year or two old. It is very difficult to
keep track of that type of thing, especially
in the last four or five years. I have been
involved in communities doing some changing and after doing a special
census to follow up and a great deal of projections us,iflg school data and
so on, I find it is almost impossible to .have any degree of accuracy
with that kind of projection.
Councilman Lloyd: I think all of this could be discussed at
the March lst joint meeting.. The cost,.the
goals and what the objectives might be.
Councilman Shearer: In that regard I would like to suggest a
"no" vote on the approval of the minutes
and hold over to the week of March 1.
There is also another one on the next page - a recommendation about
putting a letter in with all the building permits, which is a fine
idea, but I think it needs further exploration.
Councilman Young: I would like to make a suggestion. I am
frankly embarrassed at myself as the result
of Councilman Shearer's remarks, because I
just didn't read those minutes that closely. I scanned through
and I would hate to think that in receiving and filing them I had
committed myself to a $5,000 map and everything else mentioned.
I think we ought to have a policy here that on these minutes that
receiving and filing - I see nothing wrong with that because that
is what happened at the meeting - but as far as indicating :approval
on items, these should come to us in separate form of a memorandum
such as we approved a few minutes ago of the Planning Commission.
Then it is therelclearly stated in case we have not read the 28
pages of minutesibecause we read 28 pages of minutes of the Youth
Advisory Committee or some other Committee and we are not then
walking into something.
Mayor Chappell: Mr. Wakefield, I thought we were receiving
and filing and not accepting? I thought
we were accepting the Planning Commission
minutes but not these others and that it didn't bind us to anything
like a $5,000 map?
Mr. Wakefield: My understanding of the policy of the
City Council with respect to the review'of ,
the action, for example whether the.,,-'
Planning Commission or the Recreation & Parks Commission or',the j
Human Relations Commission, you accept and file the report and. /
�s=•apptoved-l.by the `X-ouncil';-but__whe.n you: •get__copfb:s of,:tther,mjM.utes
af,the Commission: --the minutes are simply received and filed and that
does not necessarily mean you approve, the minutes are simply
received and filed and that does not indicate Council acquiescence
of the actions taken as expressed in those minutes.
- 23 -
CITY COUNCIL 2/8/71 Page Twenty-four
Hum. Rel. Com. Minutes
Councilman Nichols: For quite awhile I did:.Anterject in.Council
motions of approval noting the difference
between receiving and filing when the
Planning Commission's action would come before us that required action
of the Council when we would get a motion to receive and file and I
would say we needed to approve and I think we asked you several times
•and that has been my understanding too, but a good point is raised
here. We get the Planning Commission actions and we just don't get
minutes of the Planning Commission. It is very easy for us as a
Council to decide as to when we are going to approve or when it is
not needed and here we get voluminous minutes and actions buried
in the minutes and it is pretty hard to digest those out. It might
be helpful for staff to enumerate in a summary of their actions any
specific recommendations that Council should approve or disapprove.
Mr. Aiassa: We can do like we do with the other
Commissions minutes - tho-se items that are"
routine and informational will be so listed
and those needing Council action will be so stated. We will do that
from now on.
Councilman Young: In light of this discussion wouldn't it be
appropriate to receive and file these
minutes?
Mr. Aiassa: Yes9and we will come back with a report on
the minutes.
Motion carried.
ORAL COMMUNICATIONS None.
WRITTEN COMMUNICATIONS
UNITED SWEEPING SERVICE Motion by Councilman Nichols, seconded by
INC. re LICENSE FEE FOR Councilman Young, and carried, to refer
STREET SWEEPING & PARK- item to the City Attorney.
ING LOT SWEEPING
Councilman Shearer: A question - Mr. Mayor.
Mr. Aiassa, do you know
what this man!"s problem is? He says he has a problem with his
license.
Mr. Wakefield: I have had some correspondence with this
concern and the correspondence referred
to you tonight is in the h,4ture of a
complaint. In effect he is saying the highest license fee he has
found in adjoining cities for the kind of service he performs is
$25.00 and he is complaining of our fee of $40.00. If the matter
is referred to me,I will simply tell him that our fee is $40.00
and it is the same fee we charge everybody else.
COUNTY OF LOS ANGELES
PROBATION DEPT.
REQUEST FOR FEE EXEMPT
SOLICITATION PERMIT
FOR V.I.S.T.O.
WEST COVINA DISPOSAL
COMPANY - REQUEST FOR
RATE INCREASE
CITY OF CAMARILLO
RES. # 839 OBJECTING
TO POSSIBLE IMPROPER
PROCEDURE of SCAG#`F-
COUNCIL OF AIRPORT
ADMINISTRATORS
Motion by Councilman Young, seconded by
Councilman Lloyd and carried, to approve
the request of the County of Los Angeles
Probation Department -for fee exempt
solicitation permit,i subject to the
compliance of.staff requirements.
Motion by Councilman Nichols, seconded by
Councilman Lloyd and carried, to -refer
this request to staff.
Motion by Councilman Young, seconded by
Councilman Lloyd,t.o refer. to staff.
- 24 -
CITY COUNCIL 2/8/71 Page Twenty-five
WRITTEN COM.: CITY OF CAMARILLO RES. #839
Councilman Shearer: Mr. Mayor - in effect we are tabling any
action and because they want some action,
are we sending a representative to this
general assembly that starts tomorrow.
Councilman Lloyd: I am assigned to it but I had no intentions
of going. I have other business engage-
ments, I just simply can't go during'.the
daytime.
Councilman Shearer: I would go along with your verdict and refer
to staff but caution them not to spend a lot
of time because if they comeback- with any
recommendation,it is going to be too late.
Mr. Wakefield: Mr. Mayor and members of Council, I may be
able to shed a bit of light on this particu-
lar matter. In effect what the resolution
says is asking the Executive Committee of SCAG not to take any action
which it is not authorized to take. It happens, among my other
responsibilities, I am also Attorney foY the Southern California
Association of Governments and I will be glad to see that the
Executive Committee doesn't do anything it shouldn't do.
Motion carried.
BEVERLY HILLS CHAMBER Councilman Young: Mr. Mayor, I think this
OF COMMERCE re REQUIRE- is an item we should take
MENTS FOR NOMINATION a little more interest in.
FOR ELECTIVE OFFICE The recommendation is to
refer to the City Attorney
and I so move, but I don't particularly want to see it dropped. I
think there is a big danger involved if we start increasing the
requirements for a person seeking public office, which by raising
fees and the like we may be establishing a situation that would dis-
courage the very finest expressions of the democratic process, which
is a man's right to run for city office. I make a motion to refer to
the City Attorney.
Seconded by Councilman Shearer.
Councilman Lloyd: I would concur most heartedly with Council-
man Young's thoughts. I think it does dis-
courage the average person, although we
have never discouraged anyone in this City, but inherently there might
be a possibility that somebody might well be discouraged and I do agree
that the democratic process would be invaded to some extent.
Motion carried.
CITY OF DUARTE
Motion by Councilman
Young, seconded by
RES. #71-3 SEEKING
Councilman Lloyd, to
receive and file...
WELFARE REFORM AND
Motion carried.
RELIEF TO OVER --BURDEN-
ED PROPERTY TAXPAYERS
CITY OF UPLAND
Motion by Couniz_lilman,.Ybung,
seconded by
• CITY OF FONTANA
Councilman Shearer to refer to staff
CITY OF CULVER-CITY
resolutions opposing
rate increase requested
CITY OF MONTEREY PARK
by Southern California
Edison Company.
RESOLUTIONS
-"
Councilman Shearer:
In reading over these
resolutions they are all
the same thing. I would
suggest that unless
staff is going to
recommend that we.%go along
opposing the rate
change that they come
up with a pretty good
reason other than it is
going to cost us more
money. That is rather
-obvious.- I don't think
we need a resolu-
tion, just a bunch of
paper, telling the Public
Utilities Commission
- 25 -
CITY COUNCIL 2/8/71 1 Page Twenty-six
RESOLUTIONS re RATE INCREASE
that if'they grant a 15/ pay raise it is going to cost somebody
more money. If we are going to oppose it,I think we had better
have a better reason because every action that is taken here that
is an expense is going to cost somebody some money. If we are
going to be against something,let's have a better reason than saying
it is going to cost X dollars more in the City of West Covina if
this goes through.
Mr. Aiassa: I think the only thing staff would do is
review the rising costs in all our operations,
contractural services, etc., and that at
someplace the increase is reasonable and that would be our recommenda-
tion, but if it is out of line completely overall, then we should
make that point known to the Council.
Councilman Shearer: That is the point I am making. All these
resolutions say it is going to cost
$33,000 more.
Mr. Aiassa: There is no way - because I appeared before
the Public Utilities and if you are going
to appear you have to have some facts and know what you are talking
about.
Councilman Young: I think you have to be thoughtful about
these things too. There was a commentary
on the news last night regarding the
breakdown in telephone service, well if there is not an input of
money for the development to keep pace with the art then there will
be a breakdownin service. I think the total picture has to be
looked at before there is an automatic protest in these areas.
Utilities, like everybody else, have to keep pace with the times.
Councilman Lloyd: Correct me if I am wrong, Mr. Aiassa, but
the final authority is the Public Utilities
Commission, but there are deliberations,
all;of. which are open to the public?
Mr. Aiassa: The main thing now is if you have anything
valuable to say now is the time. Once they
have deliberated and have made their review
and their staff comes out with a recommendation it is going to be
approved.
Motion carried.
CITY OF MONTEREY PARK Motion by Councilman Young, seconded by
RES. #7505 FAVORING Councilman Lloyd, to receiv.,e and: file..,
RETRO-FITTING EXISTING
AIRCRAFT TO REDUCE Councilman Lloyd: May I point out one
NOISE thing. Again this is
one of those situations
where people unrealistically leaped into something with no idea of
the costs of retro-fits and no idea of the things they are talking
about, and one of the things that is happening they are going to
take aircraft off the line and then jump for the service. I agree
we have an obligation in the ecology minded arena that we
currently exist in to be aware of the noise and pollution, smog,
etc., but I think this leaping on the band wagon approach without
recognition of the dynamics of the difficulties of moving in our
society is just flat out unrealistic.
Motion carried.
NOTICE FROM LAFCO Motion by Councilman Nichols, seconded by
COVINA PROPOSED Councilman Young and Carried, to:ref er. to
WESTERLY ANNEXATION staff.
DISTRICT NO. 55
26 -
0
•
CITY COUNCIL 2/8/71
WRITTEN COM.
CITY OF SAN MATEO
RES. NO. 10 (1971)
10 (1971) establishing a
family dwellings.
CITY ATTORNEY
Page Twenty-seven
Motion by Councilman Lloyd, seconded by
Councilman Young, and carried, referring
to staff City of San Mateo Resolution No.
different assessment ratio for single -
Mr. Wakefield: There are two actions required in connection
with this Ordinance Introduction. You will
recall the Personnel Board recommended a
change in the job specification of Accountant to Administrative
Accountant. The Ordinance proposed would add the classification of
Administrative Accountant to the exempt service in our merit system.
It would be in order to first approve the recommendation of the
Personnel Board with respect to the change in job specification if
that is your desire.
Mr. Aiassa: There is one thing we will have to change/
the wording referring to the Director of
Finance, this should read "Controller"
which he legally is.
Mr. Wakefield: If it is your desire to proceed with the
matter,you should first approve the change
in the job specification as recommended by
the Personnel Board.
So moved by Councilman Young, seconded by
Councilman Lloyd and carried.
ORDINANCE The City Attorney presented:
INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, AMENDING SECTION
NO. 2410 OF THE WEST COVINA MUNICIPAL CODE RELATING TO OFFICES AND
EMPLOYMENTS IN THE EXEMPT SERVICE." (Administrative Accountant)
Mayor Chappell:
Heaiing no objections waive further reading
of the body of said ordinance.
Motion by Councilman Nichols, seconded by Councilman Young, and
carried, to introduce said Ordinance.
CITY OF HAWTHORNE Mr. Wakefield: This item has to do with
RESOLUTION re PLAN TO a resolution referred to
CONSOLIDATE SUPERIOR the City Council by the
& MUNICIPAL COURTS City of Hawthor-ne�,which
in effect expresses
opposition to a proposed bill to consolidate the Municipal and
Superior Courts. So far as I have been able to ascertain, no such
bill has been entered in this legislature and I think it would be
impractical to make any recommendations until the legislation is
available. The objections of the City of Hawthorne to the
legislation are basically two -fold. First,it would result in a
loss of revenue to any City from fines and forfeitures presently -
collected in Municipal Courts and allocated to the city_. in which
the arrest was made,and secondly,it would no longer be necessary for
an area to have local elected judges. They` would be elected county-
wide. This would result in a loss of home rule. I simply make this
brief oral report for some direction as to what the City Council
would desire. If you desire to wait until the bill is available-,,
I will be glad to make a specific report at that time, but at the
moment I have nothing more to report t4an I have indicated.
Councilman Lloyd:. I think I spoke about this at the last
meeting. Number 1, I don't want to give
- 27 -
CITY COUNCIL 2/8/71
CITY ATTORNEY: Report Consolidate Courts
Page Twenty-eight
up home rule. Number 2, I don't see why it has to be a county wide
_election, which costs hundreds of thousands of dollars and this
gets into an area where it is difficult to identify an individual
and I think it is a subterfuge to the normal flow of the legal
process.
Councilman Young: I think this could go the other way. This
could increase home rule substantially
if used creatively and the county divided
into Judicial Districts which appropriately considered the local
court like the Municipal Court here and the Superior Court in Pomona.
I think creatively it would be no threat to monies that flow into
the City treasuries from these Courts if looked at correctly and
would very likely get the legal process much closer to the people.
It is subject to the criticism the City of Hawthorne mentions. We
vote on Judges we never see or mee_t'br never will. They live in
totally removed parts of the County and work there. Mr. Wakefield
is correct," we should wait until a bill is introduced and then take
a look at it, but I think the objections of the City of Hawthorne
could be overcome and we could definitely develop a more efficient
judicial system.
Motion by Councilman Shearer, seconded by Councilman Lloyd and
carried, to receive and file.
ORDINANCE Mr. Wakefield: Mr. Mayor, I have one
INTRODUCTION other addition to the
agenda, an Ordinance
Introduction item that comes out of the Traffic Committee recommenda-
tions to decrease the maximum speed limit on Amar Road from the
westerly city limits to the easterly city limits to 40 miles per
hour. If I have your approval,I will be glad to read the Ordinance
Introduction. (No objections.)
The City Attorney presented:
"AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, AMENDING SECTION 3191 OF THE WEST COVINA
MUNICIPAL CODE RELATING TO A DECREASE IN MAXIMUM SPEED LIMITS."
Mayor Chappell: Hearing no objections waive further read-
ing of the body of said Ordinance.
Motion by Councilman Shearer, seconded by Councilman Lloyd and
carried, to'int'roduee said Ordinance.
CITY MANAGER
STAFF REQUEST FOR
Motion by Councilman Nichols, seconded
AUTHORIZATION TO SELL
by Councilman Shearer, declaring one used
SURPLUS EQUIPMENT
Model 1250. Multilith as surplus equipment
and authorizing the sale of same for the
amount of $500.00. Motion carried on roll
call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES': None
ABSENT: None
INLAND PLANNERS' ASSOC.
Motion by Councilman Nichols,seconded by
RES. re INTERSTATE 15
Councilman Shearer and carried, to .receive
and file staff report.
`-
WILLIAMS & MOCINE
Councilman Young: Mr. Mayor, I note this
STATEMENT
is a very comprehensive
report on the background
in regard to the present
statement of $2,.357.00 - which we haven't
always gotten. I move
that the payment of this statement in the
amount of $2,357000 to
Williams and Mocine be approved.
- 28 -
CITY COUNCIL 2/8/71
CITY MANAGER: Williams & Mocine
Page Twenty-nine
Motion seconded by Councilman Lloyd and
carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
REQUEST FROM COVINA Mr.
REALTY BOARD FOR
COUNCIL MINUTES
be glad to supply minutes to
self-addressed envelopes.
Aiassa: As Council requested,you
have a list of those
receiving Council
minutes. Staff would
anyone willing to furnish stamped
Councilman Shearer: Mr. Mayor. I notice on the list to receive
agendas the name of Mr. G. T. Lakey, Covina
Board of Realtors. Wasn't our last request
from the Covina Board of Realtors? Possibly we might refer
Mr. Yaeger to Mr. Lakey.
Mr. Aiassa: Better still,why don't we delete Mr. Lakey
and send the minutes to the Covina Board of
Realtors.
Councilman Young: This list generally represents the people
receiving minutes in an institutionalized
capacity. (Mentioned several on the list.)
Mr. Aiassa:
Councilman Young:
if it is an institution
They are all receiving only the agendas.
I think if the request is from an individual
that the general policy of requesting a
stamped self-addressed envelope,.'is fine, but
then we might give it consideration.
Mr. Aiassa: Once I just stopped for about 3 months and
did not send minutes or agendas out until
the door squeaked and somebody came screaming
and I cut out twelve names automatically because after three months
if they weren't screaming then the interest really wasn't there.
Councilman Lloyd: I think that might merit some consideration,
outside of the Commissioners and newspapers.
What would happen if we just stopped and see
what happens? Let them come in and say they want them. The object
is not to stop anybody from getting the minutes they can always pick
them up at City Hall or ask to be put back on the list.
Mayor Chappell: I thought two years ago we went through this
list and took many people off.
Mr. Aiassa: I believe we took off ten and we had protests
and put two back on.
Councilman Young: The City Manager might like to send a little
postcard to the present recipients and say
that in the interest of economy we would like
to send our minutes out only to those who actually read and study
• them and if you desire to stay on the list please return this card
and if these minutes find their way into the round file without
perusal,let us know and we will take you off the list.
Mr. Aiassa: And ask them also to supply us with self-
addressed stamped envelopes. If they paid
from 50(,4 to 98(,, per set of minutes they
would have a complete change of mind.
- 29 -
CITY COUNCIL 2/8/71 Page Thirty
CITY MANAGER: REQUEST RE. MINUTES
Councilman Young: I like the idea of sending them to the
newspapers that are giving daily
coverage now in this area.
Councilman Lloyd: I honestly think we could take the
Progress Bulletin off.
• Mr. Aiassa: Also the Star News because I don't believe
we have any news releases in that area.
Councilman Lloyd: Yes,you do, the Star News controls the
Glendora Press and the Herald and covers
the foothill cities, but you could send
the minutes direct to the editors out here.
Motion by Councilman Young, seconded by Councilman Lloyd and
carried, to receive and file the staff report.
Motion by Councilman Shearer that City Council instruct the City
Manager to get in touch with Mr. Yaeger and tell him Mr. Lakey is
already getting the minutes and if they want to get together aid
request the address be changed to just Covina.Board of Realtors,
fine.
Mr. Aiassa: If Council has no objection I will just
take Mr. Lakey off and send one copy to
the Covina Board of Realtors and we will
acknowledge Mr. Yaeger's request and tell him what we are doing.
Motion not seconded, Council agreed with
Mr. Aiassa's suggestion.
APPRAISAL ESTIMATES Councilman Lloyd: Mr. Aiassa, where is
FOR CITRUS STREET Harrison Baker and
WIDENING Associates located, or
are they located locally?
Mr. Aiassa: No, Pasadena.
Councilman Lloyd: Why do we have to go there? They don't
know as much about our area as local people
do?
Mr. Aiassa: For two reason At one time we had a local
man buU at pfesen&-we do not -have "a- .'local
individual,of sufficient training and
experience that this job requires, His credentials are quite high.
Now we can't go bidding too much on this. This appraiser has been
with us about five years now that I recall and they have done
city business in reference to the takes, resales, etc., involved.
And we get a lot of marginal service from them. (Explained
further.)
Councilman Lloyd: I can't believe there are appraisers that
are not capable in our area. Why do we
have to go fifty miles away?
Mr. Aiassa: I don't believe there is a local one. We
will make another pass, but I don't believe
we have a local man.
Motion by Councilman Young, seconded by Councilman Nichols, to_ approve
staff recommendation that Harrison Baker and Associates be retained
for appraisal services for the Citrus Street widening and contiguous,,
park acquisition.at a price not to exceed $700.00.
- 30 -
CITY COUNCIL 2/8/71
CITY MANAGER: APPRAISAL SERVICES
Page Thirty-one
Councilman Lloyd: Mr. Mayor, I am going to vote against
the motion. I still think it wouldn't
cost very much extra to review and try and
keep in the local area. That is all I was asking for.
4
Mr. Aiassa: I will check that again but I think we
• should proceed on this one because it is
aligning of Citrus Avenue and we have
property involved. I wouldn't want to start with somebody new on
this one. We have others coming up also.
Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Chappell
NOES: Councilman Lloyd
ABSENT: None
ACKNOWLEDGEMENT OF CITY
MANAGER'S APPOINTMENT
TO LEAGUE OF CALIF.
CITIES° REVENUE &
TAXATION COMMITTEE
Mr. Aiassa:
Councilman Lloyd:
Mayor Chappell:
Councilman Shearer:
Mr. Aiassa:
Mayor Chappell:
Councilman Shearer:
Mr. Aiassa:
Councilman Lloyd:
Cities.
Motion by Councilman Young, seconded by
Councilman Lloyd, to receive and file.
Councilman Lloyd: A question,Mr. Mayor.
Are we supposed to
acknowledge also the fact that Mr. Wakefield
and I are also on one of these things?
Oh yes.
Will you be. so kind to do so and make that
an agenda item for Council.
Yes ,we would like to know about it.
Going back to our discussion earlier this
evening - is Mr. Aiassa going to be
requesting money to go to a meeting?
Yes.
It will be in the budget if he..does.
My only other comment is I think the
Committees are too big. There are 29
listed.
They have cut it back from what it was
previously.
Motion carried.
Mr. Mayor, I would like to say that I have
been asked to serve on the Transportation
Committee of the League of California
Mr. Aiassa: Yes that is the Los Angeles Division and
this is the State Division. There are two
different divisions. This covers all the
membership of the League of California Cities and the one Mr. Lloyd
is on is the Southern California Region.
Mayor Chappell: You also have had another appointment in
regard to some Board of Air?
Councilman Lloyd: Yes, I don't expect any transportation, I
have already attended one meeting and didn't
ask for it. This is a private organization
but of course under the auspices and jurisdictions of SCAG.
- 31 -
CITY COUNCIL 2/8/71 Page Thirty-two
CITY MANAGER AGENDA
LOS ANGELES COUNTY Mr. Aiassa: I have a letter from
SANITATION DISTRICTS' Mr. John Parkhurst,
REQUEST FOR CITY Chief Engineer and General Manager of the
COUNCIL'S POLICY re County Sanitation Districts. . He is
OPERATING THE BKK DUMP requesting the feelings of Council with
regard to the landfill area and I believe
Council should advise they look favorably on BKK°s request for
County take-over of their landfill operation in West Covina. They
will take and present it to their Board for a feasibility study.
Mayor Chappell: For the benefit of the new Councilmen it
should be pointed out when the County
takes over the sanitation landfills the
normal procedure is to turn the land back to the City it is located
in along with some $5,000 per acre for the development of parks
and this would be a real boost to our recreation and parks area, if
this were to take place. So I hope someone will make a motion
that we do this and that we pass it.
Mr. Aiassa: It also reduces inspection fees with other
governmental agencies in pollution which
we have to be faced with.
d
Councilman Young: Mr. Mayor, I think I have the utmost
confidence in what the City Manager said
and your comments here, but it is
something that I feel I don't know enough about to vote on
intelligently. Would it be a matter to conveniently defer to
our next agenda? I personally would enjoy sitting down and dis-
cussing this with someone for about 30 minutes. This seems rather
a drastic move and I feel I would like to discuss it further.
Mr. Aiassa: I think this might clarify your point,..
Mr. Young. They are asking for Council
feelings because the Sanitation District
cannot make a feasibility study unless requested by the City in
which the sanitation landfill is located. All we are asking of
them is to do a feasibility study as to whether or not they can
operate this kind of a sanitation landfill and if they do then
they have to meet certain requirements of the community. In
case BKK does not have an opportunity to complete, or want to
complete the entire fill operation, or may not want to do the
entirefive hundred and some acres, then there is the feasibility
that the Sanitation District can operate it and take over. There
are several within a certain radius and this is the only area they
do not have a sanitation fill and in their Master Plan they have
shown a strong interest in this area. This does not put any
obligations on the City to request them to service, or for BKK to
sell, or anything else. They are just going to make an analysis
and see whether or not there is the feasibility that they might be
able to operate this sanitation landfill. In other words it is
another median the City can utilize if the survey shows it is
feasible and without this you would never have the input from this
Sanitation District.
Councilman Young: I take it action is needed tonight?
Mr. Aiassa: Yes. We meet again on the 16th but that
means. I would have to get it to them
on the 17th and this I cannot do.
CouacilmarL Yaung: It seems like we are not giving anything
away and that we have everything to gain
and nothing to lose. I am willing to go
ahead and vote on it.
- 3 -2-
CITY COUNCIL 2/8/71 Page Thirty-three
CITY MANAGER: L.A. SANITATION REQUEST RE BKK
Motion by Councilman Lloyd, seconded by Councilman Shearer, and
carried, for Los Angeles County Sanitation District to be
authorized to go ahead and make a staff feasibility study at no
cost to the City of West Covina.
• CITY CLERK
SID BUSH, AUCTIONEER Mrs. Preston: Mr. Mayor and members of
LOS ANGELES REQUEST the Council,you have a copy
FOR LICENSE of the request from Sid Bush,
Auctioneer,to hold a one day auction at
Sizzling Platter No. 15, 535 Glendora Avenue on February 10, 1971.
Motion by Councilman Young, seconded by Councilman Lloyd and carried, to
approverequest subject to compliance with all staff requirements.
WOODROW W. POLLOCK, JR. Motion by Councilman Lloyd; seconded by
1770 S. Lang Avenue Councilman Young and carried, to refer to
REQUEST FOR MAIL ORDER staff.
BUSINESS LICENSE
MAYOR'S REPORTS
SELECT COUNCIL Mayor Chappell: The Mayor would like to
REPRESENTATIVE AND appoint himself as the
NAME CHAIRMAN TO HEAD Council representative
"CLEAN-UP, PAINT -UP - on this Comittee. I think carrying on the
FIX -UP" CAMPAIGN continuity of this campaign will help.
Motion by Councilman Lloyd, seconded by Councilman Young_zmd carried, to
appoint. Mayor Chappell as Council represe-'li g ive t�3 "Clean -Up, ,
Pai.nt_Up, - Fix -Up'" Campaign.
Mayor Chappell: Mrs. Betty Plesko will be the overall
Chairman and I hope we get some publicity
from the newspapers on this campaign.
PROCLAMATIONS
NATIONAL BEAUTY SALON
WEEK - Feb. 14-20/71
SAFETY WEEK - First
Week of March
HEART FUND SUNDAY
February 21, 1971
RESOLUTION NO. 4302
ADOPTED
'PRESIDENTS` GUIDANCE
Mayor Chappell:
Mayor Chappell:
If there are no objections
by Council, I will so pro-
claim. (No objections.)
The :City Manager presented:
"A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, ENDORSING THE
LETTER'".
Hearing no objections waive further reading
of the body of said Resolution.
Motion by Councilman Young, seconded by Councilman Lloyd,�to adopt
said Resolution. Motion carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, L1oyd,Chappell
NOES: None
ABSENT: None
JOHN PRESTON RE -APPOINT- Motion by Councilman Shearer, seconded by
MENT TO GOVERNING BOARD Councilman Lloyd, and carried, to confirm
OF LOS ANGELES COUNTY;- the appointment of John Preston to the
WEST COVINA CIVIC CENTER Board.
AUTHORITY BY THE FOUR
COUNTY & CITY MEMBERS OF - 3.3-
THE BOARD FOR A 4-YEAR
TERM STARTING 2/27/71
CITY COUNCIL 2/8/71 Page Thirty- four
MAYOR'S REPORTS
LETTER FROM CITY OF Motion by Councilman Lloyd, seconded by
TORRANCE re FEDERAL Councilman Young and carried, to refer this
REVENUE SHARING item to staff.
PROPOSAL BY
PRESIDENT NIXON
• Mayor Chappell: One more item not on the agenda, but as you
all know they are having a testimonial
dinner for W. M."Doc" Sooter on the 23rd of
this month and I would like to have a motion for a resolution of
commendation to be presented to him on this occasion.
RESOLUTION NO. 4303 "A RESOLUTION OF THE CITY COUNCIL OF THE
ADOPTED CITY OF WEST COVINA, COMMENDING W.M. "DOC"
SOOTER FOR HIS SERVICES TO THE CITY OF
WEST COVINA."
Mayor Chappell: Hearing no objections waive further reading
of the body of said Resolution.
Motion by Councilman Nichols, seconded by Councilman Lloyd, to adopt
said Resolution and that same be perma plaqued,. Motion carried on
roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
Mayor Chappell: You probably all received a letter with
regard to the Farewell Dinner for Ralph
Hardin to be put on by the Firemens.'
Association - if you are going to attend,please notify them.
COUNCIL COMMITTEE REPORTS
Councilman Shearer: One request of staff. I would like a brief•
written report, with copies to the other
Councilmen if they so desire, as to the
method of selecting the vendor on small purchases. I just went
over the demands tonight and there are many different small items
purchased such as stationery, sporting equipment, etc. I would
like some idea as to what the city policy is on determining who
we buy from on these small items.
Mr. Aiassa: Yes,we have a regular purchase procedure
on small items and it will be supplied to
you.
Councilman Nichols: I would like to request staff to give con-
sideration to installing a painted cross-
walk at the corner of Durness and California
Avenue. The crosswalk to be a north -south crosswalk crossing
Durness Street parallel with California Street at that intersection.
Mr. Zimmerman: If I understand it correctly9it would be at
the intersection of California and Durness?
is Councilman Nichols: At that intersection and the crosswalk would
be on Durness on the west side of California
Avenue providing a north -south crossing of Durness at the stop sign.
Councilman Lloyd: I have a question - did we get the letter
off on the smog thing that Mrs. Wilson was
interested in? She suggested some sort of
a smog device and we were going .to write a letter to the other
cities saying would you be interested in cooperating, etc.,?
- 34 -
I r
CITY COUNCIL 2/8/71
COUNCIL COMMITTEE REPORTS
Ross Nammar:
Page Thirty-five
Councilman Lloyd, I believe that particular
motion failed at the last meeting.
DEMANDS
Motion by Councilman Young, seconded by Councilman Shearer, that
Council approve demands totalling $314,109.74 as listed on Demand
Sheets C753 through C757. This total includes payroll. Motion
carried on roll call vote as follows:
AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell
NOES: None
ABSENT: None
ADJOURNMENT Motion by Councilman Shearer, seconded by
Councilman Young and carried, to.'adjourn
meeting at 10:39 P.M. to February 16, 1971
at 7:30 P.M.
ATTEST:
CITY LERK
APPROVED:
MAYOR
- 35 -