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02-08-1971 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF "'THE= CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA :FEBRUARY 8, 1971. The regular meeting of the City Council was called to order at 7:30 P.M. by Mayor Ken Chappell in the West Covina Council Chambers. The Pledge of Allegiance was led by Councilman Russ Nichols. The invocation was given by Reverend Robert F. Condon of the Queen of the Valley Hospital. ROLL CALL Present: Mayor Chappell; Councilmen Shearer, Nichols, Young Lloyd Others Present: George Aiassa, City Manager Lela Preston, City Clerk George Wakefield, City Attorney George Zimmerman, City Engineer Richard Munsell, Planning Director Leonard Eliot, Controller Barry Konier, Park Superintendent Louis Winters, Civil Engr. Associate Bert Yamasaki, Ass°t. Planning Director Ross Nammar, Administrative Assistant Richard C. Oakley, Administrative Analyst APPROVAL OF MINUTES January 25, 1971 On motion made by Councilman Lloyd, seconded by Councilman Young and carried, minutes approved as submitted. Mayor Chappell abstained. PUBLIC WORKS ITEMS PROJECT NO. MP-69019 LOCATION. Cameron Park and Friendship Park. SECO ELECTRIC CO. INC. (Council reviewed Engineer's report.) Mayor Chappell: We have a staff report along with a request for an extension of time to Seco Electric Company. Councilman Young: Mr. Mayor, based on the report of the staff in this respect and appearing that the delay was justifiable and no fault of the con- tractor, I so move that an extension of contract time in the amount of 124 days be granted. Seconded by Councilman Lloyd. Councilman Shearer:" Were the specifications for this job written in such a manner that the vendor was eventually 124 days late? Was he the only one available that could"provide this particular contract? We had a contractr roughly' f or 25"-working days and we ended up with an extension of 124 days? Mr. Zimmerman: This was a sole source item which was particularly carefully referenced to be vandal -proof and while it was an item in the catalogue of the vendor it was not an on -the -shelf type item and had to be manuf acturedJ and that is the reason for the delay. Councilman Shearer: If it is in fact vandal -proof I will be glad to give the extension. Motion carried. - 1 - CITY COUNCIL 2/8/71 PUBLIC WORKS ITEMS - No. MP-69019 Page Two Motion by Councilman.Young, seconded by Councilman Lloyd, and carried, to accept the contractor's work and authorize release of United States Fidelity and Guarantee Company faithful performance bond.Noo 40-0120-1377-70 in the amount of $15,698 subject.to notice of completion procedure. •PROJECT NO. SP-71006 LOCATION., Amar Road from Azusa Avenue to GRIFFITH COMPANY 2000 ft. east of Azusa Avenue Motion by Councilman Shearer, seconded by Councilman Lloyd and carried,to accept street improvements and authorize. release of The American Insurance Company faithful performance bond No. SCR-707 40 68 in the amount of $148,993.20. RESOLUTION NO. 4297 The City Clerk presented:. ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY, CALIFORNIA, TO PERMIT THE USE OF CERTAIN GASOLINE TAX MONEY ALLOCATED AS COUNTY AID TOWARDS THE IMPROVEMENT OF SUNSET AVENUE DESCRIBED BELOW, BY THE CONSTRUCTION OF CONCRETE PAVEMENT ON AGGREGATE BASE AND APPURTENANT WORK." (City Project go. SP-69006)Sunset Avenue.) Mayor Chappell: Hearing no objections, waive further reading of the body of said resolution. Motion by Councilman Shearer, seconded by Councilman Young, to adopt said Resolution. Councilman Young: Mr. Mayor,. probably a very naive question, but I am going to ask it. I take it this job will be put out to bids and that the funds we will get will be the amount of the bid up to the amount specified in this Resolution? Mr. Aiassa: This will be the only amount the County will put in. The City also puts funds in. This is the County°s contribution to us on a large allocation and we take portions of it out on projects. Councilman Young: Do we anticipate a bid situation where the total amount may be greater than this amount? Mr. Aiassa: Yes, it will be greater than we expect from the County. The total amount is budgeted. When we are ready to go to bid we call for the money and it requires a resolution from us to the County for them to allocate the money to use All the programs are budgeted in the 1970-71 budget. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None PROJECT NO. SP-71010 LOCATION: No. Sunkist Avenue, northerly of is STREET IMPROVEMENTS Garvey Avenue. 1911 ACT (SHORT FORM) (Council reviewedEngineer's report.) Motion by Councilman Young, seconded by Councilman Shearer and carried, to accept and :file the Engineer's report. Motion by Councilman Shearer, seconded by Councilman Young and carried, to approve the plans and specifications for Sunkist Avenue Short Form.1911 Act Project SP-71010. - 2 - CITY COUNCIL 2/8/71 PUBLIC WKSo ITEMS: NO. SP 71010 Page Three RESOLUTION NO. 4298 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVIN.A, DIRECTING THE STREET SUPERINTENDENT TO GIVE NOTICE TO CONSTRUCT CURB, GUTTER, AND DRIVEWAY APPROACHES PURSUANT TO SECTIONS 5870 ET SEQ. OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA ON SUNKIST • AVENUE." Mayor Chappell. Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Shearer, seconded by Councilman Young, to adopt said Resolution. Councilman.Nichols: A question of Mr. Aiassa. Has there been a contact made by staff with the property owners on North Sunkist Avenue that are affected by this action? Mr. Zimmerman: The staff has written a letter over my signature to the individuals indicating we will go ahead and of course,,we have surveyed the street and I am sure they are well aware that this will occur. Councilman Nichols: When was the letter sent? Mr. Zimmerman: About the time of one of the first Council meeting's in January, when it was presented to Council. Councilman Shearer: It is correct that if they so desire they can go ahead and put the curb and gutters in themselves? Mr. Aiassa: As long as they do not interfere with the project. Mr. Zimmerman: There is a 60-day delay, during which time they have an opportunity to put in the curb and gutter at their own expense under the plans approved as of now. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell: NOES: None ABSENT: None PRECISE ALIGNMENT LOCATION. West Covina Parkway, Barranca WEST COVINA PARKWAY Street to Grand Avenue. (Council reviewed Engineer's Report.) Councilman Nichols: Mr. Mayorel have a question.. which I would like to direct to the City Manager because it is a policy matter. With a sum as great as 85,000 being involved, why is this type of activity placed on the basis of a negotiated agreement rather than a call for bids on professional services? Mr. Aiassa: Professional engineers, like architects, well,the word "bidding" is rather taboo and what we normally do is negotiate with consulting firms that will do this type of work and see which one will do it for a number of dollars, but we cannot go out and solicit for public bid. 3 CITY COUNCIL 2/8/71 Page Four PUBLIC WKS. ITEMS: West Covina Parkway Councilman Nichols: I am somewhat concerned that over the years we seem always to be negotiating these types of services and I don't recall a History of the Council being presented with options as to cost and it seems these figures get larger and larger and when we get up to the sum of five thousand dollars - a very large sum of money indeed. It seems to be somehow less desirable where the Council has no opportunity to weigh the various values. I am perfectly will- ing to accept the staff recommendation in this instance but I do feel it would be desirable if we got some sort of an indication as to the basis of these negotiations and why they end up at stipulated fee-s particularly where there is no comparison of .figures for the Council to judge. Mr. Aiassa: I think you are right. We should probably provide you with the statistics. Normally, for example, when we hired the architectural services for Friendship Park we had five firms considered. We interviewed all five. One thing we are faced with is that most of these engineering firms have a fixed or semi -fixed fee and it is just a matter of accumulated hours. Some firms will lower their fees but their work hours are charged off over a longer period of time because they are limited in staff and personnel. Now,maybe the City Attorney can give us some enlightenment-on'thiso Mr. Wakefield: I think the matter is entirely one of policy. The Government Code authorizes negotiated contracts for certain types of professional services,of which this is one. If the City Council desires as a matter of policy, that the administration obtain quotations from several engineering firms engaged in business of this sort and submit to the City Council, the Council would then have the option of selecting whichever of the quotations appears to be more satisfactory. Councilman Nichols: I think my own experience indicates to me it is not only desirable to do that because sometimes there are intangibles involved in preferring the professional services of one firm to another, but I only seek to make the point that t}¢®recommendation is that the City Engineer be authorized to enter/ e agreement and it seems to me it might be desirable for the Council to have the opportunity to pass upon the proposals as they come in so that staff at that time might indicate it is the most favorable bid possible and that there were other sources checked. That is the basis for my point. Mr. Aiassa: Why don't we reword the staff recommenda- tion and say "City Engineer be authorized to negotiate with professional engineering services for the precise survey and layout of right -of -way -for West Covina Parkway between Barranca Street and Grand Avenue, subject to the approval of the Council'm Councilman Lloyd: I think Councilman Nichols' point is that it involves policy and he wanted a dis- cussion of the policy level and I think staff thoroughly understands what his concern is. I have often wondered myself, although I feel very strongly that our staffyin the form of Mr. Aiassa and the other people who contract. for these services/and I know Councilman Nichols concurs on this, that they have endeavored to get the best price but there are other con- siderations. I think of a nearby City that contracted out of the United States and I have heard very many unfavorable comments on that. So I think this would bear a lot of consideration because when you.say engineers simply won't discuss a contract bid, I believe I can say,as a professional, that I am prepared if cities or states have to have that type of involvement I am not so up on a 4 CITY COUNCIL 2/8/71 Page Five PUBLIC WKS. ITEMS: West Covina Parkway Mount Olympus that I would not be willing to meet competiVely/ and I do concur if one man charges $50.00 an hour and another man $75.00 an hour and another $25.00 an hour, that has nothing to do with the amount of time that goes into it because the man that asks for $50.00 can do it in half the time that the man who wants $75. or $25. There is no question about the fact that each • professional must charge the standards by which his work will be obtained. I agree wholeheartedly on that. I think in this case that we could probably consider the fact that someone would be willing to bid on it. Have we ever asked that? Mr. Aiassa: Yes. We have tried public bids on several items where factors involved professional services and it is kind of a code standard that most of the reliable people don't want to get into that. Business isn't that bad that they have to bargain. They tell you what the rates are and the approximate cost of the project and if you have done business with the firm you then know their reliability. The only difference I have found is that some of the cheapest bids are not the cheapest. (Explained one unfavorable incident.) The bids that would probably be involved in this would be three or four of the engineering firms that are doing business with the City at the present time. These are established businesses that are going and we would probably contact them and tell them what we want done and get their price and bring back to the City Council for approval. Councilman Lloyd: Thank you, you said the magic words. Councilman Shearer: In defense of the engineering professiop, the code of ethics does not preclude them from telling you what they will Work for per hour. They will not sit down and say they will do the job for X number of dollars complete. But any engineer, or attorney, or Mr. Lloyd's profession will tell you basically) but not in competition with someone else. He will say he will work for $25.00 an hour,but he won't sit down and say the guy next door said $20.00- so I will go down to $19.00. I.don°t think any professions whether it be medical, law or engineering, will do that. But they will tell you in advance what the rate will be. Councilman Lloyd: I agree with that. Councilman Young: I think we are jun1ping the gun on this thing. As I understand,itJ we don't have an active program right now to expand West Covina Parkway beyond the present development. Is that true? Are we in the process of condemning property, for example? Mr. Aiassa: No. Councilman Young: And we are up in an area that will not be connecting with West Covina Parkway m is that true? Mr. Aiassa: No, it will be connecting/because on the west side o£. Batranc'&- it is already extended. ' Councilman Young: Do we have an active program at this time to extend West Covina Parkway across the area that we are talking about surveying, and we actually are acquiring land at this time? Mr. Aiassa: It is not really the acquisition of land. What we are trying to do is precise a line for a street right-of-way. 5 m CITY COUNCIL 2/8/71 Page.Six PUBLIC WKS. ITEMS: West Covina Parkway Councilman Young: The initiative comes from the homeowners in the area)and as I look at this thing it is a situation where the homeowner wants the metes and bounds of his property established in accordance with some future plan which the City has which is not an active plan at this moment. I can understand the homeowner's • concern; he wants to know what he has and what he hasn't got. He might want to put in a swimming pool,or improve his property in° some other way. But,,to meo it seems/that the development of the exact metes and bounds on the precise location of this lot through surveying techniques should be a part and parcel of an overall program for acquiring the land and going ahead with the extension. This is sort of like a preliminary condemnation which may never materialize if the Council changes its wisdom at some future time. Mr. Aiassa: The only time it will change is if Council calls another hearing and reopens the preliminary alignment which Council has already established. Actually what we are doing now for this kind. of money -this is peanuts for what it would cost to do a deep exact study of the alignments for each one of these parcels. All we are doing is giving a precise, almost like a center line, so from each side of the center line there will be so m-ihy f0et'taken for street right-of-way so if we have a developer come in and he wants to develop one or more parcels he knows how much street right-of-way land he has to give. We went through this on the west side;.iahen Bob Meyer opened that tract for mutiple dwellings. We did have to precise that portion of the street. As a matter of f act�we were pushed fast to make a decision. So this time we ;thought we would do some advance planning and not get trapped in that tomorrow or today we must make a decision. Councilman Young: I don't want to see us spend $5,000 to establish a precise alignment which may or may not materialize and particularly if that precise alignment is not some kind of a burden on the property, some kind of an encumbrance which I don't think it would be until we get into the actual development of the street which would involve the negotiated purchase of the property or condemnation. We can go in right now and establish precisely where it is going to be and the homeowner could still come along and build a swimming pool right in the middle of it because it wouldn't amount to a lien or anything else, just an announcement of some future plan the City has for five, ten or twenty years from now. This is the disturbing feature of it in my mind. Mr. Aiassa: I think the only important thing of an alignment of this type would be to the City because it gives you a `pr6tty- good idea of what you are going to be undertaking to extend West Covina Parkway from Barranca across to Grand Avenue. Councilman Young: It gives us the idea�but do we want it because the thing is initiated here by the homeowner who perhaps wants to sell his house and the buyer has asked about it. These are legitimate objectives and I am not critizing the homeowner but I am wondering if it is a legitimate public expense at this time. We are looking at a project some years into the future and one that may never materialize. Mr. Aiassa: The only key to this whole thing is that no matter where or when a developer comes in and makes a request for the modifica- tion or change of his land use, and it particularly happened on the west side of Barranca and we are having,similar.feelings from developers now. on? the east si,de, and. what` staff is concerned about 6 - CITY COUNCIL 2/8/71 Page Seven PUBLIC WKS,, ITEMS: West Covina Parkway t1 if this project does get off the ground they can decide to put their parcels together and can use for possibly multiple dwellings and then the Council also has an idea of what the alignment is going to be so we can intelligently sit down with the developer and - say you cannot build your development in this area because you are automatically disturbing the street alignments. • Councilman Young: All we can do now is on a general basis but not on a specific metes and bounds. If the developer comes in he is coming in with the very legitimate motive of developing the land and making a profit and more power to him; that is what we want him to do/ and he just might be willing to work with the City and even pick up a portion of the tab for establishing the metes and bounds of West Covina Parkway if it is leaning towards his ultimate achieve ment of the development on which he hopes to make a profit. Mr. Aiassa: He makes his contribution in another way. When we develo�ed the property to the west it was contingent of their development that they not only give up the right-of-way but do the physical improvements. If we get that kind of return on a $5,000 investment you have pretty good multiple re -turns as long as your alignments are precise so that on Grand Avenue and Barranca there is an align- ment that ties itself together, Councilman Young: I would like to spend that $5,000 when we have the potential of that return on it. This is my point. It might be a good investment or it might -be a-$5-,000_additional that the developer would be.willing,to pay. I don't know. When the developer pays the initial $50000-he has to pass that cost along.to the ultimate consumers; I recognize that.but it does put the burden where the improvement is,' -.to say the least. Mr. Zimmerman: I don't believe there was a specific question posed, but I might recite the history of the westerl7.side of Barranca Street, in which case there was an expenditure of:$2500.-for precise engineering after the City Council approved the precise street plan, and the amount of right-of-way obtained in connection with the Meyer Construction was in the neighborhood of $120,000 at the appraised square footage price and this is apparently what we are facing in this ingtanceo Councilman Shearer: I think what the City has to gain in this area is potentially developable, maybe in ' the immediate future. If I, as a developer, came to the City and said I wanted to do something in this area and we say - fine but you have to give me 1001 or, whatever, and he says - oka), where is it, and we say we don't know, you go out and find out. I think this is rather an embarrassing situation. On the other hand f if the engineer can pull out the drawing and say here it is, this is what you have to give, I think the City would stand to look a little better than saying you go out and find out and then give it to use So I.am in favor of . this o Councilman Young: That is an experienced highway man talking, and I have a great deal of respect for that last comment. Councilman Lloyd: There is one question not yet asked. You already have a direct indication that people are ready to move on the east side? Mr. Aiassa: Yes, - 7 - CITY COUNCIL - 2/8/71 Page.Eight PUBLIC WKS. ITEMS: - West Covina Parkway Councilman--Lioyd: The next statement is that we should be aware that there are properties back in there and they are landlocked at this point, east from Barranca going towards Grand Avenue, and these people would like to have this alignment because it would make •their property developable. It would facilitate this type of thing and as a result of that the $5,00G would be well spent because it would come back to the City. Mr. Zimmerman: Yes9that is trueo.'There are some.properties in there that do not have frontage on a public street at this time. Mayor Chappell: We have committed ourselves to the West Covina Parkway alignment and I think the sooner we move it along the better. Motion by Councilman Nichols, seconded by Councilman Shearer and carried, that the City Engineer be authorized to negotiate with professional engineering services for a precise survey and layout of right-of-way for West Covina Parkway between Barranca Street and Grand Avenues ASSESSMENT ZONE CHANGE LOCATION': Amar Road and Azusa; Avenue. MAP NO. 1 (Council reviewed Engineer's report.) WOODSIDE VILLAGE MAINTENANCE DISTRICT Mr. Zimmerman: Mr. Mayor and members of NO. 1 the City Council, Mr. Rossetti of the assessment firm of L. J. Thompson, and the City Attorney, have worked a great deal on this and I am sure would be glad to answer any questions that you might have. Mr. Wakefield: Mr. Mayor and members of Council, by way of background information the Council will recall that when Woodside Village Maintenance.District No. 1 was created last Fall it provided for two zones. These zones were based upon the information that was available at that time with respect to the extent of the development of the area by the Donald L. Bren Company. The City has been advised by the Company that the development will not reach a stage which will warrant the assessment of certain areas included,' in the original Zone II and,, partly in Zone I)and they have requested that the zones be modified to provide for five zones rather than the present two. This will permit the assessment which will be levied for the -fiscal year 1971-72 to be more equitably proportioned between the five areas. The purpose of these two resolutions is to set the stage for the modification of the two zones to provide actually for five. The first resolution is simply the approval of a map describing the five zones and delineates their boundaries. The second resolution provides for public notice of the proposed change and sets a time for the hearing, which is at your first meeting in March, at which time anyone who desires to be heard with reference to the modification' of the zones will have an opportunity to be heard. At the conclusion of that hearinggthe resolution woul.dbe adoptedto confirm and approve the changes in the zone boundaries. i Councilman Shearer: I have a question. I am a bit confused/ and perhaps�a simple.answer can unconfuse me. The action that we are requested to take tonight is going to determine who pays and who doesn't pay? Or it merely sets up the machinery later? I"am a bit confused about these five zones. Is this merely a way the Bren Company has of excluding some of their undeveloped property from having to pay, or�h not? 8 . �' L 0 CITY COUNCIL 2/8/71 Page Nine PUBLIC WORKS ITEMS: Main. District No. l Mr. Wakefield: No, Councilman Shearer. All of the pro- perty in this particular district is included within the basic maintenance district. The entire property will carry a basic maintenance dis- trict assessment. Certain of the zones, because they will be developed before the end of the fiscal year 1971-72 will carry a supplemental assessment which will represent the value to those areas of the open space which is being developed and maintained. In certain of the other zones in which no immediate development is contemplated those areas will simply pay the basic assessment. The actual amount of the assessment will be determined at the time the budget is submitted by the Parks Department before the lst of July indicating their estimate as to the amount to be spent within each zone for the maintenance of the open space within that zone. At that time a special assessment will be determined and established for each zone. if_ that zone has been improved in anyway or will benefit from improvement in other zones: otherwise the area will simply carry the basic maintenance district assessment. Councilman Shearer: Will we see the maps at the time the hearing is scheduled? Mr. Wakefield: Yes�the maps will be available at the time of the hearing at your first meeting in March. Motion by Councilman Lloyd, seconded by Councilman Young and carried, to accept the Engineer's report. RESOLUTION NO. 4299 The City Attorney presented: ADOPTED "A RESOLUTION,OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING ASSESSMENT ZONE CHANGE MAP NO. 1 ESTABLISHING PROPOSED BOUNDARIES FOR THE CHANGED ASSESSMENT ZONES WITHIN WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 1.11 Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Councilman Shearer: Mr. Mayor, another question, if I may? (Permission given.) We ,are adopting a resolution approving the changes and the next item on the agenda is a resolution declaring its intention to change. Are we at odds in what we are doing? Mr. Wakefield: The Government Code requires that in connection with assessment district pro- ceedings of this type that a map be approv- ed which delineates the proposed boundaries of the assessment areas. This is a preliminary step; that map is then filed for record in the County Recorder's office and gives anyone interested not only notice of the proposal but an'opportunity to examine the pr1acise boundaries of the proposal to establish the zones. The map is simply the preliminary process of advising the property owners of the precise proposals so they may be prepared at the time of the hearing in March to come in and express any opposition they have. Councilman Shearer: So the final approval comes after the hear- ing? Mr. Wakefield: That is right. This is only the establish- ment of the proposals. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None - 9 - CITY COUNCIL 2/8/71 PUBLIC WORKS ITEMS: Main. District No. 1 Page Ten RESOLUTION NO. 4300 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, DECLARING ITS INTEN TION TO,:CHANGE THE BOUNDARIES OF THE ASSESSMENT ZONES ESTABLISHED WITHIN WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 1 AND THE LOTS, PARCELS OR PIECES OF LAND TO BE ASSESSED FOR SPECIAL SERVICES OR OSPECIAL FACILITIES IN ADDITION TO THOSE PROVIDED GENERALLY BY THE SAID MAINTENANCE DISTRICT AS DESIGNATED AND DESCRIBED ON ASSESS- MENT ZONE CHANGE MAP NO. 1.8" Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution® Motion by Councilman Young, seconded by Councilman Lloyd, to admpt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None FREEWAY WIDENING Councilman Lloyd: Mr. Mayor, I have a RIGHT-OF-WAY question of Mr. Wakefield. ACQUISITION AT ORANGE I have a problem. I have done professional AVENUE OFF -RAMP work for the West Covina Hospital; however, I have not been approached on this. Do I have a conflict of interest in this case? Mr. Wakefield: No, The fact that you have declared your prior employment is all that is required under the circumstances. Mayor Chappell: We do have a staff report along with a' recommendation... Is there any discussion? Councilman Young-. The recommendation seems fine and well supported by the staff report-, and I would move that Council approve the agreement with West Covina Hospital regarding the exchange of right-of-way for the Orange Avenue off -ramp construction and authorize the Mayor and City Clerk to execute said agreement. RESOLUTION NO. 4301 ADOPTED GENERAL PREVAILING RATE WITHIN THE CITY.81 Mayor Chappell: Seconded by Councilman Shearer, and carried. The City Clerk presented: 8°A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ASCERTAINING THE PER DIEM WAGES TO BE PAID UPON PUBLIC WORK Hearing no objections, wave further reading of the body of said Resolution. Motion by Councilman .Lloyd, seconded by Councilman Young, to adopt said. resolution. Motion carried on roll. call, vote as follows AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell. NOES: None ABSENT: None PROJECT NO. 125-7009 .LOCATION: Sentous Ave,, Levelglen Dr., FRIENDSHIP PARK Quinnell Dr.,; and Ferntower Avenue. COMFORT STATION Motion by Councilman Shearer, seconded by Councilman Lloyd, to... -approve the plans and specifications for the City Project 125-7009 and authorizL­ the Recreation and Parks Department to call for bids. M111M CITY COUNCIL 2/8/71 PUBLIC WKS. ITEMS: NO. 125-7009 Page Eleven Councilman Shearer: One comment. Since I did raise the question at the time we authorized the money for the architect.I have looked at the plans and I feel we did get a good value for the money spent. The plans provided are flexible enough and can be used in other locations. I feel I had to say that in all due respect to Mr. Aiassa - with whom I had a little discussion as to whether an architect was needed to design a comfort station, and I think it was money well spent. Motion carried. CITY MANAGER YOUTH ADVISORY COUNCIL Mayor Chappell: STEERING COMMITTEE REPORT like to move to this item - Item 1 under (No objections) Mr. Aiassa/do you have If Council has no objections, we do have quite a number of members of the Steering Committee present and I would the City Manager's agenda. any more input at this time? Mr. Aiassa: We have quite a bit of input and there are a couple of areas in which the Council will have to make decisions. The Commission referred a larger group of 7/ and the staff feels it should be 5 members, like all the other Commissions. And -as for the compensa- tion of the Commissioners/ we felt only Cocil could determine that. They.have recommended $20.00 and staff is suggesting $10 or $15. monthly. I think in general we are pretty well in agreement on this report. One of my staff people worked in liaison with the Youth Advisory Council Steering Committee; they spent a lot of hours in putting this report together and as Council knows the budgeted fund-s for any organization has to be predicated on the°71-72 budget. It will take us about that much time to put the organization into focus and ready to launch as of July 1, 1971. Mr. Rhiner, Chairman of the Steering Committee/ is present to answer any questions Council may have. COUNCIL DISCUSSION. Councilman Nichols: I have attempted to study the report care fully and I find general favor with the can- cept of a Youth Advisory Council or Commission. I think the literal implementation of the total recommendation of the Committee might be somewhat premature. Let me hasten to say that I mean by that, that there are statements in the report on Page 4 the report recommends that the Youth Council - at the bottom of the page - it is strongly suggested that any proposed Youth Commission or Council be given the same status, responsibility and remuneration that any other City Commission is given. It would be my own feeling that we might desire to move somewhat more cautiously into the organization of the structures and there are many reasons for this. On Page 7j';the feelings of the Police Depart- ment are stated and they are almost emphatical to'the-statement on Page 41 where the Police Department states that there should be a very close supervision and a very close screening of the activities of the Commission; agendas should be screened, and I am sure the Police Department is referring to adult screening of some sort. At any rated the position that has been taken by the Police authority in the community so far is not in harmony with creating immediately 6- Commission with the rank"and authority in parallel to the other Commissions and Boards. Of course, the other Commissions have a legal function .in the State and it would be pretty difficult to put a Youth Commission into that area. Another area I had some concern about, at one place in the report it indicated that the Commission itself would screen its membership and select its membership subsequently - 11 - CITY COUNCIL 2/8/71 Page Twelve CITY MGR.: Youth Advisory Council to the initial selection, and, at another place in the report, the summary of the report indicated that the Council would in fact do the selecting of the members subject to initial recommendations by the Committee. You will note those differences on Page 11 where it states"it is believed thereafter that the matter of selection of candidates can be left in the hands of the newly formed Commission subject to the approval of the Council`..' Then/ on Page 13/ it takes a slightly different slant and indicates simply that the Youth Commission would recommend candidates to the City Council and the Council would then make their selection. So there are some differences there. What I am attempting to say is that I believe it is time the City did move ahead in this area. I believe the youth in the community have much to offer. I believe the report.) which has a heavy emphasis on giving young people a responsibility and not just conning them into thinking they have a responsibility, is a valid point. However, in the natural structure of the organization we need significant arestr.aiht and I would prefer to see us move cautiously into this rattier than enact a massive resolution making the forces less effective upon a group and then find possibly we have gone a bit too far. I favor the staff recommendation that it be returned to the staff and the City Attorney for review and drafting of tentative resolutions for further review by the Council. Councilman Shearer: Mr. Mayor, I agree pretty much with what Councilman Nichols said. I don't take quite as much apparent exception to the wording as Councilman Nichols did about the status of the Commission, etc. If I am not mistaken the Planning Commission is the only one in the City that has any legal, independent status. The other Commissions, everything they do must be concurred in by the Council, so in that sense the Youth Commission would have the same type of status of the Personnel Board, Human Relations Commission, etc. I do agree with the staff recommendati(m if we are going to proceed along this line there should be 5 instead of 7. I don't quarrel over $5.00 per month. I think we might tend to narrow the generation gap and say we are recognizing you as young adults and pay you the same as we pay other Commissions. One thought I had�so far as selection of the members of the Commission and maybe this isn't practical, but I wonder if some way could be worked out with the high schools to involve all of the students, perhaps as they select a student body president they could elect at the same time a Youth Commission representa,tive, say up to 3, and in that way no one could say - well/ yes,it is_still controlled by the establishment°, they.make--the appointments, etc. This way 2 would be appointed by Council and 3 by the high school students and this would give them a majority on the Commission and perhaps make them feel more a part of this than if I were to recommend Joe Doe from West Covina High who may not be very popular. with the students at West Covina High. He may be completely out of step, more so even than I am. Sc I would like that discussed by the Steering Committee. Maybe they already have. If they have and rejected it,perhaps we could have some comments on that before we proceed? Seth Rhiner, Chairman One of the things you talked about is fa Youth Advisory Council three high schools, but we have West Covina Steering Committee kids going to Covina High School; West Covina 1318 W. Eckerman St. High School; South Hills; Edgewood; Bishop Amato Northview; Sunset High Continuation School; and Mount SAC. When you cover the age group of 14 to 19 you cover all those kids. And�in addition/we have a number of kids that don't go to school at all and we are trying to reach some of these kids. At our meetings some of the best kids we had came out of the Continuation School. 'And this is one of the reasons why we did as we did. 12 - CITY COUNCIL 2/8/71 Page Thirteen CITY MGR.: Youth Advisory Council Most of the other points you covered and some of your points are valid, some of the wording may not be exactly right'. That is why we are putting in an adult advisor and thought this was a very necessary thing. Somebody that can see more than what only the kids can see, but we didn't want to lose sight of the kidsleagerness and their youth, their fresh ideas. We think the Council is wanting fresh ideas from this, a fresh point of view. About the number of people - I missed the point that sae only have 5 Commissioners on our Commissions, but we did feel wider representation from all these high schools would be better if possible. We don't want the Junior Commissioners, or Associate Commissioners, or a Little Commission - we want a full-fledged Commission of kids that are going to do a mature job, hopefully. Thank you very much. . Councilman Shearer., If I may continue, Mr Mayor. I wasn't realizing we had so many high schools involved in West Covinao I will defer to your consideration. As Councilman Nichols said, I would like to see this referred back to staff in conjunction with the City Attorney, to draft a resolution along the lines we talked about, plus I would like to see recommendation number five carried out at the same time, because without some specific starting goals chances for success are not too good. They are a brand new group,.and if some goals are not set,I am afraid they may flounder around and sink before they even start to make any progress. So I would be in favor of having a resolution drafted plus) at the same time the Steering Committee work on goals. Councilman Young., I say let's have a Youth Advisory Commission. Let's start it.as early as we can. I think the report given by the Steering Committee plus the feed -in from the City Manager's office - between the two, I think we have what we need. I would personally be inclined to hope that we will have 7 rather than 5, but I will go either way. I also like the idea of having some specific goals but I think we are deal- ing with something that will necessarily have to develop some of its own goals. I know the way the Council works. Ne are designated as liaison to various Boa&ds and=Commissions in the City plus the School Board, and we go and sit and we don't have a voice in those_ things.,.. and we shouldn't have, but we learn a lot from attending the meetings, I think if we start it out with members of this Youth Advisory Council assigning themselves as .liaison for various periods of time to the City Council, Planning Commission, Recreation & Parks Com- mission, Personnel Board, Human Relations Commission and),if not too presumpt-uous�to the School Board and then the input they get woul'd set up ideas for goals. I think within a few months' time they can find goals developing out of this liaison with our other Commissions. So I says let ° s go. Councilman Lloyd: My attitude is to get the involvement and I would concur that the more you have,within the realm of reason, the better off you are. I think the report submitted is really very fine and shows a good deal of study and I am more than willing to accept their recommenda- tions. I think something the report does not allude to, and simply because it probably wasn't a consideration at the time, is something which is very much upon us, whether we like it or not, aid I have no objection to it since I was for it- the 18 year olds are going to be voting shortly in our elections and they may well be voting for both the School Boards and the City Council, so they will have a voice. Now we can go forward and say - let's do it now and get the people here,or we can stand by and they are going to do it anyhow -only flounder into it. - 13 CITY COUNCIL 2/8/71 Page Fourteen CITY MGR.: Youth Advisory Council I think there is a meaningful communica- tion bridge available to us through this medium and although I see no reason why it shouldn't go back to staff, I can't see what the staff can really achieve over and above that which has been done. I am well satisfied with that which has been presented. As to an advisor, let me say only this. I think it is a policy matter. I Overy strongly want to review the credentials of any advisor appoint- ed;: whether it comes from staff or elsewhere. I think there is certainly a need for that/and that decision should rest with this body. All in all I am very pleased; I think it is excellent. I think it is involvement and some points presented by these people, frankly,I hadn't thought of. I took the liberty of asking my 16- year old son to read it and asked him if he would be interested in involvement in this type of activity or who he thought would be, and he said a lot of kids at school would like to be involved and yes, indeed,that he would like to be involved. Which tells me it canl.t be all wrong. It may not be all right, but it certainly can't be all wrong. I think the Council has made it very clear from a policy point of view that it is indeed, as the elected body, the Council that will make the decisions. I think there are certain situations presented which have a certain element of danger to them as far as the dynamics of urbanization and including youth, and that is we can all of a sudden have a great'.Tise of some sort of a movement which could be instigated through this type of a body. This is something that may or may not be coordinated properly with our city administration and there seems to be some question there un- answered, so I would want to leave it with our staff for that reason. But, all in all,I think this is a positive thing and I am, of course, interested in the public relations aspect. I think this group might stimulate the newspapers, or other media of radio, etc. I think this is one of the things that should occur and.maybe this group can do that. There are youth groups in other cities and I think we should certainly acknowledge their presence by having one in this City. Mayor Chappell: Summing it up for the members of the Steer- ing Committee present, Council is certainly in favor of this endeavor and I agree with them in most everything that they have said. I also agree that since the City Council doesin the final analysis pick the members of all Commissions through interviewsswe would probably want to continue this form, and there is a beautiful application here. Those interested in the area could apply and we will interview and I think this would keep the Youth Commission going in the right direction. The recommendation is that the City Attorney having heard what the Council has said this evening will put together a resolution in cooperation with staff. Councilman Young: I suggest and move that the Youth Advisory Council Steering Committee be constituted a continuing body to work in conjunction with the City Attorney in drafting the necessary resolution for Council adoption, which would constitute a Youth Advisory Commission. Seconded by Councilman Shearer. Councilman Nichols: Mr. Mayor, my own reaction would be that too many cooks spoil the broth and I believe to direct the City Attorney to draft a resolution in concert with the entire Advisory body would be somewhat cumbersome. I would prefer to see the City Attorney prepare a draft of a resolution in consultation with staff and then the tentative draft be furnished to the Council and the Advisory Committee so at a subsequent time the Council may act on it and the Advisory Committee make comment on it, certainly�if there are points of concern. And certainly the City Attorney would, without question, have access to the Advisory Committee as a consulting basis. But I personally would not like to mandate that the drafting of it be a multi -preparation. 14 CITY COUNCIL 2/8/71 Page Fifteen CITY MGR.: Youth Advisory Committee Councilman Young: Mr. Mayor, I think I agree with Councilman Nichols in the sense that we don't want to encumber the procedure more than necessary. The intent of the motion I am sure can be achieved between the recommendations of the Youth Advisory Committee, the excellent input by the City Manager and yet we have some rules Oto be solved. ,Will there be 5 or 7 Commissioners? What will be the goals -and the remuneration? We have had some input by the Council tonight which Mr. Rhiner has indicated he finds interesting and worthy of consideration. I would like to see achieved - No. 1 - let's move along as rapidly as possible; and -No. 2 - but retain as much flexibility as we can in refining this so the input of the Committee, staff, Council and City Attorney, does come out with a common goal and one that can be achieved within a few weeks and I certainly,by the next budget. That is what I had in mind, Councilman Lloyd: Mr. Mayor - Councilman Young, do I under- stand you would like to incorporate that kind of thing with Mr. Wakefield, and a "no" vote on the involvement? Councilman Young: I would certainly accept a "no" vote on the motion and not consider it as a personel insult. Motion failed on roll call vote as follows: AYES: None NOES: Councilman Shearer, Nichols,'Young, Lloyd, Chappell ABSENT: None Motion by Councilman S�earer that the City Attorney be instructed to draft a resolution and/or resolutions, if necessary, for future action soon by the City Council establishing the Youth Commission along the lines proposed by the Youth Advisory Council Steering Committee and staff in conjunction with the comments of City -Council this evening. Seconded by Councilman Nichols. Councilman Nichols: Mr Mayor - Founcilman Young brought up one matter that/ would tend to have some question about. He indicated from his point of view that it would be great to have the Youth Commission members on.a rotating basis sit in on the Council. I was just wondering if his thinking on that line, which I don't find objectionable, couldn't be implemented informally rather than be structured in setting up the Commission, in that no other Commission is constituted that their members have to attend Council meetings. I wondered if he would accept the thought that it could be by invitation and direction that they could be encouraged to come, rather than leave it so the City Attorney would be incorporating in the resolution, which I would not.myself favor. Councilman Young: I think the specifics as to what the Youth Commission will do, whether it be sitting in on Council meetings or some other Boards, certainly should be in the realm of flexibility. My thought is we have four Commissions in .this.City,plus a City Council;and these five bodies certainly have the total interest of the community at heart, including the youth, and yet the youth themselves..are seeking and we want the active participation of youth and this is where I feel that if we have the specific participation by observa- tion at the Boards, Commissions and including the City Council, that they can take these observations back to their own Commission and they have input then from the City Council, the Planning Commission, the Personnel Board, Recreation and Parks Commission and the Human Relations Commission, and the discussions and actions, I think.Jwould help them develop and pursue the goals that they have as a Youth Commission. I disagree with really basically segmenting one portion - 15 - O CITY COUNCIL 2/8/71 Page Sixteen CITY MGR.: Youth Advisory Council of the society and saying you go and promote your interests, because it is a total community type thing. This is where I want to see the Youth Commission working, in harmony and-in*:as:integrated a fashion as possible with the Council and the other Boards and Commissions. We could just as well have had a Senior Citizens Committee, because I think this Council is interested in Senior Citizens also. That is my thought. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell-. NOES: None ABSENT: None (Mayor Chappell then asked Mr. Rhiner to introduce to Council those people of the Steering Committee that are present.) Mr. Rhiner: One further comment. If you do approve the Youth Commission, this is February and we recommended that it be appointed by June 1. So this means we have March, April and May to interview the kids and get the Committee set up and working prior to the end of the school term. So we feel there is some need of haste because we don't want to have to wait until the next school term to start, and we have been working on this for a year now. Mayor Chappell: Mr. Wakefield, you have your work cut out for you. (Mr. Wakefield agreed.) THE CHAIR CALLED A RECESS AT 8:50 P.M'. COUNCIL RECONVENED AT 9:07 P.M. HEARINGS ZONE CHANGE NO. 442 LOCATION: South side of Cameron Avenue PRECISE PLAN NO. 599 adjacent to and west of the Walnut Maurice Zebker Creek Channel. Mayor Chappell: The applicant has requested that this matter be held over again to March 8, 1971. May we have a motion? Motion by Councilman Young, seconded by Councilman Lloyd, that the request of the applicant be granted. Councilman Shearer: A question. If this is delayedado we have to send notices out? ' Mr. Wakefield: No sir. The original notice fixed a time and place for the hearing and from that time on it is simply a matter of continuing that hearing from time to time. There is no extra cost to the City. Councilman Shearer: Thank you. As a matter of principle, Mr. Mayor, I would like to make this state- ment. If this were a controversial issue and we had people turning out,I would be opposed to a further delay. Motion carried. PLANNING COMMISSION REVIEW ACTION OF (Council reviewed summary of action.) FEBRUARY 3, 1971 Councilman Lloyd: Under Department Reports, Item II with regards to the County Library. Where do we stand, Mr. Aiassa? - 16 - CITY COUNCIL 2/8/71 Page Seventeen PLAN. COM.: Dept. Reports Mr. Aiassa: The Board of Supervisors have squelched only the Central Library, not the West Covina branch addition. They are ready to move foiward on ours and you have already created the Joint Powers Agreement necessary. The new central library has been deleted entirely from their program and you don't have to make a • decision. Councilman Young: Under Department Reportg, Page 2, amendment to the Unclassified Use Permit No. 71 Revision 5, B.K.K. Company, this is covered also under item C-2? Mr. Aiassa: Council°s request for review of the Permit is handled in Resolution No. 2311 by the Planning Commission. Councilman Young: With the exception of Item 1 of Department Reports on Page 2, I move that the Planning Commission action be accepted and filed. Seconded by Councilman Shearer, and carried. PLANNING COMMISSION Mr. Wakefield: Mr. Mayor and members of RESOLUTION NO. 2311 the Council, the Planning re UUP NO. 71, REV. 5 Commission has amended (B.K.K.) the resolution with refer- ence to Revision No. 5 to specifically provide for either an appeal to the City Council or a call-up of the action by Council of the Planning Commission action and the approval of the Master Plan for the development of the disposal area. It will come to the City Council if the Council desires tp review it, and there is no further action necessary by the Council at this time. Councilman Shearer: Has the B.K.K. company reviewed the twenty- five pages of resolution and is there any serious disagreement? Mr. Aiassa: They have one serious disagreement which we haven't settled yet until we develop the Master Plan/and that is the fee for the land. In fact/ we have kind of more than a disagreement. Councilman Lloyd: I thought in reading this thing that actually this mitigated positively as far as the City of West Covina is concerned, because doesn't it bring in another agency? Mr. Aiassa: Yes/there is more than one agency involved because many things are involved. (Explained further.) Councilman Shearer: Does this action allow them to do anything today that they could not have done yesterday? Mr. Aiassa: They cannot develop over the 35 acres that they now have a permit on. This does give them a movement forward that,if and when they develop a Master Plan with those proper controls and the information and data we requireyit will be submitted to the Planning Commission and reviewed by the Council and/if accepted/then they can develop the 583 acres, but until that time they cannot develop over what they have now, the 35 acres. - 17 - CITY COUNCIL 2/8/71 Page Eighteen PLAN. COM®: RES. NO. 71, Rev. 5 (B.K.K.) Councilman Shearer: This is sort of a if you do -this, then we will let you do this, etc!(,? Mr. Aiassa: This is like the constitution/and if they want to comply with it9they must meet all the requirements of the constitution and it does give them an indication that they have passed all the points of the public hearing, and the only thing that is going to be of concern is the Master Plan, the scope of development, the fees and charges, etc. Motion by Councilman Shearer, seconded by Councilman Lloyd, and carried, to receive and file RECREATION & PARKS Councilman Young: I think this is the one COMMISSION we referred back to the REVIEW ACTION OF Commission - the request JANUARY 26, 19710 of Mrs. Wilson about participating in a national forum on public relations. The action by the Commission doesn't tell us much. Personally,)I would like to see Mrs. Wilson participate but I don't know if it involves an expenditure of city funds or staff time. We don't seem to have a recommendation on it. Mr. Aiassa: I.think the Commission has this one problem, that unless a member of the Commission is a member of an organization, such as the League, with an organization that we are affiliated with and do attend those conferences, it does make it a little bit difficult because we have other organizations and other planning groups where members could become affiliated with some very far—reaching organizations. One, that I remember, was a very nice conference in Hawaii .... one that we did not attend. And then there was another conference that took away one of my Commissioners from another Commission for almost a week, which was rather bad for the City and it was expensive. At that time they voted similar to this. If the party wants to go and they feel it is advisable for them to go,they would sanction*"it.but the expenses would be their own. Councilman Young: Is that the recommendation then of the Commission? Mr, Aiassa: That is what I read in what they state here: ° ....... recommending in view of the fact that Commissioner Wilson serves strictly as a volunteer member of the California Park & Recreation Commissioners & Board Members Association that the Commission feels it is the decision of Commissioner Wilson whether or not she wishes to serve in this volunteer capacity on this Committee, that the Commission does sanction Mrs. Wilson°s participation in this Committee as beneficial to the City of West Covina." Councilman Young: I take itlif Mrs. Wilson desires to bring it before the Council again,she is free to do so? Councilman Lloyd: I think that we are not really reviewing this thing properly, First of all,she did send a letter to this Council, as I recall, and Councilman Nichols and I referred it back to her Commission. Here it comes back again and there is nothing positive in this state- ment,and this person is participating at a different level. Whether you want to accept it or note she is representing the City of West Covina. What do you want to do about it? Do you feel that in these Commissioners serving on these Commissions that if they have an opportunity to serve at a higher level - and that is what has occurred - should they be allowed to participate? Because what you are in essence saying is,we really don't care what you do but don't ask us for money? That is what it is saying. I got the message - 18 - CITY COUNCIL 2/8/71 Page Nineteen REC, & PK. COM.: Summary of Action very clearly, and I think that frankly we are wrong, If you want these people to participate,then encourage them to do so and if we don't then let's tell everyone"no way9 you are not going to go to these things; you are not going to be involvedyso don't even bother us. It is a policy situation, and I am not getting all steamed up, but doggone it, maybe she shouldn't go,but I think her services have been adequate and all the rest of its and in recognition of the fact that she has participated and we all knew she has been participating at this level for many, many months, because letters have come irk so it hasn't come upon us as any great thing,we have seen it coming. Now the question is - gentlemen, how do you feel about it? Should Commissioners, whether it is the Planning Commission or Recreation and Park Commission or any other, as a matter of fact, you are starting the chain all over again potentially with this Youth Commission. What if one of them wants to go` to a national organization? Councilman Nichols: Mr. L1oyd,I will respond to you the way I feel about it. I think that the City Council should determine what other special organizations Commissioners should belong to that would involve participation and activities needful of remuneration of one sort or another, because if we wait and only react rather than act and if we authorize Board member X to participate at Board member X°s volition,we will be in an untenable -position to refuse to reimburse or pay the expenses of any other Commissioner who may determine that they want to attend some particular type of activity that they feel 4L relates in some way to their official role. This Commissioner did not at any_ time seek the advice of either the Recreation & Park Commission or the Council in terms of the merits or worth of this activity. It was done independently without consultation, without solicitation or approval) and without request for official designa- tion. Now it has come back to the Council and we referred it to the Commission,.and I think the Commission begged the issue, but I can understand why, because of the personal element involved. It is very difficult to sit side by side with someone and tutu them down. I would say this that I would not be prepared to vote an authorization to attend that activity unless�in the requestythere was some . justification to me that led. me to believe that that activity was in fact going to be in the interests of the City and the Council, and because she is a member does not indicate.that to me. If she wants to come in and say this is what it is, this is what I would get, and this is what I would propose to bring back to the City, I would act on it on its merits. Councilman Lloyd: I think what you said is absolutely valid and I concur and I do understand the logic. The only thing I am saying and I am asking the Council to review from that point of view - is this individual has participated at this level for a period of time in excess of a yearn she has participated, we have received copies of letters that she is performing at this level and I think we should set a policy. We should go out and say to our Commissioners- once you have been appointed to t1fis Commission or any Commission, it does not give you carte blanche to go forward and do anything at a State, Regional or National level, that is'not an unrealistic requirement, unless the City Council places its stamp of approval on it. I don't think we have set that policy,have we,Mr.-Aiassa? Mr. Aiassa: Yes, Councilman Nichols: I take the view that it goes without saying if a Commissioner is appointed to a local organization by the City Council, they should riot presume that they may go on to other levels of service and .'.bill the City for expenses in connection thereto. If I, 1e a Councilman, want to become a member of some State or Regional organization I would think that I should better come to th-e, Counci.l..before I sign up on the dotted line and sayl now if I `19 (7. CITY COUNCIL 2/8/71 Page Twenty REC. & PKS. COM.: Summary of Action do this,can I get remuneration for it and if'I go ahead and do it anyway and then come back, I really have no claim on it. Councilman Young: I don't think that either of the Councilmen just speaking intended anything personal about what they said with respect to Mrs. Wilson. I think we are discussing a general problem and this happens to be a convenient example. I have a personal feeling about conventions and the like which is analogous to some Councilmen's feelings about service stations. That is my own personal feeling. I don't recall that Mrs. Wilson particularly asked for funds in her initial communication with Council,and I think by receiving and filing these minutes that we are not taking a position and that she is quite free to act. I would say that I would be essentially opposed to spending city funds; I would in fact like to see it cut down in other areas if,frankly/we can do it. I am all in favor of her doing this activity but before putting money into this or any other activity9I would like to have it demonstrated that there would be a clear and definite benefit back to the City.. I move that we accept and file the .Summary of Action of .January 26, 1971. Seconded by Councilman Shearer and carried. Councilman Lloyd voting "no". Mr. Aiassa: Mr. Mayor, I just have one more item of information to the Council. During the preliminary budget sessions and at the time of the budget all Commissions are then advised that if there are any particular things they want to attend that is the time they make it known and that is the time they designate the amounts needed) and that is the time the Council rules on the appropriation. But if you come tally -wagging in the middle of the fiscal year)or at the end of the year when the conference actually comes up, well the only one we allow that liberty to is the Council. From time to time the Council is called on to meet in Sacramento, -and none of the Commissions are given that responsibility. Councilman Lloyd: I think Mr. Aiassa�you have made your point very clear. No one is going to spend your money without asking if you have it. However, if we did decide to expend the money as a policy decision, we would hope that you would try and give us that kind of support. Councilman Shearer: Mr. Mayor, I would like to request that the staff) through the Parks Department,communi- cate with Mrs. Wilson informally that if she is in fact going to come forward with a request for money that she do it soon because I would hate to see her get so far down the line committed on this - I think the meeting is in April - and all of a sudden she comes and says - hey I want some money, and we say''no' and down goes her whole plan. If she is going to request it, it better be soon. Mr. Aiassa: Specifically�I think the Commissioner pre- sented it to the Commission trying to get a response from the Commission,and if -the Commission solidly supported her attending and I think you would have had a favorable request from the Commission that she attend. I reviewed the minutes, and there was quite a bit of discussion as to whether or not it was of benefit to the City, etc., and also questions to that effect by Mrs. Wilson. Councilman Nichols: You mean she didn't have a strong urging to go to Vegas? .M.4. Aiassa: Councilman Nichols,I think you well phrased that statement. - 20 - CITY -COUNCIL 2/8/71 Page Twenty-one REC. & PK. COM.: Summary of Action Councilman Young: I think we put an awful lot on the minutes that could be misconstrued by Mrs. Wilson and I hope we are unanimous ..... Mayor Chappell: I am sure if she reads the minutes she will get something out of it this time. Councilman Young: It seems to me there has been a lot of personal discussion,whereas we are talking in generalities and using this as an example. I think Mrs. Wilson is rendering a fine service)both_to the City and in her activities beyond those of the City;she is acting very favorably for the City. Councilman Nichols: I certainly appreciate your comments and in that I have spoken in this area I should perhaps add the only reason Mrs. Wilson°s name is mentioned is that it is her request before the Council/ and her request raises a fundamental interest which we must discuss in order to make a decision, but it does not allude to her personally in the sense of it being a reflection upon her service to the community which is indeed highly creditable. Mr. Aiassa: I will call Mrs. Wilson. JOINT MEETING REQUEST (Council discussed the dates of March 15th FROM REC. & PARKS and March 29th; decision to hold joint COMMISSION meeting March 29th. Councilman Lloyd advised the Mayor that he may not be able to .attend in that period of time because he may have to be out of town. Councilman Shearer questioned the later date, stating he would prefer the earlier date,because it seemed a long period of time had elapsed since receiving the request for a joint meeting from the Commission. Mr. Aiassa explained the reason for March 29th was to give the new Assistant Director - Mr. Stevens - a chance to become acquainted.) Motion by Councilman Shearer, seconded by Councilman Nichols and carried, that the joint meeting be held March 29, 1971, at 7:30 P.M. in the Council Chambers. PERSONNEL BOARD Motion by Councilman Young, seconded by MINUTES OF JAN, 12/71 Councilman Lloyd and carried, to receive JAN. 15/71 and file the minutes of January 12, 1971. Motion by Councilman Young and seconded by Councilman Lloyd and carried, to receive and file the minutes of January 15, 1971, JOB SPECIFICATION Mayor Chappell: This also appears under CHANGE OF ACCOUNTANT the City Attorney°s TO ADMIN. ACCOUNTANT agenda)so may we have a motion holding over to the City Attorney°s agenda? So moved by Councilman Lloyd, seconded by Councilman Young and carried. HUMAN RELATIONS COM. Motion by Councilman Lloyd, seconded by MINUTES OF DEC. 17/70 Councilman Young, to receive and.file._the minutes of the Human Relations Commission. Councilman Lloyd: A question. Mr. AiassapI noted that these were minutes of December 17 - is there a reason for the lateness? - 21 - CITY COUNCIL 2/8/71 Page Twenty-two HUM. REL. COM. MINUTES Mr. Aiassa: The one factor is that it has to be approved by the Commission before presenting to Council and they only meet once a month, -- they met the end of January, Councilman Lloyd: I noticed there was quite a bit of comment in here about the real estate availability of housing and how it is presented to the public regarding minority groups - do we automatically send the minutes to the Realty Board? Mr. Aiassa: We normally don't unless Council so requests. Councilman Lloyd: I think we should in view of the fact they were discussed at the meeting. Councilman Young: Wouldn't this be a matter more properly recommended by the Human Relations Commission? Mr. Aiassa: Yes,and we could have them invite the Realty Board to a meeting. Councilman Lloyd: Yes,it would. Also we do have a.joint meeting. scheduled with them on March lst. We could discuss'it with them at that time. Mayor,Chappell: I think that is a good idea,Councilman Lloyd. Councilman Shearer: On Page 20 of the minutes there was a motion made to develop a pictorial map regarding minority households in the City of West Covina and was passed. Is this legal? Mr. Aiassa: We have considerable debate going on in this matter. One Commissioner is pushing this issue. Maybe Mr. Wakefield can comment. Mr. Wakefield: Mr. Mayor and members of Council, information and data of this sort is customarily gathered by planning agencies and is in the files of many cities. There is no legal prohibition of the development of such information;it is simply a question of policy as to whether or not it is a desirable thing to do simply from the standpoint of the use which the city is able to make of the information. If it serves some useful purpose as far as the City is concerned9then it could be developed. Information of this sort is collected by the U.S. Bureau of Census and other agencies. The census direction does not necessarily develop to the boundaries of the City and it is sometimes difficult to convert that information to specific locality. There is no legal problem involved. Councilman Shearer: Do we have an estimate as to what it is going to cost the City? And if we approve these minutes tonight,I believe we are saying in essence - go ahead. Is the next step to hire a consultant to draw the map? Mr. Aiassa: I have my own personal comments on this if Council wants to he,ar it. Councilman Shearer: First off9I would like to know what such a map would cost? Mr. Aiassa: Roughly four or five thousand, if I do a good comprehensive analysis as they are requesting and then I would be afraid to publish it, because it is such isolated - 22 - CITY COUNCIL 2/8/71 Page Twenty-three HUM. REL. COM. MINUTES areas where the minorities are and it is like pinpointing the areas. I wouldn't want to be a party of it. If my City was over a quarter or a half minority. Councilman Lloyd: The total percentage is 6.5/ - isn't it? Mr. Munsell: The Federal Census that would give us this information won't be released until 1972. Councilman Lloyd: We had a figure and.I believe it was 6.5/ black and the rest Oriental, etc. Mr. Munsel.l: That was a projected estimate and it is a year or two old. It is very difficult to keep track of that type of thing, especially in the last four or five years. I have been involved in communities doing some changing and after doing a special census to follow up and a great deal of projections us,iflg school data and so on, I find it is almost impossible to .have any degree of accuracy with that kind of projection. Councilman Lloyd: I think all of this could be discussed at the March lst joint meeting.. The cost,.the goals and what the objectives might be. Councilman Shearer: In that regard I would like to suggest a "no" vote on the approval of the minutes and hold over to the week of March 1. There is also another one on the next page - a recommendation about putting a letter in with all the building permits, which is a fine idea, but I think it needs further exploration. Councilman Young: I would like to make a suggestion. I am frankly embarrassed at myself as the result of Councilman Shearer's remarks, because I just didn't read those minutes that closely. I scanned through and I would hate to think that in receiving and filing them I had committed myself to a $5,000 map and everything else mentioned. I think we ought to have a policy here that on these minutes that receiving and filing - I see nothing wrong with that because that is what happened at the meeting - but as far as indicating :approval on items, these should come to us in separate form of a memorandum such as we approved a few minutes ago of the Planning Commission. Then it is therelclearly stated in case we have not read the 28 pages of minutesibecause we read 28 pages of minutes of the Youth Advisory Committee or some other Committee and we are not then walking into something. Mayor Chappell: Mr. Wakefield, I thought we were receiving and filing and not accepting? I thought we were accepting the Planning Commission minutes but not these others and that it didn't bind us to anything like a $5,000 map? Mr. Wakefield: My understanding of the policy of the City Council with respect to the review'of , the action, for example whether the.,,-' Planning Commission or the Recreation & Parks Commission or',the j Human Relations Commission, you accept and file the report and. / �s=•apptoved-l.by the `X-ouncil';-but__whe.n you: •get__copfb:s of,:tther,mjM.utes af,the Commission: --the minutes are simply received and filed and that does not necessarily mean you approve, the minutes are simply received and filed and that does not indicate Council acquiescence of the actions taken as expressed in those minutes. - 23 - CITY COUNCIL 2/8/71 Page Twenty-four Hum. Rel. Com. Minutes Councilman Nichols: For quite awhile I did:.Anterject in.Council motions of approval noting the difference between receiving and filing when the Planning Commission's action would come before us that required action of the Council when we would get a motion to receive and file and I would say we needed to approve and I think we asked you several times •and that has been my understanding too, but a good point is raised here. We get the Planning Commission actions and we just don't get minutes of the Planning Commission. It is very easy for us as a Council to decide as to when we are going to approve or when it is not needed and here we get voluminous minutes and actions buried in the minutes and it is pretty hard to digest those out. It might be helpful for staff to enumerate in a summary of their actions any specific recommendations that Council should approve or disapprove. Mr. Aiassa: We can do like we do with the other Commissions minutes - tho-se items that are" routine and informational will be so listed and those needing Council action will be so stated. We will do that from now on. Councilman Young: In light of this discussion wouldn't it be appropriate to receive and file these minutes? Mr. Aiassa: Yes9and we will come back with a report on the minutes. Motion carried. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS UNITED SWEEPING SERVICE Motion by Councilman Nichols, seconded by INC. re LICENSE FEE FOR Councilman Young, and carried, to refer STREET SWEEPING & PARK- item to the City Attorney. ING LOT SWEEPING Councilman Shearer: A question - Mr. Mayor. Mr. Aiassa, do you know what this man!"s problem is? He says he has a problem with his license. Mr. Wakefield: I have had some correspondence with this concern and the correspondence referred to you tonight is in the h,4ture of a complaint. In effect he is saying the highest license fee he has found in adjoining cities for the kind of service he performs is $25.00 and he is complaining of our fee of $40.00. If the matter is referred to me,I will simply tell him that our fee is $40.00 and it is the same fee we charge everybody else. COUNTY OF LOS ANGELES PROBATION DEPT. REQUEST FOR FEE EXEMPT SOLICITATION PERMIT FOR V.I.S.T.O. WEST COVINA DISPOSAL COMPANY - REQUEST FOR RATE INCREASE CITY OF CAMARILLO RES. # 839 OBJECTING TO POSSIBLE IMPROPER PROCEDURE of SCAG#`F- COUNCIL OF AIRPORT ADMINISTRATORS Motion by Councilman Young, seconded by Councilman Lloyd and carried, to approve the request of the County of Los Angeles Probation Department -for fee exempt solicitation permit,i subject to the compliance of.staff requirements. Motion by Councilman Nichols, seconded by Councilman Lloyd and carried, to -refer this request to staff. Motion by Councilman Young, seconded by Councilman Lloyd,t.o refer. to staff. - 24 - CITY COUNCIL 2/8/71 Page Twenty-five WRITTEN COM.: CITY OF CAMARILLO RES. #839 Councilman Shearer: Mr. Mayor - in effect we are tabling any action and because they want some action, are we sending a representative to this general assembly that starts tomorrow. Councilman Lloyd: I am assigned to it but I had no intentions of going. I have other business engage- ments, I just simply can't go during'.the daytime. Councilman Shearer: I would go along with your verdict and refer to staff but caution them not to spend a lot of time because if they comeback- with any recommendation,it is going to be too late. Mr. Wakefield: Mr. Mayor and members of Council, I may be able to shed a bit of light on this particu- lar matter. In effect what the resolution says is asking the Executive Committee of SCAG not to take any action which it is not authorized to take. It happens, among my other responsibilities, I am also Attorney foY the Southern California Association of Governments and I will be glad to see that the Executive Committee doesn't do anything it shouldn't do. Motion carried. BEVERLY HILLS CHAMBER Councilman Young: Mr. Mayor, I think this OF COMMERCE re REQUIRE- is an item we should take MENTS FOR NOMINATION a little more interest in. FOR ELECTIVE OFFICE The recommendation is to refer to the City Attorney and I so move, but I don't particularly want to see it dropped. I think there is a big danger involved if we start increasing the requirements for a person seeking public office, which by raising fees and the like we may be establishing a situation that would dis- courage the very finest expressions of the democratic process, which is a man's right to run for city office. I make a motion to refer to the City Attorney. Seconded by Councilman Shearer. Councilman Lloyd: I would concur most heartedly with Council- man Young's thoughts. I think it does dis- courage the average person, although we have never discouraged anyone in this City, but inherently there might be a possibility that somebody might well be discouraged and I do agree that the democratic process would be invaded to some extent. Motion carried. CITY OF DUARTE Motion by Councilman Young, seconded by RES. #71-3 SEEKING Councilman Lloyd, to receive and file... WELFARE REFORM AND Motion carried. RELIEF TO OVER --BURDEN- ED PROPERTY TAXPAYERS CITY OF UPLAND Motion by Couniz_lilman,.Ybung, seconded by • CITY OF FONTANA Councilman Shearer to refer to staff CITY OF CULVER-CITY resolutions opposing rate increase requested CITY OF MONTEREY PARK by Southern California Edison Company. RESOLUTIONS -" Councilman Shearer: In reading over these resolutions they are all the same thing. I would suggest that unless staff is going to recommend that we.%go along opposing the rate change that they come up with a pretty good reason other than it is going to cost us more money. That is rather -obvious.- I don't think we need a resolu- tion, just a bunch of paper, telling the Public Utilities Commission - 25 - CITY COUNCIL 2/8/71 1 Page Twenty-six RESOLUTIONS re RATE INCREASE that if'they grant a 15/ pay raise it is going to cost somebody more money. If we are going to oppose it,I think we had better have a better reason because every action that is taken here that is an expense is going to cost somebody some money. If we are going to be against something,let's have a better reason than saying it is going to cost X dollars more in the City of West Covina if this goes through. Mr. Aiassa: I think the only thing staff would do is review the rising costs in all our operations, contractural services, etc., and that at someplace the increase is reasonable and that would be our recommenda- tion, but if it is out of line completely overall, then we should make that point known to the Council. Councilman Shearer: That is the point I am making. All these resolutions say it is going to cost $33,000 more. Mr. Aiassa: There is no way - because I appeared before the Public Utilities and if you are going to appear you have to have some facts and know what you are talking about. Councilman Young: I think you have to be thoughtful about these things too. There was a commentary on the news last night regarding the breakdown in telephone service, well if there is not an input of money for the development to keep pace with the art then there will be a breakdownin service. I think the total picture has to be looked at before there is an automatic protest in these areas. Utilities, like everybody else, have to keep pace with the times. Councilman Lloyd: Correct me if I am wrong, Mr. Aiassa, but the final authority is the Public Utilities Commission, but there are deliberations, all;of. which are open to the public? Mr. Aiassa: The main thing now is if you have anything valuable to say now is the time. Once they have deliberated and have made their review and their staff comes out with a recommendation it is going to be approved. Motion carried. CITY OF MONTEREY PARK Motion by Councilman Young, seconded by RES. #7505 FAVORING Councilman Lloyd, to receiv.,e and: file.., RETRO-FITTING EXISTING AIRCRAFT TO REDUCE Councilman Lloyd: May I point out one NOISE thing. Again this is one of those situations where people unrealistically leaped into something with no idea of the costs of retro-fits and no idea of the things they are talking about, and one of the things that is happening they are going to take aircraft off the line and then jump for the service. I agree we have an obligation in the ecology minded arena that we currently exist in to be aware of the noise and pollution, smog, etc., but I think this leaping on the band wagon approach without recognition of the dynamics of the difficulties of moving in our society is just flat out unrealistic. Motion carried. NOTICE FROM LAFCO Motion by Councilman Nichols, seconded by COVINA PROPOSED Councilman Young and Carried, to:ref er. to WESTERLY ANNEXATION staff. DISTRICT NO. 55 26 - 0 • CITY COUNCIL 2/8/71 WRITTEN COM. CITY OF SAN MATEO RES. NO. 10 (1971) 10 (1971) establishing a family dwellings. CITY ATTORNEY Page Twenty-seven Motion by Councilman Lloyd, seconded by Councilman Young, and carried, referring to staff City of San Mateo Resolution No. different assessment ratio for single - Mr. Wakefield: There are two actions required in connection with this Ordinance Introduction. You will recall the Personnel Board recommended a change in the job specification of Accountant to Administrative Accountant. The Ordinance proposed would add the classification of Administrative Accountant to the exempt service in our merit system. It would be in order to first approve the recommendation of the Personnel Board with respect to the change in job specification if that is your desire. Mr. Aiassa: There is one thing we will have to change/ the wording referring to the Director of Finance, this should read "Controller" which he legally is. Mr. Wakefield: If it is your desire to proceed with the matter,you should first approve the change in the job specification as recommended by the Personnel Board. So moved by Councilman Young, seconded by Councilman Lloyd and carried. ORDINANCE The City Attorney presented: INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING SECTION NO. 2410 OF THE WEST COVINA MUNICIPAL CODE RELATING TO OFFICES AND EMPLOYMENTS IN THE EXEMPT SERVICE." (Administrative Accountant) Mayor Chappell: Heaiing no objections waive further reading of the body of said ordinance. Motion by Councilman Nichols, seconded by Councilman Young, and carried, to introduce said Ordinance. CITY OF HAWTHORNE Mr. Wakefield: This item has to do with RESOLUTION re PLAN TO a resolution referred to CONSOLIDATE SUPERIOR the City Council by the & MUNICIPAL COURTS City of Hawthor-ne�,which in effect expresses opposition to a proposed bill to consolidate the Municipal and Superior Courts. So far as I have been able to ascertain, no such bill has been entered in this legislature and I think it would be impractical to make any recommendations until the legislation is available. The objections of the City of Hawthorne to the legislation are basically two -fold. First,it would result in a loss of revenue to any City from fines and forfeitures presently - collected in Municipal Courts and allocated to the city_. in which the arrest was made,and secondly,it would no longer be necessary for an area to have local elected judges. They` would be elected county- wide. This would result in a loss of home rule. I simply make this brief oral report for some direction as to what the City Council would desire. If you desire to wait until the bill is available-,, I will be glad to make a specific report at that time, but at the moment I have nothing more to report t4an I have indicated. Councilman Lloyd:. I think I spoke about this at the last meeting. Number 1, I don't want to give - 27 - CITY COUNCIL 2/8/71 CITY ATTORNEY: Report Consolidate Courts Page Twenty-eight up home rule. Number 2, I don't see why it has to be a county wide _election, which costs hundreds of thousands of dollars and this gets into an area where it is difficult to identify an individual and I think it is a subterfuge to the normal flow of the legal process. Councilman Young: I think this could go the other way. This could increase home rule substantially if used creatively and the county divided into Judicial Districts which appropriately considered the local court like the Municipal Court here and the Superior Court in Pomona. I think creatively it would be no threat to monies that flow into the City treasuries from these Courts if looked at correctly and would very likely get the legal process much closer to the people. It is subject to the criticism the City of Hawthorne mentions. We vote on Judges we never see or mee_t'br never will. They live in totally removed parts of the County and work there. Mr. Wakefield is correct," we should wait until a bill is introduced and then take a look at it, but I think the objections of the City of Hawthorne could be overcome and we could definitely develop a more efficient judicial system. Motion by Councilman Shearer, seconded by Councilman Lloyd and carried, to receive and file. ORDINANCE Mr. Wakefield: Mr. Mayor, I have one INTRODUCTION other addition to the agenda, an Ordinance Introduction item that comes out of the Traffic Committee recommenda- tions to decrease the maximum speed limit on Amar Road from the westerly city limits to the easterly city limits to 40 miles per hour. If I have your approval,I will be glad to read the Ordinance Introduction. (No objections.) The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING SECTION 3191 OF THE WEST COVINA MUNICIPAL CODE RELATING TO A DECREASE IN MAXIMUM SPEED LIMITS." Mayor Chappell: Hearing no objections waive further read- ing of the body of said Ordinance. Motion by Councilman Shearer, seconded by Councilman Lloyd and carried, to'int'roduee said Ordinance. CITY MANAGER STAFF REQUEST FOR Motion by Councilman Nichols, seconded AUTHORIZATION TO SELL by Councilman Shearer, declaring one used SURPLUS EQUIPMENT Model 1250. Multilith as surplus equipment and authorizing the sale of same for the amount of $500.00. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES': None ABSENT: None INLAND PLANNERS' ASSOC. Motion by Councilman Nichols,seconded by RES. re INTERSTATE 15 Councilman Shearer and carried, to .receive and file staff report. `- WILLIAMS & MOCINE Councilman Young: Mr. Mayor, I note this STATEMENT is a very comprehensive report on the background in regard to the present statement of $2,.357.00 - which we haven't always gotten. I move that the payment of this statement in the amount of $2,357000 to Williams and Mocine be approved. - 28 - CITY COUNCIL 2/8/71 CITY MANAGER: Williams & Mocine Page Twenty-nine Motion seconded by Councilman Lloyd and carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None REQUEST FROM COVINA Mr. REALTY BOARD FOR COUNCIL MINUTES be glad to supply minutes to self-addressed envelopes. Aiassa: As Council requested,you have a list of those receiving Council minutes. Staff would anyone willing to furnish stamped Councilman Shearer: Mr. Mayor. I notice on the list to receive agendas the name of Mr. G. T. Lakey, Covina Board of Realtors. Wasn't our last request from the Covina Board of Realtors? Possibly we might refer Mr. Yaeger to Mr. Lakey. Mr. Aiassa: Better still,why don't we delete Mr. Lakey and send the minutes to the Covina Board of Realtors. Councilman Young: This list generally represents the people receiving minutes in an institutionalized capacity. (Mentioned several on the list.) Mr. Aiassa: Councilman Young: if it is an institution They are all receiving only the agendas. I think if the request is from an individual that the general policy of requesting a stamped self-addressed envelope,.'is fine, but then we might give it consideration. Mr. Aiassa: Once I just stopped for about 3 months and did not send minutes or agendas out until the door squeaked and somebody came screaming and I cut out twelve names automatically because after three months if they weren't screaming then the interest really wasn't there. Councilman Lloyd: I think that might merit some consideration, outside of the Commissioners and newspapers. What would happen if we just stopped and see what happens? Let them come in and say they want them. The object is not to stop anybody from getting the minutes they can always pick them up at City Hall or ask to be put back on the list. Mayor Chappell: I thought two years ago we went through this list and took many people off. Mr. Aiassa: I believe we took off ten and we had protests and put two back on. Councilman Young: The City Manager might like to send a little postcard to the present recipients and say that in the interest of economy we would like to send our minutes out only to those who actually read and study • them and if you desire to stay on the list please return this card and if these minutes find their way into the round file without perusal,let us know and we will take you off the list. Mr. Aiassa: And ask them also to supply us with self- addressed stamped envelopes. If they paid from 50(,4 to 98(,, per set of minutes they would have a complete change of mind. - 29 - CITY COUNCIL 2/8/71 Page Thirty CITY MANAGER: REQUEST RE. MINUTES Councilman Young: I like the idea of sending them to the newspapers that are giving daily coverage now in this area. Councilman Lloyd: I honestly think we could take the Progress Bulletin off. • Mr. Aiassa: Also the Star News because I don't believe we have any news releases in that area. Councilman Lloyd: Yes,you do, the Star News controls the Glendora Press and the Herald and covers the foothill cities, but you could send the minutes direct to the editors out here. Motion by Councilman Young, seconded by Councilman Lloyd and carried, to receive and file the staff report. Motion by Councilman Shearer that City Council instruct the City Manager to get in touch with Mr. Yaeger and tell him Mr. Lakey is already getting the minutes and if they want to get together aid request the address be changed to just Covina.Board of Realtors, fine. Mr. Aiassa: If Council has no objection I will just take Mr. Lakey off and send one copy to the Covina Board of Realtors and we will acknowledge Mr. Yaeger's request and tell him what we are doing. Motion not seconded, Council agreed with Mr. Aiassa's suggestion. APPRAISAL ESTIMATES Councilman Lloyd: Mr. Aiassa, where is FOR CITRUS STREET Harrison Baker and WIDENING Associates located, or are they located locally? Mr. Aiassa: No, Pasadena. Councilman Lloyd: Why do we have to go there? They don't know as much about our area as local people do? Mr. Aiassa: For two reason At one time we had a local man buU at pfesen&-we do not -have "a- .'local individual,of sufficient training and experience that this job requires, His credentials are quite high. Now we can't go bidding too much on this. This appraiser has been with us about five years now that I recall and they have done city business in reference to the takes, resales, etc., involved. And we get a lot of marginal service from them. (Explained further.) Councilman Lloyd: I can't believe there are appraisers that are not capable in our area. Why do we have to go fifty miles away? Mr. Aiassa: I don't believe there is a local one. We will make another pass, but I don't believe we have a local man. Motion by Councilman Young, seconded by Councilman Nichols, to_ approve staff recommendation that Harrison Baker and Associates be retained for appraisal services for the Citrus Street widening and contiguous,, park acquisition.at a price not to exceed $700.00. - 30 - CITY COUNCIL 2/8/71 CITY MANAGER: APPRAISAL SERVICES Page Thirty-one Councilman Lloyd: Mr. Mayor, I am going to vote against the motion. I still think it wouldn't cost very much extra to review and try and keep in the local area. That is all I was asking for. 4 Mr. Aiassa: I will check that again but I think we • should proceed on this one because it is aligning of Citrus Avenue and we have property involved. I wouldn't want to start with somebody new on this one. We have others coming up also. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Chappell NOES: Councilman Lloyd ABSENT: None ACKNOWLEDGEMENT OF CITY MANAGER'S APPOINTMENT TO LEAGUE OF CALIF. CITIES° REVENUE & TAXATION COMMITTEE Mr. Aiassa: Councilman Lloyd: Mayor Chappell: Councilman Shearer: Mr. Aiassa: Mayor Chappell: Councilman Shearer: Mr. Aiassa: Councilman Lloyd: Cities. Motion by Councilman Young, seconded by Councilman Lloyd, to receive and file. Councilman Lloyd: A question,Mr. Mayor. Are we supposed to acknowledge also the fact that Mr. Wakefield and I are also on one of these things? Oh yes. Will you be. so kind to do so and make that an agenda item for Council. Yes ,we would like to know about it. Going back to our discussion earlier this evening - is Mr. Aiassa going to be requesting money to go to a meeting? Yes. It will be in the budget if he..does. My only other comment is I think the Committees are too big. There are 29 listed. They have cut it back from what it was previously. Motion carried. Mr. Mayor, I would like to say that I have been asked to serve on the Transportation Committee of the League of California Mr. Aiassa: Yes that is the Los Angeles Division and this is the State Division. There are two different divisions. This covers all the membership of the League of California Cities and the one Mr. Lloyd is on is the Southern California Region. Mayor Chappell: You also have had another appointment in regard to some Board of Air? Councilman Lloyd: Yes, I don't expect any transportation, I have already attended one meeting and didn't ask for it. This is a private organization but of course under the auspices and jurisdictions of SCAG. - 31 - CITY COUNCIL 2/8/71 Page Thirty-two CITY MANAGER AGENDA LOS ANGELES COUNTY Mr. Aiassa: I have a letter from SANITATION DISTRICTS' Mr. John Parkhurst, REQUEST FOR CITY Chief Engineer and General Manager of the COUNCIL'S POLICY re County Sanitation Districts. . He is OPERATING THE BKK DUMP requesting the feelings of Council with regard to the landfill area and I believe Council should advise they look favorably on BKK°s request for County take-over of their landfill operation in West Covina. They will take and present it to their Board for a feasibility study. Mayor Chappell: For the benefit of the new Councilmen it should be pointed out when the County takes over the sanitation landfills the normal procedure is to turn the land back to the City it is located in along with some $5,000 per acre for the development of parks and this would be a real boost to our recreation and parks area, if this were to take place. So I hope someone will make a motion that we do this and that we pass it. Mr. Aiassa: It also reduces inspection fees with other governmental agencies in pollution which we have to be faced with. d Councilman Young: Mr. Mayor, I think I have the utmost confidence in what the City Manager said and your comments here, but it is something that I feel I don't know enough about to vote on intelligently. Would it be a matter to conveniently defer to our next agenda? I personally would enjoy sitting down and dis- cussing this with someone for about 30 minutes. This seems rather a drastic move and I feel I would like to discuss it further. Mr. Aiassa: I think this might clarify your point,.. Mr. Young. They are asking for Council feelings because the Sanitation District cannot make a feasibility study unless requested by the City in which the sanitation landfill is located. All we are asking of them is to do a feasibility study as to whether or not they can operate this kind of a sanitation landfill and if they do then they have to meet certain requirements of the community. In case BKK does not have an opportunity to complete, or want to complete the entire fill operation, or may not want to do the entirefive hundred and some acres, then there is the feasibility that the Sanitation District can operate it and take over. There are several within a certain radius and this is the only area they do not have a sanitation fill and in their Master Plan they have shown a strong interest in this area. This does not put any obligations on the City to request them to service, or for BKK to sell, or anything else. They are just going to make an analysis and see whether or not there is the feasibility that they might be able to operate this sanitation landfill. In other words it is another median the City can utilize if the survey shows it is feasible and without this you would never have the input from this Sanitation District. Councilman Young: I take it action is needed tonight? Mr. Aiassa: Yes. We meet again on the 16th but that means. I would have to get it to them on the 17th and this I cannot do. CouacilmarL Yaung: It seems like we are not giving anything away and that we have everything to gain and nothing to lose. I am willing to go ahead and vote on it. - 3 -2- CITY COUNCIL 2/8/71 Page Thirty-three CITY MANAGER: L.A. SANITATION REQUEST RE BKK Motion by Councilman Lloyd, seconded by Councilman Shearer, and carried, for Los Angeles County Sanitation District to be authorized to go ahead and make a staff feasibility study at no cost to the City of West Covina. • CITY CLERK SID BUSH, AUCTIONEER Mrs. Preston: Mr. Mayor and members of LOS ANGELES REQUEST the Council,you have a copy FOR LICENSE of the request from Sid Bush, Auctioneer,to hold a one day auction at Sizzling Platter No. 15, 535 Glendora Avenue on February 10, 1971. Motion by Councilman Young, seconded by Councilman Lloyd and carried, to approverequest subject to compliance with all staff requirements. WOODROW W. POLLOCK, JR. Motion by Councilman Lloyd; seconded by 1770 S. Lang Avenue Councilman Young and carried, to refer to REQUEST FOR MAIL ORDER staff. BUSINESS LICENSE MAYOR'S REPORTS SELECT COUNCIL Mayor Chappell: The Mayor would like to REPRESENTATIVE AND appoint himself as the NAME CHAIRMAN TO HEAD Council representative "CLEAN-UP, PAINT -UP - on this Comittee. I think carrying on the FIX -UP" CAMPAIGN continuity of this campaign will help. Motion by Councilman Lloyd, seconded by Councilman Young_zmd carried, to appoint. Mayor Chappell as Council represe-'li g ive t�3 "Clean -Up, , Pai.nt_Up, - Fix -Up'" Campaign. Mayor Chappell: Mrs. Betty Plesko will be the overall Chairman and I hope we get some publicity from the newspapers on this campaign. PROCLAMATIONS NATIONAL BEAUTY SALON WEEK - Feb. 14-20/71 SAFETY WEEK - First Week of March HEART FUND SUNDAY February 21, 1971 RESOLUTION NO. 4302 ADOPTED 'PRESIDENTS` GUIDANCE Mayor Chappell: Mayor Chappell: If there are no objections by Council, I will so pro- claim. (No objections.) The :City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ENDORSING THE LETTER'". Hearing no objections waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Lloyd,�to adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, L1oyd,Chappell NOES: None ABSENT: None JOHN PRESTON RE -APPOINT- Motion by Councilman Shearer, seconded by MENT TO GOVERNING BOARD Councilman Lloyd, and carried, to confirm OF LOS ANGELES COUNTY;- the appointment of John Preston to the WEST COVINA CIVIC CENTER Board. AUTHORITY BY THE FOUR COUNTY & CITY MEMBERS OF - 3.3- THE BOARD FOR A 4-YEAR TERM STARTING 2/27/71 CITY COUNCIL 2/8/71 Page Thirty- four MAYOR'S REPORTS LETTER FROM CITY OF Motion by Councilman Lloyd, seconded by TORRANCE re FEDERAL Councilman Young and carried, to refer this REVENUE SHARING item to staff. PROPOSAL BY PRESIDENT NIXON • Mayor Chappell: One more item not on the agenda, but as you all know they are having a testimonial dinner for W. M."Doc" Sooter on the 23rd of this month and I would like to have a motion for a resolution of commendation to be presented to him on this occasion. RESOLUTION NO. 4303 "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, COMMENDING W.M. "DOC" SOOTER FOR HIS SERVICES TO THE CITY OF WEST COVINA." Mayor Chappell: Hearing no objections waive further reading of the body of said Resolution. Motion by Councilman Nichols, seconded by Councilman Lloyd, to adopt said Resolution and that same be perma plaqued,. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None Mayor Chappell: You probably all received a letter with regard to the Farewell Dinner for Ralph Hardin to be put on by the Firemens.' Association - if you are going to attend,please notify them. COUNCIL COMMITTEE REPORTS Councilman Shearer: One request of staff. I would like a brief• written report, with copies to the other Councilmen if they so desire, as to the method of selecting the vendor on small purchases. I just went over the demands tonight and there are many different small items purchased such as stationery, sporting equipment, etc. I would like some idea as to what the city policy is on determining who we buy from on these small items. Mr. Aiassa: Yes,we have a regular purchase procedure on small items and it will be supplied to you. Councilman Nichols: I would like to request staff to give con- sideration to installing a painted cross- walk at the corner of Durness and California Avenue. The crosswalk to be a north -south crosswalk crossing Durness Street parallel with California Street at that intersection. Mr. Zimmerman: If I understand it correctly9it would be at the intersection of California and Durness? is Councilman Nichols: At that intersection and the crosswalk would be on Durness on the west side of California Avenue providing a north -south crossing of Durness at the stop sign. Councilman Lloyd: I have a question - did we get the letter off on the smog thing that Mrs. Wilson was interested in? She suggested some sort of a smog device and we were going .to write a letter to the other cities saying would you be interested in cooperating, etc.,? - 34 - I r CITY COUNCIL 2/8/71 COUNCIL COMMITTEE REPORTS Ross Nammar: Page Thirty-five Councilman Lloyd, I believe that particular motion failed at the last meeting. DEMANDS Motion by Councilman Young, seconded by Councilman Shearer, that Council approve demands totalling $314,109.74 as listed on Demand Sheets C753 through C757. This total includes payroll. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None ADJOURNMENT Motion by Councilman Shearer, seconded by Councilman Young and carried, to.'adjourn meeting at 10:39 P.M. to February 16, 1971 at 7:30 P.M. ATTEST: CITY LERK APPROVED: MAYOR - 35 -