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01-11-1971 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA JANUARY 11, 1971. tv The regular meeting of the City Council was called to order by Mayor Ken Chappell at 7.30 P.M. in the West Covina Council Chambers. ,• The Pledge of Allegiance was led by Councilman Chester Shearer. The invocation was given by the Reverend Konrad Koosman of Christ Lutheran Church. ROLL CALL Present: Mayor Chappell-, Councilmen Shearer, Nichols, Young, Lloyd Others Present. George Aiassa, City Manager Lela Preston, City Clerk George Wakefield, City Attorney H. R. Fast, Ass°t. City Manager George ZimmermanBCity Engineer Richard Munsell., Planning Director Leonard Eliot, Controller Ross Nammar, Administrative Analyst Jr. Terry Brandt, Administrative Analyst, Jr. Craig Meacham, Deputly Chief of Police Barry Konier, Park Superintendent APPROVAL OF MINUTES December 28, 1970 Motion by Councilman Young, seconded by Councilman Nichols and carried, approving minutes as submitted. RESOLUTION NO. 4246 Mayor Chappell. Before getting into the HONORING AL JORDAN Public Works items, City Council in November voted a,resolution honoring Albert Jordon, the outgoing President of West Covina Beautiful and it was hoped at that time that it could be ,presented to him perms-plaqued at the dinner held by West Covina Beautiful, but it did not come back in time. Mr. Jordon is here tonight for the presentation of the Resolution. (Read resolution and presented to Mr. Jordon. Mr. Jordon thanked the Council for the presentation. PUBLIC WORKS ITEMS RESOLUTION NO. 4281 The City Clerk presented. ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING FINAL SUB- DIVISION MAP TRACT 30399, PLANNED COMMUNITY 'DEVELOPMENT NUMBER ONE, AND ACCEPTING AGREEMENT BY THE SUBDIVIDER AND SECURITY BONDS SECURING SAME. Mayor Chappell: Hearing no objections, waive further reading of the body of said resolution, Motion by Councilman Young, seconded by Councilman Lloyd to- adopt said resolution. Motion carried on roll call vote as follows: AYES: Councilmen -Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None RESOLUTION NO. 4282 The City Clerk presented. ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ACCEPTING A GRANT OF EASEMENT EXECUTED BY DONALD L. BREN COMPANY FOR PUBLIC UTILITY PURPOSES AND DIRECTING THE RECORDATION THEREOF." Mayor Chappell: Hearing no objections, waive further reading of the body of said resolution. CITY COUNCIL 1/11/71 Public Works Items! Res. #4282 Page Two Motion by Councilman Young, seconded by Councilman. Lloyd Aso adopt said resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT! None • FREEWAY WIDENING LOCATION! California Avenue off -ramp at South APPROVE EXCHANGE Frontage Road. AGREEMENT (Council reviewed Engineer's report.) .Motion by Councilman Young, seconded by Councilman Lloyd and carried, approving the exchange agreement and authorizing the Mayor and City Clerk to execute same. HARRISON R. BARER & (Council reviewed Engineer's report.) ASSOCIATES - APPRAISAL SERVICES Motion by Councilman Lloyd, seconded by Councilman Young, to accept,, the appraisal report and authorizing payment to Harrison R. Baker and Associates in the amount.of.$4,500 for appraisal services rendered. Councilman Shearer! What is the net effect to the City? I notice there is some property we are to acquire and some city property to be acquired by the State. How do we come out in terms of dollars and cents? Does it cost us money or how do we make out,? Mr. Zimmerman: I.can°t give you the nearest thousand but City .Engineer there is an income projected in the neighbor- hood of $ 350, 000 'to the City from this. Mr, Aiassa: We will also have to acquire some right-of-way City Manager so we don't know that it will be net to the City in total when the freeway i.s widened. Motion carried on roll call vote as follows. - AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell - NOES: None ABSENT: None PROJECT NO. MP-69018-9 LOCATION. Galster .Park picnic area and inter - IRRIGATION PLANS connecting areas. (Council reviewed Engineer's report.) Motion by Councilman Lloyd, seconded by Councilman Shearer, and carried, to- app(:ve plans and specifications for City Project MP-69018-9 and authorizing the City Engineer to call for bids. PROJECT NO. M.P-71010 LOCATION: Sunkist Avenue, northerly of Garvey STREET IMPROVEMENTS Avenue (Council reviewed Engineer's report.) Motion by Councilman Lloyd, seconded by Councilman Young, and carried, to acee pt report. LEAGUE OF CALIFORNIA Motion:by Councilman Lloyd, seconded CITIES MASTER AGREEMENT by Councilman 'Young and carried, FLOOD CONTROL that the staff report be received and filed. PLANNING COMMISSION .SUMMARY OF ACTION (Council reviewed items of action.) JANUARY 6, 1971 - m 2 CITY COUNCIL , 1/11/71 Page Three PLAN. COM. SUMMARY OF ACTION REVIEW Councilman Young: with respect to the first item of,communica- tions, I have seen various statements made editorially by the Tribune and I think a local group is making a recommendation to select a parksite to be named for the late Robert Gingrich, which. I think is worthy of consideration. However, I think this 'would be a matter ultimately that Council would act upon and I think Council might render a service here by directing either the Recreation & Parks Commission or the Planning Commission to conduct initial studies on this. It is a little helter-skelter at the moment. Mayor Chappell: In talking .to Mrs. Plesko, Chairman of the Recreation & Parks Commission, they are putting all these suggestions together and will have a study session on it and will at that time come to Council with a recommendation they feel most suitable for recognition to Bob. Councilman' Young: would it be worthy of action by Council at this time to suggest that ideas or communica- tions in this area be directed to the Recreation & Parks Commission? Mayor Chappell: Yes and we do have some members of the press in the audience. Councilman Young: I will so move. Seconded by Councilman Lloyd. Mayor Chappell: we have .a motion and a second asking the citizens of our community to help us in suggesting that something be named honoring the memory of Bob Gingrich. Are there any further comments? Councilman Lloyd-. I think it would be fair to state that there have been comments made by the members of the Recreation & .Parks Commission with regards to the naming of a park that already exists and the only reason I know this is in progress is that I did have an opportunity to speak both to Mrs. Plesko and Mr. Sooter and I do think it is an excellent suggestion on the part of Mr. Young and should be pursued, but I do know that there has been a good deal of consideration and thought behind it and justifiably so. I also know the Tribune is willing to continue on its support of this. Mayor Chappell: Yes and in fact one of the School Districts is in the process this week of naming an elementary school after him, but they are also submitting this to the Recreation &. Park Commission for their study. Motion carried. Motion by Councilman Young, seconded by Councilman Lloyd and carried, receiving and filing the Planning Commission summary of action of • January 6, 1971. RECREATION & PARKS COMMISSION SUMMARY OF ACTION (Council reviewed summary of action. JANUARY 5, 1971 Motion by Councilman Young, seconded by Councilman Lloyd, and carried, to receive and file summary of action of the Recreation & Park Commission of January 5, 1971. 3 CITY COUNCIL' 1/11/71 Page Four REC. & PK. SUMMARY OF ACTION Councilman Young: Mr. Mayor, I think.I saw a gentleman come in that was particularly interested in Item 3, having to do with the request that the sanction be withdrawn for the Golden Valley Dog Obedience Club, and\our action just now indi- cates that this request has been granted. Mayor Chappell: Yes, and if he would like, under oral communications, he can come forth, with, any comments of interest on this subject. I think there may be others in the audience speakcing on this subject. WRITTEN COMMUNICATIONS DEPT. OF PUBLIC WORKS Motion by Councilman Lloyd, seconded by re TOPICS FUNDS Councilman Young, and carried, to refer to staff. DEPT. OF PUBLIC WORKS re "MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES" BOARD OF SUPERVISORS re COST OF PROVIDING LAW ENFORCEMENT SERVICES THROUGH SHERIFF'S OFFICE Motion by Councilman Young, seconded by Councilman .Lloyd and carried, to refer to the Traffic Committee. Motion by Councilman Young, seconded by Councilman Lloyd, to refer to staff. Councilman Shearer: What is the purpose of referr- ing this to staff? It is just a synopsis of a statement made by one of our supervisors. Is there any recommendation or report that we want back on this? I think we are in agreement that cities that contract ought to pay their share. Mr. Aiassa: The purpose in reviewing this is that Chief Sill is a, representative on the Police Chiefs' Association and. they have met and discussed this problem and they may have something else of importance on this matter. So we keep it on file to report back to Council. As Council remembers we took a very strong stand on this and Councilman Lloyd went on TV on this item. Councilman Lloyd,. I think it is kind of a moral victory - we don't have to grind it in. Motion carried. CITY OF SAN LEAN.DRO Motion by Councilman Young, seconded RESOLUTION #70-267 by Councilman Lloyd, to refer to re MANDATORY AUTOMOBILE the Traffic Committee. SAFETY FLARE LEGISLATION Councilman Young: A comment. They talk about putting safety warning flares in all vehicles and I have operated those flares occasionally. They are easy to operate and quite colorful and I am aware of the habit of children and I am wondering if the abundant :supply of flares might create another safety hazard - that of a fire hazard, And that there may be other technological developments that will provide the safety standard but not constitute a fire hazard. I am sure the Traffic Committee will consider all the implications involved. Motion carried. CHIEF ADMINISTRATIVE Motion by Councilman Lloyd, seconded by OFFICER, L.A. COUNTY Councilman Young and carried,tc hold this re JOINT POWERS AGREE- item over to the City Attorney°s.agenda, Item MENT H-2o 4 CITY COUNCIL 1/11/71 CITY ATTORNEY Page .Five RESOLUTION NO. 4283 The City Attorney presented: ADOPTED 0°A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COV INA, GRANTING AN UNCLASSIFIED USE PERMIT, (Unclassified Use Permit Application No. 164 r Clarence and Rita Clark)." Mayor Chappell., Hearing no objections, waive further .reading of the body of said resolution. Motion by Councilman Lloyd., seconded....by .Counci.lm.an. Young, to adopt said resolution® Motion carried on .roll call vote as follows: AYES: Councilmen Nicholso'Young., Lloyd, .Chappell NOES: Councilman Shearer ABSENT: None PROPOSAL FOR JOINT Mr. Wakefield: This is in regard to the POWERS AGREEMENT, Joint Powers Agreement between LOS ANGELES COUNTY Los Angeles County and 'six LIBRARY BUILDING other cities, including the City of West Covina. At the City Manager's request, a month or more ago, I. wrote to the County Chief Administrative Officer and posed certain questions with reference to the proposal. Those questions are answered in the letter which accompanied the final draft of the agreement. Basically, the proposal. is that the County of Los Angeles will construct,,through the use of the Joint Powers device, a central library facility located at 733 North Spring Street in downtown Los Angeles. The estimated cost of the structure is slightly over five million dollars and the County will assume the responsibility for the payments of the rental charges to the Joint Powers Authority, which will be sufficient in amount to finance the construction of the building. The cities proposed as members of -the Joint Powers Agency were selected on the basis of the fact they were the cities that were members of the Los Angeles County Library System. There is no obligation imposed upon any member city by the agreement, the obligation is entirely that of the County. It 's simply a device by which the central library facility can be constructed through the issuance of.revenue bonds. One of the questions asked was the estimated cost of the building and whether or not more than one project was contemplated. The answer is that this is the only project contem- plated through the Joint Powers Agency medium. Mayor Chappell: I read in the paper and also heard..over some newscasts in the last few days that the County is holding up.on all of these new buildings. Has that anything to do with this particular item? Mr. Wakefield: Mr. Mayor, I don't know anymore about it than you do from reading the newspaper accounts of the protest action. My understanding, however, is that the freeze actions taken were limited specifically to those that were general fund projects.- those financed with • County general funds -and did not apply to projects of this sort financed through the issuance of revenue bonds. Councilman Lloyd: A question. I thought this was already a part of the Joint Powers Agreement in the Master Plan of the total Civic Center area this is something totally new? Mr, Aiassa: Yes. The County Library is a separate taxing agency. We are a member of that District. The reason we got concerned is that the new library may not be in this vicinity, it may be on 5 CITY COUNCIL 1/11/71 Page Six CITY ATTORNEY. Joint Powers Agreement Spring Street or anywhere they decide to locate it. That is why we got concerned and why we wanted to put some leverage in there of their going east -west, north-south,etco, because they were very ambiguous in this and that is why we had the City Attorney formalize a letter to them. Motion by Councilman Lloyd, seconded by Councilman Young, to authorize the Mayor and City Clerk to execute the Joint Powers Agreement with the Los Angeles County Library with the stipulated conditions as laid down by the City Attorney. Councilman Nichols: Mr. Mayor, I don't have any compelling negative feeling about the project, but I feel that the probability is that the press will report that the City of West Covina is joining with the County in a new Joint Powers Agreement to spend some five millions of dollars for a library facility,which I am sure is needed, but in. light of the fact that type of commentary might engender extensive comments on the part of our own constituents, I think it is rather presumptive of those who have drawn the agreement to incorporate the various cities in the area into the agreement without rather significantly more ground work. I had the opportunity to be apprised of the statistical basis for this request by the County and the particular need for this facility which will be located somewhere else other than in this City. And again, although I recognize it does not incur a direct cost upon this City Government it does incur a cost upon each taxpayer in the City and since we are named as part of the Joint Powers Agreement I think we are entitled to much more information before lending our City°s name to the activity. So not in a total negative sense but because of this aspect of it, I would prefer that it not be approved at this time. Councilman Lloyd: Do I understand, Councilman Nichols, what you are really asking for is a study session and just hold over until that time? I have no objection to that. Mayor Chappell'. Can we get somebody out from the County Library District - Mr, Aiassa? Mr. Aiassa'. Absolutely. Councilman Lloyd: I will. amend the motion holding over for two weeks, or,until such time as we can be properly briefed by the County officials. Councilman Young: I will second the amendment. And a comment on the amendment. I am concerned as Councilman Nichols is I am impressed and I don't think unduly by the protest that has arisen over the use of the Joint Powers Authority for making rather large expenditures, and we are told here we are not talking about a direct expense to the City but we are of course talking about a direct expense to the taxpayers - as Councilman Nichols has pointed out. I. certainly would be interested in the alternative proposal of a choice by the people whether or not to erect this facility and what the advantages or disadvantages would be. Particularly in light of the fact that we are moving toward a simple majority will carry most if not all bond issues. Is that the direction of the law - Mr. Wakefield? Mr. Wakefield: Councilman Young m I hope you are right. I am counsel for three School Districts. We have obtained the concurrence of the State Supreme Court in -that the contention of a two thirds vote under our State Constitution is invalid. The matter is now pending before the U.S. Supreme Court and.one case will be argued the 17th of this month. So pending the outcome of that case, it is a case that arises out of West Virginia, I am sure we can then interpret what 6 CITY COUNCIL 1/11/71 Page Seven CITY ATTORNEY, Joint Powers Agreement the action will be by the Supreme Court in our case. Councilman Lloyd: Do you -know when the Supreme Court will rule? Mr. Wakefield: I have no idea. They have set the West Virginia case for argument the 17th of this month and I would assume it will. be 90 days after that before a decision is rendered. My assumption is that they are holding the rest of the cases, including the 3 Los Angeles County School District cases, until, they have decided the West Virginia case and will make an order that will apply to all of them. I would think it would be in about 6 months. Councilman Young: I would prefer that ultimately it go before the people on the bond issue and I would be interested in knowing the alternatives the County has if the Cities do not enter into this agreement. It bothers me a bit - the little things in here, like if there are any changes that all of the parties of the agreement have to assist in all the material changes. So if we can satisfy the need through a bond issue or have a good chance to, I thank I would lean in that direction, but I will defer it for further discussion. Mayor Chappell. If someone comes out from the,County you might ask them approximately how much this is going to cost each of our taxpayers in his tax bill and this is right downtown againywhich is'congested enough as it is and they might find an alternate site that might be more feasible/ if the decision is even made to build the building. We have been talking a long time about cutting costs and keeping the taxes from rising and five and a half million dollars with only a half dozen cities participating - - so my question is -is only a half dozen cities going to be paying for the building? These are the things the County should have at their fingertips when they come out to discuss this with use Councilman Lloyd. There is one other alternative to be con- sidered and that is if the County decides to go forward and. says - fine,if West Covina is not interested,we will do it with some other City. It may well be that while we are looking at it,they may well be going forward with it. I do think we should look at all the objections and suggestions, the least of which may be that they are going to go ahead and do it and,of course,I would rather have the building here than. someplace else, The amended motion carried, all voting in favor. The original motion carried, all voting in favor. PUBLIC HEARINGS STREET VACATIONS FOR LOCATION: South Orange Avenue and West Covina FREEWAY WIDENING Parkway adjacent to Cal Stores. • HEARING of protests or objections set for this date by Resolution No. 4266 adopted December 14, 1970. Mayor Chappell: Madam City Clerk,do you have the following affidavits: The affidavit of posting and the affidavit of publication? Lela Preston: Yes, I do. City Clerk - 7 CITY COUNCIL 1/11/71 HEARINGS. Street Vacations for .Freeway Widening Page Eight Motion by Councilman Young, seconded by Councilman Lloyd and carried, to receive and file the affidavits of posting and publica- tion. Mayor Chappell. Mr. Public Service Director,do you have a statement to make regarding the necessity of the public use of the proposed vacation of South Orange Avenue and West Covina Parkway? Mr. Fast: Yes, Mr. Mayor. Upon completion of the im- Public Services Dir., provements of the freeway contract at South Orange Avenue and West Covina Parkway the four parcels proposed to be vacated will no longer be needed for public use. Easements have been reserved for all necessary utilities. it is recommended that this matter be taken under submission until the widening is completed, at which time the Engineering staff will present back the resolution of vacation to the City Councilmen. Mayor Chappell: Madam City Clerks have you received any written protests or objections against the abandonment on the portions of these streets? Lela Preston. No, I have not, City Clerk THIS IS THE TIME AND PLACE .FOR THE PUBLIC HEARING OF .PROTESTS OR. OBJECTIONS TO STREET VACATIONS FOR FREEWAY WIDENING. THERE BEING NO .PUBLIC TESTIMONY, PUBLIC HEARING CLOSED. COUNCIL DISCUSSION. Motion by Councilman Young, seconded by Councilman .Lloyd, to take this matter under submission until such time as South Orange Avenue and West Covina Parkway are realigned as part of the freeway widening project. Motion carried. CITY ATTORNEY AGENDA - Cont°do Mr. Wakefield: Mr. Mayor, one additional item, a resolution, confirming the action of the City Council of December 14th approving revisions of the Planned Community Development Plan No. 1 submitted by the Donald L. Bren Company. RESOLUTION NO. 4284 The City Attorney presented. ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING REVISION 1 TO PLANNED COMMUNITY DEVELOPMENT PLAN NO. 1, DONALD L. BREN COMPANY." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Shearer, seconded by Councilman .Lloyd, to adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen Shearer, Nichols, Young, Lloyd, :Chappell NOES: None ABSENT. None • ORAL COMMUNICATIONS Bill MacMillan I am a committee member of a local Boy Scouts Troop 480 and at the present time we have a plan to organize an aluminum.throiama-way and trash collecting drive to go along with the ecology and anti -pollu- tion efforts, also as a fund raising event for our troop. We kad planned on letting the people know about it and then going around and picking up the articles9but it was decided if we had a staging area to bring the items to it might be more profitable and work out better. We are in need of a staging area and wondered if we could 8 CITY COUNCIL 1/11/71 Page Nine ORAL COMMUNICATIONS get this area from the date would be the 30th will send a circulation - date of collection. If every other week. Your eCouncilman Young: Mayor Chappell; Mr. Aiassa. City of West Covina. The first collection of January and on the 16th of January we out to the local people notifying them of the it goes over we would plan on having it help would be appreciated. Mr. Mayor, would this be something we could refer to staff and have the staff report back to us their recommendation? I believe Mr. Aiassa could set up some -sort of a research on this. Yes, we have one collection going now on newspapers. Mayor Chappell: If you will contact Mr. Aiassa I think something could be worked outo I don't know about the every other week type of thing. Mr. Aiassa: It would be a good idea for Mr. MacMillan to get in touch with Mr. Ross Nammaro Mr. MacMillan: Thank you. Councilman Lloyd: Mr. Mayor, I would like to rise to a point of privilege. A bit of my past is coming forward and I think under oral communications would be the proper time to mention this, I had., as some of you know, the opportunity many years ago to serve in the Armed Forces as a Director of cold war activities at the Naval Base at. Guantanamo. While there I. met many very interesting people, not the least of whom this evening there are two people in the audience that have come from GuAntanar oo.- The application was submitted in 1962 and they managed to leave there about a year ago. I would like to ask Mr. Victor Paz and his son to stand up. Mr. Paz does not speak English too strongly, but is very enthused about our Country and I would like to take this opportunity to welcome them to the United States and certainly to our City. (Audience appropriately acknowledged Mr. Paz'and his son°s presence.) Ruth Mary Gebhardt Member of the Boar of Directors Golden Valley Dog Obedience Club there seems other people Recreation & to be a in the Parks Mr-, Mayor, we were wondering what the status d quo is of our group with. the City of West Covina. Our group has been sanctioned by the City for two and a half years and, we have conducted classes at Cortez. Park and I hope we have helped a lot of folks with their dogs. We have tried hard. At the present time little difficulty and I wondered if there were audience that might want to speak. I noticed under Commission this was mentioned as an agenda item. Mayor Chappell: Yes and the recommendation from the Commission was to discontinue the authorization for the Golden Valley Dog Obedience Club. It Looks to me like it is time that you reapply and put the proper paperwork through the Recreation & Parks Commission for your group if it has been .reorganized. We accepted the recommendation received from the Recreation & Parks Commission to accept the request for the withdrawal, of the sanction. We cannot act further on it here, but we can advise you of how to go about doing it if you have reorganized, and that is to go through the Recreation & Parks Commission. Ruth Mary Gebhardt: Thank you. As it stands now we are to apply to the Recreation & Parks Commissiono Mayor Chappell. Yes. 9 CITY COUNCIL 1/11/71 Page Ten CITY MANAGER AGENDA WEST COVINA SYMPHONY Mr, Aiassa. As the Council knows this was ORCHESTRA REQUEST .FOR not.a budgeted item this year. FUNDS The proposal made to them k starting somewhere in September was that we would advance them the funds needed for 6 months and at the first of January 1971 the Council would reconsider. If Council wants to continue the program as proposed and as operating�we feel the appropriation will have to come from the unappropriated reserve Account No. 739 in the. amount of $1,150.14, Councilman Nichols. Mr. Aiassa, it is rather difficult to respond to the tentative staff recommendation that the Council would have to appropriate funds from the 739 account in that at least I do not recall ,a.na I assUme others of the Council do 'not 'r�6e :l.l what, balances are available and what commitments had been made upon .funds-. frorL) the unappropriated reserve Iand what the status of the reserve is and what the status will be after any possible mid -year salary appropriations. You do not.iiidicate in your summary that this amount could be appropriated from tha't reserve without prejudicing some other activities or interests that the City does have. For my part I would feel that I would need to have,a more positive type of recommendation from staff before I could vote to appropriate these funds. It would seem that any vote of mine based on this recommendation would be a rather arbitrary one and one that I might live to regret. Mayor Chappell-. Mr. Aiassa,can you give us a recommendation - from where you sit? Mr. Aiassa: The only.recommendation I can give is if Council does not award any other bn-bu1dgeted items in the amount of two or three thousand at a time, that we can probably finance this one - but from here on it will be a very tight budgetary control. We are now reviewing not.only our existing appropriations but our .revenues as of January 1 As you know we do have a midyear salary consideration for certain employees plus the normal increase for Department Heads on which we will have final action for you on the 25th of January. Councilman Nichols. Could the City Manager indicate that he would have a pretty clear picture of the unappro- priated reserve account by that date? Mr. Aiassa: Yes. Councilman Nichols: I would prefer to hold this item over until that date. I am all in favor ofthis and certainly hope to be able to vote for it. Mr. Aiassa-. It could be made retroactive on the 25th of January to January 10 Motion by Councilman Lloyd, seconded by Councilman Young, to hold this item over to the 25th of January, 1971. Councilman Young: I would like to see this activity continued. I was at the Recreation & Park Commission meeting the night Mr. Nordstrom made a presentation and I was quite impressed with it. I have talked to people around town and it is agreed it is a good activity. I think it would be of help if we had a report from them regarding the income they-avc.r.eceived or might receive. Mr'. Aias'sa: Council can make that request, at least asking for a summary breakdown of what they might expect between now and July 1, 1971. z 10 CITY COUNCIL 1/11/71 Page Eleven CITY MGR. AGENDA. Symphony Orchestra Reguest for Funds Councilman Lloyd: I think that the Symphony Orchestra under the guidance of Mr. .icing and with the support of people like Bob Nordstrom, have done a really great job. I believe both Mr.-N`ichols and I, at the time we appro- priated the $2500.00 asked the question specifically - would this be an on -going thing or a one time thing? And perhaps it should be an on -going thing and therefore a part of the Recreation &. Parks program under the guidance and leadership in part of Recreation & Parks. However, we were told at the time that was not the case and that it would become generative and I do think a review at this time would be in order. I, too, would like to say.I have attended both symphonies and I think they have done a marvelous job and a lot of people have had an opportunity to participate, which is very important. I think perhaps there should be some definition of goal by the people in the program as to just exactly how they want to run it, because we cannot go on pulling money out of the hat. I believe that was discussed at the time - was it not Mr. Nichols? Councilman Nichols: Yes. Mayor Chappell: I was in contact with Mr. Nordstrom and we are going to have a meeting. They were in hopes of receiving considerably more funds from the community than they have, to date. This goes back to the same old. thing m if something is successful, funds are available and if it is a slow growth type of thing the citizens just don't come forth with the money. Both performances had over five hundred of our citizens attending-, they were excellent and I feel in my mind that they will get off the ground, but money is tight at present and the fact it is not a successful venture as far as our citizens are concerned. -at this time, they have not been able to obtain the funds they thought they would from the community. We are going to be working on some plans for raising funds in our community so they can become self-sufficiont as Covina has proven to us, although Covina does get a, certain amount of money each year, although it is nowhere near the outlay of funds they use. We do have a motion to hold over and get.a report back to us at our next regularly scheduled meeting - .any further comments? Motion carried. Motion by Councilman Young, seconded by Councilman Lloyd, and carried, that.the people in charge of the Symphony Orchestra be requested to submit a brief statement of their .income and expenses in a midyear report on their activities in the financial area and participation area,, STATEMENT FROM Motion by Councilman Lloyd that the WILLIAMS & MOCINE statement of Williams & Mocine in the amount of $1,770 covering services rendered be paid. Seconded by Councilman Young. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT: None STATEMENT FROM Motion by Councilman Lloyd, seconded by LAMPMAN & ASSOCIATES Councilman Young, that the statement from Lampman & Associates in the amount of $945.00 be paid. Councilman Nichols: What was the total amount authorized by Council? Mt. Aiassa: $2500.00. Councilman Nichols: With this expenditure, does that complete the total expenditure of these funds? - 11 - CITY COUNCIL 1/11/71 Page Twelve CITY MGR.: Lampman & Asso. Statement Mr. Aiassa: No. Work performed to date is approximately $1483.00. We have 2 hours of associate time that has not been paid. Councilman Shearer: I noticed on the last two agendas for the Planning Commission there has been the item of the unclassified use permit for B.K.K. Is this report that Lampman & Associates is making, an essential to that and is that why it is being postponed? Are they connected? Mr. Aiassa: Yes, .inter connected, for two reasons. One, B.K.K�.had.submitted an original application and,we utilized Lampman & Associates because one of their staff is an expert on landfill. He has met with our staff and working through our Planning Director and City Engineer has written up a great number of the requirements and specifications that will be a part of the unclassified use permit. The reason we are now holding it up is to try and come to a conclusion on two points. One is the fee and charge and the other is the dedication of the pa.rksite. We will try and.resolve it this week and it should be available for the Planning Commission on the 20th. Motion carried on roll callvote as follows,. AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappe:l.l. NOES: None ABSENT: None AUTHORIZATION FOR Mr. Aiassa: Mr. Beem, Chairman of the FUNDS TO ATTEND Sister City Foundation, who SISTER CITY has been with. the Foundation FOUNDATION MEETING for sometime, has made a formal request to receive authorization to attend the conference in San .Diego with other cities that have Mexico cities as their sister city. We would like to recommend that not more than $50.00 be authorized from Account 121m 743.12 and that Mr. Beem submit an expense report. So moved by Councilman Lloyd, seconded by Councilman Young. Councilman Shearer: Question. Is this a portion of the $750.00 allotted to Sister City? (Answer. Yes.) I am very happy to see a man go to San Diego for $50.00. Mr. Aiassa: It is only for two days. Councilman Shearer: I do -Tilt think he will make it, but if he is willing I am happy to give .no more than $50.00. Mr. Aiassa: He is so enthused with the program that he is willing to go almost at his own expense and this is where the compromise cameo We couldn't pick up all the expense and we shared it. Motion carried on roll, call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, -Chappell NOES: None ABSENT: None CITY MANAGER REQUEST Mr. Aiassa: This is the only con - TO ATTEND 1971 LEAGUE°S ference I attend and SPRING MANAGERS' MEETING it will be held in San Jose, February 24- 25-26. This Is a budgetary item. 12 CITY COUNCIL 1/11/71 Page Thirteen CITY MGR.: REQUEST LEAGUE MEETING Councilman Nichols: I take great pleasure in moving the approval of $125.00 for the City Manager to attend the only convention that he attends. Seconded by Councilman Lloyd, and carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell NOES: None ABSENT. None REQUEST AUTHORIZATION Mr. Aiassa: I would like to have this TO SELL CITY SURPLUS item -held over to January 25. EQUIPMENT So moved by Councilman Lloyd, seconded by Councilman Young and carried. SANITATION DISTRICT Mr. Aiassa. re FUTURE REGIONAL PARK from Council to meet with sider the possibility of establishing future regional park. This ties in with the item of Lampman & Associates. I would like to have authorization for the Mayor ,and City Manager the Sanitation District to con - and utilizing this area as a So moved by Councilman Nichols, seconded by Councilman Lloyd and carried. EXECUTION OF WATER Mr. Aiassa: This is ready for execution AGREEMENT WITH with one stipulation. We were SUBURBAN WATER CO. not able to get ahold of the Umark representative because he is on vacation. So if Councilhas no objection, I would like to have authorization of the approval of the agreement subject to Umark°s approval and if they make any changes or modifications we will bring it back to Council. Moved subject to approval by Councilman Lloyd, seconded by Councilman Young. Councilman Shearer: A question. Under the services to be provided by Suburban, Item C says "billing of customers for services rendered"— does this include the receipt for the money due or is the City to collect the money for both billing and the receipt? Mr. Wakefield® It includes both the billing and receipt of City Attorney the money. In order to keep the entire transaction on .Suburban°s computerized system/ Suburban is required by the terms of the agreement to pay the amounts collected into the City Treasury at regular intervals not to exceed twice a month. Councilman Young: This is covered in paragraph 4, bottom of page 2, isn't it, Mr. Wakefield? (Answer. Yes.) Motion carried on roll call vote as follows: is AYES: Councilmen Shearer,.Nichols, Young, Lloyd, Chappell, NOES: None ABSENT: None LETTER FROM CITY OF Motion by Councilman Shearer, seconded by DUARTE Councilman Young, and carried, to receive and file letter from the City of .Duarte regarding M.ini.bike trail within Santa Fe Dam Basin. ® 13 CITY COUNCIL 1/11/71 Page Fourteen CITY MGR.. Freeway Widening Report FREEWAY WIDENING Mr. A.iassa-. This report has an item of REPORT importance to the Council, as well as to the businessmen and that is Item 4a It is probably advisable that we have a study session and have staff present.the plans we now have and bring you up-to-date on the status of the Freeway Widening Program. I would suggest, if Council agrees, February 1, because it is an odd Monday and I believe we can get this together by that time. (COUNCIL AGREED) Also, if Council has no objections, on February :1,pI can invite the representatives from the County .Library to make a short presentation. We can combine these two items. (COUNCIL AGREED) Motion by Councilman Young, seconded by Councilman Lloyd, and carried, to receive and-1-11e. BREN COMPANY Mr. Aiassao The Planning staff has had DEVELOPMENT & GALSTER numerous invitations to take PARK TOUR people on tours of these two locations and it comes at very bad intervals of time. What we would like to do is set up a specific time and date or dates and prepare a tour for ,.several people at a time, so we don't have staff people making scenic tours at various times. I think it would be interesting - if Council is interested - to go through both Galster Park and the Bren Development. If you would like you might call at your convenience it can be arranged. Councilman Young-, It seems to me you are being contradictory. You don't want a lot of tours but then you ask us if we want to go we call anytime we want. Mr. Aiassa-. What we would like to do is set definite dates and times and any requests that come in will be given the date and time. We want -to take several people at a. time. Mayor Chappell-. How long does this tour take? Mr. M.unsell-. We can look at the Bren development in a half hour unless you wish to go through the models,, and the Galster Park tour is about the same. You should figure a minimum of one hour and if there are a .lot of questions it will run longer. Mayor Chappell-. We might consider this for ,some Monday at 3 -. 30 prior to a Council meeting,. Mr. Aiassa-. It might be done on February to ,(COUNCIL AGREED.) Motion by Councilman Lloyd., seconded by Councilman Young, and carried, to receive and file ADJOURNED MEETING Mr. Aiassao The Personnel Board is having REQUEST TO DISCUSS a meeting tomorrow night to SALARY ADJUSTMENT discuss and consider the mid -,year salary adjustments and there is the possibility that they will want to discuss this with Council and if so, we could also discuss the .Department Head salaries. So I would like to set this meeting up for January 18th and if we do not get all the answers necessary that we not hold the meeting. Motion by Councilman Young, seconded by Councilman Nichols, scheduling an adjourned meeting for Monday, January 18th, 1971, at 7:30 P.M. in the Council Chambers. 14 .- CITY COUNCIL 1/11/71 Page Fifteen CITY MGR�: ADJOURNED MEETING Councilman Nichols: This meeting will be exclusively for that purp.o.se? (Answer: Yes.) If this meeting should be called I would like to make a request that staff be prepared to make a presentation concurrently with the salary presentation for the benefit of myself and the other Councilmen that might desire to have it, concerning the historical basis for the 10 City Comparison that we use at.the present time. Motion carried. POLICE DEPARTMENT Mr. Aiassa: As you know there is a big' REPORT re TELE-ALARM program going on regarding SYSTEMS tele-alarm systems. Some work and some do not and we have had some trying public relations problems on this. (Explained further.) We also found that they are now doing a little switch and that is they are tying into our trunk lines and when the system goes off it automatically ties in with our police lines and this will overtax the lines and cause us not to receive our emergency police calls. I would like Council to direct the City Attorney to look into this and possibly draft an ordinance regarding the limits that these systems can be put to work. Motion by Councilman Nichols, seconded by Councilman Young, that this matter be referred to the City Attorney for review and presentation of a suitable ordinance. Councilman Young: I think there ought to be some further conferring with the .Police Department. It seems to me a system .like this has a lot to recommend it. Possibly it would be worthy of installation of a special line or two just for this purpose. It might place some limitation on the use of the system but I don't think it would be a very great one except when you might hit one of the situations that the Police Chief refers to in his memorandum, such as a earthquake that would trip one of these things off. I think it would be of assistance to people having them and to the police in apprehending crime while in process. Councilman Nichols-. I certainly am sympathetic to the viewpoints you expresso I feel these systems have a great potential but unless properly regulated can also become a great burden. I think probably the ultimate answer is that some sort of a licenging device be established so that those who gain the benefits of these services would be required to carry the cost of the extra lines. Councilman Young® At least participate in it, I would agree. Councilman Nichols: At the early stages, I would guess the City could provide some assistance in that area. All of us are concerned that it does not at the outset begin to run away with itself and become a burden on the regular trunk lines into the .Police Department. So your comments are entirely in agreement with my thinking when I offered my motion to refer. Mayor Chappell: The normal alarm line, what they call a. direct line, which we have, has a line purchased from the phone company which goes into our box which is what they are trying to circumvent with this device. And as you all know when you call somebody if they don't hang up, your line is dead and that is the problem we have been running into with this type of device. Since we are on the rotary type system we click Fight down the lines and we have a number of lines tied up and if they don't hang up we may not see this until the next morning when someone comes in and sees the device has been clicked off. So it ;m 15 CITY COUNCIL, 1/11/71 CITY MGR.. -Tele-Alarm Systems Page Sixteen • is a problem and the solution probably is to establish a separate number if we can get the cost out of the system to pay for it. You have been reading the reports from our Police Department, of the number of burglaries and robberies on a monthly basis and it is getting more alarming a1.1 the time. It is a real problem.. So I think the ordinance will have to take into consideration all of this, so we don't penalize somebody that is trying to get word to us on a burglary. Councilman Young: Anytime the police can apprehend anything like this in process the benefit is far more reaching than the place being burglarized. So as far as asking the user to bear -,ail__ the -cast _.of something like this, I am not sure but that there -isn't an overrall'pv.blic interest involved that would be willing enough to make the investment. Mayor Chappell: I think that gives you some input, Mr. Wakefield, as to what the Council thinks. Mr. Wakefield: Thank you, Mr. Mayor. I will be glad to confer with the Chief of Police. Motion carried. Councilman Young: Mr. Mayor while on this subject of advanced technology I think I have noticed the radar unit around town and my own driving habits make me a little sensitive to the presence or absence of police on occasion - is the radar system functioning? Mr. Aiassa: Yes, in those areas we were permitted to function. Councilman Young: Is there any thought of expanding it? Mr. Aiassa: Yes, there is a recommendation coming to us and if the Police .Department has their way they will expand it to all the city streets. This will probably come up in the 1971-72 budget. Mayor Chappell: Will we be getting some statistics on this as to how it has functioned, the number of citations, etc. Mr. Aiassa: Yes. Shortly you will be getting a report on a couple of the streets, especially the one around the schools. WEST COVINA UNIFIED Mr. Aiassa: This item has been before Council SCHOOL DISTRICT previously and it is an area. by REQUEST re SAN JOSE Francisquito and Azusa. SCHOOL ANNEXATION San Jose School is in the County area and they would prefer to join West Covina. We would like to have .authorization from Council to try and develop an annexation package that can be submitted to LAFCO for their review. As you realize we have several areas of key parcels of properties. One is owned by Mr. Batchelder -.rather a large parcel. Then there is the commercial corner at Francisquito and Azusa and the Edison substation ,and then we have twelve or thirteen residential voters on Rio de Oro .Drive, which is in the County also, - and then we surround this area by the City, I would like to have permission from Council to proceed with a proposed annexation to be submitted to LAFCO to see if it can be approved. It will be programmed on the basis. of an uninhabited area., Councilman Young: Is there any reason to exclude a. survey perhaps on the inhabited area at this time? 16 - CITY COUNCIL 1/11/71 CITY MGR.: San Jose School Annexation Rage Seventeen Mr. Aiassao Councilman Young: Mr. Aiassao Councilman Young: are willing and the that the basis used? include _ a Larger come in? This is our eleventh Rio de Oro Drive and that the people that are County people. or twelfth survey of the bad feature of it is developed that street Are you saying they basically resent annexa- tion? Yes, they worked 100% to stay in County. I am sure I am being naive and probably I shouldn't ask this, but I will. If they are adjacent to an annexation where others annexation is based on assessed value - isn't (Answer,. Yes) Then would it be wiser to area where we know the assessed value wants to Mr. Aiassao The legal requirements are that at no time can you bring an area in with fewer than 11 as inhabited. Fewer than. 11 it is uninhabited and more than 11 is -inhabited. What we are going to try and do is take a portion of Rio de Oro and take some of the residents and maybe the other parcel can also be brought in. Mayor Chappell: One problem of Rio de Oro - when on the School Board)I made a personal survey up and. down that street attempting to bring the citizens in because we wanted at that time to bring San Jose into the City, and frankly the reception was so cold that you would think it was a hot day this morning when you got up. I didn't get punched in the nose, but if there had been dogs in the area they would have sicked them on me. It is an area - really we are just wasting our time unless some of them have moved awayo It is a real problem in that area. Mr. Aiassa,. I want to advise Council that the boundaries of the area to be annexed have not been determined. We have some preliminary studies and preliminary boundary directions, but the boundaries will not be formalized until we meet with LAFCO. They have the final say and I don't want to do a lot of preparation work and have them flip it out on a technicality. Councilman Nichols: The San Jose School itself, doesn't abut the City of West Covina at any location m is that correct? Mr. Aiassao Yes, I think that .is correct. We need the Baptist Church property. Councilman Nichols: Has there been some spade work done in terms of the other parcels that are incorporated here, because it is apparent the other parcels would exceed in assessed valuation the school district pro- perty.' . Mr. Aiassa,. Without going into final detail) we have plotted two alternative annexations and both would suffice if LAFCO approves and would bring in the San Jose School, and we also have a firm statement from Edison that there would be no protest. The Edison substation fronts on one of the basic property lines now owned by Brutocao Development Company and we also have a road problem in that area that we also want to try and solve. Motion by Councilman Young to authorize staff to proceed with preparation of necessary application forms and 17 CITY COUNCIL 1/11/71 Page .Eighteen CITY MGR.,. San Jose School Annexation exhibits for submission to the Local Agency Formation Commission. Seconded by Councilman Nichols. Councilman Shearer: A question. I understand the drawings and the boundaries but I don't like the idea of voting on a specified boundary with the implication that well maybe we will come up with something else. Maybe I am just uninformed but the prime purpose of this is to annex San Jose School and in order to annex the sdhool all that is necessary for that is the Baptist Church, although. I wonder if it is 3001 there .... Mr. Aiassa: You have another problem and that is that LAFCO will have to approve and we possibly are creating an island. LAFCO will go along with us if we reduce and make them'smaller islands and that is why we -are asking your permission now because before this time the City Council did not initiate annexations and before initiation of any annexation Council made a request that we have a majority support. That is why we are treading rather slowly on this to see what chances we have to put this through and actually get affirmative approval from LAFCO. We will not formalize or make application until we get approval from LAFCO that this is okay and permissible and then we will come back to you for formal application. Councilman Shearer: Then we will see the exact boundaries? Mr. Aiassa: Yes that is the formal format before it is initiated. Councilman Young: The way the recommendation reads - it says that the City Council authorize staff to proceed with preparation of necessary application forms and exhibits for submis�-,iono etc., but.'we'do not authorize actual submission.. Mr. Aiassa: Why don't we say for "informal submission"? Councilman Young: I will amend my motion to read,* authorizing staff to proceed with preparation of necessary application forms and exhibits for informal submission to the .Local Agency .Formation Commission." Councilman Nichols: I will accept the amended motion. Motion carried. CITY CLERK MRS. INE Me INGENLUYFF Lela Preston. This is an applica- dba EXCELSIOR ENTERPRISE City Clerk tion for a Mail 1-135 S. Broadmoor Avenue Order Business License. She is asking for mailing and telephone service. You do not have people coming to the home or carrying stock, it is just a mailing address for business pur- poses. The applicant takes orders for merchandise and forwards to the suppliers, who drop -ship directly to the customers. �. Motion by Councilman. Young, seconded by Councilman Lloyd, and carried, approving issuance of a mail order business license. MAYOR'S REPORTS REPORT re COST OF Mr. Aiassa: The cost of our proposed AUTHORIZED TRIP TO trip is not much, but there SACRAMENTO is a. hidden cost, in that we 1.8 CJTY COUNCIL 1/11/71 Page Nineteen ' MAYOR'S REPORTS may have to accept on a prorated basis a part of the dinner meeting cost. Councilman Lloyd: Are you meeting with anyone else besides Richardson? Mr. Aiassa: There are three others that have been invited y a total of four. Councilman Shearer: I wouldsay that in light of the fact that the legislature just this week got a sub- stantial raise maybe they will treat the city representatives® Mr. Aiassa: Council can authorize the expense of going up and coming back..... Motion by Councilman Lloyd, seconded by Councilman Young, to auth., )r ize-an- expenditure.r-nait to _excee.d $100000 for the trip to Sacramento for the Mayor and City Manager. (Further discussion by Council regarding whether this was sufficient and would it cover the cost of a pro -rated dinner tab.) Councilman Nichols: I am sure Council will be agreeable to paying any reasonable fee that is necessary to conduct the City°s business and I am sure either one of the gentlemen can finance the additional cost until Council can authorize repayment. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Chappell. NOES: None ABSENT: None CONFIRM COUNCILMANIC Mayor Chappell. These are the appointments APPOINTMENTS to the Commissions for the next four months. Human Relations Commission - Nichols, Young alternate; Personnel Board Shearer, Lloyd alternate; Recreation & .Parks - Lloyd, Nichols alternate. Planning Commission - Young, Shearer alternate; School Board - Lloyd, Chappell alternate; Chamber of Commerce - Chappell, Lloyd alternate. This will be typed up and mailed to you for your records. COUNCIL COMMITTEE Councilman Shearer,. I was on the Recreation REPORTS and Parks Commission for one meeting and I guess I am now off. They are interested in a joint meeting with Council and would like to have one scheduled and asked when it was going to be. I would suggest that staff pursue this. One other item. I have noticed in the last week a. couple of signs on South Azusa Avenue designating it as a County road in the city limits. I am concerned in the fact that we just recently beautified it at city expense and now there are signs up saying it is a county road. I would be more than glad to let them put up the signs if they participated in the cost. Mr. Zimmerman: Councilman Shearer, I believe you are referring City Engineer to the small county route markers, which are similar to State Division of Highways .route markers. Azusa Avenue is designated M®8 and. I believe there is one sign in the City of West Covina (Councilman Shearer indicated there are two signs); one at Azusa and Amar and also one at Fra.ncisquito and Azusa which is the county area. City Council has not, to my knowledge, authorized this. It is a program the County .Road Depart- ment largely has had jurisdiction over and we can certainly investigate 19 CITY COUNCIL 1/11/71 Page Twenty µ COUNCIL COMMITTEE REPORTS and bring a report back to Council regarding the details of how this happened, etc. Councilman Shearer: tain. If the Count to pay and -maintain It just seems to me perhaps, one of the it is done they put a report. I would like to comment - you mentioned the Division of Highways signs. Those are put up only on those roads we pay for and main - wants wants to have those signs and they are willing it, maybe we can work up an agreement with them. a little out of line for the City to have, most beautiful streets in the area and now that up signs and it is a county road. I would like Councilman Nichols: I have received a citizen complaint that a business in West Covina, located in the general area of the Civic Center, is dealing in allegedly obscene and pornographic materials. I understand our own staff has investigated a similar complaint at the same .location and has some data available as to what was determined. I would like to make a request of the City Manager that that information be made available to all of the Council. Mr. Aiassa: It will be given to you in a written report. Councilman Lloyd: I spoke to Mr. Aiassa about this earlier. There is a gentleman in the Los Angeles area who is acknowledged and recognized by many of the TV stations and many official governments, including the City of Los Angeles, for his nonprofit work. He is an employee of Hughes Aircraft and he contributes his total time to the eradication of VD and his name is Vern Mitchell, I asked Mr. Aiassa to have staff look into it and I would like a proclamation issued in favor of this gentleman for the very fine community spirited work he has performed throughout the Los Angeles area. I think this should go to the staff for review. Mr. Drexel Smith, a gentleman that works with Mr. Mitchell is in the audience and I have asked him to work with staff on this. And .I would make such a. motion. Motion seconded by Councilman Young and carried. DEMANDS Motion by Councilman Young, seconded by Councilman Shearer, to approve demands totalling $355,395.98 as listed on demand sheets C747 through 749, and B469 through 470. This total includes payroll. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, ChappellNOES: None ABSENT: None ADJOURNMENT Motion by Councilman Young, seconded by Councilman Lloyd and carried., to adjourn this meeting at 9:20 P.M. to January 1.8, 1971 at 7:30 P.M. APPROVED: MAYOR ATTEST: CITY CLERK m20-